W911SA25QA133 Attachment 04 - Deliverables.docx
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- Solicitation number
- W911SA25QA133
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This document is a Technical Exhibit (TE-04) Deliverables Submittals and Reports specification for a facility maintenance contract. The contract covers Region 1 Facility Investment Services across 13 locations in Arkansas and Oklahoma for the 63rd Readiness Division, with a base period from 01 November 2025 to 31 October 2026 and two option years plus a six-month extension option.
The deliverables matrix details 50+ specific reports and submittals contractors must provide, including management plans, quality control documents, safety plans, performance reports, training certifications, maintenance schedules, service call reports, preventive maintenance programs, and environmental compliance documentation. Key submission requirements include quarterly and annual performance reports, weekly service call status reports, monthly preventive maintenance schedules, asset inventories, and various safety and environmental compliance documents. Submissions are typically due within 15-30 days after contract award, with ongoing updates and maintenance throughout the contract period. Reports must be submitted to the Contracting Officer (KO) or Contracting Officer's Representative (COR) with specific frequencies ranging from hourly to annually.
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TECHNICAL EXHIBIT 04 (TE-04)
DELIVERABLES
SUBMITTALS AND REPORTS
Spec Section
Spec Item
Submittal/Report Title
Quantity
Submit to
Due Date/Frequency
| 1 |
| 1.2.3/1.2.3.1 |
| Management Plan |
| 1 ea |
| KO |
| With proposal and updated with each option year. |
| 1 |
| 1.2.3.3 |
| Permits and Licenses |
| 1 ea |
| KO/COR |
| Within 15 days after award and as requested by the KO |
1.2.6.1
Work Status Report
As required
KO/COR,
affected tenants, AFOS, RFOS
Within two hours of inquiry during regular working hours and 0900 next working day for after-hours inquiries
1.2.6.3
Service Interruptions
As required
COR,
affected tenants, AFOS, RFOS
10 calendar days in advance except in the case of a stated emergency
1.2.6.5.2.1
Quality Management (QM) Plan
1 ea, As Required
KO/COR
Ongoing; Within 15 calendar days after award and within seven calendar days of changes.
1.2.6.5.2.2 Quality Inspection and Surveillance Files
1 ea
COR
Ongoing; Within 5 calendar days of contract termination
| 1 |
| 1.2.6.5.2.3 |
| Quality Inspection and Surveillance Report |
| 12 ea per Task Order |
| COR |
| With invoice/monthly |
| 1 |
| 1.2.6.7.1 |
| Quality Control (QC) Plan |
| 1 ea, As required |
| KO/COR |
| Within 30 calendar days after award and within |
SUBMITTALS AND REPORTS
Annex/ Sub- annex seven calendar days of changes.
1.2.7.1.1.2
Program Performance Quarterly Report
3 ea
Quarterly, within 30 days after the 1st, 2nd, and 3rd Quarterly periods of the contract.
1.2.7.1.1.2
Program Performance Annual Report (Includes Presentation, when requested)
1 ea
Annually, submitted within 30 days after the current year period of performance and presented within 45 days after the current year period of performance, when requested.
| 1 |
| 1.2.7.3 |
| Anti-Terrorism (AT) Level 1 Training |
| Each contractor and sub-contractor |
| COR |
| Within 30 calendar days after contract start date and within 30 calendar days of new employees commencing |
performance.
| 1 |
| 1.2.7.7 |
| iWATCH Training |
| Each contractor and sub-contractor |
| COR |
| Within 30 calendar days after contract start date and within 30 calendar days of new employees commencing |
performance.
| 1 |
| 1.2.7.8 |
| Operational Security (OPSEC) Training |
| Each contractor and sub-contractor |
| COR |
| New employees must be trained within 30 calendar days of their reporting for duty and |
annually thereafter.
| 1 |
| 1.2.8 |
| Security/Entrance Clearance List |
| 1 ea, Upon Update |
| COR |
| Ongoing; Maintain current |
| 1 |
| 1.2.8.1 |
| Employee Roster |
| 1 ea, Upon Update |
| COR |
| Ongoing; Maintain current |
1.2.9.1
Contractor Accident Prevention Plan (APP)
1 ea, As required
COR
Ongoing; initial within 15 calendar days after award, annual updates, and within 15 days of required revision
1.2.9.2
| Contractor Activity Hazard Analysis |
| 1 ea, As required |
COR
Ongoing; initial with APP and within 15 days of new work activities
| 1 |
| 1.2.9.3.1 |
| Alcohol and Drug Abuse Prevention Plan |
| 1 ea, As required |
| COR |
| Ongoing; Initial with |
APP with updates as needed
| 1 |
| 1.2.9.3.2 |
| Asbestos Abatement Plan |
| 1 ea, As required |
| COR |
| Ongoing; Initial with APP with updates as |
needed
| 1 |
| 1.2.9.3.3 |
| Confined Space Access Plan |
| 1 ea, As required |
| COR |
| Ongoing; Initial with APP with updates as |
needed
SUBMITTALS AND REPORTS
Annex/ Sub- annex
| 1 |
| 1.2.9.3.4 |
| Critical Lift Procedures |
| 1 ea, As required |
| COR |
| Ongoing; Initial with APP with updates as needed |
| 1 |
| 1.2.9.3.5 |
| Demolition Plan |
| 1 ea, As required |
| COR |
| Ongoing; Initial with APP with updates as needed |
| 1 |
| 1.2.9.3.6 |
| Emergency Response Plan |
| 1 ea, As required |
| COR |
| Ongoing; Initial with APP with updates as needed |
| 1 |
| 1.2.9.3.7 |
| Emergency Rescue Plan |
| 1 ea, As required |
| COR |
| Ongoing; Initial with APP with updates as needed |
| 1 |
| 1.2.9.3.8 |
| Fall Protection Plan |
| 1 ea, As required |
| COR |
| Ongoing; Initial with APP with updates as needed |
| 1 |
| 1.2.9.3.9 |
| Fire Prevention Plan |
| 1 ea, As required |
| COR |
| Ongoing; Initial with APP with updates as needed |
| 1 |
| 1.2.9.3.10 |
| Hazard Communication Plan |
| 1 ea, As required |
| COR |
| Ongoing; Initial with APP with updates as needed |
| 1 |
| 1.2.9.3.11 |
| Hazardous Energy Control Plan |
| 1 ea, As required |
| COR |
| Ongoing; Initial with APP with updates as needed |
| 1 |
| 1.2.9.3.12 |
| Health Hazard Control Plan |
| 1 ea, As required |
| COR |
| Ongoing; Initial with APP with updates as needed |
| 1 |
| 1.2.9.3.13 |
| Lead Abatement Compliance Plan |
| 1 ea, As required |
| COR |
| Ongoing; Initial with APP with updates as needed |
| 1 |
| 1.2.9.3.14 |
| Respiratory Protection Plan |
| 1 ea, As required |
| COR |
| Ongoing; Initial with APP with updates as needed |
| 1 |
| 1.2.9.4 |
| Accident Reporting |
| As Encountered |
| COR |
| In a timely manner as prescribed |
| 1 |
| 1.2.9.5 |
| Damage Reporting |
| As Encountered |
| COR |
| In a timely manner as prescribed in para 2.9.4 |
1.2.9.7 OSHA Citations and Violations Corrective Action Report
As Required
Within 48 hours after receiving a citation
SUBMITTALS AND REPORTS
Annex/ Sub- annex
1.2.9.9
Safety Certifications
1 ea, As Required
Ongoing; 15 days prior to start of work and upon renewal. Copies of renewed certifications shall be submitted.
1.2.10.2.1
Class I ODS Report
As specified
Within 5 calendar days after delivery of refrigerant to DLA.
1.2.10.2.2 Non-Hazardous Waste Disposal Weight Report
As specified
COR
Within 45 calendar days after disposal of demolition debris.
| 1 |
| 1.2.10.2.3 |
| Hazardous Waste Disposal Weight Report |
| As specified |
| COR |
| Within 45 calendar days after disposal. |
| 1 |
| 1.2.10.2.4 |
| Spill Response Incident Report |
| As Encountered |
| COR |
| Within 12 hours from time of discovery. |
1.2.10.2.9
Asbestos Containing Material Notification
As Encountered
COR
Verbal notification in 1 hour. Follow-up with written notification within 24 hours.
| 1 |
| 1.2.10.3 |
| Sustainable Delivery of Services Report |
| 1 ea |
| COR |
| Annually within 5 calendar days of each option period. |
| 1 |
| 1.2.10.3 |
| Sustainable Procurement and Practices Plan |
| 1 ea |
| COR |
| Within 15 days after award. |
1.2.10.3.2 Recovered Material Recommendation and Certification
As specified
When a product containing recovered materials is equal to or better than the original and could be used.
1.2.12.2
| Warranty Item Defect Notification |
| As Encountered |
COR
Ongoing; Prior to service/repair of item subject to warranty.
| 1 |
| 1.2.12.3 |
| Warranty Records |
| As Required |
| RFOS |
| Ongoing; Maintain current |
from receipt from KO after contract award and
SUBMITTALS AND REPORTS
Annex/ Sub- annex provide upon completion of work
1.2.13.2 Notification to the Government for Work Above the FFP Limitations & Cost Estimate
1 ea, As Encountered
KO/CO R OO
Notify immediately and Provide cost of completion estimate within two hours
1.2.14 / 1.2.14.1
Transition Phase-In Plan 1 ea, As Required
KO
With proposal and updated within 5 days after contract award.
1.2.14 / 1.2.14.2
Transition Phase-Out Plan 1 ea, As Required
KO
With proposal and updated within 30 days after each option year award.
5.2.2.1
| Proof of Compliance to Certification, Training, and Licensing Requirements |
| 1 ea, |
As Required, As Requested
Within 15 days after award, upon update, and within 4 hours of request by the KO.
5.3.0.1
Real Property Installed Equipment (RPIE) Asset Inventory
1 ea, As Required
KO
100% Physical Asset Inventory and Asset Workload data validated within 60 days of award and maintained through contract period of performance.
| 5 |
| 5.3.1 |
| Service Call Status Report |
| 52 ea per Task Order |
| COR |
| Weekly |
5.3.1 Work Request, Estimate and Completion Form TE-08-2.
1 ea
COR
With each ordered service call
| 5 |
| 5.3.2 |
| PM Program - MAXIMO Update |
| 1 ea per Task Order |
| KO/COR |
| 60 days following award, Annual update within 30 |
SUBMITTALS AND REPORTS
Annex/ Sub- annex days after subsequent option awards
5.3.2
Preventive Maintenance (PM) Program
1 ea per Task Order
60 days following award, Annual update within 30 days after subsequent option awards
5.3.2
Preventive Maintenance (PM) Schedule 10 ea Base Year / 12 ea per Option
COR
60 days following award (for full year) and updated by 25th day of proceeding month/Monthly
| 5 |
| 5.3.2 |
| Preventive Maintenance Status Report |
| 52 ea per Task Order |
| COR |
| Weekly, upon approval of initial PM Schedule. |
| 5 |
| 5.3.2.1.2 |
| HVAC Water Testing and Treatment Program |
| 1 ea |
| COR |
| Submitted within 60 days following award |
| 5 |
| 5.3.2.1.2 |
| HVAC Water Treatment Reports |
| As Required |
| COR |
| Submitted with monthly invoice |
| 5 |
| 5.3.2.3.2 |
| Boiler Water Testing and Treatment Program |
| 1 ea |
| COR |
| Submitted within 60 days following award |
| 5 |
| 5.3.2.3.2 |
| Boiler Water Treatment Reports |
| As Required |
| COR |
| Submitted with monthly invoice |
| 5 |
| 5.3.3 |
| Inspection, Testing, and Certification Documentation |
| As Required |
| COR |
| Submitted with monthly invoice |
5.3.3
Inspection, Testing, and Certification Schedule
11 ea Base Year / 12 ea per Option
60 days following award (for full year), Annual update within 30 days after subsequent option awards, and updated by 25th day of proceeding month/Monthly
5.3.3
| Unaccomplished Inspection, Testing, and Certification Report |
| 11 ea Base Year / 12 ea per Option |
Monthly
SUBMITTALS AND REPORTS
Annex/ Sub- annex
5.3.4
Other Recurring Services Program
1 ea per Task Order
60 days following award, Annual update within 30 days of subsequent option awards
Other Recurring Services Schedule
11 ea Base Year / 12 ea per Option
60 days following award (for full year), Annual update within 30 days after subsequent option awards, and updated by 25th day of proceeding month/Monthly
| Unaccomplished Other Recurring Services Report |
| 11 ea Base Year / 12 ea per Option |
COR
Monthly
| 5 |
| 5.3.4.17 |
| Facility Systems Assessment Program Plan |
| 1 ea per RFP |
| COR/KO |
| As specified by RFP |
5.3.4.17
Facility Systems Assessment Report
1 ea per Order
COR/KO
15 days after completion of each Assessment IDIQ order and at completion of the contract
5.3.5
| Service Call and Preventive Maintenance Report |
| 1 ea per Task Order |
15 days after completion of each task order and at the end of the contract
5.4.3.1
| Used Oil Disposal and Recycling Summary Report |
| 1 ea As Required |
With invoice for each IDIQ order
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