A07 Att 8 Pest Management Operations.pdf

Attachment 8 – Pest Management Operations i

Attachment 8

Pest Management Operations

Base Operations and Maintenance

Rock Island Arsenal, Illinois

10 May 2020 ii

Table of Contents

1.0 General Information

1.1 Pest Management Operations

1.1.1 Pest Definition

1.1.2 Pest Management Service

1.1.3 Significant Public Health Pests

1.1.4 Scheduling

1.2 Buildings and Structures

1.3 Regulations

1.3.1 Army Policy

1.3.2 Environmental Protection

1.4 Licenses and Certifications

1.4.1 Personnel

1.4.2 Certification

1.4.3 Sub-Contract

1.5 Pesticides

1.5.1 Monitor and Control

1.5.2 Storage

1.5.3 Usage and Labels

1.5.4 Sub-Contractor

1.6 Service Requests

1.6.1 Emergency Public Health Requests

1.6.2 Emergency Mission Critical Requests

1.6.3 Non-Emergency Requests

1.7 Structural Pests

1.8 Miscellaneous Pests

2.0 Description of Services

2.1 Indoor Pest Control

2.1.1 Plan and Manage the Indoor Pest Management Program

2.1.2 Food Handling Establishments

2.1.3 Insects and Rodents

2.1.4 Child Care Centers

2.1.5 Flies

2.2 Outdoor Pest Control

2.2.1 Pest Management

2.2.2 Trees, Shrubs, and Turf Pests

2.2.3 Mosquitos

2.2.4 Fly Inspection

2.2.5 Other Pests of Medical Importance

2.2.6 Miscellaneous Outdoor Pests

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2.2.7 Dead or Dying Animals

2.2.8 Stray Animals

2.2.9 Animal Pest Damage

2.2.10 Vegetation Control

2.2.11 Weed Control

2.2.12 Railroads and Dams

2.3 Other Services

2.3.1 Special Services

2.3.2 Special Event Services

3.0 Reporting Requirements

3.1 Pesticide Inventory

3.2 Pesticide Management Inspection Schedule. (Building and Structure)

3.3 Structural Pest Damage Report

3.4 DD Form 1532 and 1532-1

3.5 Licenses and Certifications

3.6 Usage and Labels

3.7 Building and Structure Inspections

3.8 Pest Management Maintenance Record

3.9 Pest Management Schedule. (Outdoor)

3.10 Herbicide Application Report

4.0 References

4.1 Technical Exhibits

4.2 Regulatory Guidance

4.3 Forms

1.0 General Information

1.1 Pest Management Operations.

The Contractor shall perform scheduled and unscheduled Pest Management Operations for public health pests for real property, facilities, and grounds on Rock Island Arsenal (RIA) including the Naval and Marine Corps Reserve Center (Buildings 218, 219, and 247) and adjacent grounds. RIA pest management shall exclude the following facilities and grounds:

a. Rock Island District Corps of Engineers (Buildings 205 and 217)

b. Veteran's Administration National Cemetery

c. Veteran's Administration Confederate Cemetery

d. Iowa Interstate Railroad (Leased)

The Contractor shall prepare and submit an Operating Plan for Pest Management IAW Section 6.1, Overarching PWS, which utilizes integrated pest management techniques, identified in Technical Exhibit (TE) 8.1 Integrated Pest Management Outlines, to the maximum extent possible. The Contractor shall include in the plan all information necessary to complete the Scope and Specific Operations Tasks as described in this part.

1.1.1 Pest Definition.

Pests are: a nuisance, invasive species, or disease vector such as arthropods, stray dogs, stray cats, birds, rodents, nematodes, fungi, bacteria, viruses, algae, snails, marine borers, snakes, weeds and other organisms (except for human or animal disease-causing organisms) that adversely affect readiness, military operations, or the well-being of personnel and animals; attack or damage real property, supplies, equipment, or vegetation; or are otherwise undesirable. A disease vector is any animal capable of transmitting the causative agent of a human disease; serving as an intermediate or reservoir host of a pathogenic organism; or producing human discomfort or injury, including (but not limited to) mosquitoes, flies, ticks, mites, snails and rodents.

1.1.2 Pest Management Service.

Pest management service includes pest surveillance, pest identification, breeding site removal, pesticide/herbicide applications, and other required actions to control pests in and around buildings and facilities including family housing. Nuisance pests shall be controlled on a case-by-case basis with as much emphasis as possible on alternatives to pesticides (physical, mechanical, or cultural removal, and self-help remedies) in order to minimize risk of contamination to the environment and personnel. Under no circumstances should regular “preventive” pesticide applications be performed for food handling facilities or housing areas for nuisance pests.

1.1.3 Significant Public Health Pests.

Significant public health pests include, but are not limited to, the following:

a. Disease vectors, (e.g., mosquitoes, ticks, indoor bats, fleas, bees, and flies)

b. Venomous arthropods, (e.g., spiders and wasps)

c. Vertebrate pests, (e.g., bats, birds, rodents, and snakes)

d. Stray animals

e. Invasive vegetation, toxic plants (e.g. poison ivy, and weeds)

1.1.4 Scheduling.

The Contractor shall schedule and arrange pest management operations so as not to interfere with the normal occurrence of Government business and mission. In those cases where interference is unavoidable, the Contractor shall schedule work during non-duty hours. The Contractor shall have the ability to respond to pest management issues in any of the specific requirements’ areas below as directed by the Contracting Officer/Contracting Officer’s Representative (KO/COR). The Contractor shall respond to emergency requests within three (3) hours of the request and non-emergency requests within three (3) days of the request.

1.2 Buildings and Structures.

The Contractor shall perform semi-annual inspections (during the months of April thru July, and September thru December) for household pests in buildings and structures on RIA. The Contractor shall coordinate the inspection schedule with the KO/COR. The Contractor shall provide a schedule of planned pest management operations monthly to the KO/COR. The schedule shall include all required activities for the month with planned dates for the requirements. The Contractor shall submit the schedule for the upcoming month no later than the last business day of the current month.

1.3 Regulations.

The Contractor shall provide all services and storage procedures in accordance with (IAW) the all Regulatory Guidance listed in Section 4.2.

1.3.1 Army Policy.

The Contractor shall follow Army policy that requires DD Form 1532, Pest Management Report and DD Form 1532-1, Pest Management Maintenance Record to be used to record and report all pest control operations, to include surveillance, and cumulative value of “pounds of active ingredient” applied per calendar year. The Contractor shall be required to provide this information for pesticides used by the Contractor and any Subcontractors hired for pest control operations.

1.3.2 Environmental Protection.

All environmental protection issues shall be coordinated with the KO/COR and Directorate of Public Works, Environmental Division (DPW-ED). Inspections of any facilities or equipment operated by the Contractor may be made by the KO/COR, the Installation Environmental Coordinator, or authorized officials on a non-notice basis during normal working hours. The Contractor shall notify the KO/COR immediately of any visits/inspections by an environmental or regulating agency.

1.4 Licenses and Certifications.

The Contractor shall provide its business license and pest management specialist’s names, State of Illinois certification numbers, certification categories, and expiration dates within thirty (30) days of start of contract, and annually prior to the end of the performance period. This report shall be resubmitted within ten (10) days of re-certification in any category or with personnel changes. The Contractor shall ensure that the licenses/certificates and training of Contractor personnel are kept current. Copies of these licenses/certifications shall be provided to the KO/COR upon request.

1.4.1 Personnel.

The Contractor shall provide properly licensed and certified pest management personnel Monday through Friday, during normal duty hours. The Contractor personnel shall perform pest surveillance, pest control, inspection operations, and pesticide application, IAW DODI 4150.07. All pest management work shall be performed by licensed businesses and individuals certified IAW DOD, Federal and State requirements, laws and regulations.

1.4.2 Certification.

The Contractor shall have an Illinois pesticide application business license and the Contractor’s pest management specialists shall be State of Illinois certified in the following pest control categories/subcategories:

a. Turf (Illinois Department of Agriculture, DOD Category 3)

b. Ornamental (Illinois Department of Agriculture, DOD Category 3)

c. Right-of-Way (Illinois Department of Agriculture, DOD Category 6)

d. Aquatic (Illinois Department of Agriculture, DOD Category 5)

e. Mosquito (Illinois Department of Agriculture, DOD Category 8)

f. General Use Pesticides (Illinois Department of Health, DOD Category 7)

g. Restricted Use Pesticides - Subcategories: Insect, Rodent, and Other Pests;

Termites and other (Illinois Department of Health, DOD Category 7)

h. Wood Destroying Organisms; Birds; and Wood Products (Illinois Department of

Health, DOD Category 7)

1.4.3 Sub-Contract.

The Contractor shall ensure certifications are current through the life of the Contract.

The Contractor shall notify the KO/COR 24 hours in advance when subcontracting any pest management operations. The certification requirements shall apply to any Contractor/subcontractor personnel engaged in this work.

1.5 Pesticides.

All pesticides used shall be registered, for unrestricted use, with the United States Environmental Protection Agency (USEPA) and the State of Illinois, for their intended use, and the pesticides must be approved by the KO/COR and DPW Integrated Pest Management Coordinator (IPMC), via an updated Pesticide Use Proposal, prior to use.

All pesticides used shall be approved IAW DODI 4150.07, Chapter 5.

1.5.1 Monitor and Control.

The Contractor shall monitor and control the Army Family Housing self-help pesticide inventory to assure compliance with regulations. The Contractor shall take advantage of the newer technologies employing baiting systems or “Least Toxic” pesticides. All pesticides used shall be used in strict conformance with label directions. At no time shall aerial spraying be used at RIA. The Contractor shall ensure that any mixed chemicals shall comply with EPA, DoD, and State of Illinois requirements.

1.5.2 Storage.

The Contractor shall store pesticides in Government-furnished storage area in Building

167. All pesticides shall be stored in their original containers. No mixing of chemicals shall take place until the cross connection device used for water additive has a current inspection and is operating correctly. The Contractor shall post an inventory of stored pesticides at entrance of storage areas and update the list of stored pesticides every six

(6) months, or when the chemical inventory changes. The Contractor shall provide a copy of the stored pesticides inventory semi-annually or when new pesticides are added to the KO/COR.

1.5.3 Usage and Labels.

The Contractor shall annually submit a Pesticide Use Proposal. The initial submittal is required thirty (30) calendar days after contract start, and subsequent annual submittals are required within (5) business days after the start of the Fiscal Year. The Contractor shall track daily pesticide use on DD Form 1532-1. The Contractor shall maintain the DD Form 1532-1’s and make available to the KO/COR upon request. The Contractor shall submit monthly to the KO/COR a pesticide usage report on DD Form 1532 Pest

Management Report within (5) business days after the conclusion of each month. The Contractor shall maintain a label and Safety Data Sheet (SDS) book of pesticides used or stored for use, and shall have it readily available for the KO/COR upon request. Any proposed changes in accepted pesticide usage shall be submitted to the KO/COR for approval at least ten (10) working days in advance of the anticipated use. The Contractor shall maintain a label book of pesticides used, and have it readily available for inspection by the KO/COR at all times.

1.5.4 Sub-Contractor.

The Contractor shall ensure that the subcontractor uses approved pesticides. The Contractor shall be responsible for the subcontractor’s reports of pesticide use and pest management operations performed.

1.6 Service Requests.

1.6.1 Emergency Public Health Requests.

The Contractor shall provide personnel to respond to emergency public health pest management service requests within three (3) hours of the request. Examples of emergency public health pests include bats, wasps, bees, snakes, squirrels, raccoons, opossums, skunks, potentially rabid animals, or any other threatening species.

1.6.2 Emergency Mission Critical Requests.

The Contractor shall provide personnel to respond to mission critical pest management service requests within three (3) hours of the request. Mission critical facilities include command centers, emergency operations facilities, medical treatment facilities and Information technology (IT)/communications.

1.6.3 Non-Emergency Requests.

The Contractor shall provide personnel to respond to non-emergency pest management service requests within three (3) days of the request. Non-emergency pest management service requests shall be any request not defined in Sections 1.6.1 and 1.6.2.

1.7 Structural Pests.

The Contractor shall perform control services to eradicate termites and other structural pests. The Contractor shall perform building and structure inspections for wood infestation or visible damage to structures containing wooden components semi-annually. The Contractor shall submit an inspection report to the KO/COR. The Contractor shall use approved chemicals and wood treatment substances when pests are discovered during the performance of maintenance, repair, or minor construction work. The Contractor shall submit a report to KO/COR within two (2) weeks of finding visible damage from termites or structural pest during an inspection. The report should identify the structure(s), drawing or description of location, description of visible damage, nature and extent of infestation and the treatment or remedy.

1.8 Miscellaneous Pests.

The Contractor shall provide pest control for miscellaneous pests, to include various insects, birds, rodents, and animals. The Contractor shall use humane treatment whenever possible to remove miscellaneous pests from buildings. The Contractor shall also provide cleanup of nesting materials, feces, urine etc. left by these pests and apply an effective deodorizer as required. Healthy animals shall be removed from RIA or properly handled according to RIA’s Nuisance Wildlife Control Permit. Diseased animals shall be handled IAW local ordinances and disposed of properly.

2.0 Description of Services.

2.1 Indoor Pest Control.

2.1.1 Plan and Manage the Indoor Pest Management Program.

The Contractor shall submit to the KO/COR a weekly Pest Management Maintenance Record, which includes a schedule for all work and inspections. The submittal shall begin thirty (30) days after award. The scheduled work shall cause minimal operations disruption.

2.1.2 Food Handling Establishments.

The Contractor shall provide pest control inspections at all food handling establishments weekly and treat as required. Treatment shall be performed only when the food establishments are unoccupied. Food handling establishments are shown in TE 8.2 Food Handling Establishments.

2.1.2.1 Food Storage.

The Contractor shall weekly set and check traps or use other approved methods in food storage areas to protect stored products. The Contractor shall not use poison for pest control in food preparation areas or floor space in common areas such as hallways.

2.1.3 Insects and Rodents.

The Contractor shall control infestation of insects and rodents IAW TE 8.1 Integrated Pest Management Outlines.

2.1.4 Child Care Centers.

The Contractor shall conduct treatment in child care development centers (CDC) only when children are not present. CDC treatment shall comply with Army Regulation (AR) 608-10, Child Development Services.

2.1.5 Flies.

The Contractor shall bi-weekly (during the months of April thru October) inspect for flies during food handling establishment inspections. The Contractor shall inspect for flies monthly in all other buildings. Building inspections shall include all lunchrooms, break rooms, and kitchenette areas. The Contractor shall provide pest control based on inspection results.

2.2 Outdoor Pest Control.

2.2.1 Pest Management

The Contractor shall control public health animal and plant pests. The Contractor shall submit to the KO/COR a weekly Pest Management Schedule of outdoor pest management activities, which includes a schedule for all work and inspections (to include actuals, as well as scheduled). The submittal shall begin thirty (30) days after award. The schedule and arranged work shall have minimal disruptions. Required inspections shall be performed concurrently whenever possible.

2.2.2 Trees, Shrubs, and Turf Pests.

The Contractor shall bi monthly (during the months of April to November) inspect all shrubs, trees and turf areas for infestation and disease, and treat based on inspection results within high visibility grounds areas as determined by TE 8.3 Vegetation Control Map. The Contractor shall treat infestation within five (5) calendar days of detection.

2.2.3 Mosquitos.

The Contractor shall perform weekly mosquito larvae inspections throughout RIA (during the months of April thru September) IAW TE 8.4 Mosquito Control Map at the sites identified below:

a. Run off pit for the old coal pile west of Building 299

b. Drainage ditch and stormwater retention pond south of Structure 88

c. Drainage ditches within the forested area northeast of the National Cemetery

d. Drainage ditches west, north and east of Building 25

e. Drainage ditch south of the National Cemetery

f. Drainage ditch at the Test Track

g. Old Quarry pond at the Test Track

2.2.3.1 Larvae Trapping.

The Contractor shall place larvae trapping stations in ponds, ditches, or any other sources of standing water. When the larvae count for a dip sample exceeds ten (10) larvae, the count shall be considered to be at the critical level and the Contractor shall perform mosquito larvae treatment and control. Treat larval breading sites with an appropriate pre-approved larvicide. Larvae counts shall remain below the critical level for at least seven (7) days after treatment. Larvae surveys shall be coordinated with the

KO/COR.

2.2.3.2 Mosquito Surveillance.

The Contractor shall perform adult mosquito surveillance, treatment and control. The Contractor shall treat adult mosquitoes weekly (April thru October) IAW TE 8.4 Mosquito Control Map. The Contractor may be required to reapply pesticides whenever critical levels are reached or mosquito-borne disease outbreaks are detected.

2.2.4 Fly Inspection.

The Contractor shall bi-weekly (during the months of April thru October) inspect for flies in recreational areas, and refuse collection points. The Contractor shall apply pesticides based on inspection results.

2.2.5 Other Pests of Medical Importance.

The Contractor shall survey and control pests of medical importance (to include fleas and ticks) as necessary for the protection of health and safety.

2.2.6 Miscellaneous Outdoor Pests.

The Contractor shall provide pest control for miscellaneous pests, to include various insects, venomous arthropods, birds, rodents, and animals. The Contractor shall use humane treatment, whenever possible to remove miscellaneous pests. The Contractor shall also provide cleanup of nesting materials, feces, urine etc. left by these pests and apply an effective deodorizer as required. The Contractor shall not place or leave unmanaged live traps during non-duty days. Healthy animals shall be removed from RIA or properly handled according to RIA’s Nuisance Wildlife Control Permit. Diseased animals shall be handled IAW local ordinances and properly disposed of. Traps located outdoors shall be placed in bait stations to protect non-target animals. Bait stations shall be secured against removal.

2.2.7 Dead or Dying Animals.

The Contractor shall remove dead or dying animals upon notification by the KO/COR.

The Contractor shall complete removal within four (4) hours of notification. The Contractor shall remove all dead or dying animals from the installation and dispose of IAW Illinois Dead Animal Disposal Act. When noxious odors indicate the presence of dead animals, the Contractor shall immediately locate and remove the carcass and apply an effective deodorizer.

2.2.8 Stray Animals.

The Contractor shall remove and properly handle stray animals. Stray animals considered household pets shall be delivered to the local animal shelter the same day of capture. Stray animals shall be considered as DOD-owned animals until disposition is made; that is, until euthanized, adopted, or released to civil authorities.

2.2.9 Animal Pest Damage.

The Contractor shall control pests which damage grounds and levees, particularly moles and groundhogs. The Contractor shall monthly (from April to November) conduct a detailed inspection of all levees and mark burrows with white locating flags, set no less than 30 live traps for groundhogs during the period April to November, and check the traps daily during duty days prior to 1200 hours. All burrows that have been trapped, and are uninhabited, will be filled. The Contractor shall not place or leave unmanaged live traps during non-duty days. Healthy animals shall be removed from RIA or properly handled according to RIA’s Nuisance Wildlife Control Permit. Diseased animals shall be handled IAW local ordinances and properly disposed of.

2.2.10 Vegetation Control.

The Contractor shall conduct vegetation control (grassy and broad leaf weeds, forbs, bushes, and trees) and apply herbicides as identified in TE 8.3 Vegetation Control Map.

The Contractor shall apply a commercial-type pre-emergent broadleaf weed herbicide annually, (during March and April) on approximately one hundred sixty-one (161) acres of Improved and Semi-improved grounds.

2.2.10.1 Undesired Vegetation.

The Contractor shall perform weekly (April to November) inspections of all grounds to determine control measures for undesired vegetation (to include, weeds, grass, small trees, and bushes) and treat based upon inspections. The Contractor shall perform vegetation control for railroad areas (to exclude leased railroad property) semi-annually (May and September). Outside treatment with herbicides or pesticides shall not be used for vegetation control within (100) feet from the perimeter of children's play areas or child development centers, IAW AR 608-10.

2.2.11 Weed Control.

The Contractor shall limit the application of herbicide to athletic fields and sidewalk cracks. The Contractor shall only use herbicides listed on the Pesticide Use Proposal

(PUP).

2.2.12 Railroads and Dams.

The Contractor shall remove undesirable vegetation growing within the roadway (railroad tracks) or on dams by chemical or manual means. The Contractor shall perform vegetation control for railroads and dams in April, June, August, and October.

The Contractor shall spray to stop growth and remove all vegetation within (20) feet from the centerline of railroads. Vegetation control shall be accomplished as prescribed in the following manuals: AR 200-1 (Environmental Protection and Enhancement), TM 5-630 (Natural Resources - Land Management) and UFC 4-860-03 (Railroad Track Maintenance and Safety Standards) section 3-3.

2.3 Other Services.

2.3.1 Special Services.

The KO/COR will notify the Contractor as soon as a special service requirement is known. The Contractor shall coordinate special service requirements with the existing pest management schedule. The Contractor shall provide special event pest services by DMO or PWO.

2.3.2 Special Event Services.

The Contractor shall provide additional pest control services for special events when necessary. Special events include, but are not limited to, Very Important Person (VIP) visits, retreats, ribbon cutting ceremonies, and open houses. The Contractor shall provide special event pest services by DMO or PWO.

3.0 Reporting Requirements

3.1 Pesticide Inventory.

3.2 Pesticide Management Inspection Schedule. (Building and Structure).

3.3 Structural Pest Damage Report.

3.4 DD Form 1532 and 1532-1.

3.5 Licenses and Certifications.

3.6 Usage and Labels.

3.7 Building and Structure Inspections.

3.8 Pest Management Maintenance Record.

3.9 Pest Management Schedule. (Outdoor)

3.10 Herbicide Application Report.

4.0 References

4.1 Technical Exhibits

a. TE 8.1 RIA Integrated Pest Management Outlines

b. TE 8.2 Food Handling Establishments.

c. TE 8.3 Vegetation Control Map

d. TE 8.4 Mosquito Control Map

4.2 Regulatory Guidance

a. AR 608-10, Child Development Services

b. Federal, State, and Local Laws and Regulations pertaining to service and storage procedures.

c. Department of Defense Instruction (DODI) 4150.07, DoD Pest Management

Program

d. AR 200-1, Environmental Protection and Enhancement

e. Federal Insecticide, Fungicide, and Rodenticide Act (FIFRA)

f. Illinois Department of Agriculture regulations

g. United States Environmental Protection Agency (USEPA) regulations

h. Illinois Environmental Protection Agency (ILEPA) regulations

i. Illinois Dead Animal Disposal Act, (Illinois Compiled Statues, Ch. 225, Par. 610 et seq.)

j. TM 5-630 (Natural Resources Land Management)

k. UFC 4-860-03 (Railroad Track Maintenance and Safety Standards) section 3-3.

4.3 Forms

a. DD Form 1532, Pest Management Report

b. DD Form 1532-1, Pest Management Maintenance Record