A07 Att 4 Facility Maintenance Vertical revised 20200805.pdf

Attachment 4 – Base Operations Support Facility Maintenance Vertical i

Attachment 4

Facility Maintenance - Vertical

Rock Island Arsenal

Base Operations Support

05 August 2020 ii

Table of Contents

1.0 General Information

1.1 Overview

1.2 Components

1.3 Work Management and Control

1.3.1 Reporting Requirements

2.0 Description of Services

2.1 Facility Workload

2.2 Eye Washes and Safety Showers

2.3 Roof Gutters, Drains, and Downspouts

2.4 Automatic Doors

2.5 Overhead Doors

2.6 Gates, Fences, Barriers and Dock Levelers

2.6.1 Automatic or Motorized Gates

2.6.2 Dock Levelers

2.7 Air Compressor Maintenance & Repair

2.7.1 Compressor storage tanks

2.8 Plumbing

2.8.1 Components

2.8.2 Leaks

2.8.3 Sump Pumps

2.8.4 Hot Water Tanks

2.8.5 Backflow Preventers

2.8.6 Grease Traps

2.8.7 Oil Water Separators

2.8.8 Waterless Urinals

2.9 Electrical Systems

2.9.1 Maintenance Outages and Coordination

2.9.2 Capacitors

2.9.3 Low Voltage Draw Out Type Circuit Breakers

2.9.4 Panelboards

2.9.5 Emergency Power Supply Units

2.9.6 Lightning Protection Systems

2.9.7 Emergency Fixtures

2.9.8 Building 350 Power Systems

2.9.9 Interior Lamp Replacement

2.10 Fire Alarm, Fire Suppression and Building Mass Notification Systems

2.10.1 Turnover/Testing of New Systems

2.10.2 Preventive Maintenance Requirements

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2.10.3 Fire Alarm and Detection Systems

2.10.4 Fire Suppression Systems

2.10.5 Building Mass Notification Systems

2.11 Playgrounds

2.12 Keys and Locks

2.12.1 Locksmith services

2.12.2 Key Management

2.13 Meter Reading

2.13.1 Monthly Meter Reading

2.13.2 Meter Reading Issues

2.13.3 Access to the Energy Awareness Website

2.14 Food Preparation Area Maintenance

2.14.1 General

2.14.2 Action After Maintenance or Repair

2.14.3 Lubricants

2.14.4 Kitchen Exhaust Systems and Hoods

2.14.5 Maintenance/Inspection of Fire Suppression System

2.15 Cranes

2.15.1 Crane Rail Maintenance and Load Testing

2.15.2 Preventive Maintenance Plan

2.16 Glass and Glazing

2.17 Power Washing

2.18 Vacant Building Procedures

2.19 Asbestos Preventative Maintenance

2.19.1 Asbestos Inspection

2.19.2 Sampling/Testing

2.19.3 Asbestos Waste Management

2.19.4 Labeling

2.19.5 Asbestos Survey Updates

3.0 Contract Data Requirements

4.0 Reporting Requirements

5.0 References

5.1. Technical Exhibits

5.2 Regulatory Guidance

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1.0 General Information.

1.1 Overview.

The Contractor shall inspect and maintain all existing buildings, structures, and their components listed in Rock Island Arsenal Facilities List, TE 4.1. The Contractor shall be prepared to conduct repairs on all existing buildings, structures, and their components listed in TE 4.1. The Contractor shall provide sustainment of vertical facilities such as buildings and all utilities plant structures within the five (5) foot demarcation line excluding Army Family Housing (see Attachment 5). The Contractor will coordinate with the KO/COR on Historic Structures, see TE 4.2 Historic Buildings.

The following paragraphs describe all facets involved in building and structure maintenance; they include terms used to classify work; provide information on the level of effort that will be required at Rock Island Arsenal in terms of workload and trade distributions; and describe the way in which work will be received, managed, and documented. The Contractor is responsible for the maintenance and repair of all building and structures. Work may include carpentry, plumbing, electrical, masonry, painting, sign work, flooring, roofing, metalwork, locksmith services, fire alarms, fire suppression, glass and glazing, demolition and other trades that relate to the maintenance and repair of real property facilities. The Contractor shall perform Preventive Maintenance and Demand Maintenance on all real property listed in TE 4.1.

There is a wide variety of facilities at Rock Island Arsenal with a wide variety of installed equipment.

Although other sections of this Performance Work Statement (PWS) detail the requirements for some of these types of equipment, all of this real property installed equipment is the responsibility of the Contractor. DA PAM 420-11, Project Definition and Work Classification identifies installed building equipment that is covered under this contract.

1.2 Components.

The Contractor shall perform preventive maintenance (PM) and repairs, as required. Facilities and components covered under this Common Level of Support (CLS) include, but are not limited to, the following:

a. Administrative buildings

b. Maintenance shops

c. Warehouses

d. Medical clinic

e. Recreational facilities

f. Childcare facilities

g. Dining Facilities

h. Range facilities

i. Fire alarms

j. Roofs, flashing and fascia

k. Installed building equipment

l. Caulking around windows and doors

m. Paint interior and exterior building surfaces

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1.3 Work Management and Control.

1.3.1 Reporting Requirements

The Contractor shall prepare and maintain all maintenance records, files, and reports in the General Fund Enterprise Business System (GFEBS).

2.0 Description of Services

Preventative Maintenance (PM) consists primarily of inspection, cleaning, lubrication, adjustment, calibration, and minor part and component replacement on buildings and structures, its component equipment and other systems included at facilities which are included in TE 4.1, RIA Facilities, with Real Property Category Codes. The Contractor shall implement a comprehensive Preventative Maintenance Program (PMP) in accordance with (IAW) Section 2.7 of the Overarching PWS.

2.1 Facility Workload.

PM workload requirements for this Attachment are included below and DMO workload historical data is included in TE 1.2.

2.2 Eye Washes and Safety Showers.

The Contractor shall inspect, test, and maintain the eye washes and safety showers, identified in TE 4.4, monthly IAW manufactures recommendations.

2.3 Roof Gutters, Drains, and Downspouts.

The Contractor shall semi-annually (April and October) inspect and clean all roof gutters, drains, and downspouts in buildings and report any requirements for repair not included below to the KO/COR.

Cleaning shall include removal of bird nests, cobwebs, beehives, wasp nests, vegetation, leaves, debris, and all other obstructions that restrict flow to and through roof gutters, drains, and downspouts.

The Contractor shall replace loose, displaced, broken, or missing strainers. The Contractor shall re-secure and fasten all loose gutters and downspouts in conjunction with inspection.

2.4 Automatic Doors.

The Contractor shall inspect and maintain automatic doors monthly. The Contractor shall visually inspect noting required repairs, ensure that closures and push pads function properly and adjust door closing speed, as required for safety. The locations of automatic doors are listed in TE 4.5. The Contractor shall submit a monthly report on maintenance of automatic doors to the KO/COR.

2.5 Overhead Doors.

The Contractor shall inspect and maintain all the overhead motor driven doors, to include overhead doors, operators, and controls, identified in TE 4.6 IAW manufacturer’s recommendation. The Contractor shall visually inspect for condition, inspect for alignment and adjust alignment, if required, inspect for proper fit, test controls and safety devices, lubricate doors and operators and verify fire

- 3 -rating, if installed in a fire rated wall. The Contractor shall conduct the maintenance annually (August thru October) and submit a report to the KO/COR.

2.6 Gates, Fences, Barriers and Dock Levelers.

The Contractor shall be responsible for the maintenance of gates, fences, and barriers. Gates include automatic or motorized opening/closing devices and their associated controls. Locks and latches that are part of the gate (i.e., not a chain and padlock) are included. Gates with serviceable equipment such as wheels or guides shall be serviced annually. The Contractor shall perform maintenance, repair, and modification as required on all types of wire and cable fencing and gates, to include but not limited to, security and non-security chain link fences, barbed wire posts and gates, and various steel gates.

Chains and protective wire barriers around improvements or hazardous areas shall be maintained.

Barriers include but are not limited to guardrails, bollards, bumper blocks, parking lot wheel stops, and similar items.

2.6.1 Automatic or Motorized Gates.

The Contractor shall inspect and maintain automatic or motorized gates at Buildings 25, 32, 50, 212, 299 and the Moline Entry Gate. These devices shall be inspected and serviced in accordance with manufacturer’s recommendations, but in no case less than semi-annually.

2.6.2 Dock Levelers.

The Contractor shall inspect and maintain dock levelers semi-annually located at Buildings 212, 242, 299, 335 and 339. Inspections and maintenance shall include a visual inspection for condition;

electrical components and controls; operators for alignment (adjust as required) and operators and controls for correct operation.

2.7 Air Compressor Maintenance & Repair.

The Contractor shall inspect, maintain, and test the air compressors and dryers listed in TE 4.7 List of Air Compressors. Inspection requirements shall be derived from information provided by the air compressor manufacturer. Inspection and maintenance procedures shall be performed based on Original Equipment Manufacturer (OEM) recommendations. The Contractor shall complete and provide to the KO/COR a monthly inspection and maintenance report.

2.7.1 Compressor storage tanks.

The Contractor shall inspect the compressed air distribution piping and storage tanks ensuring no leaks are present in coordination with inspections of the air compressor. If an air storage tank is suspected of having a problem, the KO/COR shall be notified within 24 hours. The Contractor shall not perform welding of American Society of Mechanical Engineers (ASME) certified storage tanks.

2.8 Plumbing.

Plumbing includes potable water systems consisting of hot and cold water piping, components inside the facility, and out from the facility to the point of demarcation. Waste, vent, and drain systems consist of piping and components inside the facility and out from the building to the point of demarcation.

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Potable water system includes domestic water heaters. Water heater types may be electric or fueled by natural gas, oil, or gas/oil combination with either atmospheric or forced draft burners. The Contractor shall maintain potable water and waste, vent, and drain systems and components from the isolation valve. The point of demarcation is at a distance of five (5) feet out from the building or at the meter location for building.

2.8.1 Components

Components include, but are not limited to, the following: hot and cold water piping and fittings, insulation, natural gas piping systems downstream of the meter, sinks, faucets, hot water storage tanks, eye wash stations, drinking fountains, hot water circulation pumps, hose bibs, standpipes, expansion tanks, relief valves, mixing valves, flushometers, bathtubs, commodes (water fixtures and plumbing components, i.e., toilets, urinals, waterless urinals, faucets, aerators), piping, fittings, drains, sump pumps, motors, and sump water level controls IAW Technical Manual (TM) 5-810-5, Plumbing, Army Regulation (AR) 420-1, Army Facilities Management, and manufacturer’s specifications. The Contractor shall set hot water temperature IAW AR 420-1.

2.8.2 Leaks

The Contractor shall be prepared to repair leaks of piping and plumbing fixtures. Sewage gases shall not be vented into facilities. Drains shall be free of obstruction. Fuel oil or natural gas shall not leak from the system or components. Hot and cold water shall flow on demand through the piping systems with no leakage through closed faucets, mixing valves, or flushometers. Flushometers shall operate properly and shut off the water flow after the flush cycle.

2.8.2.1 Gas Leaks.

The Contractor shall be prepared to repair all gas leaks from the primary utility line demarcation point to the inside of the buildings. When repairing gas leaks the contractor shall test the entire building system for leaks and repair all as needed. Gas service to the building will not be restored until leak tests pass for the entire building system, not just the section that was replaced or repaired. All tests and repairs shall be in accordance with applicable industry codes.

2.8.3 Sump Pumps.

The Contractor shall annually inspect, remove all debris, wash down, and operate the sump pumps identified in TE 4.8, Sump Pumps. Sump water level controls shall be set to energize the sump pump prior to the sump becoming full, and shut off the pump after sump draining is complete. The Contractor shall submit a report to the KO/COR on sump pump inspection and maintenance one week after completing maintenance on a sump pump. The report shall contain the date of inspection;

inspector’s name; building; detailed sump pump information; condition; repair recommendations and any additional relevant remarks.

The Contractor shall visually inspect the sump pumps in Building 227 3 times per week to ensure they are functioning correctly and immediately report any issues to the KO/COR. Inspections in Building 227 shall require personnel certified and wearing personal protective equipment for an asbestos hazard environment. The Contractor shall annually inspect, wash-down and clean, remove all debris, and exercise the sump pumps in this building.

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2.8.4 Hot Water Tanks.

The Contractor shall inspect hot water tanks identified in TE 4.9, Hot Water Tanks. Inspection shall include a visual check for leaks, corroded surfaces, and improper setting of aquastat. PM shall include checking operation and condition of relief valve, draining of hot water tank, cleaning tank inside and out, pull and inspect the tube bundle, pressure test the tank and ensuring that there is an unobstructed flow through the exhaust line for gas water heaters. Water heaters with forced draft burners shall perform in compliance with the Air Operating Permit, American Society of Mechanical Engineers (ASME) Boiler and Pressure Vessel Code, and manufacturer’s specifications. Burner combustion exhaust emissions shall not exceed fifty (50) parts per million (ppm) of carbon monoxide when burning natural gas, or a No. 1 (20% density) smoke on the Ringlemann Chart. Work shall be scheduled and performed during non-duty hours. Frequency of the inspection and maintenance shall be half of the listed hot water tanks annually. The Contractor shall alternate inspected hot water tanks so that all are inspected every 2 years. The Contractor shall submit a report to the KO/COR on Hot Water Tanks inspection monthly.

2.8.5 Backflow Preventers

Backflow Preventers (Cross Connection Protection Devices).Refer to Attachment 7 and TE 7.13.

2.8.6 Grease Traps.

The Contractor shall inspect, pump, clean, and maintain grease traps listed in TE 4.10, Grease Traps monthly. Any issues found on inspection shall be reported to the KO/COR. Grease shall be removed and disposed of in compliance with Federal, State and local laws at an approved off post location. The Contractor shall semi-annually inspect the Building 75 east center grease trap for leakage and broken baffles and report any issues to the KO/COR. Chemicals, enzymes, live bacteria, grease cutters, or other additives shall be approved by the KO/COR prior to use.

2.8.7 Oil Water Separators.

The contractor is responsible for maintaining Oil Water Separators listed in TE 4.11, Oil Water Separator List. The Contractor shall semi-annually remove all accumulated oil, water, sludge, debris, and other solids. The Contractor shall recycle spent material from oil water separators at facility approved by the KO/COR.

2.8.8 Waterless Urinals

The Contractor shall maintain waterless urinals quarterly, which requires replacement of the filter cartridge. Waterless urinals are located in Building 68 (12), Building 390 (9) and Building 299, northwest corner (3). Urinal replacement cartridges shall meet the manufacturer's specification and used cartridges shall be disposed of in accordance with manufacturer's guidance.

2.9 Electrical Systems.

The Contractor shall perform scheduled inspection, testing, calibration, maintenance, repair, and other services of electrical systems and components, IAW technical manuals and manufacturer’s

- 6 -instructions. PM of the electrical system and associated components, e.g., transformers (oil and dry), capacitors, switchgear, breakers, relays, bus ducts, panelboards, power conditioners, emergency power supply units, motor control centers, emergency fixtures and Building 350 Power Systems. The Contractor shall maintain all electrical equipment IAW TE 4.12, Electrical System Maintenance Procedures. All electrical distribution equipment is located in TE 4.13, Electrical System Equipment.

The Contractor shall employ electricians with 4 years of experience as a journeyman electrician and shall use licensed journeyman craftspersons or manufacturer certified craftspersons.

2.9.1 Maintenance Outages and Coordination.

The Contractor shall perform scheduled power outages annually for each building. The Contractor shall utilize these scheduled outages to perform all the power equipment maintenance, which requires an outage, for the affected buildings/areas. The Contractor shall provide a report to the KO/COR of any noted faulty equipment discovered during maintenance outages within two (2) business days after the outage.

2.9.1.1 Coordination.

The Contractor shall coordinate scheduled power outages with the KO/COR and with all affected users prior to performing the outage. Contractor shall obtain KO/COR approval before proceeding with the power outage. The Contractor shall schedule outages after normal RIA duty hours, during the weekend, or at a time which least affects normal duty operations. Outages affecting buildings or structures shall require 30 calendar days advanced notice. The Contractor shall coordinate any medium voltage switching with the KO/COR, Hydroelectric Plant and/or MidAmerican Energy Company. Scheduled outages are subject to change for numerous reasons and shall be rescheduled in coordination with the KO/COR within that specific contract year. The Contractor shall submit a schedule of planned outages monthly.

2.9.2 Capacitors.

The Contractor shall inspect and maintain the capacitors and associated control equipment quarterly (February, May, August, and November).

2.9.3 Low Voltage Draw Out Type Circuit Breakers.

The Contractor shall inspect, maintain and repair or replace, as necessary, low voltage drawout type circuit breakers while withdrawn and de-energized annually.

2.9.4 Panelboards

2.9.4.1 Power Distribution Panelboards.

The Contractor shall inspect and maintain the power distribution panelboards annually.

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2.9.4.2 Lighting and Appliance Panelboards.

The Contractor shall annually inspect and maintain approximately 20 percent of the lighting and appliance panelboards, associated power feed wiring, transformers, switches etc. in conjunction with annual power outages. The 20 percent annual inspection requirement shall ensure that 100 percent of all panelboards have been inspected every 5 years. Contractor shall log the inspection and maintenance performed.

2.9.5 Emergency Power Supply Units.

The Contractor shall inspect, maintain, and test emergency power supply units. All batteries shall be replaced during the base year.

2.9.6 Lightning Protection Systems.

The Contractor shall annually conduct visual inspection of lightning protection systems at Buildings 25, 32, 34, 39, 65, 160, 236, 237, 242, 244, 280 and 320. The Contractor shall perform earth electrode and subsystem bonding resistance testing on Buildings 25 and 280 every 2 years IAW TE 4.14. The Contractor shall conduct maintenance IAW TE 4.14, Lightning Protection System Maintenance. The Contractor shall submit a report to the KO/COR documenting all testing.

2.9.7 Emergency Fixtures.

The Contractor shall inspect, test, and maintain lighted exit signs and emergency lighting units located within building interiors throughout RIA. There are approximately 1,400 lighted exit signs and 1,800 emergency lighting units. The Contractor shall inspect and test the exit signs and emergency lighting units IAW UFC 1-200-01, Federal and State fire code regulations (monthly functional tests and annual duration test). The Contractor shall annually disconnect signs and lighting units from normal power and allow them to operate for 90 minutes in coordination with scheduled power outages. Units which fail the annual test shall be reported to the KO/COR within 5 business days after testing.

The Contractor shall replace and install 500 batteries per contract year as part of preventative maintenance.

2.9.8 Building 350 Power Systems.

The Contractor shall inspect and maintain the unique power systems within Building 350 as described below. These unique power systems connect to information management systems within the building and are critical to the installation. This equipment shall be maintained during the annual power outage for this Building.

2.9.8.1 Power Distribution Units.

The Contractor shall inspect and maintain the panelboards, uninterruptable power supplies, and Power Distribution Units annually. The Contractor shall maintain the associated panelboards as noted in 2.9.4 and TE 4.12. The Contractor shall remove covers from all other equipment, tighten connections, and inspect for evidence of overheating.

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2.9.8.2 Uninterruptable Power Systems (UPS).

The Contractor shall inspect and maintain the UPS units annually. The KO/COR shall be notified immediately of any problems.

2.9.8.3 One Megawatt Back-up Generator.

The Contractor shall inspect and maintain this generator with all other auxiliary generators in Attachment 6, 2.2.1.8 and TE 6.8. The Contractor shall inspect and maintain the switchgear and breakers in the generator control room for this unit annually IAW TE 6.5. The Contractor shall test the generator under load conditions monthly.

The Contractor shall test the generator under simulated outage conditions semi-annually in order to test all system components. The Contractor shall switch over all breakers at this time to ensure correct operation.

2.9.9 Interior Lamp Replacement.

The Contractor shall inspect and maintain interior lamps daily, re-lamping 7000 defective interior lamps per contract year and replacing 900 defective sockets or ballasts per contract year. The Contractor shall re-lamp within two (2) business days after a requirement is identified by the KO/COR.

Contractor shall replace burned out incandescent and compact fluorescent lamps with LED lamps of comparable illumination. Defective hazardous lamps (fluorescent and mercury vapor) shall be re-boxed in replacement lamp box and turned into Hazardous Waste Disposal IAW the RIA DPW-ED.

Non-hazardous lamps will be disposed of as municipal waste.

The types and approximate number of lamps on RIA are as follows:

Lamp Types Range Of Wattages Approx Total Number Fluorescent 5 thru 215 Watts 15,000 Linear LED Tubes 12 thru 20 Watts 2,000 Incandescent 3 thru 39 Watts 300 Compact Fluorescent

40 Watts or greater 2,000 High Intensity Discharge (HID) 50 thru 1,500 Watts 650 to 800 LED High Bay Fixtures 50 thru 500 Watts 400 High Pressure Sodium 50 thru 1,500 Watts 450 to 575 Low Pressure Sodium 35 thru 100 Watts 10 to 20 Quartz 300 thru 1,000 Watts 45 to 55 Mercury Vapor 50 thru 1,500 Watts 200 to 300 Specialty Lamps Conference Rooms, etc 250 to 350

2.10 Fire Alarm, Fire Suppression and Building Mass Notification Systems.

The Contractor shall conduct routine inspection, testing, and maintenance (ITM) of fire alarm systems, fire detection, fire suppression and building mass notification systems IAW the latest edition NFPA

- 9 -codes, technical manuals, and manufacturers’ instructions. Fire alarm and detection systems include approximately 4300 addressable and 2000 non-addressable points. Fire suppression systems include wet pipe sprinkler, dry pipe sprinkler, pre-action sprinkler, clean agent, dry chemical, wet chemical, kitchen hoods and grease laden exhaust systems and all components of those systems. Fire suppression systems are installed in approximately 60 buildings. The inventory of detection, suppression and notification systems is at TE 4.15 Fire Alarm Systems, TE 4.16 Fire Suppression Systems, and TE 4.17 Mass Notification Systems. Completed inspection testing and maintenance forms shall be provided to the KO/COR and made available upon request for the life of the contract.

Personnel conducting ITM tasks and repairs on fire alarm and fire suppression systems are required to have Illinois or Iowa State Certification for Fire Sprinkler and Fire Alarm System Testing and Maintenance (personnel have NICET II certification and supervised by a person with NICET III certification).

2.10.1 Turnover/Testing of New Systems.

The Contractor shall participate in acceptance testing of new or existing fire alarm systems, and fire suppression systems. DPW will generate DMOs to task the Contractor to participate in a Turnover/Fire Testing.

2.10.2 Preventive Maintenance Requirements.

The Contractor shall provide preventive maintenance IAW NFPA guidance. The Contractor shall develop and submit to the KO/COR a schedule of the services within 30 calendar days after the award of the contract. The Contractor shall update the schedule annually. The Contractor shall conduct inspection, testing, and maintenance of food preparation area fire detection and suppression systems, including gas and electrical safety shut off devices.

2.10.3 Fire Alarm and Detection Systems.

RIA utilizes Simplex 4100U Fire Alarm Systems and Control Panels in the buildings along with their respective Alarm Receivers in the Emergency Dispatch Center. The Simplex 4100U fire alarm system is a fully addressable alarm system with integrated Mass Notification capability. The Contractor shall report immediately (within one (1) hour) any modifications made to existing fire alarm systems, control panels or field devices and appliances to the KO/COR and RIA Fire Department.

2.10.3.1 Alarm Testing

The Contractor shall have a certified person (see Section 2.10) located in the RIA Fire Department, during alarm testing, to monitor and verify all alarm testing. The Contractor is responsible for providing any/all communications equipment that may be required between the person verifying the alarm testing at the fire station and field personnel conducting the testing. The Contractor shall perform any tests that will result in audio/visual building alarms, elevator recall, air handling unit shutdown, and door hold open release after duty hours or at a time and date agreed to by the KO/COR. The Contractor may conduct testing that does not require audio/visual building alarms, elevator recall, air handling unit shutdown, and door hold open release during normal business hours. The Contractor shall submit a testing or bypass request to the KO/COR for approval 15 business days prior to planned testing. The Contractor shall not bypass the alarm to the RIA Fire Station.

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2.10.3.2 Alarm Cleaning

The Contractor shall clean the fire alarm panels in Buildings 208, 211, 212, 220, 222, and 230 semi-annually.

2.10.4 Fire Suppression Systems.

The Contractor shall coordinate with the KO/COR and fire department when performing inspection, maintenance, and testing of fire protection systems that requires removing systems from service. The fire protection systems shall comply with applicable NFPA Codes and TM 5- 695, Maintenance of Fire Protection Systems. The Contractor shall submit a report to the KO/COR on ITM tasks conducted by system.

2.10.4.1 Wet Pipe, Dry Pipe, Pre-Action and Standpipe Systems The Contractor shall perform PM services on sprinkler systems and components listed IAW the latest edition of NFPA 25, Standard for Inspection, Testing, and Maintenance of Water-Based Fire Protection Systems. Contractor shall inspect low point drains and heated valve rooms associated with sprinkler systems shall be inspected weekly during the heating season.

2.10.4.2 Dry and Wet Chemical Systems.

The Contractor shall perform PM on chemical suppression systems IAW the latest edition NFPA 17, Standard for Dry Chemical Extinguishing Systems and NFPA 17A, Standard for Wet Chemical Extinguishing Systems.

2.10.4.3 Clean Agent Systems.

The Contractor shall perform PM on clean agent suppression systems IAW the latest edition NFPA 2001, Standard on Clean Agent Extinguishing Systems.

2.10.4.4 Fire Pumps.

The Contractor shall perform PM on fire pumps IAW the latest edition of NFPA 25, Standard for Inspection, Testing, and Maintenance of Water-Based Fire Protection Systems. The Contractor shall clean and maintain Building 24 and it’s fire pump ensuring a temperature above 60°F is maintained.

2.10.5 Building Mass Notification Systems.

The Contractor shall maintain Building Mass Notification Systems internal to the buildings and associated components IAW applicable codes and standards and manufacturer’s recommendations.

The Contractor shall perform all necessary tasks to operate and maintain electronic and/or computer-based building Mass Notification Systems. Testing and Preventive Maintenance on Mass Notification Systems will be done annually in conjunction with Fire Alarm/Suppression systems.

2.11 Playgrounds.

The Contractor shall install, repair, replace, and remove a variety of playground equipment and shall assemble and install playground equipment in accordance with manufacturer's instructions and

- 11 specifications. Repairs, replacements, installation and assembly shall be done by DMO or PWO unless included below. The Contractor shall not be responsible for service member exclusive physical training equipment; however, playground equipment includes equipment usable by persons regardless of age. Contractor personnel inspecting playgrounds shall be certified by the National Recreation & Park Assoc. The Contractor shall inspect and maintain the playground equipment identified in TE 4.18 and conduct the following tasks monthly (April through October): inspect all equipment for condition, replace seats (10 per year), replace springs (5 per year), replace chains (10 per year), tighten/replace bolts, straighten fences, repair gates, replace protective tubes, replace and rake protective fill to proper depth and adjust slides. The Contractor shall submit a report 1 week after inspection noting any deficiencies both addressed and outstanding.

2.12 Keys and Locks.

The Contractor shall maintain all door and gate locks, and provide for the replacement of keys and hardware. Locksmiths must be certified in Illinois. The Installation has approximately 3000 Series 5200 and Series 101 padlocks. The standard locksets used by the installation are 1801 CYL for door knobs, 1802 CYL for lever handles, CYLs 1109 or 1152 for pins and removable cores. The Installation has approximately 320 Army Family Housing locks. The Installation has Yale lock sets and existing Schlage lock sets.

2.12.1 Locksmith services.

Locksmith Services are to be performed to accepted professional practices and standards and must meet applicable codes. Services include facility locks and padlocks.

2.12.1.1 Repair of locks.

The Contractor shall repair damaged locks or padlocks. The Contractor shall repair/replace or reset the combination on cypher locks. Repairs shall be conducted by DMO or PWO.

2.12.1.2 Rekeying.

The Contractor shall re-key tumblers on locks to match existing building keys and re-key tumblers on padlocks to match existing key sets as required. The Contractor shall conduct approximately 1100 (additional 100 AFH) re-keying actions per year. Re-keying new locks and new padlocks shall be done by DMO or included in the cost of the PWO installing the lock/padlock.

2.12.1.3 Key cutting.

Key cutting shall be conducted by DMO or PWO.

2.12.2 Key Management.

The Contractor shall maintain the master key set for the installation IAW Army Regulations. The Contractor shall maintain the database of keys including keys in inventory (spares and masters), lock location for all key numbers, key custodians for keys issued, how many keys are issued to a key custodian. The database exists on the Government network. The Contractor shall issue keys to key custodians and maintain the log of issued keys in the database. The Contractor shall make spare keys

- 12 from the master set as required to provide keys and log the additional keys in the database. The Contractor shall cut approximately 430 (additional 80 AFH) keys per year. The Contractor shall maintain the key database and all associated documentation through the life of the Contract. The documentation shall be available for KO/COR review upon request. The Contractor shall provide a list of keys received and issued monthly to the KO/COR. This report shall be due by the 5th business day of the month. The Contractor shall annually conduct a key inventory. This report shall be due to the KO/COR 30 calendar days after the end of the Contract Year.

2.13 Meter Reading.

The Contractor shall read approximately 338 natural gas, water, and electric utility meters (240 AFH) listed in TE 4.19 starting on the last work day of the month and completing them no later than the close of business on the second work day of the next month. Revenue meters are a critical subset of all meters.

2.13.1 Monthly Meter Reading.

The Contractor shall obtain the Meter Reading Form from the Energy Awareness website prior to beginning monthly meter readings (an example of the form is included in TE 4.20). The Contractor shall then progress to enter readings into the electronic format taking a clear digital photograph of each meter as read. The photograph shall include the identifying meter label. All meters are to be read in two (2) business days starting on the last business day of the preceding month and completing on the first business day of the month.

2.13.2 Meter Reading Issues.

The Contractor shall notify the KO/COR in writing of any inaccessible meters, damaged, suspect or otherwise non-operational meter or missing meter tags within one (1) day of discovery. The Contractor notification shall provide specific information about the type of issue with a non-operational meter. The Contractor shall respond to read any meters not read due to inaccessibility within two (2) days after access is provided.

2.13.3 Access to the Energy Awareness Website.

The Contractor is required to access the Energy Awareness Website to access the Meter Reading Form and to upload the data after meter reading and quality control. The website can only be accessed through Government-Furnished computers on the Government network. All personnel requiring access will need to acquire a Government Common Access Card through the KO/COR. The Government will provide the necessary computers as GFE. The Government will also provide up to 16 hours of training on use of the website. The Contractor shall communicate any website difficulties the KO/COR in writing with 1 day of discovery.

2.14 Food Preparation Area Maintenance.

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2.14.1 General.

The Contractor shall perform maintenance of food preparation areas and food service equipment. Food preparation areas are Critical Facilities, work shall be coordinated with the KO/COR to eliminate or minimize disruption of operations. Food preparation areas are located in Building 60 (Lock and Dam Lounge), Cafeteria facilities (Buildings 60/75,212 & 350) and the Child Development Centers (Buildings 11, 15, 16 & 150).

2.14.2 Action After Maintenance or Repair.

After completion of a maintenance or repair task, the Contractor shall ensure that the equipment or area is safe, operational, and clean so that food preparation can commence without effort beyond normal by food service personnel. Contractor shall report results to the KO/COR.

2.14.3 Lubricants.

Where possible contact with food might occur, the Contractor shall use NSF International H-1 and USDA approved lubricants IAW applicable codes and regulations. Waterproof lubricants shall be used where applicable.

2.14.4 Kitchen Exhaust Systems and Hoods.

The Contractor shall inspect and clean kitchen exhaust systems and hoods semi-annually and in accordance with NFPA 96. Contractor shall annually replace fan belts on these systems in conjunction with inspection and cleaning.

2.14.5 Maintenance/Inspection of Fire Suppression System.

The Contractor shall perform maintenance and inspection of fire suppression systems in accordance with NFPA 96. A report on this maintenance and inspection shall be submitted to the KO/COR monthly.

2.15 Cranes.

2.15.1 Crane Rail Maintenance and Load Testing.

Contractor shall maintain, and provide annual testing of cranes and crane rails. All cranes are bridge cranes. Cranes and crane rails are listed in TE 4.21.

2.15.2 Preventive Maintenance Plan.

The Contractor shall develop, implement, and submit for approval to the KO/COR, a PM plan for crane, cable and rail, inspection and annual load testing within 30 days after award. Inspection requirements shall be derived from information provided by the crane manufacturer. Inspection procedures should state the acceptance criteria for inspections and tests and shall be specific for the applicable make and model of crane. Inspection and maintenance for crane rails shall include, at a minimum, runway does not sway or breathe as crane passes over, rails are level with +/- 1/8 inch in 20 feet, rails are straight within one (1) inch in 400 feet, rail span is as specified within +1/8 inch every 20 feet, rail joints close, splice bars are tightly bolted, rail heads are not damaged (cracked, indented, spelled out, mashed to an

- 14 edge, worn on one side), rail clips are tightly welded or bolted to the runway, tighten loose J-bolts, replace missing J-bolts, adjust rails to meet inspection tolerances listed. The Contractor shall submit an inspection report to the KO/COR two (2) weeks after an inspection is complete.

2.16 Glass and Glazing

a. The contractor shall replace all broken glass and replace with like material in response to a DMO or PWO.

b. Replacement on windows on a historical building will follow guidance as specified in the Secretary of Interior Standards for the Treatment of Historic Properties and as directed by KO/COR in coordination with RIA Historical Resources personnel.

c. Any work involving lead based paint or asbestos containing material (ACM) will be handled IAW applicable regulations and the guidelines in TE 4.24, Lead Based Paint Management.

d. Specialty glass (ballistic, security mesh or special type) shall be replaced according to applicable manufacturer’s guidance on a DMO or PWO.

2.17 Power Washing.

The Contractor shall power wash recreational pavilions and bus shelters inside and out, for cleaning.

Buildings 17 and 128 (recreational pavilions) shall be washed 3 times per year (April, July, September).

Building 224 (Bus Shelter) shall be washed 2 times per year (April, August).

2.18 Vacant Building Procedures.

Vacant buildings are listed in TE 4.22. The Contractor shall inspect vacant buildings monthly. The KO/COR will inform the Contractor of utility and systems status of vacant buildings. The Contractor shall inspect the facility for damage, debris, pest infestations, vandalism, mold or any other damaging condition. Contractor shall conduct maintenance of the facility and its systems as specified in the PWS (i.e. - fire alarms, electrical systems, emergency lighting, etc.). Contractor shall recommend DMOs to address any issues discovered during the walkthroughs. A report on vacant building inspections and repair recommendations shall be submitted to the KO/COR monthly.

2.19 Asbestos Preventative Maintenance.

The Contractor shall perform inspections to identify and inventory asbestos, to include asbestos, asbestos containing materials (ACM), and waste, throughout RIA. The Contractor shall manage asbestos to minimize environmental release and subsequent occupational and incidental exposure in coordination with the KO/COR. The Contractor shall repair, contain, encapsulate and remove asbestos IAW all applicable regulations. Contractor shall provide and utilize an asbestos waste container in which to store removed asbestos until the Contractor removes it from RIA. The Contractor shall perform asbestos labeling as required by statute. The Contractor shall perform all asbestos requirements in conjunction with TE 4.23, RIA Asbestos Management Plan. The Contractor personnel shall be IEPA certified with an IDPH license in each of the following disciplines: Asbestos Building Inspection, Asbestos Management Planning and Asbestos Abatement Contractor/Supervision.

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2.19.1 Asbestos Inspection.

The Contractor shall perform asbestos inspection and control actions in half of all RIA buildings that were constructed prior to 1980 annually see TE 4.1, RIA Facilities. The Contractor shall alternate inspected buildings so that all buildings are inspected every 2 years. The Contractor shall perform visual inspection to identify, inventory, verify known inventory and monitor condition of all asbestos in inspected buildings throughout RIA, to include piping, floor tiles, walls, ceilings, window glazing, duct insulation, vessel insulation, tunnels, and above ceiling tile areas, etc.

The Contractor shall control asbestos, to include containing/encapsulating and removing asbestos, in conjunction with the inspections as required. The Contractor shall perform control actions based on deteriorating asbestos condition and possibility of fiber emission. The Contractor shall perform periodic monitoring and control during both duty hours and non-duty hours based upon the building/area and its' function. The Contractor shall minimize disruption to normal operations in inspected buildings.

The Contractor shall submit an Asbestos Inspection Schedule to the KO/COR monthly indicating the next month’s inspection schedule for inspection activities. The Contractor shall submit the schedule at least one (1) week prior to the end of the month for the following month. The Contractor shall submit an Asbestos Inspection Report to the KO/COR monthly detailing the results of all inspections including actual inspection dates; locations inspected; asbestos condition and type by location; repair tasks performed and any recommended repairs. The report shall be submitted the 5th business day of the month.

2.19.2 Sampling/Testing.

The Contractor shall provide asbestos sampling and testing, to include bulk sampling. The Contractor shall perform 30 bulk samples annually as directed by the KO/COR. Bulk samples which are determined to be negative for asbestos via Polarized Light Microscopy (PLM) shall be confirmed via Transmission Electron Microscopy (TEM). Air clearance sampling shall be accomplished by DMO or PWO. The Contractor shall submit a report to the KO/COR of any asbestos sampling five (5) days after sampling/testing is conducted.

2.19.3 Asbestos Waste Management.

The Contractor shall provide and utilize an appropriately marked and locked asbestos container (dumpster) to store removed asbestos and all contaminated equipment, clothing, material, and waste.

The Contractor shall coordinate with the KO/COR to site the container. The Contractor shall dispose of the asbestos container contents off of RIA at an appropriate facility. The Contractor shall submit an Asbestos Disposal Manifest to the KO/COR as required and the manifest shall meet regulatory requirements for asbestos waste disposal. The Contractor shall submit the report five (5) business days after disposal.

2.19.4 Labeling.

The Contractor shall label thermal system insulation asbestos throughout all RIA buildings, and as directed by the KO/COR. The Contractor shall apply 60 labels annually to mark asbestos as required.

The Contractor shall apply new asbestos labels, or reaffix loose existing labeling, as required to repair existing asbestos labeling.

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2.19.5 Asbestos Survey Updates.

The Contractor shall maintain and update the Asbestos Survey not more than weekly. The Asbestos Survey is a set of CAD (Microstation V8) drawings of the entire installation by building and floor indicating the current locations, condition and type of asbestos on the installation. The Contractor shall update the Asbestos Survey with asbestos sampling, repair or removal activities within 10 business days of completing the sampling, repair or removal. The Contractor shall update the Asbestos Survey to include sampling, removal and repair done by this Attachment, DMOs or PWOs. The Contractor shall maintain the Asbestos Survey available for review upon request by the KO/COR. The Contractor shall retain and store information for the Asbestos Survey for the life of the Contract.

3.0 Contract Data Requirements

The Contractor shall compile historical data, prepare required reports and submit information as specified in the provisions of this Contract. Data, forms and reports shall be submitted in accordance with (IAW) the requirements as specified for each task defined in Section 2. All logs, reports, and schedules shall be submitted to the KO/COR in electronic format and shall reside on a Government server. The KO/COR will provide the location on the Government server for use and access rights to appropriate Contractor personnel after award of the Contract.

4.0 Reporting Requirements

a. Automatic Door PM Report

b. Overhead Door Inspection and PM Report

c. Air Compressor Inspection and PM Report

d. Sump Pump Inspection and PM Report

e. Hot Water Tank Inspection and PM Report

f. Building Electrical System Outage Report

g. Lightning Protection System Inspection and PM Report

h. Fire Alarm/Suppression PM/Testing Schedule

i. Fire Alarm Testing and Maintenance Forms

j. Fire Suppression System Testing Report

k. Playground Inspection and PM Report

l. Keys: Received and Issued Report

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m. Annual Key Inventory

n. Meter Reading Report

o. Meter Reading Issue Report

p. Energy Awareness Issue Report

q. Food Service Fire Suppression Inspection and PM Report

r. Annual Crane and Crane Rail Inspection and PM Report

s. Vacant Building Inspection Report

t. Asbestos Inspection Schedule

u. Asbestos Inspection Report

v. Sampling/Testing Report

w. Disposal Manifest

x. Asbestos Survey Updates

5.0 References.

5.1. Technical Exhibits

a. TE 4.1 Rock Island Arsenal (RIA) Facilities

b. TE 4.2 Historic Buildings

c. TE 4.3 Unused

d. TE 4.4 Eye Washes and Safety Showers

e. TE 4.5 Automatic Doors

f. TE 4.6 Overhead Doors

g. TE 4.7 List of Air Compressors

h. TE 4.8 Sump Pumps

i. TE 4.9 Hot Water Tanks

j. TE 4.10 Grease Traps

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k. TE 4.11 Oil Water Separator List

l. TE 4.12 Electrical System Maintenance Procedures

m. TE 4.13 Electrical System Equipment

n. TE 4.14 Lightning Protection System Maintenance

o. TE 4.15 Fire Alarm Systems

p. TE 4.16 Fire Suppression Systems

q. TE 4.17 Mass Notification Systems

r. TE 4.18 Playground Equipment

s. TE 4.19 Utility Meters

t. TE 4.20 Meter Reading Form

u. TE 4.21 Cranes and Crane Rails

v. TE 4.22 Vacant Buildings

w. TE 4.23 RIA Asbestos Management Plan

x. TE 4.24, Lead Based Paint Management

5.2 Regulatory Guidance

a. DA PAM 420-11

b. TM 5-810-5, Plumbing

c. UFC 1-200-01, Federal and State fire code regulations

d. DA PAM 420-1

e. TM 5- 695, Maintenance of Fire Protection Systems

f. NFPA 17, Standard for Dry Chemical Extinguishing Systems

g. NFPA 17A, Standard for Wet Chemical Extinguishing Systems.

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h. NFPA 2001, Standard on Clean Agent Extinguishing Systems.

i. NFPA 25, Standard for Inspection, Testing, and Maintenance of Water-Based Fire Protection Systems.

j. NFPA 96 Standard for Ventilation Control and Fire Protection of Commercial Cooking Operations

2.9.9 Interior Lamp Replacement.

2.10.5 Building Mass Notification Systems.

2.12.2 Key Management.