A07 Att 2 Grounds Maintenance revised 20200808.pdf

Attachment 2 – Grounds Maintenance i

Attachment 2

Grounds Maintenance

Rock Island Arsenal

Base Operations Support

08 August 2020 ii

Table of Contents Table of Contents .............................................................................................................ii

1.0 General Information

1.1 Overview

2.0 Description of Services

2.1 Scope

2.1.1 Grounds Categories

2.2 Mowing

2.2.1 Improved Grounds Areas

2.2.2 Semi-improved Grounds

2.2.3 Unimproved Grounds

2.3 Edging

2.4 Trimming

2.5 Debris and Material Removal, Hauling, and Disposal

2.5.1 Remove Debris, Leaves, and Litter

2.6 Grounds Policing

2.7 Storm Damage

2.8 Service/Maintain Trees

2.8.1 Tree Pruning

2.8.2 Tree Removal

2.8.3 Emergency Tree Removal

2.9 Hedge and Shrub

2.9.1 Hedge and Shrub Pruning

2.9.2 Hedge and Shrub Pruning Procedures

2.9.3 Hedge and Shrub Removal

2.10 Special Services and Special Events

2.10.1 Special Services

2.10.2 Other Special Services

2.10.3 Recreational Areas Tasks

2.10.4 Special Events

2.10.5 Portable Toilets

2.10.6 Window Wells and Moats

2.11 Special Equipment Requirements

2.11.1 Rotary Mowers

2.11.2 Equipment

3.0 Work Capability Levels

iii

4.0 Reporting Requirements

5.0 References

5.1 Technical Exhibits

5.2 Regulatory Guidance

ff

1.0 General Information.

1.1 Overview.

The Contractor shall inspect, service, maintain, and landscape grounds of Rock Island Arsenal (RIA), Illinois. The work shall include scheduling and performance of mowing and trimming; turf replacement; leaf and debris removal; tree, hedge, and shrub planting, maintenance, and fertilization; policing of areas; tree and stump removal, and other associated work as directed by Contracting Officer/Contracting Officer’s Representative (KO/COR). The Contractor shall provide all work necessary to maintain the grounds to the standards specified herein. The Contractor shall provide for tree preservation and protection during all maintenance and construction activities.

2.0 Description of Services.

2.1 Scope.

The Contractor shall provide Grounds Maintenance for all Improved, Semi-improved and Unimproved Grounds on the installation. The Contractor shall ensure all work accomplished maintains and presents a healthy, clean, neat, and professional appearance to all grounds included and covered by this contract in support of mission requirements for users, residents, and visitors. All work shall be performed by personnel qualified in accordance with (IAW) applicable laws, regulations and as referenced in the Overarching Performance Work Statement (PWS). Grounds maintenance activities shall occur between the months of April and October unless otherwise indicated in the

PWS.

2.1.1 Grounds Categories

Grounds areas are segregated into the following categories: Improved Grounds, Semi-improved Grounds, and Unimproved Grounds. Grounds categories are in indicated in the Installation Grounds Maps referenced in Technical Exhibit (TE) 2.1 RIA Grounds Maintenance Maps, East and West. Improved Grounds are those areas that encompass buildings and facilities and include lawn areas, landscaped areas, ornamental bushes, and trees. Activities on this category of grounds include mowing, trimming, edging, leaf removal, tree removal, tree pruning, grounds policing and drainage maintenance. There are approximately 75 acres of Improved Grounds on RIA (30 acres of AFH). Semi-improved Grounds are those areas that include levees and less populated areas of the installation. Activities on this category of grounds normally include mowing, trimming, tree removal, tree pruning and drainage maintenance. There are approximately 58 acres of Semi-improved Grounds on RIA. Unimproved Grounds are those areas that are located on or about the perimeter of the Installation and include natural grass, brush, and trees. Activities in this area include only mowing and trimming for fence clear zones and monitoring wells, tree removal and drainage maintenance.

There are approximately 163 acres of Unimproved Grounds on RIA. There are approximately 6,000 linear feet of security fence and 43 monitoring wells on

Unimproved Grounds. The Contractor shall have no grounds maintenance responsibilities for Hardstand and Prairie Grass areas as depicted in TE 2.1 E and W.

2.2 Mowing

The Contractor shall perform the tasks below on a recurring or scheduled basis (Paragraphs 2.2.1 to 2.6) under an approved Operational Work Order (OWO).

Contractor shall submit a recurring schedule for Paragraphs 2.2.1 to 2.6 within 30 days after contract award to KO/COR. Any changes to submitted schedule must be sent to KO/COR prior to performing work. The Contractor shall mow grass only when the maximum height is reached. The Contractor shall set the mower height to three (3) inches for all areas. The Contractor shall enter OWO scheduling into General Fund Enterprise Business System (GFEBS) (reference Overarching PWS paragraph 2.2.6).

2.2.1 Improved Grounds Areas.

The grass shall be mowed and the height maintained between three (3) inches and five

(5) inches. The Contractor shall remove trash, litter, tree limbs, debris, etc., prior to mowing. Paved areas and walkways shall be free of lawn clippings and debris the same day the mowing is performed. The Contractor shall mow the grass and remove visible grass clippings after mowing before leaving the work area. The lawn shall be uniform in appearance, free of skips, gaps, rutting, or scalping. The Contractor shall be responsible for any damage incurred as a result of grass cutting operations.

2.2.2 Semi-improved Grounds

The Contractor shall mow these areas twice per year, once between 15 May and 15 June and once between 1 August and 31 August. The Contractor shall mow these areas to three (3) – five (5) inch height. The Contractor shall remove all visible grass clippings after mowing. The areas shall be uniform in appearance, free of skips, gaps, rutting, or scalping. The Contractor shall be responsible for any damage incurred as a result of grass cutting operations.

2.2.3 Unimproved Grounds.

The Contractor shall only mow along perimeter security fence clear zones and around monitoring wells in these areas. The Contractor shall mow the required areas monthly to three (3) – five (5) inch height. The Contractor shall mow a twelve (12) foot strip outside and inside perimeter security fencing and a six (6) foot radius around monitoring wells.

2.3 Edging.

Edging shall only be done on Improved Grounds. The Contractor shall edge to present a neat appearance. Edging responsibilities shall include, but not be limited to, flowerbeds, mulched areas, sidewalks, driveways, street edges, curbs, and other concrete (except against asphalt edges). Edging includes the removal of all grass or weeds sprouting from cracks in sidewalks, pavement, and curb joints. The use of post-emergent herbicides by the Contractor, for edging purposes, is limited to grass in cracks and shall not be used to edge the entire area (See Section 2.2.11, Attachment 8). The Contractor shall collect and dispose of all edging debris the same day edging is performed. Edging is to be even and accomplished in a manner such that it is free of scalping, rutting, bruising, and roughing. The Contractor shall make clean vertical cuts at the junction of turf or soil and concrete and do so in a manner that does not cause erosion by ditching. The Contractor shall also manually clean sidewalks, gutters, and other adjacent areas inaccessible to mechanical sweepers to remove rock, sand, dirt, and debris.

2.4 Trimming.

The Contractor shall trim Improved, Semi-improved and Unimproved Grounds areas that are mowed. The Contractor shall, in conjunction with mowing, trim grass and weeds around trees, shrubs, buildings, fences, poles, posts, fire hydrants, parking lot bumper blocks, boulders, and all other fixed objects that project above the ground so grass height is maintained consistent with adjacent grass. String trimmers shall not contact the bark of the tree, shrubs, or building skirting. The Contractor shall remove all trimming debris from sidewalks and driveways on the same day trimming is performed.

The Contractor shall repair any damages to trees and shrubs caused by trimming. If a plant damaged by trimming dies or becomes unhealthy, the Contractor shall replace the damaged plant with a plant of the same size and type at no additional cost to the Government. The Contractor shall provide a one (1) year warranty on all replacement trees and shrubs. Tree and shrub replacements shall be performed within fifteen (15) days of the date the Contractor is notified to replace the plant.

2.5 Debris and Material Removal, Hauling, and Disposal.

2.5.1 Remove Debris, Leaves, and Litter

The Contractor’s responsibilities shall include, but not be limited to, the removal and disposal of all natural debris (e.g., tree limbs, rodent habitats, etc.), litter, and trash.

Leaves shall be removed from Improved Grounds Areas during the period of 15 October to 30 November. Organic debris such as leaves, grass clippings, tree trimmings, stumps and pine straw shall be disposed in the compost pile. The Contractor shall collect and dispose woody debris after pruning and removal of trees or stumps. The Contractor shall mechanically chip tree limbs less than four (4) inches in diameter, transport, and dispose. The Contractor shall remove and dispose limbs and trunks greater than four

(4) inches in diameter to the area adjacent to the compost pile.

2.5.1.1 Compost Pile(s)

The Contractor shall maintain an organic compost pile at a location designated by the KO/COR. The Contractor shall deposit organic debris in the compost pile from all grounds maintenance activities. Compost shall be uniformly spread on improved and semi-improved grounds after 1 year. This process shall be continuous through the Contract and shall result in no more than two (2) separate compost piles. The Contractor shall manage the compost pile(s), to include shaping, sizing, forming, mixing, turning, and layering the surface exposure monthly in such a manner as to create and foster the maximum rate of decomposition of the organic material.

2.6 Grounds Policing.

The Contractor shall police trash and litter from RIA roads and grounds. Trash and litter include paper, plastic, bottles, cans, cardboard, rags, pallets, cigarette butts, and other foreign material. Grounds policing shall be accomplished throughout the year.

Contractor shall police during normal duty hours. Contractor shall police all Improved Grounds areas. All trash shall be properly disposed of by the Contractor.

2.7 Storm Damage.

The KO/COR will notify the Contractor when a RIA severe weather emergency is in effect, after which time the Contractor shall clean up wind and storm damage in their assigned areas or if public safety is affected. Storm damage shall be accomplished throughout the year. The Contractor shall remove, as priority work, all fallen trees, limbs, and debris deposited by water runoff on improved grounds after periods of heavy wind or rainfall. The Contractor shall dispose of non-contaminated storm fallen trees and limbs at the designated area. Routine maintenance work shall be suspended during periods deemed necessary by the KO/COR for storm damage cleanup.

2.8 Service/Maintain Trees

The Contractor shall service all trees throughout Improved, Semi-Improved and Unimproved Grounds.

2.8.1 Tree Pruning.

The Contractor shall trim all tree limbs which are damaged, unsightly, or present unsafe conditions, and remove all associated debris, as directed by the KO/COR. Tree pruning shall be accomplished throughout the year. Tree pruning requirements exceeding 200 man-hours will be issued by DMO or PWO. The KO/COR will prioritize pruning locations. Pruning shall be accomplished IAW ANSI A300 (Part 1)- 2017, Tree, Shrub, and Other Woody Plant Management – Standard Practices (Pruning) and ANSI Z133.1- 2017, Arboricultural Operations – Pruning, Trimming, Repairing, Maintaining, and Removing Trees and Cutting Brush – Safety Requirements, or the most current approved update and National Arborist Association standards. Pruning shall be accomplished by a certified arborist or non-certified personnel proficient in pruning and trimming and directly supervised by a certified arborist.

Pruning is to be done in a manner so as to:

a. Remove dead, damaged, or diseased wood, parasitic vegetation, and structurally weak limbs that may cause a safety hazard

b. Remove branches to provide clearance over sidewalks, parking lots, driveways, buildings and roofs; eaves, and windows that are in danger of damage

c. Remove branches to provide clearance for buses, moving vans, and similar vehicles along streets and road systems

d. Shape the entire tree rather than notch the top

e. Prevent growth of small trees in front of windows, over entranceways or walks, and in areas in which growth will obstruct vision at street intersections and within a six foot radius of facilities

f. Promote proper health, growth, and appearance.

2.8.2 Tree Removal

The Contractor shall inspect for dead, damaged, and diseased trees in Improved and Semi-improved areas and submit a written report to the KO/COR as tree hazards are discovered. Tree removal shall be accomplished throughout the year. The report shall identify by species, size, class, and location of all hazardous trees, insects, and disease problems that require immediate attention and a specific plan of action for corrections.

Work shall include the complete removal of trees, stumps, and debris; filling of holes with topsoil; and the seeding and mulching of the bare ground area. Bare ground areas shall be seeded to match surrounding areas. All non-contaminated trees and shrubs shall be delivered to the designated location on RIA. The Contractor shall paint an “X” on the trunks of trees to be removed. All tree removals and the associated schedules shall be approved by the KO/COR prior to implementation. All debris shall be removed within fourteen (14) calendar days of tree removal and damaged area shall be raked, leveled and seeded. Turf repair and re-establishment for trees removed during winter months shall be completed by the end of April or within two (2) weeks for trees removed during other than winter months.

The Contractor shall remove any small trees, measured 2 feet above ground with a 4 inch or less caliper, on or within twenty (20) feet of a levee or dike.

2.8.3 Emergency Tree Removal.

When removal of a tree, or part thereof, is required to eliminate a safety hazard or restore traffic flow, the Contractor shall accomplish the action within two (2) hours of notification by the KO/COR.

2.9 Hedge and Shrub.

The Contractor shall trim and prune shrubs, hedges, bushes and other cultivated plants.

This work shall be accomplished by DMO or PWO. Hedge and shrub trimming and pruning shall be accomplished throughout the year.

2.9.1 Hedge and Shrub Pruning.

The Contractor shall maintain and prune hedges, shrubs, bushes and other cultivated plants. Hedges and shrubs shall be free of dead limbs. All clippings, branches and debris resulting from hedge and shrub trimming and pruning shall be removed the same day work is accomplished.

2.9.2 Hedge and Shrub Pruning Procedures.

All shrubs, bushes, hedges, and other cultivated plants are to be pruned according to their natural growth habit for proper health, attractive appearance in the appropriate season, and to prevent interference with pedestrian and vehicular traffic. Pruning is to be done in a manner so as to:

a. Prevent growth in front of windows, over entrance ways or walks, and in all areas in which growth will obstruct vision at street intersections

b. Remove and dispose of dead, damaged, or diseased wood

c. Evenly form and balance the shrub, bush or plant

d. Maintain the established hedge shape and appearance

2.9.3 Hedge and Shrub Removal.

All shrubs, bushes, hedges and other cultivated plant removals and the associated schedules shall be approved by the KO/COR prior to implementation. All debris shall be removed within fourteen (14) calendar days of the removal and damaged area shall be raked, leveled and seeded.

2.10 Special Services and Special Events

2.10.1 Special Services.

The Contractor shall coordinate the schedule to provide services as necessary due to events such as Very Important Person (VIP) visits, retreats, ribbon cutting ceremonies, and open houses. The Contractor shall adjust scheduled activities (i.e. mowing, trimming and edging) to provide labor and equipment to service event locations within the Improved Grounds areas. The KO/COR will coordinate 5 business days in advance for adjusting the schedule. The Contractor shall provide other special event support such as staging, and scaffolding, temporary electrical service, monument cleaning and maintenance, graffiti removal and repair of vandalism, and other miscellaneous items by DMO or PWO.

2.10.2 Other Special Services.

2.10.2.1 General Ground Structure Maintenance and Repair.

The Contractor shall perform maintenance and repair services for ground structures as directed by the KO/COR. Ground structures include, but are not limited to: playground equipment, flagpoles, goal posts, drainage culverts and systems, and athletic tracks.

This work shall be accomplished throughout the year or as specified below. This work shall be accomplished by DMO or PWO.

2.10.2.2 Outdoor Structures to include the following:

a. Playgrounds. The Contractor shall maintain the grounds associated with playgrounds. Specific requirements for playground maintenance are listed in Attachment 4, Facility Maintenance – Vertical. All activities not listed in Attachment 4 shall be accomplished by DMO or PWO.

b. Flagpoles. The Contractor shall repair, maintain, and replace flagpoles, including ropes, snaps, and pulleys. Work to be performed via DMO or PWO.

2.10.3 Recreational Areas Tasks.

The Contractor shall clean recreational areas on the installation as specified below.

The Contractor shall wash (hose-off) the concrete slabs, and wipe down picnic tables at the pavilions located at the summer day camp and Memorial Park. Cleaning requirements shall include dumping trash can contents into dumpsters.

2.10.3.1 General Recreation Areas.

General recreational areas include picnic and playground areas, Memorial Park, three softball fields, the soccer field. The Contractor shall clean general recreational areas twice a week; the first and last business days of each work week April thru October, prior to 1000 hours CST.

2.10.3.2 Child Care Areas.

Child Development Centers (Buildings 11, 15, 16, 85 and 150) and the summer day camp area Structure 17 shall be cleaned on duty days, not to interfere with Child Development Center (CDC) activities (April thru October). The Contractor shall clean these areas outside of normal duty hours.

2.10.3.3 Recreational Trail.

The Contractor shall remove debris from the Recreational Trail and empty trash containers along the trail weekly.

2.10.4 Special Events.

The Contractor shall provide support, as required, for special activities or events on the Installation as directed by the KO/COR or as required by OPORD. This shall include installation, repair, replace, and remove a variety of decorative and ornamental materials. Requirement and schedule will be provided to the Contractor prior to the event via OWO or PWO under priority depicted by KO/COR. The following are examples of events:

a. The annual installation and removal of holiday decorations, and the maintenance and storage of these decoration.

b. Annual support for Armed Forces Day

c. Annual support for Spring Cleanup

d. Annual support for Fall Cleanup

e. Chaplain Religious Activities

f. Other Command Interest Activities

2.10.5 Portable Toilets.

The Contractor shall provide and service portable toilets, hand wash stations at various locations and varying periods of time as directed by the KO/COR. The use of one portable toilet or hand wash station furnished for one day shall equal one service day.

The Contractor shall provide 1,955 service days during the contract year. Of the 1,955 days approximately fifteen percent (15%) shall be handicap accessible portable toilets and approximately twenty four percent (24%) shall be hand wash stations. Any requirements that exceed this amount will be executed by DMO or PWO.

2.10.6 Window Wells and Moats.

The Contractor shall remove debris from the window wells, moats, ramp trench drains and drainage ways bi-weekly during 2nd and 4th week of each month for buildings 56, 60, 61, 62, 64, 66, 67, 68, 72, 90, 102, 103, 104, 106, 108, 109, 110, 131, 390, 350 and the north side of Building 230.

The Contractor shall annually except the base year (March) clean P-traps and associated piping on all ramp trench drains located outside of Buildings 56, 60, 62, 66, 68 and 131.

2.11 Special Equipment Requirements.

2.11.1 Rotary Mowers.

All rotary mowers used within Improved Grounds Areas shall be equipped with mulching blades and have discharges blocked.

2.11.2 Equipment

All equipment used to perform grass mowing and leaf removal operations on Improved Grounds Areas shall be equipped with turf type tires. Equipment not essential for the performance of grass mowing or leaf removal functions (e.g., equipment with agricultural tires, wheel weights, snow blades, or other accessories that may damage turf or tree root zones by compaction, rutting, or scalping), shall not be permitted on Improved Grounds Areas.

3.0 Work Capability Levels.

N/A

4.0 Reporting Requirements.

a. Grounds Maintenance Schedules

b. Hazardous Trees Report

5.0 References

5.1 Technical Exhibits

a. TE 2.1E RIA Grounds Maintenance Maps - East

b. TE 2.1W RIA Grounds Maintenance Maps - West

5.2 Regulatory Guidance

a. ANSI A300 (Part 1)- 2017

b. ANSI Z133.1-2017

c. ANSI Z60