Contractor Questions 3.pdf

1.) Reference:

Pricing Matrix Attachment 0007 tabs: Grounds DMOx- T&M-Tab 2, Fac Maint Vert DMOs-T&M-

Tab 3, Fac Maint Hoz T&M DMOs-Tab 4, Pest Mgmt DMOs-T&M-Tab 5

Discussion:

The referenced tabs in Attachment 0007 include FTEs, hours and labor categories. In Tab 2 and

Tab 5, this information is provided for all periods of performance and in Tab 3 and Tab 4 only 1 year is filled out. Also, in Tab 2, the labor categories are identified, whereas in Tabs 3 through 5, the labor categories are only identified as “LCAT 1”, “LCAT 2”, etc.

Question:

Does the government intend to dictate the labor categories, FTEs and hours in the referenced tabs or does the government intend for offerors to provide their own lists of labor categories, hours and rates for these tabs?

Government intends to provide the labor categories and hours for all four of the referenced

Tabs. This was not completed at the time that this version of Attachment 0007 was sent out.

Offerors will only have to provide hourly labor rates for the Government specified labor categories

2.) Reference:

A07+Draft+Solicitation+8+JUNE 2020.pdf, page 2 of 211, paragraph #6 and Pricing Matrix

Attachment 0007, Tab 1.

Discussion:

The referenced paragraph in the Draft Solicitation states that: “Customer DMOs will be time and materials (T&M). For evaluation purposes, a ceiling amount is provided in the Price Matrix, Attachment 0007. This ceiling is not a guarantee of dollars to be awarded during any performance year.” However, Attachment 0007 only provides ceiling amounts for T&M CLINs identified as “Materials Surrogate” For example, CLIN X002A and X004AF.

Question:

Does the government intend to provide ceiling amounts only for T&M Materials as identified in

Attachment 0007, or a ceiling amount(s) for all cost elements associated with T&M services?

Please clarify.

The dollars for the Materials in CLIN X002AF and X004AF are surrogate numbers, and probably not the actual surrogate that will be in the final version of Attachment 0007. For the labor portion of these CLINs (CLIN X002AF for example) the Government specified labor hours (for each labor category) will be multiplied by the offeror’s proposed rates to establish a ceiling price for that CLINs. However, I believe there is a workaround if that ceiling price is exceeded during contract execution.

3.) Reference:

A07+Draft+Solicitation+8+JUNE 2020.pdf, Section B and Pricing Matrix Attachment 0007, Tab 1

CLIN X012 – Phase In.

Discussion:

Section B of the Draft Solicitation does not include CLIN X012.

Question:

Will the government please clarify which Section B CLIN should include the price for Phase In as identified in Attachment 0007?

CLIN X012 has been added for Phase In

4.) Reference:

Pricing Matrix Attachment 0007 tabs: Summary- Tab 1, Grounds DMOx- T&M-Tab 2, Fac Maint

Hoz T&M DMOs-Tab 4, Pest Mgmt DMOs-T&M-Tab 5

On Tab 2, the Price columns for Option Year 1 through 4 are unpopulated. On Tab 4, the Price columns for Option Year 1 through 4 are unpopulated and the Base Year Price column is partially unpopulated. On Tab 5 the Price columns for Option Year 1 through 4 are unpopulated. The instructions provided in Tab 1, cells K7 and L7 appear to indicate that offerors should only populate cells that are highlighted blue.

Will the government please confirm that offerors may populate the Price columns of the referenced Tabs as identified above to accurately reflect proposed pricing? If not, will the government please revise the referenced Tabs as needed?

The “Price” column for all tabs have been updated and include formulas. Offerors will only have to provide fully burdened hourly labor rates for the columns highlighted in blue

5.) Reference:

Pricing Matrix Attachment 0007 tabs: Summary- Tab 1, Column O, Column H and Columns I through M, CLINs X002AB, X002AC, X002AD, X004AB, X004AC, X004AD, X005AH, X005AI, X005AJ, X006AB, X006AC,X006AD, X007AC, X007AD, X007AE, X008AB, X008AC, X008AD.

The referenced CLINs appear to have a “weight”, identified in Column H that is multiplied by the price for all options to arrive at a total price. As an example, X002AB is weighted by 25%, and if an offeror proposed a price of $20,000 for each year associated with this CLIN in Columns I through M, the total price shown in Column O would be $100,000 multiplied by 25% or $25,000.

In this example, the Total Price would represent a 75% discount on an offeror’s proposed pricing for CLIN X002AB.

Will the government please confirm that the weighting calculations referenced above are correct and intentional? If so, please clarify how offerors should calculate and propose their annual pricing for the referenced CLINs to ensure that Total Price in Column O accurately reflects their intended, estimated price to perform these services.

These are weighted because it would not be possible during execution, for a contractor to complete 100% of all three quantities. For example, if CLIN X004AB is up to 200 per year, CLIN

X004AC is up to 300 per year and CLIN X004AD is up to 400 per year, execution at 100% for all

CLINs would result in 800 OWOs per year. However, the highest anticipated quantity is 400. The weighting prevents an overstatement to the anticipated (evaluated) cost for this CLIN. During execution, if a contractor performs at the CLIN X004AC level for an entire ordering period, they would receive the full proposed amount, not the reduced/weighted amount.

6.) Reference:

A07+Draft+Solicitation+8+JUNE 2020.pdf, Section A, Solicitation/Contract Form, page 2, item 2, and Pricing Matrix Attachment 0007, Tab 1.

Section A references a 60-day transition, but the pricing workbook reflects a 90-day transition (Summary Tab 1, cell F84).

Question:

Will the government please review and clarify the Transition Period duration?

Transition Period is 60 days. Summary Tab 1, Cell F84 has been updated

7.) Reference:

A07+Draft+Solicitation+8+JUNE 2020.pdf, page 4 of 211 Item #22

Discussion:

The RFP references SCA WD # 2015-5011, Rev 7 dated 12/26/18, but the DOL website is currently up to Rev 11 dated 6/24/20.

Question:

Will the government please review and update to the most current version?

The most recent will be released with solicitation.

8.) Reference:

A07+Draft+Solicitation+8+JUNE 2020.pdf, Section B CLINs 0X05AK - AFH Repair & Maint.

Unscheduled DMO and Pricing Matrix Attachment 0007, Tab 1

CLINs 0X05AK are missing from the Attachment 0007.

Question:

Will the government please review and revise as needed?

The solicitation skips from AH to AJ (no AI). The final version of the solicitation can be edited to correct this

9.) Reference:

A07+Draft+Solicitation+8+JUNE 2020.pdf, Section B, CLINs 0X10AA and Pricing Matrix

Attachment 0007, Tab 1 Cell F77.

The descriptions associated with CLINs 0X10AA in the Solicitation Section B indicate that the associated services are unscheduled. Attachment 0007, Tab 1, Cell F77 indicates that the corresponding CLINs’ services are Scheduled.

Will the government please review and update as needed?

Both Schedule B and the Pricing Matrix have been revised.

10.) Reference:

A07+Draft+Solicitation+8+JUNE 2020.pdf, Section B, CLINs 0X07AA - CLS 502 Water Plant Ops Unscheduled OWO and Pricing Matrix Attachment 0007, Tab 1, CLIN X007AA.

Discussion:

CLINs 0X07AA - CLS 502 Water Plant Ops are listed in the Section B as Unscheduled OWO and in the Attachment 0007 they are identified as Scheduled OWO.

Question:

11.) Reference:

A07+Draft+Solicitation+8+JUNE 2020.pdf, Section B, CLINs 0X07AB - Water, WW & Sewer Unscheduled OWO and Pricing Matrix Attachment 0007, Tab 1, CLIN X007AD

Discussion:

CLIN 0007AB - Water, WW & Sewer Unscheduled OWO is listed in the pricing workbook as CLIN

X007AD

Question:

12.) Reference:

A07+Draft+Solicitation+8+JUNE 2020.pdf, Section B, CLINs 0X07AC - CLS 411 Water, WW & Sewer Scheduled PMO and Pricing Matrix Attachment 0007, Tab 1, CLIN X007AB

Discussion:

CLIN 0007AC - CLS 411 Water, WW & Sewer Scheduled PMO is listed in the pricing workbook as

CLIN X007AB

Question:

13.) Reference:

A07+Draft+Solicitation+8+JUNE 2020.pdf, Section B, CLINs 0X07AF - Water, WW & Sewer Unscheduled DMOs and Pricing Matrix Attachment 0007, Tab 1.

Discussion:

CLINs 0X07AF - Water, WW & Sewer Unscheduled DMOs are missing from Attachment 0007.

Question:

14.) Reference:

A07+Draft+Solicitation+8+JUNE 2020.pdf, Section B, CLINs 0X08AE - Pest Management Customer DMO and Pricing Matrix Attachment 0007, Tab 1 CLIN X008AE.

Discussion:

CLIN 0008AE - Pest Management Customer DMO is missing the word “unscheduled” consistent with the other similar CLINs. Attachment 0007 includes the “unscheduled” designation in the CLIN description, while the Section B does not.

Question:

15.) Reference:

A07+Draft+Solicitation+8+JUNE 2020.pdf, Section B and Pricing Matrix Attachment 0007, Tab 1, CLIN X005AI, AFH Repair & Maint DMOs - Unscheduled.

CLIN 1005AI is included in Attachment 0007, but does not appear in the Section B.

Question:

16.) Reference:

Pricing Matrix Attachment 0007, Tab 1, CLIN X007AD

Discussion:

Attachment 0007 lists CLIN X007AD twice in Tab 1, once in row 56 with the description “Water, Wastewater & Sewer OWOs – Unscheduled”, and once in row 59 with the description “Water, Wastewater & Sewer DMOs – Unscheduled”

Question:

Will the government please review and clarify?

Attachment 0007 has been corrected