A07 Att 3 Pavement Clearance revised 20200808.pdf

Attachment 3 – Pavement Clearance i

Attachment 3

Pavement Clearance

Rock Island Arsenal

Base Operations Support

08 August 2020 ii

Table of Contents

1.0 General Information

1.1 Overview

1.2 Snow and Ice Removal Plan

2.0 Description of Services

2.1 Scope

2.1.1 Specialized Locations

2.1.2 Sidewalks

2.2 Removal Priorities

2.3 Pre-Treatment and Clearing

2.3.1 De-icing Material

2.4 Inoperable Vehicles

2.5 Safety

2.6 Snow and Ice Removal Damage Repair

3.0 References

3.1 Technical Exhibits

1.0 General Information.

1.1 Overview.

The Contractor shall provide pavement clearing services, to include snow and ice removal services, on paved roads, parking areas, side streets, loading areas, sidewalks, building entry stairs and building entries, as annotated on Technical Exhibit (TE) 3.1 Snow and Ice Removal Standard Operating Procedure (SOP). The Contractor shall provide snow and ice removal services whenever weather conditions warrant. Services shall commence when snow events begin or when forecasted low ambient temperatures and moisture levels could cause ice accumulation or when ice begins to accumulate. Removal and treatment priorities shall take place In Accordance With (IAW) the TE 3.1 Snow and Ice Removal SOP, TE 3.2, Snow Removal Priority – Roads, TE 3.3 Snow Removal Priorities – Parking Areas or as directed by the KO/COR. The Contractor shall be prepared to perform snow removal and ice removal 24 hours per day, seven (7) days per week and continuously for as many days as dictated by weather conditions. The historical average snowfall for the area is 39.5 inches of snowfall based on the National Weather Service’s current annual average (2014-2018) for Moline/Quad City Airport. This attachment only covers services needed during snow and ice events.

1.2 Snow and Ice Removal Plan.

The Contractor shall review the provided Snow and Ice Removal SOP, TE 3.1 and submit a snow and ice removal plan to the Contacting Officer/Contracting Officer Representative (KO/COR) for approval within thirty (30) days after contract award. The Contractor shall update the Snow and Ice Removal Plan Not Later Than (NLT) 30 August annually for approval. Revisions shall include updates to any changes in staffing, equipment, subcontract support, methods and materials. The Contractor's plan shall include the following: an inventory of materials for snow and ice removal; traffic and parking control procedures; communication methods; priorities between road users and equipment operating crews; designated areas on the installation to which snow and ice shall be hauled away when accumulation impedes traffic flow or visibility; and procedures for adding additional crews and equipment in the event of a unusual storm/weather events. The KO/COR shall be notified when deicing and snow removal operations are started, and shall be updated hourly for the duration of the operation. The Contractor shall respond to snow and ice removal requests from the Director of Emergency Services (DES) in support of emergency requirements. The Contractor shall provide snow and ice control to clear sidewalks and building entryways for all buildings.

2.0 Description of Services.

2.1 Scope.

Pavement clearance includes, but is not limited to, the following: plowing and sweeping of snow from roads, Access Control Points (ACP), railroads, rail road crossings, sidewalks, building entry steps, building entries, shoulders, driveways and parking areas by pushing and piling the snow into adjacent areas. The Contractor shall begin clearing from areas identified in TEs 3.1, 3.2 and 3.3 NLT 1 hour from the beginning of a snow or ice event.

The Contractor shall remove snow and ice from designated primary roads and parking areas. The Contractor shall remove snow and ice from designated secondary roads and parking areas when accumulation is expected to exceed 1 inch. Snow and ice shall be cleared from walkways, doorways, and gates to provide full opening and safe access for personnel and equipment. Snow or ice piles shall not be left in the plowed or swept areas.

The Contractor shall perform deicing services to maintain free from hazard sidewalks, steps, handicapped ramps, fire hydrants and access to buildings.

2.1.1 Specialized Locations.

Paved Roads and Access Control Points (ACP). The Contractor shall clear roads and ACPs. The Contractor shall clear primary roads to support the safe movement of emergency vehicles. The Contractor shall ensure all opened ACPs are accessible/operational at all times, regardless of storm intensity. The Contractor shall deploy the assets necessary to ensure the road network is trafficable IAW the Snow and Ice Removal Plan. Once removal operations commence, the Contractor shall continue these operations until snow and ice is removed from the full width of streets, including intersections. The Contractor shall clear all primary roads (NLT) 0600 hours on business days. The KO/COR will inform the Contractor of the revised clearance times, should there be a delay in opening or closure.

2.1.1.1 Parking Areas.

The Contractor shall clear parking areas. Snow and ice shall be removed from the full width of the parking areas and pushed to designated locations. The Contractor shall clear parking areas of snow and ice IAW TE 3.1.

2.1.2 Sidewalks.

The Contractor shall clear sidewalks when a snow event occurs or when forecasted low ambient temperatures and moisture levels could cause ice accumulation or when ice begins to accumulate.

2.1.2.1 Snow Shoveling and Ice Removal.

The Contractor shall snow shovel stairs and sidewalks and apply ice melt as needed for each building. De-icer shall be placed on stairs and sidewalks for each building.

2.1.2.2 Catch Basins.

The Contractor shall remove snow from all catch basins to allow free drainage.

2.1.2.3 Hydrants.

The Contractor shall remove snow from and around the hydrants to ensure access. The Contractor shall clear access to hydrants at the end of each snowstorm.

2.1.2.4 HVAC Clearing.

The Contractor shall ensure Heating, Ventilation, and Air Conditioning (HVAC) units are kept clear of snow and ice and all control panels are accessible from all sides. This shall be accomplished by means other than plowing (e.g., snow blowing or hand shoveling).

2.1.2.5 Plowed Snow Removal.

The Contractor shall remove plowed snow and ice to designated on-post locations when it impedes traffic flow or visibility or when directed by the KO/COR. The KO/COR will designate on-post locations for inclusion in the Snow and Ice Removal Plan.

2.1.2.6 Refuse Compactors

The Contractor shall ensure refuse compactor units are kept clear of snow and ice and all control panels are accessible from all sides. This shall be accomplished by means other than plowing (e.g., snow blowing or hand shoveling) IAW TE 3.1.

2.2 Removal Priorities.

The priority of pavement clearance shall be IAW TEs 3.1, 3.2 and 3.3.

2.3 Pre-Treatment and Clearing.

The Contractor shall ensure safe walking and driving conditions by immediately removing ice from accumulated areas. The Contractor shall coordinate with the KO/COR to pre-treat areas with de-icing material prior to forecasted storms. The Contractor shall apply a salt-brine solution to roads, parking lots, and sidewalks as pre-treatment before a snow or ice event. Pre-treatment for vehicular bridge decks and approaches shall be calcium chloride-brine solution.

2.3.1 De-icing Material.

All de-icing materials shall be approved by the KO/COR in the Snow and Ice Removal Plan. De-icing materials shall be used IAW TE 3.1, Federal and State regulations. The Contractor shall provide snow shovels, deicer containers, hand scoops and supply deicer in the containers from 1 November to 30 April at up to 60 building entrances designated by the KO/COR. Pelletized calcium chloride, or comparable substitute approved in writing by the KO/COR, shall be used on the three vehicular bridge decks and approaches to the bridges. No other materials shall be used without the KO/COR authorization.

2.4 Inoperable Vehicles.

The Contractor shall coordinate with DES to have vehicles moved that are interfering with snow removal or ice control operations. The Contractor shall assume liability for damages to vehicles caused by Contractor employee negligence.

2.5 Safety.

The Contractor shall ensure snow and ice removal equipment that is slow moving or otherwise creates an unsafe condition is clearly visible to oncoming traffic and bystanders (e.g., equipped with rotating or flashing amber lights).

2.6 Snow and Ice Removal Damage Repair.

The Contractor is responsible for all real property and sod damaged by snow and ice removal operations including damage from de-icing activities at no additional cost to the Government.

3.0 References

3.1 Technical Exhibits

a. 3.1 Snow and Ice Removal Standard Operating Procedure

b. 3.2 Snow Removal Priority – Roads

c. 3.3 Snow Removal Priorities – Parking Areas or as directed by the KO/COR