A07 Att 1 Definitions Acronyms and Regulations revised 20200821.pdf

Attachment 1: Definitions, Acronyms, Regulations i

Attachment 1

Definitions, Acronyms, Regulations

Rock Island Arsenal

Base Operations Support

21 August 2020 ii

Table of Contents

1.0 Applicable Directives, Publications, Regulations

1.1 Installation Specific Regulations

1.2 All applicable directives, publications, regulations

2.0 Forms

3.0 Definitions

4.0 Acronyms

5.0 Flow Charts

5.1 Figure 1: Task Categorization

5.2 Figure 2: Task Decision Tree

5.3 Figure 3: Task Categorization Example: BASOPS Contract

5.4 Figure 4: Task Examples

1.0 Applicable Directives, Publications, Regulations

1.1 Installation Specific Regulations

Illinois Dead Animal Disposal Act

Rock Island Arsenal Integrated Solid Waste Management Plan

1.2 All applicable directives, publications, regulations

AASHTO-T11 Standard Method of Test for Materials Finer Than 75-μm

(No. 200) Sieve in Mineral Aggregates by Washing

AD 2014-05 Policy and Implementation Procedures for Common Access

Card Credentialing and Installation Access for Uncleared Contractors

AD 2014-23 Conduct of Screening and Background Checks for

Individuals Who Have Regular Contact with Children in Army Programs

American Society of Mechanical Engineers (ASME) Boiler and Pressure Vessel Code

Americans with Disabilities Act and Architectural Barriers Act (ADA and ABA)

ANSI A300 Standard Practices for Tree Care Practices

ANSI A300-1-2001 Tree, Shrub, and Other Woody Plant Management–Standard

Practices (Pruning)

ANSI Z60.1 American Standards for Nursery Stock

ANSI Z87.1 Occupational and Educational Personal Eye and Face

Protection

ANSI Z133 Safety Requirements for Arboricultural Operations

ANSI Z133.1-2006 Arboricultural Operations–Pruning, Trimming, Repairing, Maintaining, and Removing Trees and Cutting Brush–Safety Requirements

ANSI/ASQ-Z1.4 Sampling Procedures and Tables for Inspection by Attributes

ANSI/ASQ-Z1.9 Sampling Procedures and Tables for Inspection by Variables for Percent Nonconforming

ANSI Z245.1 Mobile Wastes and Recyclable Materials Collection, Transportation, and Compaction Equipment Safety Requirements

AR 11-2 Manager’s Internal Control Program

AR 25-2 Army Cybersecurity

AR 40-3 Medical, Dental, and Veterinary Care

AR 40-5 Preventive Medicine

AR 70-13 Management and Oversight of Service Acquisitions

AR 190-5 Motor Vehicles Traffic Supervision

AR 190-11 Physical Security of Arms, Ammunition, and Explosive

AR 190-13 The Army Physical Security Program

AR 190-51 Security of Unclassified Army Resources (Sensitive and

Nonsensitive)

AR 200-1 Environmental Protection and Enhancement

AR 380-5 Department of the Army Information Security Program

AR 385-10 The Army Safety Program

AR 420-1 Army Facilities Management

AR 525-13 Antiterrorism

AR 530-1 Operations Security

AR 600-63 Army Health Promotion

AR 608-10 Child Development Services

AR 710-2 Supply Policy Below The National Level

AR 700-139 Army Logistics Readiness and Sustainability

AR 735-5 Property Accountability Policies

9 CFR 3.11 Animal Health and Husbandry Standards - Cleaning, Sanitization, Housekeeping, and Pest Control

29 CFR 1910 Occupational Safety and Health Standards

33 CFR 117.671 Upper Mississippi River-Navigation and Navigable Waters:

Chapter 1 Coast Guard, Department of Homeland Security, Subchapter J Bridges, Part 117 Drawbridge Operation Regulations: Minnesota

33 CFR 117.1103 Upper Mississippi River-Navigation and Navigable Waters:

Chapter 1 Coast Guard, Department of Homeland Security, Subchapter J Bridges, Part 117 Drawbridge Operation Regulations: Wisconsin

36 CFR 800 Protection of Historic Properties

40 CFR Protection of the Environment

40 CFR I Solid Wastes

40 CFR 202 Motor Carriers Engaged in Interstate Commerce

40 CFR 257 Criteria for Classification of Solid Waste Disposal Facilities and Practices

40 CFR 261 Identification and Listing of Hazardous Waste

40 CFR 302 Designation, Reportable Quantities and Notification

41 CFR 102-71.20 Real Property-What Definitions Apply To GSA’s Real

Property Policies?

49 CFR 192 Transportation of Natural and Other Gas By Pipeline:

Minimum Federal Safety Standards

49 CFR 390-396 Motor Carrier Safety Standards

49 CFR 571 Federal Motor Vehicle Safety Standards

Clean Air Act (CAA)

Clean Water Act (CWA)

Comprehensive Environmental Response, Compensation, and Liability Act (CERCLA)

CTA 50-909 Field and Garrison Furnishings and Equipment

CTA 50-970 Expendable/Durable Items (Except Medical, Class V, Repair

Parts, and Heraldic Times)

DA PAM 385-40 Army Accident Investigations and Reporting

DA PAM 420-1-1 Housing Management

DA PAM 710-2-1 Using Unit Supply System (Manual Procedures)

DoD 4160.21-M Defense Materiel Disposition Manual: Disposal Guidance and Procedures

DoD 4165.63-M DOD Housing Management

DoDD 5400.11 DOD Privacy Program

DoDD 5500.7-R The Joint Ethics Regulation

DoDI 1402.5 Background Checks on Individuals in DoD Child Care

Services Programs

DoDI 4150.07 DoD Pest Management Program

DoDI 5000.72 DoD Standard for Contracting Officer’s Representative

(COR) Certification

EM-385-1-1 Safety and Health Requirements Manual

EO 13834 Efficient Federal Operations

EPA, Method 9095 Paint Liquids Filter Test

EPA, SW-846 Hazardous Waste Test Methods

Federal Standard #313 Material Safety Data, Transportation Data and Disposal Data for Hazardous Materials Furnished to Government Activities

Federal Standard #595 Paint Specification

7 USC 136 et seq Federal Insecticide, Fungicide, and Rodenticide Act

FIPS PUB 201-2 Personal Identity Verification (PIV) of Federal Employees and Contractors

HSPD 12 Homeland Security Presidential Directive 12: Policy for a

Common Identification Standard for Federal Employees and

National Historic Preservation Act (NHPA)

NFPA 1 CH. 45 National Fire Protection Association: Fire Code-Combustible

Fibers

NFPA 13 Standard for the Installation of Sprinkler Systems

NFPA 17 Standard for Dry Chemical Extinguishing Systems

NFPA 17A Standard for Wet Chemical Extinguishing Systems

NFPA 20 Standard for the Installation of Stationary Pumps for Fire

Protection

NFPA 22 Standard for Water Tanks for Private Fire Protection

NFPA 24 Standard for Installation of Private Fire Service Mains and

Their Appurtenances

NFPA 25 Standard for Inspection, Testing, and Maintenance of Water-

Based Fire Protection Systems

NFPA 51B National Fire Protection Association: Standard for Fire

Prevention During Welding, Cutting, and Other Hot Work

NFPA 54 National Fuel Gas Code

NFPA 72 National Fire Alarm and Signaling Code

OMB M-05-24 OMB Memorandum: Implementation of Homeland Security

Presidential Directive (HSPD) 12 – Policy for a Common Identification Standard for Federal Employees and

OPORD 18-011 IMCOM Enterprise Base Operations (BASOPS)

Performance Work Statement (PWS) Templates

Procurement Integrity Act

Resource Conservation and Recovery Act

Safe Drinking Water Act (SDWA)

Standard Methods for the Examination of Water and Wastewater

TB MED 530-5-28 Army Technical Bulletin Medical (TB MED 530), Navy

Bureau of Medicine and Surgery (NAVMED P-5010-1), Air Force Manual (AFMAN 48-147_IP): Tri-Service Food Code

TB MED 575 Recreational Water Facilities

TM 5-610 Preventative Maintenance Facilities Engineering Buildings

TM 5-623 Pavement Maintenance Management

TM 5-624 Maintenance and Repair of Surface Areas

TM 5-630 Natural Resources Land Management

TM 5-634 Solid Waste Management

TM 5-650 Repairs and Utilities: Central Boiler Plants

TM 5-662 Swimming Pool Operation and Maintenance

TM 5-682 Facilities Engineering: Electrical Facilities Safety

TM 5-683 Facilities Engineering: Electrical Interior Facilities

TM 5-684 Facilities Engineering: Electrical Exterior Facilities

TM 5-811-3 Electrical Design: Lightning and Static Electricity Protection

TM 9-6150-226-13 Operator and Field Maintenance Manual for Power

Distribution Illumination Systems, Electrical (PDISE) Consisting of Electrical Feeder System

Secretary of Interior: Standards for Rehabilitation and Guidelines for Rehabilitating Historic Buildings

Uniform Federal Accessibility Standard (UFAS)

UFC 1-200-01 DoD Building Code

UFC 3-101-01 Architecture, with Change 5

UFC 3-110-03 Roofing, with Change 5

UFC 3-120-01 Design: Sign Standards, with Change 3

UFC 3-120-10 Interior Design

UFC 3-190-06 Protective Coatings and Paints

UFC 3-201-01 Civil Engineering, with Change 3

UFC 3-201-02 Landscape Architecture, with Change 1

UFC 3-210-10 Low Impact Development, with Change 3

UFC 3-220-01 Geotechnical Engineering

UFC 3-220-04 Backfill for Subsurface Structures

UFC 3-220-05 Dewatering and Groundwater Control

UFC 3-220-06 Grouting Methods and Equipment

UFC 3-220-08 FA Engineering Use of Geotextiles

UFC 3-220-10N Soil Mechanics

UFC 3-230-01 Water Storage and Distribution, with Change 1

UFC 3-230-02 O&M: Water Supply Systems

UFC 3-230-03 Water Treatment with Change 2

UFC 3-240-01 Wastewater Collection and Treatment, Change 1

UFC 3-240-03 Operations and Maintenance Wastewater Treatment

UFC 3-240-13FN Industrial Water Treatment Operation and Maintenance

UFC 3-250-01 Pavement Design for Roads, Streets, Walks, and Open

Storage Areas, Replaced by UFC 2-250-01

UFC 3-250-03 Standard Practice Manual for Flexible Pavements

UFC 3-250-04 Standard Practice for Concrete Pavements, with Change 2

UFC 3-250-07 Standard Practice for Pavement Recycling

UFC 3-250-08FA Standard Practice for Sealing Joints and Cracks in Rigid and

Flexible Pavements

UFC 3-250-09FA Aggregate Surfaced Roads and Airfields Areas

UFC 3-250-11 Soil Stabilization for Pavements

UFC 3-260-01 Airfield and Heliport Planning and Design, with Change 1

UFC 3-260-17 Dust Control for Roads, Airfields and Adjacent Areas

UFC 3-270-01 O&M Manual: Asphalt and Concrete Pavement Maintenance

UFC 3-270-08 Pavement Maintenance Management

UFC 3-280-04 Army Filtration of Liquids

UFC 3-301-01 Structural Engineering

UFC 3-310-08 Non-Expeditionary Bridge Inspection, Maintenance and

Repair

UFC 3-320-06A Concrete Floor Slabs on Grade Subjected to Heavy Loads

UFC 3-340-01 Design and Analysis of Hardened Structures to Conventional

Weapons Effects (FOUO)

UFC 3-340-02 Structures to Resist the Effects of Accidental Explosions, with Change 2

UFC 3-400-02 Design: Engineering Weather Data

UFC 3-401-01 Mechanical Engineering, with Change 1

UFC 3-410-01 Heating, Ventilating, and Air Conditioning Systems, with

Change 6

UFC 3-410-02 Direct Digital Control for HVAC and Other Building Control Systems, with Change 1

UFC 3-410-04 Industrial Ventilation

UFC 3-420-01 Plumbing Systems, with Change 11

UFC 3-420-02FA Compressed Air, with Change 1

UFC 3-430-01FA Heating and Cooling Distribution Systems

UFC 3-430-02FA Central Steam Boiler Plants, with Change 1

UFC 3-430-07 Operations and Maintenance: Inspection and Certification of

Boilers and Unfired Pressure Vessels, with Change 5

UFC 3-430-08N Central Heating Plants

UFC 3-430-09 Exterior Mechanical Utility Distribution, with Change 1

UFC 3-430-11 Boiler Control Systems

UFC 3-440-01 Facility-Scale Renewable Energy Systems

UFC 3-450-01 Noise and Vibration Control

UFC 3-460-01 Design: Petroleum Fuel Facilities, with Change 1

UFC 3-460-03 Petroleum Fuel Systems Maintenance

UFC 3-470-01 Utility Monitoring and Control System (UMCS) Front End and

Integration

UFC 3-501-01 Electrical Engineering, with Change 1

UFC 3-520-01 Interior Electrical Systems, with Change 1

UFC 3-520-05 Stationary Battery Areas, with Change 2

UFC 3-530-01 Interior and Exterior Lighting Systems and Controls, with

Change 4

UFC 3-535-01 Visual Air Navigation Facilities, with Change 1

UFC 3-540-01 Engine-Driven Generator Systems for Backup Power Applications, with Change 2

UFC 3-550-01 Exterior Electrical Power Distribution with Change 3

UFC 3-555-01N 400 Hertz Medium Voltage Conversion/Distribution and Low

Voltage Utilization Systems

UFC 3-560-01 Operation and Maintenance: Electrical Safety, with Change

UFC 3-570-02A Cathodic Protection, with Change 1

UFC 3-570-06 O&M: Cathodic Protection Systems

UFC 3-575-01 Lightning and Static Electricity Protection Systems

UFC 3-580-01 Telecommunications Interior Infrastructure Planning and

Design, with Change 1

UFC 3-600-01 Fire Protection Engineering for Facilities, with Change 5

UFC 3-601-02 Operations and Maintenance: Inspection, Testing, and

Maintenance of Fire Protection Systems

UFC 4-010-1 DoD Minimum Antiterrorism Standards for Buildings

UFC 4-021-01 Design and O&M for Mass Notification Systems, with

Change 1

UFC 4-021-02NF Electronic Security Systems, with Change 1

UFC 4-860-03 Railroad Track Maintenance and Safety Standards

United Facilities Guide Specifications (UFGS)

United States Environmental Protection Agency (USEPA) Regulations

5 U.S.C. § 6103 Government Organization and Employees, Holidays

10 U.S.C. §2775 Armed Forces Liability of Members Assigned to Military

Housing

41 U.S.C. § 423 Restrictions on disclosing and obtaining contractor bid or proposal information or source selection information

42 U.S.C. § 6901 The Public Health and Welfare-Congressional Findings:

Solid Waste

2.0 Forms

DA Form 2062 Hand Receipt/Annex Number DA Form 3161 Request for Issue or Turn-In DA Form 4141 Facilities Engineering Operating Log DA Form 4178 Facilities Engineering Operating Log (Sewage Supplementary) DA Form 4247 Facilities Engineering Operating Log (Sewage General) DA Form 4283 Facilities Engineering Work Request DD Form 139 Pay Adjustment Authorization DD Form 200 Financial Liability Investigation of Property Loss (FLIPL).

DD Form 254 Department of Defense Contract Security Classification

Specification DD Form 362 Statement of Charges/Cash Collection Voucher DD Form 577 Appointment/Termination Record DD Form 1131 Cash Collection Voucher DD Form 1348-1 Issue Release/Receipt Document DD Form 1354 Transfer and Acceptance of DoD Military Real Property DD Form 1532 Pest Management Report DD Form 1532-1 Pest Management Maintenance Record ENG Form 3394 United States Army Corps of Engineers Accident Investigation

Report SF 701 Activity Security Checklist

3.0 Definitions

Acceptable Quality Level (AQL). The AQL is the maximum percent defective (or the number of defects per hundred units) for the purposes of sampling inspection can be considered satisfactory.

Ashes. The residue from combustible material.

Bulk Waste. Large items of solid waste such as household appliances, furniture, auto parts, pallets, shelving, piping, stone, concrete rubble, brick, lumber, toys, and other wastes; the size or weight of which, precludes or complicates the handling by normal collection, processing, or disposal methods.

Business Day. A working day, classified as Monday, Tuesday, Wednesday, Thursday and/or Friday.

Cannibalize. Remove parts from Government property for use or for installation on other Government property.

Carpet Care. Cleaning and maintenance to keep carpet reasonably free of all stains, soil, and dirt. Methods used for carpet care are vacuum cleaners and carpet shampooers.

Child, Youth and School Services (CYS). Overarching naming convention for Child Development Center (CDC), Youth Activity Center, and School Age Services (SAS).

CYS is used when referencing all programs.

Cleaning. Removing stains, soil, and dirt; accomplished by chemical or mechanical means.

Collection. The pickup of accumulated recyclable material, solid waste, including bulk waste, from any collection point, regardless of quantity.

Collection Frequency. The number of times collection is performed during a specific time frame.

Collection Point. The location designated on the drawings or maps or described in this performance work statement where solid waste, including bulk materials, will be temporarily stored for collection by the Contractor.

Commercial Solid Waste. All types of solid waste generated by stores, offices, restaurants, warehouses, and other non-manufacturing activities, excluding residential and industrial waste.

Construction and Demolition (C&D) Waste. The waste building materials, packaging and rubble resulting from construction, remolding, repair, and demolition operation on pavement, housing, commercial buildings and other structures.

Contract Discrepancy. A failure of the Contractor to perform IAW contract requirements and specifications, e.g., a failure of the Contractor to provide, or provide on time, the required contract products or services; or it may result because delivered products or services do not meet specific contract requirements.

Contract Discrepancy Report (CDR). A report used to document other than satisfactory Contractor performance. The CDR requires the Contractor to explain, in writing, why performance is other than satisfactory; how performance shall be returned to satisfactory levels; and how recurrence of the problem shall be prevented in the future.

Contractor. A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

Contractor Key Personnel. Contractor personnel evaluated in a source selection process and are used in the performance of a contract. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons who are listed in the proposal. The prime Contractor is responsible for performance of all subcontractors.

Contracting Officer (KO). a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

Contracting Officer’s Representative (COR). an individual, including a contracting officer’s technical representative (COTR), designated and authorized in writing by the contracting officer to perform specific technical or administrative functions.

Curb Side Pick-Up. Collection of solid waste or recyclable materials (to include bulk waste) that is placed next to curb, doorway or alley by the supported activity. This refers to locations that are not serviced by bulk containers (dumpsters or compactors).

Debris. Includes, but is not limited to, paper, cans, bottles, cigarette butts, cardboard, plastic, limbs and branches, pine straw and pine cones, leaves, rocks, and other similar items.

Defective Service. A service output that does not meet the standard of performance associated with the PWS.

Deliverable. Anything that can be delivered; can include non-manufactured things, such as meeting minutes or reports.

Demand Maintenance Order (DMO). Known in AR 420-1 as Service Order (SO). A work authorization document used for small-scale maintenance and repair work on Government-owned or –leased facilities and equipment.

Note: Work can either be corrective in nature (e.g., repairs, modifications, and replacements). DMOs, therefore, are unscheduled and not known in advance.

Examples include minor electrical, carpentry, and plumbing repairs, or locating utility lines. DMOs may only be initiated by the Government.

Equipment. A tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract. Equipment is not intended for sale, and does not ordinarily lose its identity or become a component part of another article, when put into use. Equipment does not include material, real property, special test equipment or special tooling.

Fertilization. Fertilization is the process of applying nutrient elements to the soil where the soil has become deficient in nutrients essential for proper plant growth.

Food Waste. Organic residue generated by the handling, storage, sale, preparation, cooking and serving of foods.

Garbage. Animal and vegetable waste resulting from the handling, preparation, cooking and consumption of foods.

General Fund Enterprise Business System (GFEBS). GFEBS is the U.S. Army's web-based enabled financial, asset, and accounting management system that standardizes, streamlines, and shares critical financial data across the Active Army, the Army National Guard, and the Army Reserves. GFEBS is the work management system that the Directorate of Public Works uses for all order types and projects. The Government is required to use GFEBS for budgeting, managing, cost accounting and financial reporting of Garrison Operations, including DPW services. The Contractor is tasked by GFEBS Order Documents and is responsible to input all DMO project status and labor confirmations. The Government will utilize GFEBS for preparation of most required status reporting and for monitoring Contractor performance in timeliness and accuracy of data input. GFEBS documents DPW Work Management and Reporting of DMOs PMOs, OWOs, and PWOs. GFEBS is the Government’s system of record.

Generation. The act or process of producing refuse (solid waste) or recyclable materials.

Government-Furnished Property (GFP). Property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification.

Government-furnished property also includes Contractor-acquired property if the Contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under a contract.

Government Property. All property owned or leased by the Government. Government property includes both Government-furnished property and Government purchased Contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

Grass Cutting. Grass cutting includes cutting and trimming, within the designated area, all grasses, weeds, and other vegetation which is one inch or less in diameter (at ground level).

Hard Surface Floor Care. Hard surface floor care includes, but is not limited to tile, vinyl, rubber tile, mosaic tile, quarry tile, ceramic tile, marble, concrete, terrazzo, and linoleum. Floor care includes, but is not limited to dust mopping, wet mopping, scrubbing, stripping, waxing, re-finishing, or sealing.

Hazardous Material. Any item or chemical, which is a “health hazard”, or “physical hazard”, as reflected in Federal Standard (FED-STD) 313 Material Safety Data and Disposal Data for Hazardous Materials Furnished to Government Activities, defined in OSHA 29 CFR 1910. It also includes any other material designated by a Government COR/technical representative as potentially hazardous and requiring safety controls (e.g., pesticides, fertilizers).

Individual Job Order (IJO). Directive for maintenance and repair which exceed DMO criteria. The term is used in AR 420-1, but in GFEBS the execution work document is referred to as a Project Work Order (PWO).

Installation Design Guide (IDG). IDGs provide standards for site planning, buildings, vehicular and pedestrian circulation, landscaping, site elements (e.g., signage, utilities), force protection, and sustainable design. The IDG is specific to Rock Island Arsenal.

Institutional Solid Waste. Waste that is generated by educational, health care, correctional and other institutional facilities.

Lavatories, Latrines, or Bathrooms. Commodes, urinals, wash basins, bathtubs, shower stalls, sinks, and shower curtains.

Loss of Government Property. Unintended, unforeseen or accidental loss, damage, or destruction of Government property that reduces the Government’s expected economic benefits of the property. Loss of Government property does not include occurrences such as purposeful destructive testing, obsolescence, normal wear and tear, or manufacturing defects. Loss of Government property includes, but is not limited to:

a. Items that cannot be found after a reasonable search,

b. Theft,

c. Damage resulting in unexpected harm to property requiring repair to restore the item to usable condition, or

d. Destruction resulting from incidents that render the item useless for its intended purpose or beyond economical repair.

Lot. A collection of service outputs from which a sample is to be drawn and inspected to determine conformance with the standard. This definition applies to the Performance Requirements Summary (PRS), not the word "lot" in Section B of the contract.

Lot Size. The number of service outputs in a lot. This definition applies to the PRS, not the words "lot size" in Section B of a contract.

Maintenance. Work required to preserve and maintain a real property facility in such condition that it may be used effectively for its designated functional purpose.

Maintenance includes work done to prevent damage which would be more costly to restore than to prevent. Maintenance includes work to sustain components. Examples include renewal of disposable filters, painting, caulking, refastening loose siding, and sealing bituminous pavements.

Material. Property that is consumed or expended during the performance of a contract, component parts of a higher assembly, or items that lose their individual identity through incorporation into an end-item. Material does not include equipment, special tooling, and special test equipment or real property.

Material Handling Area. The material handling area is used for the accumulation and preparation of bulk solid waste or recyclable materials for transportation to a solid waste management facility.

New Work. Work that results in the creation or addition to an existing facility or a building component or system which did not exist prior to the work, irrespective of whether the work is funded from a construction or an operation and maintenance (O&M) account. New work that exceeds $150,000 shall be accomplished through a separate contractual vehicle, e.g., separate task order or contract.

Non-Combustible Material. Material that doesn’t burn at ordinary temperatures.

Non-Personal Services. The personnel rendering the services are not subject, either by a contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

Non-personal service contracts are authorized by the Government under general contracting authority, and do not require specific statutory authorization.

Operational Work Order (OWO). Covers operational services that are both recurring and unscheduled, provide CLS, and do not fall into PM. Recurring services will be issued once annually. Unscheduled services are issued as the need occurs.

Organic Storage Site. Area of accumulation for organic materials (e.g., leaves, logs, limbs, and grass clippings).

Performance Indicator. The characteristic of an output of a work process that can be measured.

Performance Requirements Summary (PRS). Identifies the key service outputs of a contract that will be evaluated by the Government to ensure contract performance standards are met by the Contractor (other services may also be inspected under the authority of the Inspection of Service Clause).

Physical Security. Actions that prevent the loss or damage of Government property.

Plant. A living organism, of the kind exemplified by trees, shrubs, herbs, grasses, ferns, and mosses, typically growing in a permanent site, absorbing water and inorganic substances through its roots.

Preventive Maintenance (PM). Routine, recurring sustainment work performed on all real property facilities (RPF). PM is systematic inspection, care, and servicing of equipment, utility plants and systems, buildings, structures, and grounds facilities performed to detect and correct incipient failures and accomplishing minor maintenance. PM is executed by a Preventive Maintenance Order (PMO) in support of a preventive maintenance plan.

Preventive Maintenance Order (PMO). Known in AR 420-1 as Preventive Maintenance. Routine, recurring sustainment work performed on all real property facilities. PM is systematic inspection, care, and servicing of equipment, utility plants and systems, buildings, structures, and grounds facilities performed to detect and correct incipient failures and accomplishing minor maintenance.

Note: A PMO is the work authorization document for recurring maintenance work that is performed on a scheduled basis (also referred to as Preventive Maintenance (PM)). All preventive maintenance plans will be entered into GFEBS; this is required in order to generate the PMO at the frequency required.

PMO tasks include, but are not limited to, annual inspection of sump pumps, grounding point testing, maintenance of Dining Facility (DFAC) equipment, and annual cleaning of cooling towers. PMOs will be approved and issued on DA Form 4283, Facilities Engineering Work Request, or equivalent computer- produced facsimile or printout. The Government will identify applicable wage determinations (Service Contract Labor Standards, formerly Service Contract Act or Wage Rate Requirements, formerly Davis Bacon Act) for each PMO prior to issuing to the Contractor. Contractor execution of PMOs will be pre-approved by the Government following the review of Contractor work plans and schedules. Any changes in scheduled workload will be negotiated and incorporated into the contract by a modification executed by the KO. Frequency requirements for scheduled tasks are presented at the FA level, as applicable.

Project Work Order (PWO). A work authorization document used for unscheduled work, including project-oriented work such as repairs, modifications, replacements, or installations that exceed the thresholds for a DMO.

Note: PWOs can vary significantly in nature, scope, expertise, and location. Each PWO will be fixed priced based on the negotiated proposals required to accomplish the scope of work.

Property. All tangible property, both real and personal.

Property Administrator (PA). An authorized representative of the KO, appointed IAW agency procedures, responsible for administering a contract requirements and obligations relating to Government property in the possession of a Contractor.

Property Records. Records created and maintained by the Contractor in support of its stewardship responsibilities for the management of Government property.

Provide. To furnish, as in Government-furnished property, or to acquire, as in Contractor-acquired property.

Pruning. Pruning is selectively removing unwanted growth to make a plant or tree grow or respond in a desired manner. Pruning differs from "shearing". Pruning involves selection and judgment. "Shearing" means clipping all growth on a plant at a uniform distance and shape.

Public Traffic Areas. Lobbies, hallways, corridors, stairwells, meeting rooms, and lavatories.

Quality Assurance (QA). Verification that services being performed by the Contractor are IAW acceptable standards.

Quality Assurance Evaluator (QAE). A Government representative responsible for performing surveillance and inspection of Contractor performance.

Quality Assurance Surveillance Plan (QASP). An organized document written by the Government specifying the surveillance methodology used for surveillance of Contractor performance.

Quality Control. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Raise. Selective pruning of limbs, identified by the COR, or limbs that pose a public safety hazard with a minimum clearance of 14 feet over streets, parking lots, and driveways; eight (8) feet over walk areas; four (4) feet over buildings and three (3) feet from buildings and streetlights, IAW established industry standards.

Random Number Table. A table of numbers arranged in random fashion; a table used to select random samples.

Random Sample. A sampling method whereby each service output in a lot has an equal chance of being selected.

Random Sampling. A method for looking at a few individual items in a lot to measure the quality of that lot against a standard.

Real Property. DoD Lands, buildings, structures, utility systems, improvements, and appurtenances, thereto that includes equipment attached to and made part of buildings and structures, but not movable equipment. See 41 CFR 102-71.20.

Recycling. The act of recovering materials from the solid waste stream, separating them by commodity, and returned to the economic mainstream as raw material.

Recycling Materials. Commodities include corrugated cardboard, wood, and plastic pallets.

Recycling Facility. Any facility employed, beyond the initial collection processes and managing recycling which include, but not limited to electronics, organics, plastics, metals, paper, and cardboard.

Regulated Medical Waste. Waste not specifically excluded from the restrictions of Federal regulations.

Refuse. All garbage, ashes, debris, trash, rubbish and items intended for disposal that are generated in conjunction with the activities in the areas covered in this requirement.

Items excluded are explosives, incendiary waste, hazardous waste, and pathological waste resulting from medical and radiological processes.

Refuse Collection. A system of collecting and transporting solid waste from pick-up stations to points of disposal.

Refuse/Recycling Storage Containers. Cans, drums, bins, bags, boxes, crates, sidewalk litter containers, dumpsters, roll-off containers, or similar receptacles which are used for the temporary storage of solid waste while awaiting collection. The term "container" used in this document shall have the same meaning as solid waste storage container.

Repair. Repair is one of the following:

a. Restoration of a real property facility (RPF) to such condition that it may be used effectively for its designated functional purpose.

b. Correction of deficiencies in failed or failing components of existing facilities or systems to meet current Army standards and codes where such work, for reasons of economy, should be done concurrently with restoration of failed or failing components.

Note: In addition to condition-based failure, a utility system or component of the system may be considered “failing” if it is energy inefficient or technologically obsolete.

Residential Solid Waste. Waste generated by the normal activities of households, including, but not limited to: Food waste, rubbish, ashes and bulky waste.

Sample Size. The number of outputs in the sample; a group of one or more tasks drawn from the specified performance.

Sampling. A sample consists of one or more service outputs drawn from a lot IAW random sampling procedures to be evaluated by Government personnel.

Scavenging. The uncontrolled and unauthorized removal of materials at any point of the solid waste management stream.

Scheduled Maintenance. Also referred to as preventive maintenance (PM). Routine, recurring sustainment work performed on all real property facilities. PM is systematic inspection, care, and servicing of equipment, utility plants and systems, buildings, structures, and grounds facilities performed to detect and correct incipient failures and accomplishing minor maintenance.

Note: These repairs may also include replacement of parts or components necessary to keep equipment and/or systems operating effectively. Scheduled work requires the preplanning of resources resulting from a known requirement and encompasses the scheduling and execution of specific tasks. Scheduled work is planned such that Government operations are not disrupted and the work is executed efficiently without delays due to availability of labor, parts, material, and equipment. Scheduled work is performed through the issuance of PMOs and OWOs.

Sensitive Property. Property potentially dangerous to the public safety or security if stolen, lost, or misplaced, or that shall be subject to exceptional physical security, protection, control, and accountability. Examples include weapons, ammunition, explosives, controlled substances, radioactive materials, hazardous materials or wastes, or precious metals.

Service Order (SO). Also referred to as DMO. A work authorization document used for small-scale maintenance and repair work on Government-owned or –leased facilities and equipment. For family housing, improvements (either incidental improvements or construction) may not be accomplished as a service order.

Service/Maintain. These words are interchangeable.

Shrub. A woody plant with several perennial stems. It will usually have a height less of than 13 feet and stems no more than about three (3) inches in diameter.

Soil. Includes, but is not limited to dust, dirt, stains, grease, smudges, streaks, spots, lint, or odors. Soil can be removed chemically, mechanically, or by a combination of both. Mechanical soil removal is removing soil with a machine such as a vacuum cleaner. Chemical soil removal is removing soil with a liquid that contains cleaning agents such as detergents, surfactants, and emulsifiers. The combination of chemical and mechanical methods such as an automatic floor scrubbing machine, uses the chemical method to breakdown and loosen soil which then the mechanical method picks up and carries the soil away. Which soil removal method is used depends on the cleaning objectives and on size, location, and type of surface to be cleaned and is the prerogative of the Contractor.

Solid Waste. Garbage, refuse, sludge, and other waste materials not excluded by Federal regulations. Solid waste is any solid, liquid, semi-solid, or contained gaseous material resulting from institutional, industrial, commercial, mining, agricultural, or community operations and activities. Solid wastes are accumulated, stored, or treated before being discarded. A material is discarded if abandoned and not used, reused, reclaimed, or recycled by being disposed of, burned, or treated. Regulated medical wastes are not included in this category.

Solid Waste Management Facility (SWMF). Any facility employed, beyond the initial collection processes and managing solid waste including, but not limited to: storage areas or facilities, transfer stations, rail haul or barge haul facilities, landfills, disposal facilities, solid waste facilities, surface impoundment and waste oil storage, repossessing, refining facilities, recyclable handling, recovery facilities and waste tire storage facilities.

Source Separation. Source separation is the act of separating recyclable materials at their point of generation by the waste generator.

Standing Operating Order (SOO). Also referred to as Base Operation Support (BOS).

A service-driven requirement captured on a DA Form 4283. The work execution document for execution of the service to be performed is an OWO. This work is operational in nature that is performed on a recurring basis, such as scheduled grounds maintenance, plant operation, operator maintenance, refuse collection, custodial services, and pest management. Scheduled work requires the preplanning of resources on the basis of a known requirement and encompasses the scheduling and execution of specific tasks. Prior to the creation of an OWO; an approved DA Form 4283 will be required. From the approved DA Form 4283, an OWO or equivalent computer-produced facsimile or printout will be issued when the work is ready for execution. Contractor execution of OWOs will be pre-approved by the Government following the review of Contractor work plans and schedules. Any changes in scheduled workload will be negotiated and incorporated into the contract by a modification executed by the KO.

Spray Buffing. Procedure to apply a light coat of wax to maintain the waxed floor after removing minor scratches and scuff marks.

Spot Cleaning. Cleaning small areas of carpet by vacuuming, hot water extraction, or shampooing due to accumulation of dirt or soil on heavy traffic patterns or due to leaks or spillage on small areas of floor surface. Spot cleaning is also removal of spots from walls, ceilings, floors, and furniture surfaces.

Standard. A measure of comparison; an acceptability criterion; a benchmark or yardstick against which a service will be measured.

Stairwell Cleaning. Cleaning of all stairwells in any building. This process includes steps, landing, walls, and handrails.

Street Wastes. Materials picked up by manual or mechanical sweepings of alleys, streets, and sidewalks. Waste from solid waste receptacles and catch basins.

Stripping. The removal of floor finishes down to the flooring material. Stripping of a floor means floor surfaces are free of dirt, stains, deposits, cleaning solutions, standing water, and have a uniform appearance when dry. Stripping of floor surfaces includes utilizing procedures and equipment to prevent safety hazards.

Subcontractor. One that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

Tonnage. Weight measured in tons (not imperial).

Transfer Station. A transfer station is a facility which processes collected solid waste in a particular area for transportation to a solid waste management facility.

Trash Removal. Trash removal includes the pickup and removal of all papers and other debris in buildings. This includes but is not limited to wastebaskets, boxes, or any substance used for refuse.

Tree. A woody plant having one erect perennial stem (trunk), at least three inches in diameter, at a point 4-1/2 feet above the ground, a definitely formed crown of foliage, and mature height of at least 13 feet.

Trimming. Cutting of grass and other vegetation around grounds obstacles that prevent mowing.

Unit Acquisition Cost.

a. For Government-furnished property, the dollar value assigned by the Government and identified in a contract; and

b. For Contractor-acquired property, the cost derived from the Contractor’s records that reflect consistently applied generally accepted accounting principles.

Unscheduled Maintenance. Non-recurring maintenance or unscheduled repair. Work required to preserve and sustain a real property facility or its components due to unforeseen occurrences. The work is corrective in nature and not generally used for recurring tasks. Unscheduled maintenance is performed through the issuance of DMOs (less than the 32 work-hours threshold) and PWOs (above the 32 work-hours threshold). Sometimes a DMO is referred to as a SO, a work authorization document used for small- scale maintenance and repair on Government-owned or –leased facilities and equipment. The purpose of a DMO is to provide the Government with a means of remedying unplanned work up to a defined hourly threshold of 32 work-hours for work requirements occurring outside of the normal recurring work. A DMO exceeding 32 onsite work-hours becomes a PWO and is subject to construction wage rates.

The Contractor shall utilize DMOs to accomplish any work up to the 32 work-hours threshold at the discretion of the COR. The Government will combine multiple repair requirements received for the same trade in the same building or structure at the same time into one DMO, as long as the hourly threshold is not exceeded.

Vector. A carrier, usually an arthropod, which can transmit a pathogen from one organism to another.

Wash. The act of cleansing using water and soap or detergent.

Wide Area Work Flow (WAWF). A secure web based system for electronic invoicing, receipt, and acceptance. WAWF allows Government vendors to submit and track invoices and receipt or acceptance documents over the web allowing Government personnel to process those invoices in a real-time, paperless environment.

Work Day. The number of hours per day the Contractor provides services IAW a contract.

Work Order. Also referred to as a work request. The DA Form 4283 is used to capture the requirements for Individual Job Orders (IJOs), Standing Operating Orders (SOOs), Preventive Maintenance (PM), etc. Local procedures are used to capture the requirements for a DMO. There are four (4) work authorization document types. The work authorization document types are as follows: DMO for Service Order, PMO for PM, OWO for Standing Operating Order, and PWO for Individual Job Orders.

Order Types:

o DMO – SRM; small maintenance and repair on real property assets;

sometimes referred to an SO.

o PMO – Recurring maintenance on real property assets o PWO – IJO, maintenance and repair that exceeds work-hours of a DMO o OWO – Base Operating Support (BOS), service driven work (custodial, grounds maintenance, pest control, refuse removal)

Work Week. Monday through Friday, unless specified otherwise.

Yard Wastes. Materials such as: tree and shrub branches, trimmings, brush, grass clippings, leaves, Christmas trees, weeds, etc.

4.0 Acronyms

AC Air Conditioned ACC Army Contracting Command ACP Access Control Point ADP Automated Data Processing ADPE Automated Data Processing Equipment AFARS Army Federal Acquisition Regulation Supplement AFH Army Family Housing AMC Army Materiel Command ANSI American National Standards Institute AQL Acceptable Quality Level AR Army Regulation ARC Army Resource Center ASME American Society of Mechanical Engineers ASSE American Society for Sanitary Engineering AT Antiterrorism A&T Assignments and Termination ATO Anti-Terrorism Officer AWWA American Water Works Association BOD Biochemical Oxygen Demand BOID Business Operations and Integration Division CAC Common Access Card CAP Contractor Acquired Property C&D Construction and Demolition Cd Cadmium CDC Child Development Center CDR Contractor Discrepancy Report CDRL Contract Data Requirements List CFC Chlorofluorocarbon CFE Contractor Furnished Equipment CFM Contractor Furnished Material CFP Contractor Furnished Property CFR Code of Federal Regulations CLIN Contract Line Item Number CLS Common Level of Support CMRA Contractor Manpower Reporting Application COB Close of Business COD Chemical Oxygen Demand COM Change of Occupancy Maintenance CON Certification of Net Worthiness CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer’s Representative CPARS Contractor Performance Assessment Reporting System CYSS Child, Youth and School Service

DA Department of the Army DCC Designated Contingency Coordinator DCMA Defense Contract Management Agency DD Department of Defense DES Directorate of Emergency Services DFARS Defense Federal Acquisition Regulation Supplement DID Data Item Description DLA Defense Logistics Agency DLAD Defense Logistics Agency Disposition Service DO Dissolved Oxygen DOD Department of Defense DoDI Department of Defense Instruction DMO Demand Maintenance Orders DOL Department of Labor DOT Department of Transportation DPTMS Directorate of Plans, Training, Mobilization, and Security DPW Directorate of Public Works DU Dwelling Unit ECO Environmental Compliance Officer ED Environmental Division EM Engineering Manual, U.S. Army Corps of Engineers (USACE) eMH Enterprise Military Housing ENRD Environmental and Natural Resources Division EO Executive Order EPA Environmental Protection Agency EPP Environmentally Preferred Product ERDC Engineering Research Development Center ETP Exception To Policy FAR Federal Acquisition Regulation FIPS Federal Information Processing Standards FFE Fixture, Furniture, and Equipment FOD Foreign Object Damage FOG Fats, Oils, and Grease FOS Free Oil Separator FOUO For Official Use Only FPCON Force Protection Condition FSE Food Service Equipment FY Fiscal Year GFE Government-Furnished Equipment GFEBS General Fund Enterprise Business System GFF Government Furnished Facilities GFM Government-Furnished Material GFP Government-Furnished Property GIS Geographic Information Services GPD Gallons Per Day GSA General Services Administration

HAZCOM Hazard Communication HAZMAT Hazardous Material HLO High Level Objective HP Horsepower HQDA Headquarters Department of the Army HSPD Homeland Security Presidential Directive HVAC Heating, Ventilation and Air Conditioning IAVA Information Assurance Vulnerability Alert IAW In Accordance With ICE Interactive Customer Evaluation ICP Integrated Contingency Plan IDG Installation Design Guide IG Inspector General IHO Installation Housing Office IMO Information Management Officer IMCOM Installation Management Command IPM Integrated Pest Management IPMC Integrated Pest Management Coordinator IPMP Integrated Pest Management Plan IT Information Technology IWCS Industrial Waste Collection System IWTP Industrial Wastewater Treatment Plant JULIE Joint Utility Locating Information for Excavators KO Contracting Officer LF Linear Feet MSDS Material Safety Data Sheets MCD Maintenance Control Designation MGD Millions Gallons Per Day MHE Material Handling Equipment M&R Maintenance and Repair MSDS Material Safety Data Sheets MSW Municipal Solid Waste MWR Morale, Welfare, and Readiness NAC National Agency Check N/A Not Applicable NEC Network Enterprise Center NFPA National Fire Protection Association NGB National Guard Bureau NLT Not Later Than NPDES National Pollutant Discharge Elimination System OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) O&M Operations and Maintenance OMB Office of Management and Budget OPSEC Operational Security OSHA Occupational Safety and Health Administration

OWO Operational Work Order PAM Pamphlet PBO Property Book Officer PII Personally Identifiable Information PM Preventive Maintenance PMO Preventive Maintenance Orders POC Point of Contact PoP Period of Performance PPIRS Past Performance Information Retrieval System PMP Preventive Maintenance Plan PRS Performance Requirements Summary PSI Pounds Per Square Inch PUB Publication PUP Pesticide Use Plan PWO Project Work Orders PWS Performance Work Statement QA Quality Assurance QAE Quality Assurance Evaluator QAP Quality Assurance Program QAR Quality Assurance Representative QASP Quality Assurance Surveillance Plan QC Quality Control QCI Quality Control Inspectors QCM Quality Control Manager QCP Quality Control Plan QRP Quality Recycling Program RCRA Resource Conservation and Recovery Act SCADA Supervisory Control and Data Acquisition SDWA Safe Drinking Water Act SF Standard Form SM Service Members SOP Standard Operating Procedure STP Sewage Treatment Plant SS Suspended Solids SWMP Storm Water Management Plan SWMSMP Storm Water Management System Maintenance Plan TCLP Toxic Compounds Leaching Procedure TE Technical Exhibit TECO Technically Complete TSS Total Suspended Solids TM Technical Manual TV Television UFC United Facilities Criteria UFGS United Facilities Guide Specifications UH Unaccompanied Housing U.S. United States

USARC U.S.