Solicitation_140R2026R00006.pdf

Solicitation No. 140R2026R0006

Stampede Penstock and Butterfly Valve Rehab

Lahontan Basin Area Office (LBAO)

TABLE OF CONTENTS

SECTION A - Solicitation, Offer and Award Form (SF 1442)

SECTION B - Pricing Schedule

SECTION C – Performance Work Statement

SECTION D - Packaging and Marking

SECTION E - Inspection and Acceptance

SECTION F - Deliveries or Performance

SECTION G - Contract Administration Data

SECTION H - Special Contract Requirements

SECTION I - Contract Clauses

SECTION J - List of Documents, Exhibits, and Other Attachments

SECTION K - Representations, Certifications and Other Statements of Offerors

SECTION M - Evaluation Factors for Award

(See ).

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid and "bidder".

SOLICITATION

1. SOLICITATION NO.

5. REQUISITION/PURCHASE REQUEST NO.

CODE

6. PROJECT NO.

8. ADDRESS OFFER TO

4. CONTRACT NO.

7. ISSUED BY

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

11. The contractor shall begin performance within

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES", indicate within how many calendar days after award in Item 12b.)

13. ADDITIONAL SOLICITATION REQUIREMENTS:

a. Sealed offers in original and

b. An offer guarantee

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than

STANDARD FORM 1442 (REV. 12/2022)

Prescribed by GSA - FAR (48 CFR) 53.236-1(d) calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

is, is not required.

local time containing offers shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

(date). If this is a sealed bid solicitation, offers will be publicly opened at that time. Sealed envelopes copies to perform the work required are due at the place specified in Item 8 by (hour) award, YES NO notice to proceed. This performance period is mandatory negotiable.

calendar days and complete it within calendar days after receiving

a. NAME b. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

12b. CALENDAR DAYS

2. TYPE OF SOLICITATION

NEGOTIATED (RFP) REQUEST FOR PROPOSAL

3. DATE ISSUED PAGE OF

SEALED BID (IFB) INVITATION FOR BID

9. FOR

INFORMATION CALL

PAGES

140R2026R0006

Bureau of Reclamation Mid-Pacific Region Regional Office Division of Acquisition Services 2800 Cottage Way, Room E-1815 Sacramento CA 95825-1898

R20

Charlesetta Seibure 9169785456

03/30/2026

04/30/2026

7 600

A. Stampede Penstock and Butterfly Valve Rehab

B. Work Site Location: Work is located at Stampede Powerplant, 501 Stampede Dam Rd Truckee, CA 96161

C. Site Visit Information: Site Visit information is in Section L of the solicitation, clause

52.236-27.

D. Estimate Price Range: The estimated cost of this project is between $1 Million and $5 Million.

E. Set-aside Information: This requirement is a restricted procurement using NAICS 237110 and applicable size standard of $45 million.

1 404

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted calendar days after the date offers are due. (Insert any number equal to or greater than the minimum requirement by the Government in writing within stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

OFFER (Must be fully completed by offeror)

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AWARD (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code)

CODE FACILITY CODE

15. TELEPHONE NO. (Include area code)

16. REMITTANCE ADDRESS (Include only if different than Item 14.)

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or print)

21. ITEMS ACCEPTED:

22. AMOUNT

26. ADMINISTERED BY

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED TO SIGN (Type or print)

31c. DATE

STANDARD FORM 1442 (REV. 12/2022) BACK

31b. UNITED STATES OF AMERICA

BY

31a. NAME OF CONTRACTING OFFICER (Type or print)

29. AWARD (Contractor is not required to sign this document.) Your offer on this solicitation is hereby accepted as to the items listed. This award consummates the contract, which consists of (a) the Government solicitation and your offer, and (b) this contract award. No further contractual document is necessary.

30b. SIGNATURE 30c. DATE

28. NEGOTIATED AGREEMENT (Contractor is required to sign this document and return and deliver all items or perform all work requirements identified on this form and any continuation sheets for the consideration stated in this contract. The rights and obligations of the parties to this contract shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

copies to issuing office.) Contractor agrees to furnish

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

23. ACCOUNTING AND APPROPRIATION DATA

ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO THE UNITED STATES CODE AT

27. PAYMENT WILL BE MADE BY

10 U.S.C. 3204(a) ( ) 41 U.S.C. 3304(a) ( )

20b. SIGNATURE 20c. OFFER DATE

Continued...

AMENDMENT

NUMBER

DATE.

Bureau of Reclamation Mid-Pacific Region Regional Office Division of Acquisition Services 2800 Cottage Way, Room E-1815 Sacramento CA 95825-1898

R20

Roxana Ahola

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGES

NAME OF OFFEROR OR CONTRACTOR

SUPPLIES/SERVICES

(B)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

OPTIONAL FORM 336 (4-86)

Sponsored by GSA FAR (48 CFR) 53.110

ITEM NO.

(A)

QUANTITY

(C)

NSN 7540-01-152-8067

140R2026R0006

00010 Coating rehabilitation of the Stampede outlet works pipe, penstocks, butterfly valves, and turbines.

Product/Service Code: Z1MD

Product/Service Description: MAINTENANCE OF

EPG

FACILITIES - HYDRO

Solicitation No. 140R2026R0006 - CT Stampede Coating Rehabilitation

Price Schedule B - 1

CONTINUATION OF

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

STAMPEDE PENSTOCK AND BUTTERFLY VALVE REHAB

B.1 WBR 1452.236-85 INSTRUCTION FOR MOBILIZATION MAR 2022

AND PREPARATORY WORK SCHEDULE

LINE ITEM – BUREAU OF RECLAMATION

The contracting officer estimates that the Section B Mobilization and Preparatory Work schedule line item should not exceed 10 percent of the total bid price. Your attention is directed to contract clause WBR 1452.232-81 Payment for Mobilization and Preparatory Work, which reflects how the Government will pay for this line item, including how payment will be made when the price bid for this schedule line item is higher than the percentage stated herein.

(End of provision)

B.2 PRICE SCHEDULE

(a) Offers will be considered for award on the following Price Schedule, but no offer will be considered for award on only a part of the Price Schedule.

(b) Offers are subject to the terms and conditions of this solicitation.

(c) See the contract clause at WBR 1452.232-81, Payment for Mobilization and Preparatory Work, for CLIN 1.

(d) Definitions:

(1) CLIN – Contract Line Item Number

B - 2

PRICE SCHEDULE

CLIN Section Supplies or Services Quantity and Unit

Unit Price

Amount

1 WBR

1452.232

-81

Mobilization and Preparatory Work

For the lump sum of $

2 01 31 30 Contract Document Management System

(CDMS)

For the lump sum of $

3 09 96 20 Blast and Recoat: Interior surfaces of 54-inch reducer, 42-inch penstock, 24-inch penstock, and 42-inch butterfly valve body sq ft $

4 09 96 20 Blast and Recoat: 42-inch butterfly valve leaf, inner headcover and air admission pipe, outer head cover, and operating ring sq ft $

5 09 96 20 Waterjet and Recoat: 12-inch air-vac pipe and 14-inch air-vac pipe sq ft $

6 09 96 20 Coatings Spot Repair: 90-inch outlet work head gate, exterior surface of 90-inch outlet work, interior surface of Unit 1 scroll case and stay vanes, exterior surfaces of 12-inch and 14-inch air-vac assembly sq ft $

7 31 03 33 Removal and Control Water for 90 inch Outlet Works

For the lump sum of $

8 31 03 33 Delivery and Control of Water for Down River Minimum Flow Requirements

Mgal $

9 35 22 14 24-inch Valve Refurbishment

For the lump sum of $

10 35 22 14 42-inch Valve Refurbishment

For the lump sum of $

B - 2

PRICE SCHEDULE

CLIN Section Supplies or Services Quantity and Unit

Unit Price

Amount

1 WBR

1452.232

-81

Mobilization and Preparatory Work

For the lump sum of $

2 01 31 30 Contract Document Management System

(CDMS)

For the lump sum of $

3 09 96 20 Blast and Recoat: Interior surfaces of 54-inch reducer, 42-inch penstock, 24-inch penstock, and 42-inch butterfly valve body sq ft $

4 09 96 20 Blast and Recoat: 42-inch butterfly valve leaf, inner headcover and air admission pipe, outer head cover, and operating ring sq ft $

5 09 96 20 Waterjet and Recoat: 12-inch air-vac pipe and 14-inch air-vac pipe sq ft $

6 09 96 20 Coatings Spot Repair: 90-inch outlet work head gate, exterior surface of 90-inch outlet work, interior surface of Unit 1 scroll case and stay vanes, exterior surfaces of 12-inch and 14-inch air-vac assembly sq ft $

7 31 03 33 Removal and Control Water for 90 inch Outlet Works

For the lump sum of $

8 31 03 33 Delivery and Control of Water for Down River Minimum Flow Requirements

Mgal $

9 35 22 14 24-inch Valve Refurbishment

For the lump sum of $

10 35 22 14 42-inch Valve Refurbishment

For the lump sum of $

B - 3

PRICE SCHEDULE

CLIN Section Supplies or Services Quantity and Unit

Unit Price

Amount

11 48 13 26 Wicket Gate Mechanism For the lump sum of $

TOTAL FOR PRICE SCHEDULE $_________________

END OF SUPPLIES OR SERVICES AND PRICES/COSTS

Stampede Penstock and Butterfly Valve Rehab Washoe Project, California Specifications No. 20-C0943

Table of Contents 00 01 10 - 1

SECTION C - DESCRIPTION / SPECIFICATIONS

TABLE OF CONTENTS

DIVISION 01 - GENERAL REQUIREMENTS

01 11 00 Summary of Work 01 14 10 Use of Site 01 14 12 Work Restrictions 01 14 30 Interruption of Service 01 31 22 Coordination Meetings 01 31 30 Contract Document Management System 01 32 10 Construction Program 01 33 00 Submittals 01 33 26 Electrical Drawings and Data 01 35 10 Safety Data Sheets 01 35 20 Safety and Health 01 35 30 Contractor’s Onsite Safety Personnel 01 42 10 Reference Standards 01 46 00 Quality Procedures 01 46 20 Testing Agency Services 01 51 00 Temporary Utilities 01 55 00 Vehicular Access and Parking 01 56 10 Protection of Existing Installations 01 56 15 Protection of Existing Utilities 01 56 32 Temporary Fencing 01 57 20 Environmental Controls 01 57 30 Water Pollution Control 01 57 70 Fire Protection and Prevention 01 60 00 Product Requirements 01 64 40 Government Furnished Products 01 74 00 Cleaning and Waste Management 01 78 30 Project Record Documents

DIVISION 02 – EXISTING CONDITIONS

02 41 10 Equipment Removal and Disposal 02 80 10 General Requirements for Hazardous Materials Abatement 02 83 35 Removal and Disposal of Coatings and Equipment with Coatings Containing

Regulated Metals

DIVISION 09 – FINISHES

09 96 20 Coatings

Table of Contents 00 01 10 - 2

DIVISION 26 – ELECTRICAL

26 05 02 Basic Electrical Materials and Methods 26 05 10 Conductors and Cables 26 05 20 Grounding and Bonding 26 05 33 Raceways and Boxes 26 05 90 Wiring Checkout and Tests

DIVISION 31 – EARTHWORK

31 03 33 Removal and Control of Water

DIVISION 35 – WATERWAY AND MARINE CONSTRUCTION

35 22 14 Valves and Equipment

DIVISION 48 – ELECTRICAL POWER GENERATION

48 13 04 Disassembly and As-Found Readings 48 13 07 Reassembly and Alignment 48 13 08 Commissioning 48 13 15 Packing Box Refurbishment 48 13 26 Wicket Gate Mechanism

DIVISION 51 – INFORMATION AVAILABLE TO OFFERORS

51 00 00 Information Available to Offerors 51 00 10 Photographs 51 00 20 Reservoir Elevation Records 51 00 50 Electronic Media Release 51 02 83 Hazardous Material Survey and Analytical Results

DIVISION 52 - DRAWINGS

52 00 00 Drawings

END OF SECTION

Summary of Work 01 11 00 - 1

SECTION 01 11 00

SUMMARY OF WORK

PART 1 GENERAL

1.01 LOCATION

A. Work is located at Stampede Dam approximately 35 miles west of Reno, Nevada, in Sierra County, California.

1.02 PRINCIPAL COMPONENTS OF WORK

A. Principal components of work include the following:

1. Reline 54-inch penstock reducer, 42-inch penstock, and 24-inch penstock.

2. Refurbish and coat 42-inch butterfly valve.

3. Replace 24-inch butterfly valve, valve motor and actuator.

4. Spot repair Unit 1 scroll case.

5. Recoat Unit 2 inner head cover, outer head cover and operating. Spot repair outlet works headgate. Unit 2 scroll case is not included in the scope of work.

6. Line 14-inch and 12-inch pipes for outlet works air-vac system.

7. Repair the exterior coating on the 90-inch outlet pipe and repair the lining downstream of the concrete-steel transition of the outlet pipe.

8. Replace unit 2 operating components for wicket gates. Items to replace include clamping plates, links for gate, levers, spacer sleeve, gate stops, retaining blocks, retaining plates, seal and retaining plate.

1.03 SPECIFICATIONS REQUIREMENTS

A. Requirements in Division 1, General Requirements, apply to Divisions 2 through 53.

B. Imperative statements in these specifications are Contractor requirements, unless otherwise stated.

C. Where specifications are written in streamlined form, words “shall be” are included by inference where a colon (:) is used within sentence or phrase.

1.04 DEFINITIONS

A. When specifications use a word or term defined in Federal Acquisition Regulations (FAR), definition of the word or term shall be in accordance with FAR sections in effect at the time solicitation was issued.

Summary of Work 01 11 00 - 2

1.05 ACRONYMS

A. The following acronyms apply to specifications Divisions 1 through 53:

1. CO: Contracting Officer.

2. COR: Contracting Officer’s Representative.

PART 2 PRODUCTS

Not Used

PART 3 EXECUTION

Not Used

Use of Site 01 14 10 - 1

SECTION 01 14 10

USE OF SITE

PART 1 GENERAL

1.01 MEASUREMENT AND PAYMENT

A. Cost:

1. Include in prices offered in the Price Schedule for other items of work.

1.02 REFERENCE STANDARDS

A. Bureau of Reclamation (Reclamation)

1. Cleaning Manual-2012 Inspection and Cleaning Manual for Equipment and Vehicles to Prevent the Spread of Invasive Species (Technical memorandum No. 86-68220-07-05) 2012 Edition Available online at:

https://www.usbr.gov/mussels/prevention

1.03 SUBMITTALS

A. Submit the following in accordance with Section 01 33 00 - Submittals.

B. RSN 01 14 10-1, Land Use and Landscape Rehabilitation Plan:

1. For each Contractor use site on Government land.

a. Show use location and extent of impact. Uses include but are not limited to the following:

1) Buildings and service areas including offices, shops, warehouses, storage areas, stockpile areas, fuel and oil storage areas, and fabrication yards.

2) Parking areas, temporary roads, and haul routes.

3) Utilities including air, power, and water lines; fire hydrants; and compressor station.

4) First-aid.

5) Areas for processing, storing, and disposing of waste materials from construction operations.

6) Temporary fences including location of access points and gates.

b. Describe methods to preserve, protect, and repair, vegetation (such as trees, shrubs, and grass) and other landscape features on or adjacent to

Use of Site 01 14 10 - 2 jobsite, which are not to be removed and which do not interfere with work required under this contract. Include methods to mark work area limits, protect disturbed areas, and prevent erosion.

c. Describe methods to protect, and repair if damaged, existing improvements and utilities at or near jobsite.

d. Describe methods for removing temporary structures and facilities, cleanup, and rehabilitating site after completion of construction activities.

2. Submit revised drawings of changes in use of Government land made during design and erection stages or after use of Government land is in operation.

C. RSN 01 14 10-2, Site Documentation:

1. Specified site documentation on electronic device approved by the Government:

a. Label each device with contract number and title, Contractor’s name, and date video was made.

1.04 PROJECT CONDITIONS

A. Before beginning work, obtain Permit to Work from Bureau of Reclamation, Central California Area Office (CCAO):

1. Comply with CCAO permit requirements. Obtain permit requirements from the

COR:

a. Work hours: Refer to Section 01 14 12 – Work Restrictions.

B. Government land as shown on drawings as Contractor use areas may be used for required construction facilities.

C. When private land is used for construction facilities, or other construction purposes, make necessary arrangements associated with use of private land.

D. Location, construction, operation, maintenance, and removal of construction facilities on Government land will be subject to approval of COR.

E. Do not interfere with work of other contractors or the Government.

F. Government Vehicles:

1. Government vehicles require access to the powerplant at all times.

G. Housing for construction personnel will not be permitted on Government land, except housing for guards or watchmen as may be approved by COR.

PART 2 PRODUCTS

Use of Site 01 14 10 - 3

PART 3 EXECUTION

3.01 EXAMINATION

A. Site Documentation:

1. Document site conditions with color digital video prior to start of onsite construction operations.

2. Document condition of land, vegetation, structures, utilities, roads, parking lots, and other features of existing facilities at jobsite.

3. Obtain directions on required documentation from COR.

3.02 CLEANING

A. Construction equipment:

1. Before bringing on site, clean construction equipment to remove dirt, vegetation, and other organic material to prevent introduction of noxious weeds, and invasive plant and animal species.

2. Contractor cleaning procedures shall result in equipment being cleaned as well or better than the procedures described in the Cleaning Manual.

3. COR will inspect construction equipment following procedures described in Cleaning Manual before allowing equipment onsite.

3.03 RESTORATION

A. Restore temporary construction roads to original contours and make impassable to vehicular traffic when no longer required.

Use of Site 01 14 10 - 4

This page intentionally left blank.

Work Restrictions

01 14 12 - 1

SECTION 01 14 12

WORK RESTRICTIONS

PART 1 GENERAL

1.01 MEASUREMENT AND PAYMENT

A. Cost:

1. Include in prices offered in the Price Schedule for other items of work.

1.02 WORK RESTRICTIONS

A. Allowable work hours are Monday through Friday 7:00 a.m. to 7:00 p.m., unless otherwise approved at least 7 days in advance by COR.

B. April 1st through November 30th is the work window.

1. Access may be limited due to weather conditions.

2. Contractor is responsible for accessing site in adverse weather conditions.

3. Snow removal on local roads is not performed in winter.

C. Water Window:

1. July 1st to September 30.

2. Interior lining of the penstocks and all of the valve work shall be completed and fully operational for the Governments use by September 30th.

D. River Flow Rates:

1. Coordinate river flow rates as per Section 31 03 33 – Removal and Control of Water and COR.

E. All public roadways shall remain open at all times throughout construction.

PART 2 PRODUCTS

Not Used

PART 3 EXECUTION

Work Restrictions

01 14 12 - 2

This page intentionally left blank.

Interruption of Service

01 14 30 - 1

SECTION 01 14 30

INTERRUPTION OF SERVICE

PART 1 GENERAL

1.01 MEASUREMENT AND PAYMENT

A. Cost:

1. Include cost in prices offered in the Price Schedule for items of work for which interruption of services are required.

1.02 SUBMITTALS

A. Submit in accordance with Section 01 33 00 - Submittals.

B. RSN 01 14 30-1, Interruption of Service Request:

1. Area where work will be done (by number or other description).

2. Outline procedures for accomplishing work including:

a. Specific safety precautions to be taken.

b. Type and location of barricades.

c. Warning signs.

d. Protective grounds and devices to be used.

3. Commencement time of work.

4. Duration of work.

5. Number of personnel and their classification.

6. Description of equipment to be used.

7. Information indicating that required materials are on site or data indicating shipping dates of materials not on site.

1.03 PROJECT CONDITIONS

A. Coordinate and schedule interruption of services with COR:

1. Coordinate work with Government operations.

a. Request 7 days before interruption of service is needed.

2. No specific interruption of service request will be considered unless:

a. COR has reasonable assurance that materials and equipment required for work will be onsite.

Interruption of Service

01 14 30 - 2

b. Contractor will be prepared to perform work on date and during period of time requested for specific interruption of service.

3. Allowable time and available interruption of service periods will govern interruption of service requests, work scheduling, onsite delivery of materials, and required drawings and data submittals.

B. When work cannot be performed during an approved interruption of service period, notify COR that interruption of service is not required.

C. Show construction interruption of services greater than 4 hours in construction schedule.

PART 2 PRODUCTS

Not Used

PART 3 EXECUTION

Coordination Meetings

01 31 22 - 1

SECTION 01 31 22

COORDINATION MEETINGS

PART 1 GENERAL

1.01 MEASUREMENT AND PAYMENT

A. Cost

1. Include in prices offered in the Price Schedule for other items of work.

1.02 DEFINITIONS

A. Interruption of Service: A Contractor requested temporary suspension or interruption of normal facility operations including blocking or closing roads, temporary disconnection of utilities, draining systems of water for access, reduction of stopping pumping activities, locking out of electrical systems or equipment, disconnection of fire alarm systems, or other activities that prevent normal activities of a facility. May also be known as an Outage.

1.03 REFERENCE STANDARDS

A. Bureau of Reclamation (Reclamation)

1. RSHS Reclamation Safety and Health Standards Including revisions posted at www.usbr.gov/ssle/safety/RSHS/rshs.html.

1.04 PRECONSTRUCTION SECURITY MEETING

A. The preconstruction security meeting shall be scheduled before the Contractor’s Site Security Plan has been submitted and accepted. The meeting will be coordinated between Contractor project management and COR. Topic covered will include:

1. Contractor’s Site Security Program.

2. Site Security Coordination.

1.05 PRECONSTRUCTION SAFETY MEETING

A. Coordinate preconstruction safety meeting with COR at work site project office before starting onsite work in accordance with RSHS 1.03 2.C, 1.03 6.a and 1.03 2.b.

B. The meeting shall be scheduled after the Contractor’s Safety Program has been submitted and accepted. The meeting will be coordinated between Contractor project management, COR, and Reclamation Safety Manager. Topics covered will include:

1. Contractor’s Safety Program Review:

a. Site-specific hazards for the major phases of the work:

Coordination Meetings

01 31 22 - 2

1) The meeting will cover site-specific hazards for the major phases of the work including requirements for the specific operations, equipment, inspections, qualifications, and other job specific requirements.

2) A simple reading of the Contractors safety program shall not be considered adequate and is not intended for the meeting.

2. Required joint safety policy meetings.

3. Required toolbox safety meetings.

4. Weekly joint safety inspections.

5. Job hazard analyses (JHAs).

1.06 COORDINATION MEETINGS

A. Weekly Coordination Meetings:

1. Contractor shall conduct weekly coordination meeting with Government.

a. Weekly Coordination Meetings do not relieve the Contractor from the responsibility of other meetings required by the specifications.

2. Purpose: Review work progress, performance, issues, and contract administration with Government representatives.

3. Contractor Attendees shall include the Contractor’s project manager, superintendent, Safety Professional, Sub-contractors, and other representatives, as needed – who understand the specifications, drawings, work, schedule, technical requirements, components, and contract administration.

4. Reclamation Attendees will include the Construction Office On-site Government Representative and may include the Contract Officer’s Representative (COR), Construction Office Safety Manager, Construction Office Construction Manager, Contract Specialist (CS), Contract Officer (CO), Area Manager’s Representative, Field Offices Representative, and Regional Engineer’s and Technical Service Center’s Design Representatives as determined based on need.

5. The meeting will be convened and led by the Contractor to discuss and provide updates for the following:

a. Work Schedule to include:

1) Submittal status, due dates, delivery time frames, and questions or concerns.

2) Contractor’s progress.

3) Contractor three week look-ahead schedule.

b. Safety issues and Weekly Safety Walk.

c. Drawing questions including the status of shop drawings as required and the status of As-built drawings on a weekly basis.

Coordination Meetings 01 31 22 - 3

d. Outages.

e. Environmental compliance.

f. Security.

g. Personnel.

h. Contract Administration:

1) Modifications.

2) Requests for Equitable Adjustment (REA’s). (Contractor generated document).

3) Requests for Changes (RFC’s). (Contractor generated document).

4) Requests for Information (RFI’s). (Contractor generated document).

5) Requests for Proposal (RFP’s).

6) Requests for Substitution's (RFS’s). (Contractor generated document).

7) Quantities and Invoices.

6. Other outstanding issues.

PART 2 PRODUCTS

Not Used

PART 3 EXECUTION

3.01 IMPLEMENTATION

A. Contractor shall coordinate meeting time, place, invitation list, notifications, and teleconference access with the COR and allow adequate time for weekly safety walk prior to the Weekly Coordination Meeting.

1. Contractor shall have the capability to conduct meetings via Microsoft TEAMS or Webex Meeting to support weekly coordination meetings, and other meetings as they come up, with attendees from multiple offices at multiple worksites.

B. Contractor shall prepare and distribute agendas 1 day before each meeting.

C. Contractor shall provide a 3-week look-ahead schedule at least 2 hours before start of meeting and be prepared to discuss the look-ahead schedule meeting.

D. Contractor shall compile and distribute meeting minutes within 1 day of the meeting.

Coordination Meetings 01 31 22 - 4

E. Government reserves the right to comment on and suggest edits to the minutes for clarity and accuracy.

END O SECTION

Contract Document Management System 01 31 30 - 1

SECTION 01 31 30

CONTRACT DOCUMENT MANAGEMENT SYSTEM

PART 1 GENERAL

1.01 MEASUREMENT AND PAYMENT

A. Contract Document Management System (CDMS):

1. Payment: Lump sum price offered in the Price Schedule.

a. Payment of the lump sum price offered will be made incrementally throughout the duration of the contract and will not be paid in full until completion of the contract.

b. Only costs directly associated with the CDMS shall be included in this cost.

1.02 DEFINITIONS

A. CDMS: Contract Document Management System.

B. CO: Contracting Officer.

C. COR: Contracting Officer’s Representative.

D. PM: Project Manager.

E. RFC: Request for Change.

F. RFI: Request for Information.

G. RFP: Request for Proposals.

1.03 SUBMITTALS

A. Submit in accordance with Section 01 33 00 - Submittals.

B. RSN 01 31 30-1, Approval Data:

1. System provider experience, number of systems operating, references.

2. Documentation of system capabilities.

3. Instructions for system use.

C. RSN 01 31 30-2, Final Data:

1. Enable bulk download feature for Contract Manager, Contract Officer Representative, Contract Officer and /or Contract Specialist.

Contract Document Management System

01 31 30 - 2

2. Submit via:

a. DVD, CD or other electronic device approved by Government, of all documents uploaded to CDMS or,

b. Use IronKey, by Kingston Technology, or approved equal, Encrypted Hard Drive or Encrypted Flash Drive, meeting FIPS 140-2 requirements for Level 3 Security and chain-of-custody procedures. Submit with all documents uploaded to CDMS.

1) All passwords and access shall be sent via United States Postal Service using Express Mail or equal.

1.04 APPLICATION

A. CDMS: Contract Document Management System:

1. Contract Documents include, but are not limited to:

a. Specifications.

b. Contract Drawings.

c. Submittals.

d. Approval Drawings (Contractor generated document).

e. Shop Drawings (Contractor generated document).

f. Final Drawings (Contractor generated document).

g. As-built Drawings (Contractor generated document).

h. REA: Request for Equitable Adjustment (Contractor generated document).

i. RFC: Request for Change (Contractor generated document).

j. RFI: Request for Information (Contractor generated document).

k. RFP: Request for Proposal (Government generated document).

l. RFS: Request for Substitution (Contractor generated document).

m. MOD: Contract Modification.

n. VECP: Value Engineering Change Proposals (Contractor generated document).

o. Government Inspection Reports.

p. Contract Schedules.

q. Meeting Agendas and Meeting Minutes.

r. Letters, Memos, and other typical contract correspondence.

01 31 30 - 3

1.05 QUALIFICATIONS

A. System provider: At least 5 years successful performance in providing required services.

1.06 CDMS REQUIREMENTS

A. CDMS shall be capable of generating, storing, tracking, categorizing, and managing construction contract documents. Construction Contract Documentation includes:

Submittals (typically .pdf files of text documents or drawings); RFIs, RFCs, and RFPs;

Contractor Proposals; Value Engineering Change Proposals; Invoices and Progress Payments; Construction Schedules; Meeting Agendas and Meeting Minutes;

Correspondence; Memos and Deficiency Notices; Contract Modifications and similar documents. Documentation may be prepared by the Construction Contractor or by Reclamation.

B. Reclamation shall be able to easily access documents and to track when documents were received or returned, as well as determine the status of the documents. Reclamation shall be able to generate reports that list and sort the documents by status as well as generate alerts when documents requiring review exceed allowable review time. Document generation shall include submittals and RFIs, responses, Meeting Minutes, RFCs, RFPs, and correspondence.

C. Documents may be generated by either the Contractor or by Reclamation. Each party needs the capability to maintain document security within its organization unless/until it chooses to share it with the other party. Once documents are shared, they shall be secured so that no changes can occur without a record of the changes being made. The CDMS shall be capable of producing a complete and logically organized set of all documents within the CDMS in both .pdf and .xml format. The documents shall be downloadable to ftp sites where Reclamation and other organizations can each access their own data confidentially.

PART 2 PRODUCTS

Not Used

PART 3 EXECUTION

3.01 IMPLEMENTATION

A. Document Access:

1. Web-based document storage where all project construction documents are stored and may be accessed by authorized organizations and individuals via an internet site.

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2. Accessed via Web Browser from any computer including remote sites with internet access. Compatible with Apple Safari, Mozilla Firefox, and Internet Explorer.

3. Ability to upload documents in a variety of formats including but not limited to Word, Excel, Adobe Acrobat, MS Project, Primavera 6.0 or higher, AutoCad 2020 or higher, and Contract Manager, and make them available to users for download. Documents shall be grouped into separate categories.

4. Ability to upload Contract Documents and make available for user download in supported file formats, minimum:

a. Adobe Acrobat, Portable Document Format (.pdf).

b. Microsoft Word; Microsoft Word 97-2003 Document (.doc), Word Document (.docx).

1) With a copy provided in Adobe Acrobat, Portable Document Format (.pdf).

c. Microsoft Excel; Microsoft Excel 97-2003 Worksheet (.xls), Excel Workbook (.xlsx).

1) With a copy provided in Adobe Acrobat, Portable Document Format (.pdf).

d. Oracle Primavera P6 Project Manager, XML and XER file Extension (.xml and .xer) and P6 layout file (.plf).

1) With a copy provided in Adobe Acrobat, Portable Document Format (.pdf).

e. Autodesk Drawing File AutoCAD 2023 (.dwg) or later.

1) With a copy provided in Adobe Acrobat, Portable Document Format (.pdf).

5. Allow Contract Documents to be prepared by the Contractor or by Government.

a. Preparing organization will control access of documents. See Document Security and Backup paragraph below.

6. Contractor and Government shall each have a project manager for CDMS:

a. Each project manager shall have capabilities to assign users within organization and assign user rights that control access to documents based on user class and document type.

b. Each organization shall be capable of defining access hierarchy.

c. Inclusion of users will be prerogative of organizational project manager.

d. Government shall be able to create and modify project properties (i.e.

Contractor, project location, description, bid amount, project directory, etc.).

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7. Email notifications shall be automatically sent to selectable users when new documents are submitted and available for viewing, or alerts are generated.

Examples:

a. Updates to project information (e.g. entry of new submittal);

b. Changes to project information (e.g. approval of submittal);

c. Alerts (e.g. submittal under review for greater than 21 days without action).

8. Ability to link files; examples:

a. RFP linked to Modification.

b. Submittal linked to Specification Section or Drawing.

9. Ability for Government to perform bulk downloads of CDMS Data. Bulk downloads will be used to download Final CDMS data, shop drawings and other large sets of CDMS data.

10. Data shall be preserved for a period of 3 months after completion of Contract to allow Government time to completely download all necessary documents and final data stored in the CDMS System.

11. No Cost Time Extension:

a. If the Contractor agrees to a No-Cost Time Extension the contractor shall maintain the CDMS service during the of the period of the No-Cost Time Extension in addition to other requirements.

B. Reports:

1. Generate reports that list and sort documents by status, examples include:

a. Submittals that are approved or are not approved.

b. RFIs under review.

2. Generate alerts when documents requiring action approach or exceed allowable time.

3. Generate customizable summary reports, examples include:

a. Submittal Turn-around.

b. RFI Turn-Around.

c. Modification processing Turn-Around.

d. Total Modification costs.

e. Total Modification Request Exposure.

4. Reports shall be printable, exportable as searchable pdf or printer friendly HTML, and exportable to Excel, XML, or CSV.

5. Ability to link from an item in a report directly to item by clicking on it.

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a. For example: in submittal report, clicking on submittal that is 15 days old takes you directly to information on that submittal.

6. Capable of producing a complete and logically organized set of documents within CDMS in both PDF and XML format.

C. Document Security and Backup:

1. Secure Sockets Layer (SSL) encryption for secured data exchange between browser and server to enable secure access to documents and information.

2. Allow document access security until authoring party chooses to share it with others.

a. Show parties that have access to a document.

b. Extent of document sharing shall be determined by authoring party.

c. Once documents are shared, track documents so that changes cannot occur without a record of changes.

3. Backup/archiving to File Transfer Protocol (FTP) site of documents to which an organization has access on a regular (minimum monthly) basis.

a. Backups shall be in PDF format.

4. Documents shall be downloadable to FTP sites where Government and other organizations can each access their own data confidentially.

D. General Tracking and Control:

1. Documents shall be grouped into categories (Submittals, REA, RFC, RFI, RFP, RFS, Modification, Daily Inspection Reports, Meeting Minutes, etc.).

2. CDMS shall track:

a. When documents were received or returned, as well as status of documents (e.g. Under Review; or Returned Approved, Conditionally Approved, Not Approved, Accepted, Conditionally Accepted or Not Accepted, and resubmittal requirement in accordance with Section 01 33 00 – Submittals, Part 1.06 – Review of Submittals).

b. Document changes including who entered or changed document and date change was made.

c. When a reviewer has opened an item.

E. Submittal Tracking and Control:

1. Ability to create master list of submittals (“Schedule of Submittals”).

2. Supply standard submittal form for entering information. CDMS shall allow customizing of standard submittal form. Contractor shall be able to enter submittal summary information (required submittal number, title, description, due date, and specification section shall be required fields) and then upload submittal data in electronic format.

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3. CDMS shall track date received, date response due, date returned, and approval status:

a. Status designations may be modified to fit Government standard designations – A, CA, NA, Acc, CAcc, NAcc (Approved, Conditionally Approved, Not Approved, Accepted, Conditionally Accepted, Not Accepted in accordance with Section 01 33 00 – Submittals, Part 1.06 – Review of Submittals.).

4. Supply Submittal Tracking form for Government to enter review comments and action taken. CDMS shall allow customizing of submittal tracking form.

a. Allow for Government to route submittal to third parties by generating design-review transmittals with each submittal package item, to track status of individual sub-items within submittal package, and to route each sub-item to appropriate reviewers.

5. Ability to generate automatic notification after specified days without response.

F. RFI Tracking and Control:

1. Supply standard RFI form to enter information.

2. Ability to create or attach documents to RFI form or links to other documents within CDMS.

3. Ability for Government to route RFI to appropriate reviewers and for reviewers to enter comments into standard response form.

G. Inspection Reports Tracking and Control:

1. Ability to attach Government standard inspection and report forms into CDMS and ability to create customizable inspection forms in CDMS. Typical forms:

a. Daily Inspection Report (DIR).

b. Survey requests.

c. Inspection reports.

d. Testing reports.

2. Ability to link or attach photos to forms and link forms to other documents within

CDMS.

H. Contract Modifications:

1. Provide standard Contractor Proposal form with ability to attach documents and link to other documents within CDMS.

2. Provide ability to upload Government’s standard Modification form and RFP forms, or create an acceptable alternative, to enter information.

3. Ability to attach documents to these forms, and link to other documents within

CDMS.

Contract Document Management System 01 31 30 - 8

4. Ability for Contractor to respond to RFP and Modification form with Cost & Time impacts.

5. Ability to track date Modification issued and date responded, with automatic notification after specified days without response.

I. Correspondence:

1. Ability to generate letters and memos.

a. Ability to attach documents to letters and memos, and to reference other documents within CDMS.

b. CDMS shall automatically assign sequential numbers to letters and memos.

2. Ability to generate responses to letters and memos.

a. System automatically generates memo suffixes, e.g. first response to Memo 32 to be 32.1, second response to be 32.2, etc.

3. Official correspondence from Government to Contractor shall contain Government’s official letterhead and corresponding logos.

4. Ability to generate meeting agendas and meeting minutes and to attach documents to minutes.

a. CDMS shall automatically assign sequential meeting numbers.

J. Miscellaneous Tracking and Controls.

1. Ability to generate reports tracking REAs, RFCs, RFIs, RFPs, RFSs, Modifications, Submittals, Memos, DIR’s, survey requests, plant inspection reports, and testing reports.

2. Ability to filter logs based on criteria:

a. Submittals: Specification Section, Days Out, Status (Approved {A}, Conditionally Approved {CA}, Not Approved {NA}, Accepted [Acc], Conditionally Accepted {CAcc}, Not Accepted {NAcc}).

b. RFI’s: Days out, Status (Open/Closed), Specification Section/Dwg No., Responsibility/Ball-In-Court.

3. Ability to sort Logs based on a criterion, e.g. for Submittal, Specification Section, Days Out, Status, or other criterion determined by COR.

4. Ability to provide forms to match Reclamation’s Contract Modification form and Progress Payment form or other forms when needed.

5. Ability to track cost exposure with links to Requests for Information and Change Order Requests.

6. Ability to measure productivity benchmarks on a project such as computing average review days for RFIs and submittals, categorize Modifications, and track total Modification percentages by category.

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7. Ability for keyword search of documents in database.

8. Ability for CDMS Generated Notification via email to Team Members of:

updates to project information; changes to project information; and alerts.

9. Ability for Reclamation to create Master List of Anticipated Submittals (“Schedule of Submittals”) and require Contractor to pick from that list when submitting submittal.

K. Administration:

1. Contractor shall be administrator of CDMS site. Contractor shall maintain and manage CDMS services directly with software provider. All data and stored information shall belong to Contractor who has sole responsibility for CDMS solution. At the end of the project all information stored in the CDMS shall be transferred to the Government by the Contractor.

2. The Contractor shall provide administrator rights to Government administrator(s) for Government access and sharing of CDMS data within the Government.

Government administrator(s) may include:

a. Contract Manager,

b. Contract Officer’s Representative,

c. Field Engineer, and/or

d. Contract Officer/Specialist.

L. Contractor shall share access to CDMS site and data with Government for Contract purposes as described herein.

M. In accordance with Reclamation Directive and Standard RCD 05-01, all information received, created, or compiled by Reclamation officials, employees, contractors, and other staff (employees) is property of Federal Government and must be maintained in accordance with established standards.

1. CDMS shall not be considered as storage of official records or correspondence.

N. CDMS shall be in place and operating before Contractor transmits contract documents to Government, except RSN 01 31 30-1, Approval Data:

1. CDMS operation includes COR, or other authorized Government representative, having program control to assign users and user rights to Government personnel to access appropriate areas of system.

O. Contractor shall input complete Schedule of Submittals before making submittals.

Include:

1. RSNs listed in Table 01 33 00A – List of Submittals.

2. Submittal due dates from Table 01 33 00A.

Contract Document Management System 01 31 30 - 10

P. Contractor shall provide a report of submittal status weekly for review at weekly coordination meetings or as otherwise requested by COR. Submittal status reports shall be in table format and include:

1. Required Submittal Numbers (RSN).

2. Section Titles.

3. Submittal Titles.

4. Dates Submitted.

5. Dates of Responses.

6. Approval status (listed above).

7. Days in review.

8. Due dates.

Q. CDMS shall be operational until final project closeout.

3.02 TRAINING

A. Contractor shall provide at least 4 hours of on-line CDMS training for Contractor and Government employees associated with the project. Training shall be performed by the system provider for Contractor and Government simultaneously at an agreed time prior to system implementation. The total 4 hours training can be provided in a single session or in multiple sessions as recommended by the system provider. A list of up to 10 Government employees that require training will be provided to the Contractor by the COR with approval of RSN 01 31 30-1.

Construction Program

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SECTION 01 32 10

CONSTRUCTION PROGRAM

PART 1 GENERAL

1.01 MEASUREMENT AND PAYMENT

A. Costs:

1. Developing Baseline Schedule: Include in lump sum price offered in the Prices

Schedule for Mobilization and Preparatory Work.

2. Updating and Using Construction Program: Include as part of Contractor’s overhead.

1.02 DEFINITIONS

A. Out of Sequence Work: An activity that starts before its predecessor activities are completed.

B. Project Calendar(s): Cross reference of numerical work days with calendar days. Project calendars serve as the basis for day/date conversion and assign work days and non-workdays.

C. Resources: Equipment, labor or crews, materials, subcontractors, fabricators, manufacturers, and consultants.

D. Schedule: The Critical Path Method (CPM) of planning and scheduling a construction project where activities are arranged based on activity relationships and network calculations determine when activities can be performed and the critical path of the project.

1.03 REFERENCE STANDARDS

A. Associated General Contractors of America (AGC)

1. AGC Manual Construction Planning and Scheduling

Manual, 2004

1.04 SUBMITTALS

A. Submit the following in accordance with Section 01 33 00 - Submittals.

1. Furnish database files in format compatible with Oracle Primavera P6

Professional Project Management.

2. Upon request, provide information and data used to develop and maintain the

Construction Program to the CO.

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B. RSN 01 32 10-1, Representative Information:

1. Designation of authorized representative to develop and maintain Construction

Program. Include resume with training and experience.

C. RSN 01 32 10-2, Baseline Schedule:

1. Include:

a. Construction Program/Schedule database.

b. Definition of project calendars.

c. Primavera layout file (.plf).

1) With a copy provided in Adobe Acrobat, Portable Document Format (.pdf).

d. Gantt chart (Bar chart) for project on 11 by 17-inch print(s) and in portable document format (.pdf).

e. Activity report including logic constraints consisting of predecessors, successors, and constraint dates.

f. Tabular listings of resources and resource limitations used to produce baseline schedule. Correlate resources with schedule assumptions and offered price. Resource listings may be independent of schedule database.

g. Narrative explanation of project schedule development. Include impacts of resource limitations and weather conditions on project schedule development. Include planned number of work hours per day and hours per day for subcontractors.

D. RSN 01 32 10-3, Updated Schedule Reports:

1. This submittal is required for a proper invoice for progress payments in accordance with the clauses at FAR 52.232-27 - Prompt Payment for Construction Contracts. In accordance with subparagraph (a)(i)(A) of the clause at FAR 52.232-27 - Prompt Payment for Construction Contracts, Government disapproval of this submittal will be considered failure of the Contractor to comply with contract requirements and payment due date may be delayed until 14 days after submittal contents are approved.

a. Include:

1) Construction Program database with updated activity and milestone data.

2) Definition of project calendars if revised from baseline calendars.

3) Primavera layout file (.plf).

4) Gantt chart for project on 11 by 17-inch print(s) and in portable document format (.pdf).

5) Narrative report specifically stating status of project.

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a) When negative float exists, cite specific actions and conditions which caused "behind schedule" condition and provide proposed course of action to complete the project within the specified delivery time. When float changed from previous month’s updated schedule, explain reason for change.

b) List of Contractor-initiated changes to current schedule stating reason for action taken and unresolved issues relating to the Construction Program. Government reserves the right to reject Contractor-initiated changes to current schedule which negatively impact Government action which was initiated on the basis of current schedule.

c) Discuss contract milestones and significant activities that were started, continued, or completed during the update period or scheduled during the next update period.

6) Submittal Register:

a) List submittals as listed in Table 01 33 00A.

b) Update Submittal Register monthly to include submittals and revised submittals. Register fields shall include RSN name and number, date submitted, date of response, status (e.g., approved, not approved, resubmittal required).

c) This register document is separate from scheduling database.

E. RSN 01 32 10-4, Time Impact Analysis:

1. Include:

a. Construction Program database with proposed revised activity and milestone data.

b. Proposed revised schedule due to change or delay. Highlight or list added, changed, or deleted activities.

c. Primavera layout file (.plf).

d. Gantt chart for project on 11 by 17-inch print(s) and in portable document format (.pdf).

e. Narrative report explaining results and conclusions.

1.05 QUALIFICATIONS

A. Representative: Experienced in developing and maintaining construction schedules and knowledgeable of activities and progress on-site to develop and maintain accurate and reliable schedules.

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1.06 GENERAL

A. Develop, maintain, and use Construction Program to plan, monitor, evaluate, and report accomplishment of work.

1.07 SCHEDULES

A. Prepare construction schedules using Critical Path Method outlined in AGC Manual. Use a computer software program to perform mathematical analysis of scheduling data.

1. Prepare schedule based on required sequence and interdependence of activities.

Logically sequence activities.

2. Prepare detailed activity network for accomplishing…