Side-Fire_Contract_Exhibits_A to I.pdf

Side-Fire RTS Contract

Exhibit A

Statement of Work No. 01 –

Side-Fire Tolling Proof of Concept

Exhibit A – Statement of Work No. 01

State of Washington Department of Transportation A - 1 Contract No.___

STATEMENT OF WORK NO. 01

for

Side-Fire Tolling Proof of Concept

Supply, Installation, and Testing

This Statement of Work No. 01 (SOW) for the Side-Fire Tolling (SFT) Proof of Concept (POC) is made and entered into by and between the Washington State Department of Transportation, an agency of the State of Washington (WSDOT), and Toll Vendor, licensed to do business in the

State of Washington (Vendor).

SECTION 1. RECITALS

WSDOT and Vendor are parties to Contract No.___, dated Month Day, Year, for Roadway Toll

System POC Supply, Installation, Testing, and Decommissioning (Contract). The Contract was assigned to and assumed by Vendor effective Month Day, Year.

1.1 The Contract allows WSDOT, at its discretion, to issue Statements of Work under which

Vendor shall supply, install, test, and decommission an SFT POC on a specified roadway.

1.2 Pursuant to the terms of the Contract, WSDOT has elected to have Vendor provide the

SFT POC, the terms of which are set forth in this SOW and the other Contract Documents.

NOW, THEREFORE, Vendor and WSDOT agree to the following SOW for the Roadway Toll

System:

SECTION 2. DEFINITIONS; PURPOSE; TERM AND CONDITIONS

2.1 Definitions

All capitalized terms used herein but not defined herein have the respective meanings set forth in the Contract Documents or, if not defined in the Contract Documents or in this SOW, have their ordinary and usual meaning. All section and exhibit references herein are to the sections and exhibits of the Contract or if so designated, to the Appendices to the Contract, unless otherwise stated.

2.2 Purpose

The purpose of this Proof of Concept (POC) is to demonstrate the ability and consistency of a

Side-Fire Tolling (SFT) System, that uses a combination of Image Based Tolling (IBT) and optionally Automatic Vehicle Identification (AVI) technologies, to meet the performance requirements provided in Exhibit E of a system in toll collection. The SFT POC is to be implemented in an infrastructure light profile such as on a roadside pole, shoulder or barrier. No equipment installed overhead over live traffic is to be used in this POC. This POC allows

Department of Transportation A - 2 Contract No.___

WSDOT to test industry-leading technology and approaches with the goal of future rapid deployments without the need for traditional overhead infrastructure. This SOW directs the

Vendor to complete all of the necessary design, supply, installation and testing of the SFT Proof of Concept (POC).

2.3 Terms and Conditions

The terms and conditions applicable to the Work performed under this SOW are set forth in the

Contract Documents and this SOW. In the event of a conflict in the provisions of the Contract

Documents and this SOW, the conflict will be resolved in accordance with the Order of

Precedence as set forth in Section 21.13 of the Contract.

2.3.1 For the purposes of this SFT POC SOW, the following exceptions apply:

• There will be no Software Escrow required. Contract Section 15.5 Software Code Escrow does not apply for this SOW.

• There will be no bonds required. Contract Section 8 Bonds does not apply for this SOW.

• There will be no Operations and Maintenance Term. The Vendor remains responsible to keep the POC System functioning properly until decommissioned.

SECTION 3. TERM AND EXTENSIONS

3.1 The term of this SOW shall commence Month Day, Year, and terminate after Testing

Completion and Decommissioning is achieved.

3.2 Vendor shall not commence Work on the SFT POC until WSDOT has issued a written

Notice to Proceed to Vendor.

3.3 In no event shall the term of this SOW exceed the term of the Contract, or any extensions thereto.

3.4 This SOW may be terminated in accordance with the termination provisions of the

Contract or as mutually agreed in writing between the parties. In any event, this SOW shall terminate concurrent with the termination of the Contract, and termination of the Contract shall automatically terminate this SOW.

SECTION 4. SCOPE OF WORK

4.1 Deliverables

Vendor shall furnish all Products, devices, cables and connections, installation, integration, testing, labor, personnel, transportation, materials, storage, tools, supplies, permits, licenses, equipment, software, and other Services necessary to supply and install, a fully functional SFT

Department of Transportation A - 3 Contract No.___

POC in accordance with the Contract. Vendor shall provide Services and staff and otherwise do all things necessary for or incidental to the performance of the Work.

4.1.1 The SFT POC shall identify (required) and may classify vehicles by axle count (optional), traveling through the Toll Zone. The System will include electronic equipment for Photo Tolling and may include Automatic Vehicle Identification (AVI) equipment (optional). The SFC POC will also include Digital Video Audit System (DVAS) to provide camera monitoring of the toll zones.

4.1.2 The SFT POC shall perform trip building, taking real data from the SFT POC roadside transactions at the read point, and generating simulated data for additional read points. Fully built and priced trips will be sent to the Back Office System (BOS) for verification but will not be posted for actual revenue collection.

4.1.3 The specific scope, deliverables and requirements of the Work are set forth in the

Contract Appendices and Attachment 1 of this SOW.

4.1.3.1 Vendor shall perform the design, supply, installation, testing, performance monitoring, and decommissioning Work for the SFC POC in accordance with the requirements in the

Contract Documents, including but not limited to the Contract, Appendices and Attachments of this SOW.

4.1.3.2 Vendor shall deliver, maintain, and monitor the System to compare actual performance against the performance requirements set forth in Exhibit E.

4.2 Time Is of the Essence

Time is of the essence for this SOW. Failure to meet the Guaranteed Dates for the Milestones

Dates may result in termination of the project as determined by WSDOT.

SECTION 5. INCENTIVES AND LIQUIDATED DAMAGES

5.1 POC Performance Incentive

WSDOT will award the Vendor a POC Performance Incentive in the amount of $100,000.00 for meeting the stated performance measures the Vendor committed to during the proposal and as identified in Attachment 1 Project Specifics, Section 7 Performance Measures. Incentive eligibility will be based upon Vendor meeting all of the agreed upon performance measures during the last 30 days of the POC measurement period. If any single performance measure is not met, the incentive will not be awarded.

5.2 Liquidated Damages for Failure to Open Lanes

5.2.1 Pursuant to Section 19.9 of the Contract and as provided herein, any delay by Vendor for failing to open lanes and/or ramps at or before required times as identified [to be determined at time of SOW execution] interfere with proper lane operations and will result in losses and

Department of Transportation A - 4 Contract No.___ damage to WSDOT. As it would be difficult and impracticable to fix the actual damage sustained in the event of any such failure(s) to perform, WSDOT and Vendor agree that in the event of any such failure(s) to perform, that the amounts stated herein are a reasonable approximation of actual damages and Vendor shall pay such amounts as liquidated damages and not as a penalty.

5.2.2 Vendor agrees to pay WSDOT liquidated damages for failing to open lanes and/or ramps at or before required times as identified [to be determined at time of SOW execution]. In the event traffic control is provided by WSDOT's contractors for Vendor Work and lane and/or ramp closure times are in excess of those as allowed [to be determined at time of SOW execution], WSDOT, at its sole discretion, may determine if Vendor's actions or inactions resulted in failure(s) to perform by WSDOT's contractors. In the event WSDOT determines Vendor's actions or inactions resulted in said failure(s) to perform, Vendor agrees to pay the amount of liquidated damages stated herein.

5.2.3 Vendor agrees to pay WSDOT liquidated damages for lane and/or ramp closure times that exceed those [to be determined at time of SOW execution]. For purposes of calculating liquidated damages under Section 5.1.3 herein, the total time beyond the required opening time will be rounded up to the next five (5) minutes (“Rounded Delay Time”), where 1-5 minutes rounds to 5, 6-10 rounds to 10, and so on. Liquidated Damages will be calculated as the applicable per-15 min rate multiplied by (Rounded Delay Time in minutes ÷ 15), with the resulting amount rounded to the nearest cent.

5.2.3.1 Failure to Open Lanes LD Price table:

Failure to Open Lanes/Ramps

Closure Type $/15 min

Single Lane $1,500

Two or More Lanes $5,000

Department of Transportation A - 5 Contract No.___

5.2.4 Vendor will pay damages in the amount of the cost incurred by WSDOT or WSDOT's contractor in providing said traffic control for the period of time beyond the scheduled opening time.

SECTION 6. SOFTWARE LICENSE

6.1 Vendor will provide all necessary licensing to complete the SFT POC including third party software and/or cost for proprietary software.

SECTION 7. COORDINATION

7.1 Vendor agrees to coordinate and cooperate with WSDOT, WSDOT contractors, consultants, and other vendors, if any, in performing the Work under this SOW and ensure that the Work is properly performed on schedule in accordance with this SOW.

SECTION 8. BONDS

8.1 No Implementation Bond or Operations and Maintenance Bond are required for this

SOW.

SECTION 9. INSURANCE

9.1 Vendor shall acquire and maintain in full force and effect the insurance required in

Section 17.2 of the Contract for the SFC POC covered by this SOW.

9.2 Vendor shall provide copies of certificates of all insurance required for this SOW to

WSDOT prior to the issuance of this SOW. In no event shall the Notice to Proceed with any of

Department of Transportation A - 6 Contract No.___ the Work covered by this SOW be issued prior to WSDOT’s receipt of the required certificates of insurance.

SECTION 10. PRICE AND PAYMENT TERMS

10.1 Work under this SOW shall not exceed the lump sum Price amount of Written Out

Contract Amount dollars and The Amount cents ($).

10.2 The pricing for the SFC POC shall be determined in accordance with the Price tables set forth herein.

10.3 WSDOT shall pay Vendor in accordance with the Price tables herein for the Work actually performed by Vendor and for which WSDOT has Approved.

10.4 Prices for design, installation and testing Work

10.4.1 Total installation Price table:

Total Installation Price for Design, Installation & Testing

Total Installation Price: $XX

10.4.2 Payment and Milestone Schedule and Price table for design, installation and testing

Work:

Milestone Qualifying Event Guaranteed

Date Payment Amount*

A1. Project Management – SFT

POC

WSDOT approval of the following:

1.01 Project Development Plan

Within 30 days from Notice to

Proceed (NTP 1)

$XX

A2. Design – SFT POC WSDOT approval of the following:

2.01 Side-Fire Toll Infrastructure

Design Memo

2.02 System Design Document

2.03 IT Security Plan

2.04 Master Test Plan

Within 45 days from NTP 1

WSDOT Issues NTP 2

Department of Transportation A - 7 Contract No.___

Milestone Qualifying Event Guaranteed

Date Payment Amount*

A3. Installation

Readiness – SFT POC

WSDOT approval of the following:

3.01 Installation Plan

3.02 Released for Installation

Drawings

3.03 Working Drawings

3.04 Environmental Compliance Plan

(ECP)

3.05 Workers Health and Safety Plan

(WHSP)

3.06 Maintenance of Traffic (MOT)

Plans

3.07 Traffic Management Plan (TMP)

3.08 Traffic Incident Management

Plan (TIMP)

Within 45 days from NTP 2

A4. Testing Readiness

– SFT POC

WSDOT Approval of the following:

4.01 Site Acceptance and

Commissioning Test Procedures

4.02 Baseline Performance Test

Procedures

Within 60 days

A5. Testing Completion

5.01 Performance Test Completion

Letter

5.02 Site Acceptance and

Commissioning Test Report

5.03 Performance Test Report

Within 120 days

A6. Decommissioning

WSDOT Approval of the following:

6.01 Decommissioning Completion

Letter

Within 160 days

10.5 Modification to Price tables and to Payment and Milestone Schedule.

Any modification to the Price tables and Payment and Milestone Schedule shall be done by written amendment executed by WSDOT and Vendor.

Department of Transportation A - 8 Contract No.___

SECTION 11. STAFFING

11.1 Vendor Staffing

11.1.1 WSDOT hereby approves the individuals listed in Section 11.1.2 herein to fulfill the Key

Project Roles for the SFC POC covered by this SOW. This approval is given on the express

Vendor commitment that said individuals currently report directly to the person filling the respective Key Project Role and will continue to do so for the duration of this SOW.

11.1.2 The contact information for the Vendor Key Personnel for this SOW are:

Key Project Role Contact Information

Project Manager First Last

Systems Engineer First Last

Software Design Manager First Last

Network Design and Integration Manager First Last

System Test Manager First Last

Environmental Compliance Manager First Last

Installation Manager First Last

11.1.3 Vendor may replace the individuals designated as the Key Personnel for this SOW upon prior written approval of the WSDOT Contract Administrator as detailed in Section 11 herein. At least thirty (30) Calendar Days in advance of a proposed replacement, Vendor shall provide to

WSDOT written notification of its proposed replacement, including the name and qualifications of the proposed replacement. All proposed replacements must have equal or better qualifications than the staff being replaced. WSDOT shall be allowed to interview replacements, if WSDOT so desires. WSDOT may, in its sole discretion, accept or reject any proposed replacement. Upon WSDOT’s approval of a Key Project Roles replacement for this SOW, the change in the contact information and the effective date of such staff replacement shall be memorialized by written amendment to this SOW.

11.1.4 It is expressly understood and agreed that nothing herein does or is intended to relieve the persons filling the Key Project Roles listed herein from direct responsibility for the fulfillment of the terms and conditions of this SOW and the other Contract Documents.

11.2 WSDOT Personnel

The contact information for WSDOT Staff for this SOW are:

Key Project Role Contact Information

Implementation Project Manager Melissa Garr

Operations & Maintenance Project Manager Michael Severance

Contract Administrator Rick Naten

Department of Transportation A - 9 Contract No.___

In Witness Whereof, the parties hereto, having read this Contract in its entirety, including all attachments, do agree in each and every particular and have thus set their hands hereunto.

Department of Transportation

Signature

Print or Type Name Date

Title

Toll Vendor

ATTACHMENTS

Attachment 1 – Side-Fire Tolling POC Project Specific Elements

Exhibit A – SOW 1 – Attachment 1

Department of Transportation A1 - 1 Contract No.____

Side-Fire RTS Exhibit A, Attachment 1

SIDE-FIRE TOLLING PROOF OF CONCEPT PROJECT SPECIFIC

ELEMENTS

SECTION 1. PROJECT BACKGROUND

The purpose of this Proof of Concept (POC) is to demonstrate the ability and consistency of a

Side-Fire Tolling (SFT) System, that uses a combination of Image Based Tolling (IBT) and optionally Automatic Vehicle Identification (AVI) technologies, to meet the performance requirements provided in Appendix 4 and Exhibit E of a system in toll collection. The SFT POC is implemented in an infrastructure light profile such as on a roadside pole, shoulder or barrier.

No equipment installed overhead over live traffic is to be used in this POC.

The POC will be deployed in order to assess the readiness to support multiple types of Tolling

Solutions such as:

• Express Toll Lane (ETL) System (including trip building)

• Short-term applications

• Direct access ramps

The POC will include one (1) toll point, in parallel to an operating ETL system, and may include a single lane location and a dual lane location in order to demonstrate performance in each lane configuration.

Locations for mounting equipment will be limited, and the SFT POC Vendor shall perform no earthwork under this contract to support the POC. The Vendor shall coordinate with WSDOT for the optimal location of the SFT location and infrastructure requirements. The Vendor shall prepare and submit the proposed location of the SFT components in the Toll Infrastructure

Design Memo.

1.1 Projects in the Vicinity

It is anticipated that the specific requirements for the location will be defined in a Toll

Infrastructure Design Memo. There are different local and regional agency projects that could occur within the immediate vicinity of, or at the same time, as the SFT POC project implementation. Coordination with WSDOT Toll Division will be needed to ensure there is no overlap with planned work and no SFT System interference with existing or planned toll solutions.

Department of Transportation A1 - 2 Contract No.____

SECTION 2. TOLL VENDOR PROVIDED INFRASTRUCTURE

The SFT System as a whole will be furnished by the Toll Vendor. This includes all related hardware, software, licensing, cabling, and communications. The Vendor may bring material to mount the SFT System equipment on a barrier or mounted to an existing pole or gantry, subject to WSDOT approval.

2.1 Toll Vendor Provided Infrastructure

The Toll Vendor shall provide a cellular network connection for data exchange between the SFT roadside equipment and the Host. Additionally, at the Toll Vendor’s option, it may provide the following, designed per the Appendix 3 requirements and if approved by WSDOT:

• All enclosures required and the means to mount them

• Power systems

• Barrier mounted pole

SECTION 3. WSDOT EXISTING INFRASTRUCTURE, EQUIPMENT,

AND SERVICES

3.1 Optional Use of Existing Infrastructure

WSDOT has the means to work with the vendor on providing the following existing civil Toll

Infrastructure (if needed):

• Gantry (roadside vertical support)

• Standard Pole (existing)

• Electrical service

SECTION 4. TOLL RATE ASSIGNMENT

The Vendor will interface with the TSDF file for trip building in an ETL application. See Appendix

3 and Appendix 4 regarding related requirements.

SECTION 5. MOT ALLOWANCES

The Vendor shall conduct all Work necessary to meet the requirements associated with Section

5 herein, including providing for the safe and efficient movement of people, goods, and services through and around the Project area, while minimizing negative impacts to residents, commuters, and businesses. The Vendor shall follow WSDOT Mandatory Standards on State

Right of Way and comply with the WSDOT Design Manual (M22-01), Chapter 1010 and

WSDOT Traffic Manual (M51-02) Chapter 5. No lane closures shall occur outside of the hours

Department of Transportation A1 - 3 Contract No.____ specified, unless approved in advance and in writing by WSDOT. Liquidated damages will be assessed for failure to complete Work and open all lanes and ramps to traffic by the specified times, in accordance with the SOW.

The Vendor shall be responsible for coordinating their MOT needs with WSDOT, including but not limited to, scheduling of lane closures, detours, ramp closures, temporary alignments, and phasing of installation and decommissioning activity. Installation, testing, and decommissioning activities shall be scheduled to minimize the number of required closures; and to maximize the opportunities available to perform Work during closures required by other projects. The Vendor shall not schedule or perform activities that will impede or hinder the progress and schedule of other projects.

The Vendor will provide all SFT POC MOT during installation, testing, and decommissioning.

The Vendor shall submit all closure requests through WSDOT Toll Division in coordination with

WSDOT’s Regional Construction Traffic Coordination Office (CTCO) and advise WSDOT’s TMC of any active closures.

If the Vendor exceeds the amount of closures approved by WSDOT, the Vendor shall be responsible for requesting additional closures through WSDOT and shall be responsible for the additional MOT costs.

5.1 Allowable Closures

The Toll Vendor shall work with WSDOT to identify the minimal amount of closure to complete all activities. In addition, after finalization of each POC location, the project specific allowable lane, ramp, and shoulder closure hours will be provided by WSDOT. No temporary lane, ramp, or shoulder closures or restrictions, including set-up of traffic control devices, will be allowed, except during the hours where permitted lane, ramp and shoulder closures are allowed.

Liquidated Damages will occur for any closures outside of the allowable hours.

SECTION 6. DESIGN, INSTALLATION AND TESTING PERIOD

The Vendor shall design the POC system to be compatible with existing WSDOT infrastructure.

During design, the Vendor will collaborate with WSDOT to determine the best fit requirements from the SCRM to include in the POC Tests. The Vendor shall install the POC System hardware in a way that minimizes disruption. The testing and tuning time period will be no more than 120 days to allow for returning or updating the system and retesting. Extensions to the testing and tuning time period may be approved by WSDOT. The ending test results will be used to inform adjustments to performance requirements for future systems, if approved by WSDOT.

During installation and testing, the Vendor is responsible for maintaining the equipment. Refer to

Appendix 3 and Appendix 4 for design, installation and testing requirements.

Department of Transportation A1 - 4 Contract No.____

SECTION 7. PERFORMANCE MEASURES

During the testing period, the POC is to demonstrate compliance with the Performance

Requirements listed in Appendix 4 Section 4.3.8, and the performance of the Key Performance

Indicators identified in Exhibit E, Table 1 E-1 through E-9 (with the exception of E-6) and Table

2 S-2, as modified by the SFT POC Vendor and agreed upon by WSDOT during the proposal and negotiation process. WSDOT will evaluate the measurement of the measured KPIs to determine the future applications of the demonstrated solution and potential modifications to the requirements to align with the system architecture demonstrated. WSDOT may award future system SOWs under the contract with these results as a basis for target performance.

If the SFT POC Vendor is unable to meet the measures listed, the SFT POC Vendor shall indicate what level of performance it can meet in Table 1 below. Refer to Exhibit E for details on the individual Performance Measures, Performance Requirements, and Measurement

Methodology. The measurement will occur during the last 30 days of the POC.

The POC is expected to run for no more than 120 days. Performance reports are expected to be conducted regularly. During the last 30 days of the POC, performance will be evaluated against

SFT POC Vendor-provided Performance Measure Levels as agreed to by WSDOT during contract execution.

Note that while actual system performance for Performance Measures E-2 and S-2 shall be evaluated against the agreed -upon level of performance, E-2, E-6, and S-2 performance for these measures are excluded from the calculations for eligibility of an incentive payment.

Table 1. POC Performance Measures

ID Performance Measure

Performance Requirement SFT POC Vendor’s Stated Performance

E-1 Vehicle Detection

▪ The vehicle detection subsystem shall detect 99.9% of vehicles passing through the Toll Zone, including vehicles in the shoulders and vehicles straddling two lanes or a lane and a shoulder.

XX.X%

E-2 Vehicle Identification (AVI), If proposed

▪ The AVI subsystem shall correctly detect and read 99.9% of all properly installed Transponders on all detected vehicles at speeds from 5 mph up to and including 100 mph, including vehicles in the shoulders and vehicles straddling two lanes or a lane and a shoulder.

▪ NOTE: This Performance Measure is excluded from the calculations for eligibility of an incentive payment

XX.X%

Department of Transportation A1 - 5 Contract No.____

E-3 Image Capture ▪ The license plate image capture subsystem shall capture one front human readable license plate image or one rear human readable license plate image for 99.5% of all detected vehicles traveling at speeds from 5 mph up to and including 100 mph, including vehicles in the shoulders and vehicles straddling two lanes or a lane and a shoulder.

▪ The license plate image capture subsystem shall capture at least one front human readable license plate image and at least one rear human readable license plate image for 98% of all detected vehicles traveling at speeds from 5 mph up to and including 100 mph, including vehicles in the shoulders and vehicles straddling two lanes or a lane and a shoulder.

XX.X%

XX%

E-4 Optical Character Recognition (OCR) Result

▪ 85 percent of Trips shall have a correct OCR result (correct plate characters, type, and jurisdiction).

XX%

E-5 OCR

Confidence

▪ 99% of Trips with an OCR confidence rating of 90 or higher shall include the correct plate result, including plate characters, type and jurisdiction.

XX%

E-6 Enforcement Beacon

▪ N/A

▪ NOTE: This Performance Measure is excluded from the calculations for eligibility of an incentive payment

N/A

E-7 Transaction Correlation

▪ The RTS shall correctly correlate all Transaction data related to each vehicle into a single Transaction for that vehicle for 99.95% of all detected vehicles that pass through the Toll Zone, including vehicles in the shoulders and vehicles straddling two lanes or a lane and a shoulder (including any and all available data for vehicle detection, AVC, AVI, LPIC, and the Toll for that Toll Zone).

XX.XX%

E-8 Trip Building ▪ The RTS shall assemble 95% of all Transactions into Trips.

▪ 99.95% of all Transactions assembled into Trips shall be correctly assembled.

XX%

XX.XX%

E-9 Rate Assignment

▪ The RTS shall assign the correct rate for 99.9% of all Trips in a 30-day period, including the accurate application of Business Rules associated with override, blank, and other non-rate messages within the TSDF.

XX.X%

S-2 Vehicle Classification

(AVC),

▪ The AVC subsystem shall correctly classify 99.9% of all detected vehicles at speeds from 5 mph up to and including 100 mph, including vehicles in the shoulders and vehicles straddling two lanes or a lane and a shoulder.

▪ NOTE: This Performance Measure is excluded from the calculations for eligibility of an incentive payment

XX.X%

Department of Transportation A1 - 6 Contract No.____

SECTION 8. DECOMMISSIONING

After the completion of testing, the Toll Vendor will remove all provided materials, unless otherwise instructed by WSDOT. If there is any impact to existing WSDOT Infrastructure, the

Vendor will provide plans to support the removal requirements as to not impact the structure or barrier.

SECTION 9. PROJECT DELIVERABLES

The Toll Vendor shall comply with all the project deliverable requirements called for the Toll

System in accordance with Section 9 herein and Technical Appendices. Toll Vendor shall provide the following deliverables specific to the SFT POC:

9.1 Project Development Plan

The Vendor shall prepare and submit to WSDOT for Approval a Project Development Plan

(PDP). The PDP shall describe the Vendor’s approach and schedule for developing the SFT

POC including design, installation, development, testing and decommissioning activities. It shall include a description of the IBT and AVI technologies used; how the technologies will be integrated together and within WSDOT’s toll system environment; installation requirements; and reporting and measurement methodology against the Performance Requirements listed in

Appendix 4 Section 4.3.8. The PDP shall describe how the SFT POC will be managed, the

Vendor’s Project team organization and reporting relationships, staff filling Key Project Roles, team member contact information, Project stakeholders, Subcontractors, the Vendor’s Project delivery approach, communication plan including a web-based collaboration environment, and the Vendor’s procedures for managing and controlling the overall Work. The PDP shall also describe how the risks to the SFT POC the vendor has identified, any mitigation strategies, and how new risks will be identified and managed.

9.2 SFT Toll Infrastructure Design Memorandum

The infrastructure needs for the SFT POC system will be discussed with WSDOT in the project kick off meeting. The Vendor will work with WSDOT to identify site locations for installation and document the infrastructure needs for the location in the SFT Toll Infrastructure Design

Memorandum, as applicable, including the following items:

• Mounting geometry requirements

• Location of WSDOT-provided gantry vertical structures or Pole hand holes (in coordination with WSDOT)

• Maximum weight of Toll Equipment and Accessory Equipment per Toll Gantry or Pole

• Layout of the infrastructure elements is compatible with the Toll System Design

• Maximum power requirements of Toll Equipment and battery size (if applicable)

Department of Transportation A1 - 7 Contract No.____

• Enclosure requirements

• Modifications on provided infrastructure (proposed by Vendor)

• Confirmation of infrastructure use (if applicable)

• Cellular network approach

• Details and specifications on any Vendor furnished equipment such as enclosures and mounting, alternate power systems (solar), Vendor provided poles and related pole mounting solutions

The Vendor shall not change the design parameters of these items after submittal without

WSDOT authorization. The Vendor shall pay all costs and accept all responsibility for any schedule delays associated with changes under the Vendor’s control after this submittal.

9.3 SFT POC SDD

For the SFT POC, based on the project requirements and feedback from POC workshops, Vendor shall provide an SFT SDD consisting of Software design, cloud-based Host architecture, Hardware design, infrastructure requirements and Final Bill of Materials. The purpose of the

SDD is to illustrate how the Toll System meets WSDOT’s requirements.

The SDD shall include a description of the SFT POC and its constraints, especially any performance constraints documented on a per-lane basis. It shall include the design for the overall POC and subsystems including software, Toll Equipment, communications and external data exchanges.

The Vendor shall provide a functional narrative of the SFT POC and subsystem block diagrams, data flow diagrams, data structure diagrams, system architecture, schematics, report layouts, real-time dashboards, graphic user interfaces, and any other graphic illustrations to demonstrate the technical adequacy of the SFT POC design approach.

The SFT POC SDD shall include at least the following information:

• Description of the SFT POC and constraints, especially any per-lane constraints

• Functional specifications for the SFT POC and the subsystems

• Descriptions of the SFT POC and subsystems

• Listing and examples of reports

• Mock-up of real-time graphic user interface and dashboards

• User task flow

• User interfaces

• System Interfaces

• Interface Control Documents (not developed by WSDOT or their designee)

Department of Transportation A1 - 8 Contract No.____

• Hardware and equipment design

• Communication network design

• TSDF file processing

• Data exchange with BOS

• Typical Lane layouts, and logic and timing diagrams

• Manufacture cut sheets, installation, operations, and maintenance documentation

• Security features and functions

• System and data accessibility features for monitoring and reporting

• Capacity requirements for all SFT POC and network connectivity

• Compliance with the WSDOT Systems Engineering Process

• Compliance with the Business Rules for an ETL system (in coordination with WSDOT)

• Typical Bill of Materials

The SFT POC SDD should describe the solution to create a programmatic SDD. Details include, but are not limited to:

• Final Communications Infrastructure

• Final Bill of Materials

• System and data accessibility features for monitoring and reporting

• Capacity requirements for SFT POC and network connectivity

9.4 SFT POC Testing

The SFT POC testing shall demonstrate the viability of a Side-Fire image-based and optional

AVI solution in real-world conditions at sites of WSDOT’s choosing. ETL applications in a single lane with trip building, and vehicle classification shall be tested. The testing time period shall start after installation approval and will be no more than 120 days to allow for retuning or updating the system and retesting. The ending test results will be used to inform if adjustments to performance requirements for future systems, if approved by WSDOT, are required.

9.4.1 SFT POC Master Test Plan

The Vendor shall prepare a detailed SFT POC Master Test Plan for testing all components of

POC. This Plan shall include environmental certification, functional testing and performance testing, as applicable, during the Site Acceptance and Commissioning Test, and Performance

Test.

Department of Transportation A1 - 9 Contract No.____

The SFT POC Master Test Plan shall reference the System Requirements Compliance Matrix

(SRCM) which shall be updated to indicate which requirements are included in the POC test (as coordinated with WSDOT), how each requirement is to be demonstrated, by inspection, analysis, or testing. For those requirements that are to be verified through testing, the matrix shall identify the relevant test procedure document and section where the requirement is tested.

The Master Test Plan shall define the following Tests:

• SFT POC Site Acceptance and Commissioning Testing. The Vendor shall perform a SAT location that includes a series of controlled baseline test procedures to demonstrate functionality of the SFT System, in an unambiguous fashion. The intention of SAT is to validate functionality of the SFT System once it is installed. SAT validation shall be performed on an application basis prior to full SFT POC testing with live traffic. All roadside functional requirements of the SFT POC, excluding external interfaces, are to be validated during the SAT. Conditions of the test shall include items such as lighting, type of vehicle, and the speed and movement of the vehicles through the Toll Zone (left to right, lane identification and straddling, vehicle speed, and mix of vehicles with and without tags).

• The Commissioning Testing shall simulate full “end-to-end” functionality of the SFT POC including from the roadside through preparation of data to the BOS and other interfaces as required, and performance of that interface (load testing).

• Commissioning Tests shall occur only after all SFT POC SAT testing has been completed in order to perform trip building. Commissioning Testing shall be performed on the installed

SFT POC system in the field using a combination of controlled test vehicles (for functionality testing) and live traffic or simulated data to augment or replace live traffic (for load testing).

The purpose of the Commissioning Testing is to verify that the SFT POC and all interfaces are complete and ready for full POC testing in a revenue environment.

• SFT POC Performance Test. The Performance Test shall demonstrate the SFT POC solution’s real-world performance in live traffic. While not used for actual revenue collection, it is expected that transaction data generated will be accurate and reliable for transaction posting and trip building purposes. Performance will be evaluated against the Performance

Requirements listed in Appendix 4 Section 4.3.8, and measured as described in Exhibit E.

The Performance Test shall be continuous during the SFT POC and is to be conducted and evaluated by the Vendor and observed by WSDOT.

• Trip Building Test Data Generation. The SFT POC shall perform trip building, utilizing simulated and real data from the SFT POC roadside transactions at the read point, and generating simulated data for additional read points. Fully built and priced trips will be sent to the Back Office System (BOS) for verification but will not be posted for actual revenue collection. The SFT POC vendor shall describe how simulated roadside transaction data shall be generated and integrated with actual roadside data to build trips, and submit this information to WSDOT for review and approval.

• If SFT POC system modifications are necessary during the POC period in order to meet

KPIs and other performance requirements, the Master Test Plan shall be updated to reflect

Department of Transportation A1 - 10 Contract No.____ those changes and resubmitted to WSDOT for approval before changes can be implemented.

9.4.2 SFT POC Test Procedures

The Vendor shall prepare detailed SFT POC Test Procedures for testing all functional and performance requirements detailed in Appendix 4. The SFT POC Test Procedures shall cover the following outline, at a minimum:

• Test explanation and purpose

• Test schedule

• Test setup

• Entry and Exit Criteria (including Punchlist expectations)

• Step-by-step procedures for controlled tests

• Pass/Fail acknowledgement

• Expected results for each step

The SFT POC Test Procedures shall show when any requirements listed in the SCRM are being tested or demonstrated or verified by inspection or analysis.

Testing operations shall be conducted in a manner and sequence that assures the least interference with traffic, with due regard to the location of detours and provisions for handling traffic. The procedures shall detail the test environment, all interconnections, the configuration and all settings for each test.

Final SFT POC Test Procedures shall be submitted 14 Calendar Days prior to the commencement of the actual test. This will allow WSDOT to review the documents in detail prior to the testing.

9.4.3 SFT POC Site Acceptance and Commissioning Test Procedures

The SAT shall be conducted to verify that all functional elements of the SFT POC roadside equipment and any related components provided and installed by the Vendor under this

Contract are in conformance with WSDOT’s technical and operational requirements specified in

Section 9.4.3 herein and the Approved SFT POC SDD.

During the SFT POC SAT, the processing of Toll Transactions shall verify that no information is missing and validate related business rules for the data (e.g., automatic operations in the application to check for duplicates). Exceptions shall be flagged and provisions to modify

Transactions as data errors are detected shall be provided.

The SAT shall include, but are not limited to, correlation testing of platoons of closely spaced vehicles, classification of various vehicle sizes, vehicles changing lanes, straddling, vehicles driving in the shoulder, and some vehicles with and some without tags to verify that the System

Department of Transportation A1 - 11 Contract No.____ correctly identifies and captures images of the vehicles without Transponders. For this Section, a platoon is defined as more than one vehicle traveling at close distances with small headways, typically shorter than the reaction time of drivers at a specific speed. WSDOT will provide

Washington State Patrol to support the speed verification tests and requirements for speeds in excess of the legal speed limit. For ETL testing the Vendor shall demonstrate the SFT POC system can identify vehicles traveling in the general-purpose lane versus those traveling in the

ETL, including straddling and close lane proximity.

The Vendor shall perform the testing and shall allow WSDOT to witness the testing. The testing shall provide sufficient confidence to WSDOT, in its sole determination, that the Vendor’s installed SFT System meets WSDOT operational requirements, standards and performance criteria, and is ready for Operational Testing. This shall include meeting all exit criteria as established in the test procedures.

If there are any failures or anomalies in conducting any test step, the Vendor shall take the necessary corrective action, and the test shall be repeated. In the case that corrective action is undertaken, the Vendor shall perform any necessary regression testing to ensure that such corrective action has not adversely affected the system’s ability to pass previously conducted test steps. If necessary, this process shall continue until success is achieved.

The Vendor shall provide the required support personnel and any necessary test vehicles and test equipment (e.g., test transponders). Testing shall be conducted in accordance with the

Project Schedule, the final Master Test Plan, and final SAT Procedures.

SFT POC Commissioning Testing shall be conducted for each application to verify that all functional elements of the SFT POC System, its components and all external interfaces provided and installed by the Vendor under this Contract are in conformance with WSDOT’s technical and operational requirements specified in Section 9.4.3, the Approved SFT POC SDD, and the applicable approved ICDs.

The Vendor shall coordinate with WSDOT and its designees, including other external entities, in order to perform required test procedures within the Commissioning Test to verify and validate the successful formatting of transactional data, including but not limited to both Transponder and image-based Trips from the SFT POC System for use at the BOS, and any other external system to which the System is interfaced to, e.g. the WSDOT TMC. Transactional data will not be sent to the BOS for processing, but the Vendor is required to format and package data in a

BOS compliant format as specified in the latest approved BOS ICD. Data shall not be used for account posting or reconciliation.

WSDOT will be allowed to witness the testing, and the Vendor shall have the responsibility to perform the testing. The testing shall provide sufficient confidence to WSDOT, in its sole determination, that the Vendor’s installed SFT POC System meets WSDOT system requirements and standards, including trip formation, and is ready for Performance testing in a revenue environment. Note, no actual revenue collection will occur during the SFT POC. This shall include meeting all exit criteria as established in the test procedures.

Department of Transportation A1 - 12 Contract No.____

The Vendor shall provide the required support personnel and any necessary test vehicles and test equipment (e.g., test transponders if SFT AVI is included). Testing shall be conducted in accordance with the Project Schedule, the final Master Test Plan, and final Commissioning Test

Procedures.

9.4.4 SFT POC Performance Test Procedures

SFT POC Performance Testing shall be conducted for each application to verify the SFT solution’s actual performance in real-world conditions. Performance will be measured in real-time and aggregated daily. Performance of the SFT solution will be monitored on an individual lane basis.

During performance testing, the Vendor shall provide the following reports:

• Provide a system graphic interface with real time monitoring and system health status dashboards

• Provide daily status summary, per lane

• Provide daily MIR summary, per lane

• Provide bi-weekly performance updates on the KPIs

• Provide closeout report that describes the work completed, corrective actions taken, and adjustments made to achieve KPI performance.

Transactional data and built trips will not be posted to any customer’s account but will be formatted and packaged for mock transmission to the BOS for verification. All data shall be sent to WSDOT for verification of ICD compliance.

The Vendor shall coordinate with WSDOT and its designees, including other external entities, in order to perform required test procedures within the SFT POC Performance Test to verify and validate vehicle identification, lane position, vehicle classification, transponder identification (if

SFT AVI is included in your proposal), and image-based tolling accuracy inclusive of MIR, and trip building. WSDOT will be allowed to witness the testing, and the Vendor shall have the responsibility to perform the testing.

Performance will be evaluated against the Performance Requirements listed in Appendix 4

Section 4.3.8, as modified by the SFT POC Vendor and agreed upon by WSDOT during the proposal and negotiation process. The measurement methodology is specified in Exhibit E. If performance is not met, the Vendor shall submit revised Performance Testing documentation stating what corrective action will be taken, and how it will be measured. If it is found that KPI performance cannot be achieved, the Vendor shall document that finding and Performance

Testing shall end.

The Vendor shall provide the required support personnel and any necessary test vehicles and test equipment (e.g., test transponders, if SFT AVI is included). Testing shall be conducted in

Department of Transportation A1 - 13 Contract No.____ accordance with the Project Schedule, the final Master Test Plan, and final Commissioning Test

Procedures.

9.5 Test Reports

The Vendor shall submit written reports documenting the results for all tests performed and comparing them to the expected results. The test report shall include all applicable test data utilized to verify the outcome of the test in an appendix to the report. A log of modifications to the System, including software and hardware, during each test shall be maintained in the test report. Any revision to a test report or subsequent test report (such as the Site Acceptance

Test), shall include all applicable software and hardware versions and revision logs from the previous report.

Upon acceptance of the successful completion of each test report by WSDOT, the Vendor shall be given authorization to move forward in the testing schedule.

9.5.1 SFT POC Site Acceptance Test Reports

Within 14 Calendar Days of successful completion of each SAT, the Vendor shall submit a SFT

POC SAT Report, which describes the results of the test including a punch list of any outstanding items or issues and the planned resolution.

The Report shall document the test activities, including any redlined copy of the test procedures, and test results, including screenshots and reports, and shall include a narrative explaining the activities and results. The Report shall document compliance with all SFT POC SAT requirements. The SFT POC SAT Report shall be approved and accepted by WSDOT prior to completion of the System Acceptance milestone.

9.5.2 SFT POC Commissioning Test Reports

Within 14 Calendar Days of successful completion of each Commissioning Test, the Vendor shall submit a Commissioning Test Report, which describes the results of the Commissioning

Test including a punch list of any outstanding items or issues identified during the test performance and the planned resolution.

The Report shall document the test activities, including any redlined copy of the test procedures, and test results, including screenshots and reports, and shall include a narrative explaining the activities and results. The Report shall document compliance with all SFT POC Commissioning

Test requirements. The Commissioning Test Report shall be approved and accepted by

WSDOT prior to completion of the System Acceptance milestone.

9.5.3 SFT POC Performance Test Reports

For each application of the SFT POC, the TSI shall provide ongoing Performance Test Reports that include the following data:

Department of Transportation A1 - 14 Contract No.____

• A system graphic interface with real time monitoring and system health status dashboards

• Daily status summary, per lane

• Daily MIR summary, per lane

• Monthly KPI compliance report, per lane. If KPIs are not met, detail what additional work can be done to meet the KPI goals.

• Closeout report that describes the work completed, corrective actions taken, and adjustments made to achieve KPI performance.

9.6 Decommissioning

Upon conclusion of the SFT POC, and the Vendor’s removal of all POC equipment, the Vendor shall submit a Decommissioning Completion Letter to WSDOT for approval and verification. The

Decommissioning Completion Letter shall document all equipment removed, and any additional work that was performed to remediate any impacted existing WSDOT infrastructure or barrier.

End of Document

Exhibit B

Preliminary Coordination for Future Systems

Statement of Work XX

Exhibit B – Preliminary Coordination for Future Systems

Department of Transportation B-1 Contract No.____

STATEMENT OF WORK NO. #

for

Preliminary Coordination for Future Systems

This Statement of Work No. # (SOW) for the Roadway Toll System is made and entered into by and between the Washington State Department of Transportation, an agency of the State of

Washington (WSDOT), and Toll Vendor, licensed to do business in the State of Washington

(Vendor).

SECTION 1. RECITALS

1.1 WSDOT and Vendor are parties to Contract No.____ dated Month Day, Year, for

Roadway Toll Systems Supply, Installation, and Maintenance (Contract).

1.2 The Contract allows WSDOT, at its discretion, to issue Statements of Work under which

Vendor shall supply, install and maintain a Roadway Toll System on a specified roadway.

NOW, THEREFORE, Vendor and WSDOT agree to the following SOW for the Roadway Toll

System:

SECTION 2. DEFINITIONS; PURPOSE; TERM AND CONDITIONS

2.1 Definitions.

All capitalized terms used herein but not defined herein have the respective meanings set forth in the Contract Documents or, if not defined in the Contract Documents or in this SOW, have their ordinary and usual meaning. All section and exhibit references herein are to the sections and exhibits of the Contract, unless otherwise stated.

2.2 Purpose.

The purpose of this SOW No. # is to direct Vendor to conduct preliminary coordination for future systems for the Roadway Toll System (RTS).

2.3 Terms and Conditions.

The terms and conditions applicable to the Work performed under this SOW are set forth in the

Contract Documents and this SOW. In the event of a conflict in the provisions of the Contract

Documents and this SOW, the conflict will be resolved in accordance with the Order of

Precedence as set forth in Contract Section 21.13.

Department of Transportation B-2 Contract No.____

SECTION 3. TERM AND EXTENSIONS

3.1 The term of this SOW shall commence upon signature and end…