Appendix 1_Definitions.pdf

APPENDIX 1: Definitions

Request for Proposals

RFP-2026-0911

Washington State

Roadway Toll Systems

Modernization Programs

Offered by

Washington State Department of Transportation

Roadway Toll Systems Project Appendix 1. Definitions

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Table of Contents

APPENDIX 1. DEFINITIONS .............................................................................................................. 1-1

1.1 Definitions ............................................................................................................................... 1-1

1.2 Abbreviations ........................................................................................................................ 1-17

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APPENDIX 1. DEFINITIONS

1.1 Definitions

The following terms shall have the meanings set forth as below.

“Acceptance Testing” shall mean the testing of the Systems and Services provided under the Contract to ascertain that the Systems and Services meet the requirements of the Work and the Performance

Measures after Toll Commencement.

“Access Point” shall mean the designated location(s) where vehicles are allowed to enter and/or exit the

I-405 and SR 167 Express Toll Lanes.

“Accessory Equipment” shall mean the equipment installed by the Toll Vendor comprising the physical elements connecting or attaching the Toll Equipment to WSDOT-provided equipment. These elements shall include, but are not limited to, all structural bolts and brackets, as well as equipment enclosures, housings, and conduits if supplied by the Toll Vendor.

“Additional Roadway Toll Systems” or “Additional Systems” shall mean the design, installation, integration, testing, operation, and maintenance of future systems. These systems consist of single-point and Express Toll Lanes.

“Amendment” shall mean a written modification, alteration, addition, deletion, or waiver of any term or condition of the Contract Documents, in accordance with Contract Section 7.

“Apparent Successful Bidder” shall mean the most responsive and responsible bidder.

“Approval” shall mean written notice from WSDOT to the Vendor of the completion of a portion of Work, including the associated Quality Control process. WSDOT Approval shall not constitute Project

Acceptance.

“As-Built(s)” shall mean updated drawings, plans, deliverables, and other Products that reflect changes made during the implementation process, recording differences between the planned Systems and

Services and the delivered Systems and Services.

“Authorized User” shall mean any person who has been given permission by WSDOT to access some portion of the Products, data, or documents using role-based security.

“Automatic License Plate Recognition” or “ALPR” shall mean the process of using cameras and related video equipment coupled with OCR technology installed over or to the side of a roadway to determine the license plate identifier and state where the vehicle is registered.

“Automatic Vehicle Classification” shall mean a System for automatic vehicle detection, separation, and classification of multi-axle vehicles used for the determination of tolls due.

“Automatic Vehicle Identification” shall mean a System consisting of radio frequency antenna, reader equipment, and a compatible Transponder mounted in a vehicle for automatic unique identification of the vehicle upon the electronic read of the Transponder as it passes through the toll collection point of the lane.

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“Availability” shall mean the degree to which a Service, process, subsystem, System, or Product is operable.

“Back Office System” or “BOS” shall mean the Commercial Back Office and the Operational Back

Office Systems. BOS is also referred to as WSDOT Back Office System and Statewide Back Office

System.

“Bidder” shall mean an organization that participates in a bidding process by submitting a bid in response to a request for proposal (RFP).

“Billable Rate” shall mean the hourly rate charged for each Vendor staff member labor-hour. The

Billable Rate shall be the total and complete rate billed for each worker and shall include without limitation hourly wage, labor overhead expenses, profit, and reasonable general and administrative expenses.

“Brownfield Project” or “Brownfield” shall mean a project where there is an existing system operator and the associated toll infrastructure is available for reuse.

“Business Days” shall mean Monday through Friday, 8:00 a.m. to 5:00 p.m., Pacific Time, except for holidays observed by the State of Washington.

“Calendar Days” shall mean a day reckoned from midnight to midnight.

“Cited References” shall mean any standard or specification (including Mandatory Standards) applicable to the Project established by reference contained in the Contract Documents.

“Commercial Vehicle Information Systems and Networks” shall mean the system and networks operated by WSDOT that include a Transponder-enabled weigh station bypass program.

“Commissioning Test” shall mean the testing performed by the Vendor to verify that the entire installed

System successfully sends data from the in-lane equipment to the Roadside Management Host and subsequently to the Back Office System. The Traffic Management Center will be used for Toll Sign

Display File transfer.

“Competitive Solicitation” shall mean a procurement process where a public agency or organization publicly announces an opportunity for vendors, contractors, or consultants to submit proposals or bids to provide goods, services, or construction work with the intent of selecting the best offer based on established evaluation criteria.

“Confidential Information” shall mean any data, documents, materials, or knowledge that is proprietary, sensitive, or non-public in nature and is subject to restrictions on disclosure, use, or distribution.

Confidential Information is protected from unauthorized access or release due to its sensitive nature and the potential harm or competitive disadvantage that could result from its exposure.

“Configuration Management” shall mean the management of security features and assurances through control of changes made to Hardware, Software, firmware, documentation, tests, and test documentation throughout the life cycle of the System.

“Construction Material” shall mean the article, material, or supply brought to the construction site for incorporation into the final product. Construction Materials include an article, material, or supply that is or consists primarily of non-ferrous metals, plastic and polymer-based products (including polyvinylchloride, 1-3 State of Washington Contract No.___

Department of Transportation composite building materials, and polymers used in fiber optic cables), glass (including optic glass), and lumber.

“Consumer Price Index – Urban Consumers” or “CPI-U Index” shall mean the Consumer Price Index for All Urban Consumers for the Seattle-Tacoma-Bellevue, Washington area, used to annually adjust

Vendor hourly labor rates as set forth in Exhibit F (Contract A) and Exhibit G (Contract B) to the

Contracts.

“Contract” shall mean that certain Contract for Roadway Toll Systems, Supply, Installation, and

Maintenance, to which this Appendix 1 is attached, as executed by WSDOT and the Vendor, including any and all appendices and amendments thereto.

“Contract Documents” shall mean the documents identified in Contract Section 21.13, including all amendments to the foregoing and all issued Amendments to the Contract.

“Contingency Plan” shall mean the Contingency Plan defined in Appendix 5, Section 5.4.4.4.

“Critical Path” shall mean a schedule of essential activities from beginning to end of the Work, and the earliest and latest that each activity can start and finish to ensure successful implementation to meet

Guaranteed Dates.

“Customer Service Center” or “CSC” shall mean the WSDOT statewide toll collection customer account management system and services procured and provided under separate contract.

“Damages Eligible Milestone” shall mean a Milestone that is eligible for Liquidated Damages for delay in meeting the respective Milestone Guaranteed Date, as specified in a Statement of Work.

“Days” shall mean calendar days, unless otherwise specified.

“Deliverables” shall mean Vendor’s Products, including plans, documents, designs, components, or

Milestones that are prepared for WSDOT (either independently or in concert with WSDOT or third parties) during the course of Vendor’s performance under the Contract.

“Demarcation Point” or “Installation Demarcation Point” or “Maintenance Demarcation Point” shall mean the points at which WSDOT-installed infrastructure terminates and the Vendor’s installation Work begins. See Appendix 5 and Statement of Work for additional description of the Maintenance

Demarcation Point.

“Design Documents” shall mean documents that manifest the design for the Project developed by the

Vendor or any portion, component, or element thereof.

“Design Builder” shall mean a separate party responsible for both the design and construction of a

Greenfield project.

“Directed Work” shall mean new work performed by the Vendor under the direction of WSDOT when an

Amendment has not been otherwise agreed to, and compensated on a time and materials basis.

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“Dispute Resolution” shall mean the formal process and procedures established to address and resolve disagreements, conflicts, or claims that arise between WSDOT and the Vendor during the course of a

Project or Contract.

“Earned Revenue” shall mean the actual collected revenue collected during a certain analysis period.

“Effective Date” shall mean the date the Contract is in full force and effect, which is the date written on the cover page of this Contract.

“Electronic Toll Collection” shall mean automatic toll collection from a vehicle in a Toll Zone.

“Enhancements” shall mean all updates, upgrades, additions, and changes to, and future releases for, the Software and firmware in whole or in part, including without limitation all upgrades and updates to

Software and firmware and all maintenance updates and error corrections. It shall also include updates that encompass improvements, extensions, deficiency corrections, or other changes that are logical improvement or extension of the Software supplied to WSDOT.

“Engineer of Record” or “EOR” shall mean the Vendor’s engineer(s) who places his/her professional engineering seal on a document.

“Environmental Requirements” shall mean all Federal, State, and local environmental laws, rules, regulations, ordinances, judicial or administrative decrees, orders, decisions, authorizations, or permits, including but not limited to the Resource Conservation and Recovery Act, 42 U.S.C. § 6901, et. seq.; the

Clean Air Act, 42 U.S.C. § 7401, et seq.; the Federal Water Pollution Control Act, 33 U.S.C. § 1251, et seq.; the Emergency Planning and Community Right to Know Act, 42 U.S.C. § 11001, et seq.; the

Comprehensive Environmental Response, Compensation and Liability Act, 42 U.S.C. § 9601, et seq.; the

Toxic Substances Control Act, 15 U.S.C. § 2601, et seq.; the Oil Pollution Control Act, 33 U.S.C. § 2701, et seq.; and State of Washington or any other comparable local, State, or Federal statute or ordinance pertaining to the environment or natural resources and all regulations pertaining thereto, including all amendments and/or revisions to said Laws and Regulations.

“Escrow Agreement” shall mean an agreement entered into by the Vendor, WSDOT, and the Escrow

Agent for the establishment of a repository for Escrow Material.

“Escrow Material” means the Software source code and System Design Documentation, including all relevant commentary, explanations, and other documentation, as well as instructions to compile such source code. Escrow Material shall also include all source code for the Enhancements and modifications to the Software provided to WSDOT under the Maintenance and Operations segment of the Work.

“Express Toll Lane” shall mean one or more lanes that are actively managed via dynamic toll rates and are adjacent to general-purpose lanes.

“Final” shall mean a document or plan that has been finalized through completion of all requirements of the Vendor’s QMP, including resolution of all WSDOT comments.

“Final Inspection” shall mean the inspection by WSDOT of the installation Work to determine whether the Work conforms to the requirements of the Contract Documents and is complete. Final Inspection of warranted Work will be made at the end of the warranty term.

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“Financial Stability Assessment” shall mean a comprehensive evaluation process used to determine whether a Vendor has the financial capacity and stability to successfully complete a proposed project or contract.

“Free-Flow” shall mean the targeted traffic conditions in an ETL that support an average speed of 45 miles per hour or greater for a Trip.

“Full-Width Roadway Tolling” shall mean a tolled roadway where all lanes are tolled, including the shoulders.

“Functional Availability” shall mean the percentage of time that a System, subsystem, Product, device, component, or process is able to perform in full accordance with its functional and performance requirements with regard to a particular aspect of its overall operation.

“Gateway 167 East of I-5" or “West of I-5" or “East of I-5" or “167 Port Spur” or “167 Valley” shall mean the Roadway Toll System located on SR 167 between Puyallup and the Port of Tacoma, specifically between the Puyallup Recreation Center and I-5. This Project will create vital links between I-

5, SR 167, SR 509 and the Port of Tacoma.

“Good To Go!™” shall mean the toll collection program managed by the WSDOT.

“Graphical User Interface” shall mean a Software screen and menu representation that allows users to input, retrieve, add, and change data.

“Greenfield Project” or “Greenfield” shall mean a project that is providing new toll infrastructure elements in conjunction with a roadway project, provided by a civil contractor.

“Guaranteed Date” shall mean the date by which a Milestone shall be achieved.

“Hardware” is a collective term that shall include the physical components of the System, including but not limited to receivers, transmitters, antenna, coaxial hardline, routers, hubs, servers, computers, telecommunications, and other similar devices. Hardware is also used collectively to describe the physical aspects of telecommunications network infrastructure.

“Hazardous Substances” shall mean all those substances identified as hazardous under the

Comprehensive Environmental Response, Compensation, and Liability Act, 42 U.S.C. § 9601, et seq., and the Washington Model Toxics Control Act, RCW 70.105D et seq., including all amendments and/or revisions to said Laws and Regulations, and shall include gasoline and other petroleum products.

“High Occupancy Vehicle” or “HOV” shall mean a vehicle as defined in WAC 468-510-010, including but not limited to a public agency bus or vanpool or a carpool vehicle with minimum occupancy requirements that may vary from two to four persons depending upon the posted roadway HOV signage.

“Host” shall mean the computer that performs the central processing for the Toll System.

“Hold Point” shall mean a mandatory inspection or verification point in a project workflow where work must stop and cannot proceed until specific requirements are met and formal Approval or authorization is received from the WSDOT project management or inspection staff.

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“I-405 Bellevue to Lynnwood Project” or “BTL” shall mean the approximately 17 mile roadway which begins on I-405 at NE 6th Street in Bellevue, Washington (milepost [MP] 13.5) at the southern limit, and extends to I-5 in Lynnwood, Washington (MP 30.0) at the northern limit, and includes direct access ramps at NE 128th and NE 6th.

“Image File” shall mean a file of digital images for processing by Optical Character Recognition and by human review.

“Implementation” shall mean the design, procurement, installation, integration, and testing work continuing through revenue collection and completing documentation culminating in System Acceptance.

“Implementation Bond” shall mean the Implementation phase Payment and Performance Bond furnished by the Vendor pursuant to Section 8 of the Contract.

“Incumbent Toll Vendor” shall mean the legacy toll system operator for a Brownfield project.

“Indemnitee” shall have the meaning set forth in Section 17.1 of the Contract.

“Indemnitor” shall have the meaning set forth in Section 17.1 of the Contract.

“Intellectual Property” shall mean the copyrights, trademarks, patents, trade secrets, and any other form of proprietary rights, including, without limitation, rights to information sources, data sources, databases, products, Software, inventions, training manuals, System design, or other proprietary information in any form or medium.

“Interface Control Document” or “ICD” shall mean the document that defines business rules for processing data between two systems, and that defines data flow rules between the Roadway Toll

System and the WSDOT Traffic Management Center (Rate Sign ICD), the CSC (Roadside ICD), or other systems.

“Intelligent Transportation Systems” or “ITS” shall mean all components and equipment referenced as such in the design, installation, and testing requirements.

“Irrevocable Stand-By Letter of Credit” shall mean a financial instrument issued by a bank or financial institution on behalf of a Vendor that guarantees payment to WSDOT up to a specified amount if the contractor fails to meet their contractual obligations or defaults on the Contract.

“ISO 18000-6C Protocol” shall mean a unique dedicated short-range communications protocol for radio frequency identification devices that operates in the 900 MHz range.

“Key Project Roles” shall mean the personnel the Vendor has committed to the key roles of the Project as detailed in Appendix 3.

“Laws and Regulations” shall mean all applicable laws, codes, ordinances, rules, restrictions, regulations, and orders of the Federal, State, regional, or any local government, and any judicial or administrative order or decree that are in effect as of the Contract Effective Date or any time thereafter.

“Live Traffic” shall mean actual traffic on the roadway in an uncontrolled, live environment.

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“Maintenance Online Management System” or “MOMS” shall mean an automated, fully integrated

System that monitors the status of operational Products in real time, records Product and process failures, notifies WSDOT maintenance personnel, generates and tracks Work Orders, maintains preventative maintenance schedules, generates repair history, and maintains parts inventory and asset management.

“Mandatory Standards” shall mean the standards set forth in Appendix 6.

“Manufactured in the United States” shall mean construction material will be considered manufactured in the United States if all manufacturing processes have occurred in the United States.

“Manufactured Material” shall mean a manufactured product includes an item produced as a result of the manufacturing process. Items that consist of two or more of the listed construction materials that have been combined together through a manufacturing process, and items that include at least one of the listed materials combined with a material that is not listed through a manufacturing process, should be treated as manufactured products rather than as construction materials.

“Mean Time Between Failures” or “MTBF” shall mean the arithmetic mean time between failures of the

System or components of the System.

“Milestone” shall mean completion of a set of Work for which WSDOT Approval is needed in order to receive payment as described in Appendix 2, such as Project Management, Preliminary Design, and Final

Design.

“Mean Time To Repair” or “MTTRepair” shall mean the total repair time in minutes divided by the total number of incidents of a single Priority Level.

“Mean Time To Respond” or “MTTRespond” shall mean the total response time in minutes divided by the total number of incidents of a single Priority Level.

“Notice to Proceed” shall mean one or more written notices to Vendor from the WSDOT Project

Manager to commence Work.

“Open Road Tolling” or “ORT” shall mean the automated collection of tolls on a toll facility where no toll booths are present and vehicles are allowed to travel at normal speeds while passing under the Toll

Gantries.

“Operations and Maintenance” shall mean the Work and requirements identified in Appendix 5 to keep a System functioning properly.

“Operations and Maintenance Bond” shall mean Operations and Maintenance phase Payment and

Performance Bond furnished by the Vendor pursuant to Section 8 of the Contract.

“Operations and Maintenance Term” shall mean the Operations and Maintenance period for each

System as identified in the respective Statement of Work, that the Vendor charges WSDOT for

Operations and Maintenance Work.

“Optical Character Recognition” or “OCR” shall mean a Software process that automatically recognizes license plate characters without requiring human intervention and which, in this application, 1-8 State of Washington Contract No.___

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“Performance Measures” shall mean the metric to which the System and certain Services shall perform during Acceptance Tests and thereafter, as described in the Contract.

“Performance Audit” shall mean the annual testing performed by the Vendor to verify the System continues to meet performance requirements and functional availability without degradation.

“Permits” shall mean the Permits required for Work pursuant to Laws and Regulations, and any additions, substitutions, or amendments to or for such permits hereafter required by amendment to Laws and Regulations.

“Photo Tolling” shall mean a system that takes photographs, digital photographs, microphotographs, videotapes, or other recorded images of the vehicle and vehicle license plate only for the purposes of

Electronic Toll Collection.

“Potential Revenue” shall mean all revenue that could be collected for a given period considering only the number of vehicles detected, the vehicles’ classes, and the associated toll rate with those classes.

Potential Revenue shall not include unreadable images, missing plates, damaged plates, or obstructed plates.

“Prequalified Vendor” shall mean the Vendors who, through the RFQ process, have been determined to be the most highly qualified Vendors to provide Roadway Toll Systems in the State and who are eligible to submit Proposals to this RFP.

“Programmatic Deliverables” shall mean deliverables that are developed for program that reflects all contracted System(s) concurrently.

“Price(s)” shall mean charges, costs, rates, and/or fees the Vendor charges WSDOT for the Products and Services under the Contract. All Prices shall be paid in United States dollars.

“Priority Level” shall mean a status established in order of importance or urgency.

“Product(s)” shall mean all equipment supplied by Vendor under the Contract, including but not limited to any Hardware, Software, material, devices, and documentation.

“Program Manager" or “Vendor Program Manager” shall mean the individual appointed by the Vendor who will provide strategic oversight and coordination across the Contract, ensuring alignment with program objectives, managing interdependencies, and serving as the escalation point for program-level issues and decisions with WSDOT.

“Project" shall mean the implementation, operation, and maintenance of Roadway Toll Systems on the assigned facilities as executed under respective Statements of Work.

“Project Manager” or “Vendor Project Manager” shall mean the individual appointed by the Vendor who will provide direct oversight of Vendor’s performance of the Work and who is the principal point of contact for WSDOT under the Contract.

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“Project Kickoff” shall mean a formal meeting held at the beginning of a Project to officially launch the

Work, establish working relationships, align expectations, and ensure all parties have a clear understanding of Project requirements, processes, and objectives.

“Project Schedule” shall mean the resource-loaded Critical Path method schedule setting forth the plan for performance of the Work developed and maintained by the Vendor that lists all tasks related to the design, development, testing, installation, and deployment of Roadway Toll Systems as defined in the

Scope of Work.

“Proof of Concept” shall mean a demonstration of performance metrics.

“Proposal” shall mean a written offer submitted by a Vendor in response to the RFP to fully perform the

Contract and to provide the Products and Services to WSDOT in accordance with the terms and conditions of the Contract.

“Protest Officer” shall mean an individual assigned by WSDOT without involvement in the evaluation and award protest to investigate and respond to procurement protests, as needed.

“Price Proposal” shall mean the completed worksheets with cost information submitted by Vendors as part of their proposal submittals.

“Qualifying Events” shall mean the individual Deliverables required under the Contract.

“Quality Assessment” shall mean non-scheduled quality assessments by WSDOT of the Vendor’s

Work, including sampling, testing, and documentation reviews.

“Quality Assurance” or “QA” shall mean Vendor Quality Assurance. (See Vendor “Quality

Assurance” below.)

“Quality Control” or “QC” shall mean the total of all activities performed by the Vendor to assess design and installation processes so as to control the level of quality being provided in the end product.

Components may include design reviews and checks, establishing procedures, calibrations and maintenance of equipment, shop drawing review, document control, process control, and any sampling, testing, and inspection done for these purposes.

“Quality Verification” or “QV” shall mean a combination of inspections, independent sampling, and testing performed by WSDOT or their agent on a random basis to validate that the Vendor is following the approved QA procedures and that such procedures appear to be effective in assuring quality.

“Radio Frequency Identification” or “RFID” shall mean the technology used at the lane level to communicate between a transponder and a roadside reader to identify the transponder’s unique identification number and other information that may be written to the transponder.

“RCW” shall mean the Revised Code of Washington.

“Readily Accessible” shall mean capable of being reached quickly for operation, renewal, or inspections without requiring those for whom ready access is requisite to take actions such as using tools, climbing over or removing obstacles, or using portable ladders.

“Reference Documents” shall mean the documents designated as such in Chapter 1 of the RFP.

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“Released for Installation Documents” shall mean the Design Documents stamped “Released for

Installation” by the Vendor.

“Regulatory Approval” shall mean all local, regional, State, and Federal agreements, studies, findings, permits, approvals, certifications, licenses, and other authorizations required to be obtained or completed under applicable Laws and Regulations prior to undertaking any particular activity contemplated by this

Contract. Regulatory Approvals include Permits.

“Relational Database Management System” shall mean a set of Software programs that controls the organization, storage, management, and retrieval of data (or objects) in a database.

“Release for Installation” shall mean the Final Installation Drawings, stamped by the Engineer of

Record and ready for installation.

“Request for Information” or “RFI” shall mean a formal written request submitted by the Vendor seeking clarification or additional information.

“Request for Proposals” or “RFP” shall mean the document issued by WSDOT soliciting proposals from Prequalified Vendors for the Project.

“Request for Qualifications” or “RFQ” shall mean the Request for Qualifications used as a solicitation document to establish a list of Vendors qualified to submit proposals in response to a possible Roadway

Toll System RFP, including all appendices, exhibits, attachments, and amendments thereto.

“RFP Coordinator” shall mean the WSDOT employee designated to receive all inquiries, Proposals, and other verbal or written communication and correspondence concerning the RFP.

“Right of Way” shall mean all real property and real property interests acquired by the State of

Washington for or devoted to transportation and/or highway purposes, including but not limited to rest areas, scenic view areas, WSDOT-owned weigh stations, park and ride facilities, maintenance facilities, pit sites, and the like.

“Roadside Management Host” or “RMH” shall mean the central control systems and applications that facilitate operations, administration, reporting, and maintenance of the Roadway Toll System, located at

WSDOT facilities.

“Roadway Toll System” or “RTS” shall mean the fully functional system used on a designated roadway that works in conjunction with the CSC and uses various communications and electronic technologies to facilitate the collection of Tolls based on radio transmissions from motor vehicles and other automatic identification or classification of vehicles, including Photo Tolling, from which information is gathered to charge the appropriate Toll to customer accounts.

“Roadway Toll Systems Project” or “Project” shall mean one or more Roadway Toll Systems on an identified section of road.

“Routine Maintenance Activities” shall mean regularly scheduled inspections, repairs, adjustments, tuning, and replacement of parts and components as required to keep the System in top operating condition.

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“Scalable” shall mean the ability of the System to accommodate larger or smaller volumes of data and more or fewer users.

“Services” shall mean the Work provided by Vendor under the Contract as defined in the Contract and any amendments thereto.

“Side-Fire” shall mean a Roadway Toll System that captures all data and information needed to build a transaction from the roadside edge, without any overhead equipment.

“Single Toll Point” shall mean a Roadway Toll System that has one location to capture transaction information required to build a Trip. A Single Toll Point system may have one or more toll points.

“Site Acceptance Test” shall mean the testing performed by the Vendor to validate functionality of each installed Toll Zone.

“Software” shall mean computer instructions, including but not limited to programs, routines, functions, libraries, and databases supplied, procured or developed by the Vendor in connection with the performance of the Work, including but not limited to the Software. However, Software shall not include embedded code, firmware, internal code, micro code, and any other term referring to software residing in the equipment that is necessary for the proper operation of the equipment. Software includes all prior, current, and future versions of the Software and all maintenance updates and error corrections that are provided to WSDOT under the Contract.

“Software License” or “License” shall mean the rights granted to WSDOT to use the Software that is the subject of the Contract, including but not limited to Vendor Intellectual Property and third-party products.

“Software System Documentation” shall mean the organized collection of documents that describe the requirements, capabilities, limitations, design, operation, and maintenance of a computer program, operating system, or Hardware device. Software System Documentation includes but is not limited to data dictionary, System flow charts, and program documentation that describes the inputs, processing and outputs, query, update, and report program in the Software System.

“SR 167 Design-Builder” shall mean the design-build contractor working on the design and construction of the SR 167 Stage 2b Extension Project.

“SR 167 Project” shall mean the SR 167 Stage 2b Extension Project, which begins on SR 167 at 8th

Street E in Pacific, Washington near Pacific, Washington (MP 10.48) at the southern limit, and extends approximately 8 miles to S 277th Street in Kent, Washington (MP 18) at the northern limit.

“SR 520 RTS” shall mean the approximately 12.8-mile SR 520 Bridge Replacement, beginning at I-5 in

Seattle, Washington and extending to SR 202 in Redmond, Washington, which will replace the existing

SR 520 floating bridge, as well as the single-point ORT toll collection system near the east landing of the replacement Evergreen Point Floating Bridge. Also called the SR 520 Evergreen Point Floating Bridge and Landings Project.

“SR 99 Tunnel RTS” shall mean the Roadway Toll System located on SR 99 between Holgate Street and Highland Drive, in Seattle, Washington. This route carries traffic underneath Seattle from the Space

Needle to the Stadium.

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“Standard Specifications” shall mean the WSDOT Standard Specifications for Construction and

Maintenance of Highways, Streets and Bridges, adopted by WSDOT in 2012.

“Statement of Work” or “SOW” shall mean an exhibit to the Contract that directs the Vendor to perform a specific subset of the Work and includes relevant administrative terms, including but not limited to schedule, deliverables, and payment; as well as supplemental scope where applicable.

“State Plane Coordinates” shall mean coordinates in the Washington State Plane Coordinate System.

“Structural Steel” shall mean all structural steel products included in the Project.

“Subcontractor” shall mean a person, partnership, company, or other organization that is not in the employment of or owned by the Vendor, and that may perform all or part of Vendor’s responsibilities under the Project or Contract, pursuant to a separate contract entered into by and between the

Subcontractor and the Vendor. The term “Subcontractor” shall mean a Subcontractor of any tier. A subcontractor can also be pursuant to any other separate contract that relates to the performance of all or part of Vendor's responsibilities under the Project and the Contract.

“Super eGo®” shall mean the RFID protocol developed by TransCore also, known as SeGo.

“System” shall mean collectively the Roadway Toll System and Roadside Management Host.

“System Acceptance” shall mean WSDOT’s written acceptance of the Project Milestone indicating that

WSDOT has approved and fully accepted the System.

“System Administrator” shall mean a user responsible for managing and maintaining the configuration and operation of a subsystem, System, or Product.

“System Requirements Compliance Matrix” shall mean the document developed by the Vendor that shows how each System requirement is being met by the System design and how and when each requirement will be tested and/or demonstrated to WSDOT.

“TCP/IP” shall mean Transmission Control Protocol/Internet Protocol, a communications protocol developed to provide transport functions.

“Technical Approach” shall mean the Vendor’s proposed technical tolling solution as described in the

Proposal.

“Technical Specifications” shall mean all specifications developed and used by the Engineer of

Record.

“Testing Completion” shall mean the time at which installation and testing is complete, and the System is able to collect tolls.

“Toll” shall mean the charge for use of the State’s roadways.

“Toll Commencement/Toll Commencement Date” shall mean the day when WSDOT begins toll revenue operations for a System. This Milestone shall mark the start of the Operations and Maintenance

Period for that System.

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“Toll Equipment” shall mean the hardware components of the Toll System. This equipment includes but is not limited to antennas, readers, and license plate reader cameras.

“Toll Facility” shall mean a roadway or ETL within a roadway for which travelers pay a specified fee for usage.

“Toll Facility Infraction” shall mean a traffic violation resulting from illegal Toll Facility use such as improper crossing of the double white lines that separates an ETL from the adjacent general-purpose lane; occupancy violation; failure to have a valid transponder in the vehicle when required by law; or failure to comply with other legal requirements associated with WSDOT Toll Facilities.

“Toll Gantries” shall mean the structures provided by WSDOT to the Toll Vendor, upon which Toll

Equipment and Accessory Equipment may be mounted.

“Toll Infrastructure” shall mean the Toll System elements to be designed, procured, built, and tested by

WSDOT. These elements shall include, but are not limited to, all signs, striping, Toll Gantries, roadside toll cabinets, and electrical and communications connections.

“Toll Point” shall mean the location where vehicles are identified, either by transponder or license plate.

“Toll Revenue Loss Incentive Limit” shall mean the limit on the amount of Toll revenue loss the Vendor may incur during the period between Notice to Proceed and System Acceptance, as specified in the applicable Statement of Work.

“Toll Schedule” shall mean the table of toll rates to be applied for Toll Transactions based on WSDOT policies.

“Toll Sign Display File” or “TSDF” shall mean the file that contains the WSDOT confirmed messages and/or errors from toll signs.

“Toll System” shall mean Roadway Toll System.

“Toll Technical Requirements” shall mean requirements related to the functionality of the Toll System.

“Toll Transaction” shall mean a record of activity created by the Toll System at a Single Toll Point as a result of a vehicle traveling through a Toll Zone.

“Toll Zone” shall mean the area on the roadway under the Toll Gantry, overhead structure, or adjacent to similar toll infrastructure (Side-Fire) where the Toll System performs in-lane tolling functions, such as vehicle detection, Transponder reads, or license plate image capture. This includes shoulders, travel lanes, gore areas, and buffer spaces between adjacent tolled and un-tolled lanes. Multiple Toll Gantries or Toll Points may be included in a single Toll Zone.

“Toll Vendor” or “Vendor” shall mean the entity submitting a Proposal to this RFP, its employees and agents, and any Subcontractor, firm, provider, organization, individual, or other entity the Vendor indicates will perform any or all of the Vendor’s responsibilities under the Project or the Contract.

“Traffic Density” shall mean the estimated average number of vehicles that occupy one mile of road space, expressed in vehicles per mile.

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Department of Transportation

“Traffic Management Center” or “TMC” shall mean the hub of the WSDOT traffic management system, where information about the Toll System network is collected and combined with other operational and control data to manage the Toll System network and to produce traveler information.

“Transaction” shall mean a System record of activity; an event recorded in the System.

“Transponder” shall mean an identification unit attached to a toll customer’s vehicle that will automatically identify the toll customer’s vehicle as it passes through the Toll Facility.

“Transponder Account” shall mean a customer Toll account created at the CSC that primarily uses a

Transponder to identify and charge the customer in accordance with the CSC business rules.

“Transponder Declaration State” shall mean the status of a transponder defining a vehicle occupancy type or special status.

“Trip” shall mean a series of one or more Toll Transactions, within the same facility, as defined by business rules, which are matched together by the RTS. Trips are made during toll hours, represent a count of all vehicles using the facility, and are sent from the RTS to the BOS CSC.

“Trip Assembly Process” shall mean an automated process that groups Transactions for a vehicle from a Toll Facility using an identifier (transponder or license plate number or other means of identifying the vehicle) in order to create a single Trip.

“Turnover” shall mean when a Toll Zone is made available to the Vendor by WSDOT or WSDOT contractors on Greenfield projects to begin installation.

“Uninterruptible Power Supply” or “UPS” shall mean the battery backup device, which maintains a continuous supply of electric power when utility power is not available.

“United States Steel” shall mean the domestic product is a manufactured steel construction material that was produced in one of the 50 states, the District of Columbia, Puerto Rico, or in the territories and possessions of the United States.

“UCC” shall mean the Uniform Commercial Code as set forth in Title 62A RCW.

“Unplanned Disruption” shall mean disruptions to existing systems, circuits, and equipment that occur outside of a time period planned and pre-approved by WSDOT and determined by WSDOT to be caused by the actions of the Vendor or the Vendor’s representative(s).

“Use Cases” shall mean a description of how an actor performs certain steps to achieve a functional goal for the purposes of software development.

“Variable Dynamic Toll Pricing” shall mean the tolls that vary in “near time” in response to changing congestion levels in traffic on the facility. Variable dynamic pricing is a key characteristic of toll pricing, allowing for prices that change or fluctuate due to different variables, conditions, and situations.

“Vendor Contracting Officer” shall mean the person to whom the signature authority has been delegated in writing. This term includes, except as otherwise provided in the Contract, an authorized representative of the Vendor Contracting Officer acting within the limits of his/her authority.

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Department of Transportation

“Vendor Intellectual Property” shall mean Intellectual Property owned by, licensed to, or otherwise under the control of the Vendor. Vendor Intellectual Property that is incorporated, in whole or in part, into government funded developments shall remain Vendor Intellectual Property and such incorporation shall not alter or reduce the Vendor’s rights in the Vendor Intellectual Property.

“Vendor Operations and Maintenance Manager” shall mean the Vendor employee assigned to

WSDOT’s account under the Contract who will provide direct oversight of Vendor warranty and maintenance services under the Contract.

“Vendor Provided Maintenance” shall mean the provision of all maintenance responsibilities, including first response maintenance by the Vendor.

“Vendor Qualifications” shall mean the required credentials as stipulated for review by the RFP.

Vendor “Quality Assurance” or “QA” shall mean all those planned and systematic actions performed by the Vendor to demonstrate to WSDOT that the Work complies with the Contract and that all elements of the Work will perform satisfactorily for the purpose(s) intended. This QA includes audits to ensure that all established Quality Control activities are being conducted consistently and appropriately.

“Vendor Selection Committee” shall mean the group of WSDOT employees designated to review and score the Proposals.

“Wildcard” shall mean a symbol that stands for one or more unspecified characters.

“Work” shall mean all Products and Services required to be provided or performed by the Vendor under the Contract.

“Work Package” shall mean identifiable sub-segments of Work set forth in a Statement of Work, the sum of which constitute the Statement of Work.

“Working Drawings” shall mean shop drawings, shop plans, erection plans, falsework plans, framework plans, cofferdam, cribbing and shoring plans, bending diagrams for reinforcing steel, or any other supplementary plans or similar data.

“Work Order” shall mean a written authorization to perform specified Work.

“WSDOT” or “Washington State Department of Transportation” shall mean the Washington State

Department of Transportation, any division, section, office, unit, or other entity within the Washington

State Department of Transportation, and any of the officers or other officials lawfully representing the

Washington State Department of Transportation.

“WSDOT Contract Administrator” shall mean the WSDOT employee designated to receive legal notices and to administer, amend, or terminate the Contract.

“WSDOT Contracting Officer” shall mean the person to whom signature authority has been delegated in writing. The term includes, except as otherwise provided in the RFP, an authorized representative of the WSDOT Contracting Officer acting within the limits of his/her authority.

"WSDOT Program Manager" shall mean the individual appointed by WSDOT who will provide strategic oversight and coordination of the overall program, ensure alignment with WSDOT's objectives and

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Department of Transportation requirements, manage program-level governance and decision-making, and serve as the primary point of contact and escalation authority for the Vendor on program-level matters under the Contract.

“WSDOT Project Manager” shall mean a representative of WSDOT who is assigned as the principal point of contact for whom the Vendor Project Manager shall work for the duration of the Contract.

“WSDOT RFP Administrator” shall mean the WSDOT employee designated to receive all inquiries, responses, and other verbal or written communication and correspondence concerning the RFP.

“WSDOT Quality Verification” or “WSDOT QV” shall mean a systematic approach to monitor and evaluate the Vendor’s Quality Assurance activities and provide interactive feedback of the Vendor’s use of project management best practices, as well as an assessment of deficiencies or gaps that may have an adverse impact on the Project. This activity includes observation of preliminary and final Toll Systems testing.

“XML” shall mean Extensible Markup Language; an open electronic data exchange standard of specific form and format used for describing and defining data and data elements on a web page or in a data file.

“Zone Controller” or “Lane Controller” shall mean an all-inclusive hardware and software appliance capable of managing and monitoring a group of equipment used for Toll Transaction creation and transmission.

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Department of Transportation

1.2 Abbreviations

The following abbreviations shall have the meanings set forth as below.

AAA Authentication Authorization and Accounting

AASHTO American Association of State Highway and Transportation Officials

ACI American Concrete Institute

ACM Avaya Communication Manager

ADA Americans with Disabilities Act

AICPA American Institute of Certified Public Accountants

ALPR Automatic License Plate Recognition

ANSI American National Standards Institute

ASA Adaptive Security Appliance

ASB Apparent Successful Bidder

ASTM American Society for Testing and Materials

ATA American Trucking Association Protocol

ATSSA American Traffic Safety Services Association

AVC Automatic Vehicle Classification

AVI Automatic Vehicle Identification

AWG American Wire Gauge

BABA Build America, Buy America

BAFO Best and Final Offers

BDM Bridge Design Manual

BMP Best Management Practice

BOM Bill of Materials

BOS Back Office System

CCDP Concrete Containment, Collection, and Disposal Plan

CCTV Closed-Circuit Television

CDR Critical Design Review

CESCL Certified Erosion and Sediment Control Lead

CFO Chief Financial Officer

CFR Code of Federal Regulations

CMO Certification of Materials Origin

CMS Changeable Message Sign

COTS Commercial Off-the-Shelf

CPI-U Consumer Price Index for All Urban Consumers

CSC Customer Service Center

CTCO Construction Traffic Coordination Office

CVISN Commercial Vehicle Information Systems and Networks

DES Data Encryption Standard

DMS Dynamic Message Sign

DVAS Digital Video Audit System

EA Environmental Assessment

ECM Environmental Compliance Manager

ECP Environmental Compliance Plan

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Department of Transportation

EIA Electronic Industries Alliance

ESO Environmental Services Office

ETL Express Toll Lane

EOR Engineer of Record

ESA Endangered Species Act

FAT Factory Acceptance Test

FCC Federal Communications Commission

FDC Field Design Change

FHWA Federal Highway Administration

FMAS Facility Management and Administration System

FOB Free on Board

FTP File Transfer Protocol

GAAP Generally Accepted Accounting Principles

GASB Governmental Accounting Standards Board

Gbps Gigabits Per Second

GCA Gantry Controlled Access

GP General Purpose

GPS Global Positioning System

GUI Graphical User Interface

HAR Highway Advisory Radio

HDPE High-Density Polyethylene

HOV High Occupancy Vehicle

HVF High Visibility Installation Fencing

HQ Headquarters

ICD Interface Control Document

ID Identification

IEEE Institute of Electrical and Electronics Engineers

IP Internet Protocol

ISB Information Service Board

ISO International Organization for Standardization

IT Information Technology

ITS Intelligent Transportation System

KVM Keyboard, Visual Display Unit, Mouse

L&I Labor & Industries

LAN Local Area Network

LDAP Lightweight Directory Access Protocol

LPIC License Plate Image Capture

LRFD Load and Resistance Factor Design

LTO-4 Linear Tape-Open generation 4

MASH Manual for Assessing Safety Hardware

MMR Monthly Maintenance Report

MOMS Maintenance Online Management System

MOT Maintenance of Traffic

MPEG Moving Picture Experts Group

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Department of Transportation

MPH Miles per Hour

MPLS Multi-Protocol Label Switching

MRR Materials Receiving Report

MSVWBE Minority and Women Business Enterprise, Small Business, and Veteran Business Participation

MTP Master Test Plan

MTBF Mean Time Between Failures

MTRR Mean…