Appendix 2B_Side-Fire POC Project Overview.pdf

APPENDIX 2B: Side-Fire Proof of Concept Overview

Request for Proposals

RFP-2026-0911

Washington State

Roadway Toll Systems

Modernization Programs Offered by

Washington State Department of

Transportation

Roadway Toll Systems Project Appendix 2B. Side-Fire Proof of Concept Overview

2-i State of Washington Contract No. ___ Department of Transportation

Table of Contents

APPENDIX 2B. SIDE-FIRE PROOF OF CONCEPT OVERVIEW

2.1 Purpose

2.2 Background

2.2.1 PROGRAM STAKEHOLDERS

2.3 Scope of Work

2.4 Roadway Toll System Overview

2.4.1 EXPRESS TOLL LANES

2.4.2 SINGLE POINT FACILITIES

2.5 Host Environment

2.6 Design, Installation, and Testing

2.7 SFT POC Operations and Maintenance and Decommissioning

2.8 Performance Measures

2.9 WSDOT Existing Infrastructure, Equipment, and Services

2.9.1 INFRASTRUCTURE

2.9.2 EQUIPMENT

2.10 Potential Future Systems and Services

2.10.1 FUTURE BROWNFIELD PROJECTS

2.10.2 FUTURE GREENFIELD PROJECTS

2.10.3 FUTURE OPERATIONS AND MAINTENANCE

2.10.4 FUTURE WORK DELIVERABLES

2.10.5 FUTURE WORK MEETINGS

2.11 Sequence of Events and Payment Milestones

2.12 Summary of Major Deliverables

Tables

Table 2-1. Key Stakeholders Table 2-3. Example of Future Work Major Deliverables Table 2-4. Summary of Meetings Table 2-5. Summary of SFT POC Major Deliverables

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APPENDIX 2B. SIDE-FIRE PROOF OF CONCEPT OVERVIEW

2.1 Purpose

This Appendix provides an overview of the Roadway Toll Systems (RTS) Side-Fire Tolling (SFT) Proof of

Concept (POC) that WSDOT requires of the SFT Toll Vendor. This document establishes the overall approach, sequence of events, Deliverables, and technical requirements needed to support the delivery of the SFT POC.

2.2 Background

The purpose of this POC is to demonstrate the capabilities and consistency of an SFT System that uses a combination of Image-Based Tolling (IBT) and, optionally, Automatic Vehicle Identification (AVI) technologies to meet the toll collection performance requirements outlined in Appendix 4 and Exhibit E.

This POC allows WSDOT to test industry-leading technology and approaches with the goal of future rapid deployments without the need for traditional overhead infrastructure. The SFT POC is intended to be implemented in an infrastructure light profile such as on a roadside pole, located off the shoulder or on a barrier. No equipment is to be installed overhead of the roadway toll point in this POC.

The goals of the SFT POC are to validate the functional and performance capabilities of an SFT solution, understand the requirements for implementation, and be able to include SFT as an alternative for future implementations. The SFT POC is intended to be the first phase of an IBT and infrastructure light solution where real world performance will be evaluated. Beyond the SFT POC, the SFT Toll Vendor and its proposed solution shall be capable of Project delivery and technical adherence, and of meeting all of the

WSDOT requirements presented in the Request for Proposals (RFP) as a potential second phase, with a contract to be issued after the SFT POC at WSDOT’s sole discretion for any additional Scope(s) of Work.

Refer to Section 2.10 herein.

2.2.1 PROGRAM STAKEHOLDERS

Successful SFT POC delivery requires coordination across WSDOT business units and external partners that support testing and validation of Toll Technical Requirements during the POC. These stakeholders provide critical inputs and ensure POC solutions integrate smoothly with WSDOT’s broader transportation and tolling functions. Table 2-1 identifies key stakeholders and their primary roles.

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Table 2-1. Key Stakeholders

Stakeholder Description

Back Office System (BOS) Operations Team

A team of BOS Subject Matter Experts that operate a system of processes that collect revenue (based on Toll Trips data received from the SFT Toll Vendor), manages customer accounts, supports transponder inventory, and delivers reports.

Customer Service Center (CSC) Operations Team

A team of CSC Subject Matter Experts that manages walk-in centers and call centers and supports customers looking to manage their accounts, submit disputes, obtain general tolling information, or purchase transponders. The CSC Operations Team may only have minimal engagement during the POC, but will be integral if a long-term contract is issued after the conclusion of the POC.

Contract Services Office Responsible for delivering the statewide agency contracting programs; will help in the execution of change orders and amendments, as well as routing documents for signature.

Office of the Attorney General – Transportation and Public Construction

Reviews Contract change orders and amendments.

Department of Enterprise Services Provides centralized business services to state government agencies, provides risk management services, and aids in the recycling, reuse, and sale of materials from decommissioning work.

Multiple WSDOT Headquarters Teams Subject Matter Experts regarding design and maintenance of specific components:

▪ Bridges and Structures

▪ Electrical

▪ Environmental Services Office

▪ Technology Services Division

▪ Materials

Multiple WSDOT Region Teams Subject Matter Experts regarding design and maintenance. SMEs may come from the WSDOT Regions with Tolling: Northwest, Olympic, and Southwest

▪ Construction Traffic Coordination Office

▪ Design

▪ Environmental: Air and Noise

▪ Inspectors

▪ Intelligent Transportation System

▪ Maintenance

▪ Radio

▪ Traffic Management Center

▪ Safety

▪ Signal Maintenance

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Stakeholder Description

WSDOT Civil Programs Subject Matter Experts regarding design and maintenance of Urban Mobility, Access, and Megaprogram projects:

▪ I-405/SR 167 program

▪ Puget Sound Gateway program

▪ SR 520 and Alaskan Way Viaduct Replacement Program

▪ Interstate Bridge Replacement Program

Washington State Patrol Responsible for confirmation of vehicle passenger occupancy, if necessary, for the Express Toll Lanes

RTS during operations.

Washington Legislature Has responsibility to identify toll-eligible facilities within the state.

Washington Technology Solutions (WaTech) and Washington Office of Chief Information Officer

WaTech manages the states central network and data centers, ensuring seamless operations across state agencies, including cybersecurity and strategic information security to protect vital state networks.

2.3 Scope of Work

The SFT POC shall be deployed in order to assess the readiness to support multiple types of tolling solutions, such as:

• Express Toll Lane (ETL) System (including Trip building)

• Short-term applications

• Direct access ramps (facility on or off ramps)

• Single-point tolling locations

The SFT POC will include one location, in parallel to an operating ETL system, and may include a single lane location and a dual-lane location in order to demonstrate performance in each lane configuration.

The SFT Toll Vendor shall coordinate with WSDOT for the optimal site of the SFT POC equipment and infrastructure requirements (including power and network systems). The SFT Toll Vendor shall prepare and submit the proposed location of the SFT components in the Toll Infrastructure Design Memo. The

Toll Infrastructure Design Memo will identify potential existing infrastructure possibilities or inform needs of a possible civil contract.

2.4 Roadway Toll System Overview

The general Toll System concept for WSDOT’s tolling program, inclusive of the SFT POC, is made up of a roadside component, a Host component, and a networking component. The roadside and Host components will be connected through a vendor-provided wireless network.

When open to tolling, motorists will be charged a toll to travel through the toll facilities. WSDOT will post toll rates and other messages to WSDOT-installed toll rate signs and provide them to the SFT Toll Vendor via the Toll Sign Display File (TSDF). Other messages include general displays (e.g., “HOV Only”; “Free”;

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“Closed”). The SFT Toll Vendor Host shall receive the toll rate or other messages posted to the toll rate signs for the purpose of fare assignment and Trip creation during the Trip-building process.

2.4.1 EXPRESS TOLL LANES

For ETL facilities, toll rates will be calculated dynamically based on current traffic conditions. Traffic conditions will be monitored by the Washington State TMC, and a WSDOT-generated dynamic pricing algorithm will calculate a variable toll rate. The TMC will monitor and maintain the data collection points.

The Trip Assembly Process may be completed by matching Transponder information, license plate numbers and/or other vehicle identifiers.

For the SFT POC, the selected SFT Toll Vendor will perform the following major functions for the roadside toll system:

• Detect vehicles passing through Toll Zones, identifying the entry and exit point.

• Capture license plate and other image-based Toll Transaction vehicle identifications, and process using Optical Character Recognition (OCR).

• Illuminate an enforcement beacon on Express Toll Lanes for switchable transponders identified to be set in High Occupancy Vehicle (HOV) mode when they pass a toll zone.

• Capture and store Digital Video Audit System (DVAS) data.

• If SFT AVI is proposed, capture Transponder-based Toll Transaction vehicle identification.

The toll technical requirements of the RTS are described in Appendix 4.

2.4.2 SINGLE POINT FACILITIES

The RTS shall automatically identify and classify each vehicle traveling in each Toll Zone, capture license plate images and axle count of each vehicle (as applicable), build a Toll Transaction, assemble a Trip, and send this information to WSDOT’s BOS for processing and collection. Axle counts shall be achieved through a preferred solution that utilizes no in-pavement equipment where feasible. If SFT AVI is proposed, the Transponder identification number shall also be captured. The Trip Assembly Process may be completed by matching Transponder information (if collected), license plate numbers and/or other vehicle identifiers.

As a Project, the RTS will perform the following major functions:

• Detect and classify vehicles passing through Toll Zones.

• Capture image-based Toll Transaction vehicle identifications, and process using OCR.

• Capture and store DVAS data.

• If SFT AVI is proposed, capture Transponder-based Toll Transaction vehicle identification.

2.5 Host Environment

The Host Environment will be provisioned by the SFT Toll Vendor for the SFT POC as a central control system and applications that facilitate operations, administration, reporting, and testing evaluation of the

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SFT. The Host design shall be capable of meeting all functional requirements and performance criteria outlined in this RFP.

The Host shall be capable of performing the following major functions:

• Operating in a cloud-based environment.

• Assemble Transactions into Trips.

• Assign rates to Trips using the TSDF provided by the Traffic Management Center (TMC) (compliance with TSDF Interface Control Document [ICD]) and apply WSDOT Business Rules (compliance with latest approved Business Rules document).

• Transmit fully built Trips to the BOS for billing (compliance with latest approved BOS ICD).

• Produce Transaction and related Toll System reports.

• Monitor and report on the condition and maintenance of the SFT through an integrated Maintenance

Online Management System (MOMS).

• Provide real-time data on system performance and toll functions.

2.6 Design, Installation, and Testing

The SFT Toll Vendor shall furnish all Hardware, cables and connections, Software, interfaces, installation, integration, testing, labor, personnel, transportation, materials, storage, tools, supplies, Permits, Licenses, and any other Services, equipment, or materials necessary to design and supply a fully functional SFT

POC in accordance with the requirements of the Contract.

2.7 SFT POC Operations and Maintenance and Decommissioning

The SFT Toll Vendor shall provide Operations and Maintenance Services for all Hardware and Software for the duration of the SFT POC. This includes all Host functionality; Hardware and Software monitoring, maintenance, and repair; and reporting and dashboard functionality inclusive of Performance Measures reporting. At the conclusion of the SFT POC, the SFT Toll Vendor shall decommission and uninstall the

SFT POC system in accordance with the SOW and per WSDOT’s instructions.

2.8 Performance Measures

The SFT POC is intended to test the real-world performance of an SFT solution in actual live traffic. As such, the performance measures included in Exhibit E – Performance Measures and Liquidated

Damages serve as the benchmark against which actual SFT POC performance will be measured. Refer to SOW A, Attachment 1 Project Specifics for the performance measures evaluation approach.

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2.9 WSDOT Existing Infrastructure, Equipment, and Services

2.9.1 INFRASTRUCTURE

The intent of the SFT POC is to test the viability of a side-fire solution that can be implemented rapidly in an infrastructure light profile such as on a roadside pole, located off the shoulder or on a barrier that requires no equipment to be installed overhead of the roadway. For the SFT POC, WSDOT has the means to work with the SFT Toll Vendor to provide the following existing civil Toll Infrastructure (if needed):

• Gantry (roadside vertical support)

• Standard pole (existing)

• Electrical service

The SFT Toll Vendor shall provide a cellular network connection for the SFT POC. Additionally, the SFT

Toll Vendor may provide the following, designed per the requirement of Appendix 3 and subject to approval by WSDOT:

• All required enclosures and the means to mount them

• Power systems

• SFT Toll Vendor-provided pole, if standard WSDOT pole(s) is not used

2.9.2 EQUIPMENT

The SFT POC System as a whole shall be furnished by the SFT Toll Vendor, including all related

Hardware, Software, licensing, cloud hosting, cabling, and communications. The SFT Toll Vendor may bring material to mount the SFT System equipment on a barrier, to an existing pole, or SFT Toll Vendor supplied pole. All equipment mounting design and vendor supplied equipment will be reviewed in coordination with WSDOT, must meet WSDOT standards, and are subject to WSDOT approval.

2.10 Potential Future Systems and Services

As a second phase and following successful completion of the POC, the SFT Toll Vendor shall have an opportunity to participate in pursuit of future WSDOT Projects. The SFT Toll Vendor shall be capable of delivering the SFT solution in accordance with all provisions and requirements of the RFP.

The SFT Toll Vendor shall furnish all Hardware, cables and connections, Software, interfaces, installation, integration, testing, labor, personnel, transportation, materials, storage, tools, supplies, Permits, Licenses, and any other Services, equipment, or materials necessary to design and supply a fully functional RTS in accordance with the requirements of the Contract.

WSDOT manages the Roadway Toll System business rules. Any modifications to business rules will be finalized during Roadway Toll System design.

2.10.1 FUTURE BROWNFIELD PROJECTS

For design activities, planning shall fully encompass the development of a detailed transition plan to effectively meet WSDOT’s goals and objectives for future conversions of existing facilities. Transition

2-7 State of Washington Contract No. ___ Department of Transportation planning is critical to ensure continued revenue collection, adherence to conversion schedules, and limiting impact to public.

For installation and testing activities, the SFT Toll Vendor shall provide maintenance of traffic (MOT). The

SFT Toll Vendor shall provide MOT for the System after Toll Commencement and during Operations and

Maintenance activities.

2.10.2 FUTURE GREENFIELD PROJECTS

For design activities, future Greenfield projects will offer an opportunity to provide input on the RFP before it is published. The SFT Toll Vendor shall have the opportunity to outline infrastructure needs and to be involved in the development of the technical specifications for the project.

For installation and testing activities, Design-Builder shall provide MOT for the System until Toll

Commencement. The SFT Toll Vendor shall provide MOT for the System after Toll Commencement and during Operations and Maintenance activities. MOT allowances prior to Toll Commencement are addressed in the respective facility SOWs.

2.10.3 FUTURE OPERATIONS AND MAINTENANCE

The SFT Toll Vendor shall provide Operations and Maintenance Services for all Hardware and Software for each respective SOW for up to ten years in accordance with the requirements of the Contract.

Operations and Maintenance of the RTS (described in Appendix 5) will be provided to achieve the

Performance Measures (described in Exhibit E).

2.10.4 FUTURE WORK DELIVERABLES

Table 2-3 provides an example of the major deliverables that shall be required of the SFT Toll Vendor during future work. This summary does not necessarily represent a complete or definitive listing of all activities.

Table 2-3. Example of Future Work Major Deliverables

Deliverable Milestone

Hypothetical 1:

Program

Implementation Hypotheticals

2-5 Reference

Program Management Plan x 3.3.2

Project Management Plan 01 x Facility Addenda

3.3.3

Quality Management Plan 01 x Facility Addenda

3.6.6

Program Schedule 01 x 3.3.2.2

Project Schedule 01 x 3.3.4

Preliminary Toll Infrastructure Design Memo

02 x 3.11.3.6.2

Preliminary Design Document

03 x Facility Addenda

3.11.3.2.1

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Deliverable Milestone

Hypothetical 1:

Program

Implementation Hypotheticals

2-5 Reference

System Requirements Compliance Matrix

Varies x x 3.11.3.5.4

Software Development Plan

03 x Facility Addenda

3.11.3.1

Preliminary Installation Drawings

03 x 3.11.3.6.1

Noise Permits 03 x 3.14.2.3.1.1

Draft Transition Plan 03 3.11.3.4

System Design Document

04 x Facility Addenda

3.11.3.5.1

Master Test Plan 04 x x 3.15.2

IT Security Plan 04 x Facility Addenda

3.11.3.5.2.2

Final Transition Plan 04 3.11.4

Final Material Test Plan 04 x 3.7.3.4

Disaster Recovery Plan 04 x 3.11.7

RMH Design Drawings 06 x Exhibit A, SOW#1, Attachment 1

RMH Startup Plan 06 x Exhibit A, SOW#1, Attachment 2

Installation Plan 06 x 3.12.5.1

Released for Installation Drawings

06 x 3.11.3.6.4

Working Drawings 06 x 3.8.5.2

Environmental Compliance Plan

06 x Facility Addenda

3.14.2.1

Worker Health and Safety Plan

06 x Facility Addenda

3.14.2.4.1

Traffic Management Plan 06 x 5.4.3

Traffic Incident Management Plan

06 x 5.4.4

Maintenance of Traffic Drawings

06 x 5.4.5

Operations Manual 08 x Facility Addenda

5.2.4

Maintenance Plan 08 x Facility Addenda

5.2.3

Go-Live Cutover Plan 08 x 3.11.5

As-Built Installation Drawings

11 x 3.17.4.2

As-Built System Design Document

11 x 3.17.4.2

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Deliverable Milestone

Hypothetical 1:

Program

Implementation Hypotheticals

2-5 Reference

Final Records 11 x 3.17.4.3

Performance Audit Procedures

11 x 5.2.7.1

Environmental Commitment Close-Out Report

11 x 3.14.2.1.4.1.1

Transition Closeout Letter 11 3.11.4

Succession Plan 11 x x 3.11.6

Testing

Factory Acceptance Test (Host, Roadside, Trip Building,)

Varies x *As needed 3.15.4, 3.15.8.1

Factory Acceptance Test Confirmation Letter

05 x 3.15.8.1

Site Acceptance Test Procedures

07 x 3.15.4, 3.15.8.2

Commissioning Test Procedures

07 x 3.15.4, 3.15.8.3

Operations Test Procedures

07 x 3.15.4, 3.15.8.4

Operations Verification Test Procedures

08 x 3.15.4, 3.15.8.5

Test Completion Letter Varies x 3.15.8.3.1

Test Reports Varies x 3.15.5

Project Management Documents

Contract Bond n/a x Contract, Section 8

Insurance Certificates n/a x Contract, Section 17

Warranty n/a x 3.11.2.8

Milestone Invoices n/a x 3.3.8

Quarterly Program Management Report n/a x Exhibit A, SOW#1, Attachment 1

Monthly Project Progress Report n/a x 3.3.7

Monthly Project Quality Report n/a x 3.6.1.3

Project Schedule Updates n/a x 3.3.4.2

Program Schedule Updates n/a x 3.3.2.2.1

Meeting Agenda n/a x 3.3.6

Meeting Materials n/a x 3.3.6

Meeting Minutes n/a x 3.3.6

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Deliverable Milestone

Hypothetical 1:

Program

Implementation Hypotheticals

2-5 Reference

Field Records n/a x 3.12.5

Traffic Control Diary n/a x 3.12.5

Installation Diary n/a x 3.12.5

Bill of Materials (BOM) 06 x 3.11.3.5.5

Record of Materials

(ROM)

06 x 3.7.3.1

Request for Approval of Materials (RAM)

06 x 3.7.2

Certification of Materials Origin

06 x 3.7.3.3.4

Documents Required for Material Acceptance/ Approval

06 x 3.7.2

Operations

Monthly Maintenance Reports n/a x 5.2.5

Monthly Maintenance Invoices n/a x 5.2.6

Performance Audit Report n/a x 5.2.7.3

System and Organization Controls 1 (SOC1) Audit Report n/a x 5.2.8

SOC1 Audit Invoice n/a x 5.2.8.1

IT Security Audit Report n/a x 5.2.9.1

IT Security Audit Invoice n/a x 5.2.9.1

2.10.5 FUTURE WORK MEETINGS

Table 2-4 provides a summary of the meetings and presentations that shall be required of the Vendor during the life of the Contract. This summary does not necessarily represent a complete or definitive listing of all meetings and coordination that would be needed.

Table 2-4. Summary of Meetings

Meetings

Hypothetical 1:

Program

Implementation Hypotheticals

2-5 Reference

Implementation

Project Kickoff Meeting x x 3.4.3.1

Weekly Project Status Meeting x 3.3.6.1

Preliminary Design Review Presentation x x 3.11.3.2.2

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Meetings

Hypothetical 1:

Program

Implementation Hypotheticals

2-5 Reference

Critical Design Review Presentation x x 3.11.3.5.7

Installation Progress Meeting x x 3.11.3.6.3

Pre-Activity Meetings x x 3.6.1.2

Project Infrastructure Coordination Meetings x 3.4.3.2

Interface Meetings:

▪ BOS Coordination

▪ TMC Coordination x x 3.15.8.3

Operations

Weekly Project Management Meetings x 5.2.2

2.11 Sequence of Events and Payment Milestones

The overall sequence of events expected for the SFT POC and the corresponding payment Milestones are shown in the Statement of Work. Notice to Proceed (NTP) 1 will be issued at contract execution for project initiation and initial design. NTP 2 will be issued for subsequent deliverables and requirements.

The individual Deliverables (the Qualifying Events) are identified in Section 2.12 herein.

2.12 Summary of Major Deliverables

Table 2-5 provides a summary of the major Deliverables that shall be required of the SFT Toll Vendor during the period of performance. This summary does not necessarily represent a complete or definitive listing of all Deliverables.

Refer to the referenced sections of the Technical Appendices for details on the Deliverables. The schedule for Deliverable submission shall be determined by the SFT Toll Vendor’s overall schedule with

WSDOT’s concurrence and subject to the submission requirements of each Deliverable, but it shall follow the sequence of events outlined in the SFT POC SOW. The SFT Toll Vendor shall independently determine all Deliverables required during the Project’s period of performance. Deliverables shall be submitted in accordance with Section 3.17 of Appendix 3.

Table 2-5. Summary of SFT POC Major Deliverables

Deliverable Milestone Reference Section

Project Development Plan A1 Exhibit A SOW 9.1

Side-Fire Toll Infrastructure Design Memorandum

A2 Exhibit A SOW 9.2

Side-Fire Toll System Design Document

A2 Exhibit A SOW 9.3

IT Security Plan A2 Appendix 3 3.11.3.5.22

Side-Fire Toll Master Test Plan

A2 Exhibit A SOW 9.4.1

WSDOT Issues NTP 2

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Deliverable Milestone Reference Section

Installation Plan A3 Appendix 3 3.12.5.1

Released for Installation Drawings

A3 Appendix 3 3.11.3.6.4

Working Drawings A3 Appendix 3 3.8.5.2

Environmental Compliance Plan

A3 Appendix 3 3.14.2.1

Worker Health and Safety Plan A3 Appendix 3 3.14.2.4.1

Maintenance of Traffic Plans A3 Appendix 3 3.13

Traffic Management Plan A3 Appendix 3 3.13

Traffic Incident Management Plan

A3 Appendix 3 3.13

SFT POC Site Acceptance and Commissioning Test Procedures

A4 Exhibit A SOW 9.4.3

SFT POC Performance Test Procedures

A4 Exhibit A SOW 9.4.2

SFT POC Site Acceptance Test Report

A5 Exhibit A SOW 9.5.1

SFT POC Commissioning Test Report

A5 Exhibit A SOW 9.5.2

SFT POC Performance Test Report

A5 Exhibit A SOW 9.5.3

Decommissioning Completion Letter

A6 Exhibit A SOW 9.6

Project Management Documents

Milestone Invoices n/a Appendix 3 3.3.8

Monthly Progress Report n/a Appendix 3 3.3.7

Project Schedule Updates n/a Appendix 3 3.3.4.2

END OF APPENDIX