P09 578-26-016 Donation Renovations Phase 2 Construction SOW 7-27-26.docx

Statement of Work

578-26-016 Donation Renovations to Building 217 Phase 2 Construction

June 16, 2026 Revised - July 24, 2026

Attachments:

1. Hines Documents for Construction

2. PCRA - Pre-Construction Risk Assessment

3. ILSM - Interim Life Safety Measures.

4. ICRA - Infection Control Risk Assessment.

5a. 578-26-016 CLIN1 100% Bid Drawings (Part 1) 5b. 578-26-016 CLIN1 100% Bid Drawings (Part 2) 5c. 578-26-016 CLIN1 100% Bid Drawings (Part 3)

6. 578-26-016 CLIN1 Specifications Book 7a. 578-26-016 Basis of Design (BOD Part 1) 7b. 578-26-016 Basis of Design (BOD Part 2) 7c. 578-26-016 Basis of Design (BOD Part 3) 7d. 578-26-016 Basis of Design (BOD Part 4)

8. 578-26-016 Building 217 Abatement Drawings

9. 578-26-016 Building 217 Abatement Specifications

10. Building 217 Colored Space Drawings

11. Building 217 – Exterior Rooms

12. Hines VA Lock Hardware Standards

13. Hines AC Shop HVAC Controls Requirements

References:

1. VA’s Technical Information Library (TIL)

2. Master Construction Specifications (PG-18-1)

3. Standard Details (PG-18-4)

4. Environmental Planning Guidance (PG-18-17)

5. 2011 Asbestos Survey for EHVAH Edward Hines Veterans Affairs Hospital

6. 2013 Historic Preservation Plan for the EHVAH

7. 2020 Statement of Conditions Survey for the EHVAH

8. 2022 Facility Condition Assessment for the EHVAH (available on request)

A) Mission

Engineering Service’s mission is the total oversight and management of the environment of care, as it pertains to the physical infrastructure and base plant operations, at the Edward Hines Jr.VA Hospital. Engineering support is for customers that include, but are not limited to, patients, visitors, clinic staff, and administrative employees.

B) Goals

The goal of this project is to procure a standalone construction contract with a Base bid price and multiple Options that will renovate portions of the Community Living Center (CLC), Building 217 at the Hines VA Hospital.

C) Current Conditions

Building 217 is a 120,137 SF, two (2) story brick building. Constructed in 1983, the building has only had minor renovations since it first opened. Services in the building have evolved since its construction and patients and staff have expressed a desire for an update, as the existing spaces are no longer optimized for their needs.

D) Justification

Building 217 is a long-term facility and renovations will enhance the healing environment of the facility for patients, visitors, and staff. The Edward Hines Jr. VA Hospital received a donation from the Serwa family for the benefit of the veterans of the United States Armed Services.

This project will correct the following FCA deficiencies:

1) Record No. 279479 for Accessibility – Provide lever type hardware throughout building; about 40 percent of doors have conventional know hardware, which was graded as “D”.

2) Record No. 279484 for Accessibility - Public toilets are not completely complying. Verify door hardware, correct heights of fixtures and accessories, sufficient floor clearance, jamb clearance, door swing interference, etc., which was graded as “D”.

3) Record No. 279487 for Accessibility - Sinks and countertops in staff break rooms, conference rooms, etc. must be 34 in. maximum AFF., which was graded as “D”.

4) Record No. 414625 for Accessibility - Station reports (7) patient lifts need to be installed in patient bedrooms to assist with patient transfers, which was graded as “D”.

5) Record No. 365116 for Interior finishes in common/ Dining areas are beyond their useful life which was graded as a “D”.

6) Record No. 414627 for Ducts & Water Distribution - Station reports ductwork downstream of the AHU's is poorly sized, has broken turning vanes, and secured fire dampers. Ductwork needs to be replaced, which was graded as “D”.

7) Record No. 42345 for Room Air Distribution/Term - Approx 200 VAV terminal boxes with HW reheat and pneumatic controls are in poor condition. Many TABs are not functioning, which was graded as “D”.

8) Record No. 42347 for Exhaust Fans - Approx. 25 exhaust fans have exceeded their useful life expectancy and are in poor condition, which was graded as “D”.

E) Objectives

The objectives of this project are to:

1) Renovate portions of the Community Living Center (Building 217) at the Hines VA Hospital.

1. Construct a new enclosed Dementia Unit in 1st floor B-section.

2. Renovate the 2nd Floor Dining Room.

3. Renovate Equipment Room B178, Nourishment Room 2B41, and Family Room 2B78.

4. Convert Rooms C104, C178, 2C04, and 2C78 into High Fall Risk Rooms

5. Convert Rooms B149 and C149 into Bariatric Rooms.

6. Convert Rooms 2A12 and 2A13 into a large group room with a collapsable wall.

7. Demolish the front entrance playground and reseed the lawn.

2) Phase the construction work in a manner least likely to interfere with the daily operations of the CLC.

F) Acronyms and Definitions

The following is a listing of acronyms and/or definitions to terms that may be used in this document.

G) Requirements

Where a conflict exists between the Statement of Work (SOW) requirements and the requirements of other associated contract documents, the SOW requirements shall prevail.

This SOW presumes the Contractor will not need access to any VA Sensitive Information to execute the contract.

The awarded Contractor will adhere to all codes, standards, guidelines, and design requirements found in the VA’s Technical Information Library (TIL) including but not limited to the following:

1) Pre-bid site visit:

a. A pre-bid site walk is encouraged and should be coordinated by the CO. The intent of this walkthrough is to give the Contractor access to the project site so that an accurate evaluation of the project requirements and site assessment can be made.

b. The Contractor shall coordinate with the COR to schedule the site visit seven (7) calendar days prior to the requested date.

c. Exploratory demolition is permitted but must be coordinated with the COR.

2) RFI Submittals:

a. The Contractor shall submit any RFI’s resulting from the site visit to the CO per the solicitation instructions.

b. Unless otherwise stated in the solicitation instructions the Contractor shall allow the COR and CO ten (10) working days to respond to an RFI.

3) Infection Control Barrier (ICB):

a. Temporary construction partitions shall be smoke-tight and built of noncombustible materials that will not contribute to the development or spread of fire.

b. Barriers shall not obstruct access to emergency services and for fire, police, and other emergency forces.

c. The Contractor shall provide and install a rigid infection control panel system manufactured by Edge Guard out of Bement, Illinois or an approved equal. http://www.edge-guard.com/home.html. Salient details of the infection control barrier are:

i. The ICB must be fire-resistant.

ii. The barrier must be water resistant; capable of being cleaned and sanitized.

iii. Installation of the barrier shall not:

1. Generate dust outside the barrier.

2. Generate excess noise outside the barrier.

3. Generates excess fumes outside the barrier.

iv. Demobilization of the barrier shall not:

1. Generate dust outside the barrier.

2. Generate excess noise outside the barrier.

3. Generates excess fumes outside the barrier.

4. Require floor, wall, or ceiling repairs upon removal.

v. The barrier should be environmentally responsible.

1. The materials should be reusable.

2. The materials should not contribute to unnecessary waste to our landfills.

d. Fire-resistant plastic sheeting may be used to supplement the rigid infection control panel system. COR approval is required.

i. The Contractor shall submit an RFI requesting approval during the bid period.

e. Wood studs, plywood, OSB, particle board, pressboard, or other flammable materials are not allowed at Hines.

f. Manometers shall be installed on the ICB adjacent to every entrance of the work zone to monitor negative pressure within the work zone. See Attachment 1.7.

g. All doors to rooms inside the work zone but directly impacted by the work shall have their doors shut and the perimeters taped to prevent the migration of dust and debris into these rooms.

h. Cover all sprinkler heads (daily), signs, data transmitters, and light fixtures. Cover the supply and return diffusers within the work zone to prevent the spread of dust and fumes to other areas outside the work zone.

i. Rigid infection control panel system and manometers are to be submitted and approved by the COR prior to installation.

j. The following is a manner acceptable to Hines Infection Control to maintain negative pressure inside an infection control barrier with no reasonable access to discharge air to the exterior.

i. Install a floor-to-ceiling infectious control barrier (ICB) meeting the fire-rating required.

ii. Cover all sprinkler heads (daily), signs, data transmitters, and light fixtures. Cover the supply and return diffusers within the work zone to prevent the spread of dust and fumes to other areas outside the work zone.

iii. Place the air scrubber inside the ICB with a HEPA filter. The air scrubber will draw air from inside the ICB.

iv. Place a flapper valve connection on the ICB near to the ceiling.

v. Route the filtered air from the scrubber via a collapsible duct to the flapper valve thus maintaining negative pressure inside the ICB.

vi. If the power should accidently get cutoff, the flapper valve will swing close thereby maintaining the integrity of the ICB.

4) The Contractor shall post and maintain the final signed PCRA, ICRA, ILSM and Emergency Contact Information (when issued) at the entrance to the ICB for the duration of the project. See Attachment 1.7. The Contractor will update the postings when new documents are issued.

5) Equipment Lead time:

a. Equipment lead times shall be incorporated into the project schedule and used in conjunction with the baseline for the project start date.

b. The contractor shall make an informed bid submission by working with suppliers and considering all potential long-lead items involved with the project reasonably known or considered to impact the start, performance, and completion of the project.

c. For delays in equipment delivery not caused by the government, the contractor shall bear the cost of temporary materials, equipment, labor, and services for the time period between the end of the period of performance and the final installation of the contract’s specified materials and equipment.

6) EHVAH Permits:

a. Unless otherwise stated the Contractor shall submit for all required VA permits (i.e. above ceiling or dig) fourteen (14) calendar days prior to the event based on the approved project schedule with the COR.

7) Project Pay Applications:

a. Pay applications shall be initiated by the contractor in the form of a draft “pencil draw” submission to the COR.

i. Prior to submission the contractor will review the amounts, date of the application, the application number, and the purchase order (PO) for the project are correct.

ii. The COR may question the pencil draw and request revisions.

iii. Upon approval by the COR, the application will be reviewed by the CO.

iv. Upon approval by the CO, the application will be submitted into the electronic Invoice Payment Processing System (IPPS). Approval within IPPS can take days or sometime weeks to be processed.

b. All submitted project pay applications require certified payroll and waste report documents to be current with each pay submission.

i. Certified payroll documents shall be submitted to the COR weekly.

ii. Waste reports shall be submitted even when no waste has been produced. The contractor shall validate this by submitting a quantity of zero on the waste report.

iii. Approval of all invoices will require documents to be current.

c. With each invoice submission an updated, full schedule shall be submitted noting any changes in non-critical and critical paths, modifications approved, delays by the government, delays by the contractor, issuance dates for Letters of Concern and Letters of Cure, and other elements that impact the project completion date.

d. Submission of a 3-week look ahead schedule will not be accepted.

8) Work outside of normal business hours or weekends:

a. All work performed after hours or on weekends requires coordination with the COR and shall be requested fourteen (14) calendar days prior in writing or e-mail to the COR for approval.

b. No work shall take place without written or e-mail confirmation from the project COR.

9) Utility Shutdowns:

a. The Contractor shall provide twenty-one (21) calendar days’ advance notice for any planned utility shutdowns to all allow the station to notify staff/visitors and prepare contingency plans if necessary.

b. Failure to submit the shutdown requests in a timely manner is not justification for a claim of delay on the part of the government.

c. Planned utility shutdowns should be indicated on the project schedule.

10) Submittals and Shop Drawings:

a. Unless otherwise stated the Contractor shall provide shop drawings and equipment submittals for review and approval by the COR seven (7) calendar days prior to the start of construction.

b. No work shall be started prior to review and approval by the COR.

11) Certifications:

a. When applicable, the Contractor shall provide certifications for all personnel performing any welding and shall certify all welds prior to the start-up of any of the units.

b. These certifications shall be supplied to the COR and retained as a permanent record of the project folder.

c. Personnel certifications shall be provided to the COR prior to the start of construction.

d. All weld certifications shall be provided to the COR at the end of every work week when applicable.

12) OSHA Certification:

a. The Contractor shall have an OSHA 30-hour certified site superintendent on site whenever any work is being performed.

b. All contractor onsite employees and sub-contractors shall have at least OSHA 10-hour certification.

c. A copy of the OSHA certifications shall be supplied to the COR prior to the start of any work and retained as part of the project folder.

13) EPA / IEPA Notification:

a. Pursuant to 40 CFR 61.145, written NESHAP notification is required to EPA at least 10 working days before the abatement or demolition is to begin.

b. A copy of this notification and acceptance shall be provided to the COR.

14) Post-Award meeting:

a. The meeting shall be coordinated through the COR and CS/CO.

b. The meeting shall take place after the Notice to Proceed has been issued but prior to the start of demolition/construction.

c. The Contractor shall schedule and attend a “Page-Turn” meeting in which the Designer of Record will be in attendance. The goal of this meeting is to clarify any confusion the Contractor may have regarding the contract documents in advance of commencing construction activities, delivery of project submittals, submission of the project schedule, the coordination of project phasing, etc.

15) Onsite Supervision:

a. The Prime contractor is required to always have (1) Site Superintendent onsite while any construction activity is taking place.

b. The prime contractor is required to have (1) Site Safety and Health Officer (SSHO) onsite while any construction activity is taking place.

c. The prime contractor is required to have (1) QC Manager onsite while any construction activity is taking place.

d. NOTE: The prime contractor may have the Superintendent or the SSHO act as the QC Manager (dual hat) however the Superintendent and the SSHO shall be individually occupied roles.

16) Training / Experience:

a. The designated Prime Contractor SSHO must meet the requirements of all applicable OSHA standards and be capable (through training, experience, and qualifications) of ensuring that the requirements of 29 CFR 1926.16 and other appropriate Federal, State, and local requirements are met for the project. As a minimum the SSHO must have completed the OSHA 30-hour Construction Safety class and have five (5) years of construction industry safety experience or three (3) years if he/she possesses a Certified Safety Professional (CSP) or certified Construction Safety and Health Technician (CSHT) certification or have a safety and health degree from an accredited university or college.

b. The designated Prime Contractor’s On-site Superintendent shall have completed the OSHA 30-hour Construction Safety Course within the past 5 years and shall have at least 5 years of experience with projects of similar size, scope, and cost. The Superintendent shall be independent of the SSHO and must always be onsite when construction work is occurring.

c. All designated CPs shall have completed the OSHA 30-hour Construction Safety course within the past 5 years.

H) Scope of Work

The Scope of Work for this project includes all labor, management, equipment, and materials for renovation of the Community Living Center, Building 217. All measurements/dimensions are approximate. The Contractor must verify all measurements/dimensions.

The Contractor shall inspect the area under contract prior to commencing work and identify any pre-existing damage and provide an Existing Site Conditions report with related photos to the Contracting Officer for review and approval.

Any deviation from this scope of work requires the express authorization of the Contracting Officer. The Contracting Officer Representative (COR) does not hold the authority to authorize changes to this scope of work.

1) Continued Use – The Community Living Center maintains operations 24 hours a day, 7 days a week. Therefore, any interruption in service must be scheduled and coordinated with the COR to ensure that no lapses in operation occur. It is the Contractor’s responsibility to develop a work plan and schedule detailing, at a minimum, the procedures to be employed, the equipment and materials to be used, the interim life safety measure to be used during the work, and a schedule defining the duration of the work with milestone subtasks.

2) Requirements – This project consists of seven (7) separate Requirements. Each Requirement is to be executed consecutively, with some Requirements being broken into sub-phases:

a. Asbestos abatement of the floor mastic for each of the below areas as identified in the Abatement Drawings in Attachment 8.

b. 1st Floor B-Section Dementia Unit.

c. 2nd Floor Dining Room.

d. Equipment Room B178, Nourishment Room 2B41, and Family Room 2B78 – Each room performed as a separate phase.

e. High Fall Risk Rooms C104, C178, 2C04, and 2C78 – Two phases, two rooms at a time.

f. Bariatric Rooms B149 and C149.

g. Group Rooms 2A12 and 2A13.

h. Playground Demolition.

h. Note: Four of the requirements in the CLIN1 drawings (Attachment 5) are not included in this project, as they have already been awarded in Phase 1 construction. These requirements are: Easy Street, Primary Care Clinic and Entrance Lobby, 2nd Floor Patio, and 1st Floor Dining Room.

3) CLIN1 Requirements - Each to be phased consecutively

a. Dementia Unit

i. Abate floor mastic, demolish existing 1st floor B-Section including all rooms and corridors, and construct new Dementia Unit.

ii. See Attachment 5, 578-26-016 100% Bid Drawings, for details. All drawings associated with this requirement are titled “Dementia Unit”.

iii. Note: For all security related drawings, the following applies:

1 Hardware: Lenel Card Readers, Axis Cameras w/ Licenses, programmed by eNorman.

2 Add Cypher Lock and Detex Alarm to stairwell door.

3 Add 1200lb maglocks on all doors entering the Dementia Unit.

4 Add wall keys at all entrances.

5 All card readers on entrance doors to the Dementia Unit are PIVpin.

b. 2nd Floor Dining Room

i. Abate floor mastic and renovate existing 2nd Floor Dining Room.

ii. See Attachment 5, 578-26-016 100% Bid Drawings, for details. All drawings associated with this requirement are titled “Dining Room 2A18”.

c. Equipment, Nourishment, and Family Rooms

i. Abate floor mastic and renovate existing Equipment Room B178, Nourishment Room 2B41, and Family Room 2B78.

ii. See Attachment 5, 578-26-016 100% Bid Drawings, for details. All drawings associated with this requirement are titled “Equipment Storage”.

d. High Fall Risk Rooms

i. Abate floor mastic and renovate existing Patient Rooms C104, C178, 2C04, and 2C78 and convert into new High Fall Risk Rooms.

ii. See Attachment 5, 578-26-016 100% Bid Drawings, for details. All drawings associated with this requirement are titled “High Fall Risk Rooms”.

e. Bariatric Rooms

i. Abate floor mastic and renovate existing Patient Rooms B149 and C149 and convert into new Bariatric Rooms.

ii. See Attachment 5, 578-26-016 100% Bid Drawings, for details. All drawings associated with this requirement are titled “Bariatric Rooms”.

f. 2nd Floor Group Room

i. Abate floor mastic and convert existing Rooms 2A12 and 2A13 into one large group room with a collapsable wall.

ii. See Attachment 5, 578-26-016 100% Bid Drawings, for details. All drawings associated with this requirement are titled “Library 2A12”.

g. Playground

i. Demolish existing playground and reseed the lawn.

ii. See Attachment 5, 578-26-016 100% Bid Drawings, for details. All drawings associated with this requirement are titled “Playground”.

h. All door hardware and HVAC controls shall follow the Hines VA Lock Shop and AC Shop Requirements included in Attachments 12 and 13.

i. Additional Perimeter Sheet Metal

i. In addition to the work detailed in the CLIN1 drawings, the Dementia Unit, Equipment Room, Bariatric Rooms, and High Fall Risk Rooms shall also receive Perimeter Sheet Metal:

1 Rooms 1B149, 1B152-1B178, 1C104, 1C149, 1C178, 2B78, 2C4, and 2C78 are all CLIN1 rooms on the exterior wall of Building 217.

2 Remove the lower 2 feet of drywall on the exterior walls, and lower 1 foot around the rest of the room. Remove all wall fixtures and radiator covers as necessary.

3 Remove the metal locker and existing platform structure to allow for clear/open floor to drop ceiling cubby.

4 Remove the toilet, sink, grab rails, nurse call pull cord, paper dispensers, radiator covers, etc. that are within the tiled portion of restroom as necessary.

5 Remove existing floor and wall tile (1/2 wall in restroom).

6 Vacuum out behind all exposed walls.

7 Install at least 18-gauge sheet metal behind the drywall and cut to less than 3/16 gap around the pipe penetrations. Caulk remaining gaps with heavy durability caulk. Ensure 2’ (AFF) of sheet metal along the exterior walls, and 1’ (AFF) of sheet metal along all interior walls.

8 Install new drywall, wall tile, and radiator cover as necessary.

9 Install/reinstall fixtures as necessary.

10 Patch, finish, paint all walls as specified in the CLIN1 drawings.

ii. See Attachment 11, Building 217 – Exterior Rooms, for details and example photos of this work.

j. Asbestos Abatement

i. Attachments 8 and 9 contain the drawings and specifications for abatement of the entire Building 217. The contractor is only responsible for asbestos abatement of the ACM floor mastic in the construction areas identified in the seven (7) Requirements above.

Note: Attachments 5, 6, and 7, the CLIN1 drawings, specifications, and Basis of Design (BOD) include 11 total Requirements. This solicitation is only for the 7 requirements listed under CLIN1: The Dementia Unit, 2nd Floor Dining Room, Equipment/Nourishment Rooms, High Fall Risk Rooms, Bariatric Rooms, 2nd floor Group Rooms, and Playground. The remaining 4 requirements (Easy Street, Primary Care Clinic and Entrance Lobby, 2nd Floor Patio, and 1st Floor Dining Room) are not included in this project. Any questions regarding the extents of each Requirement should be resolved during the pre-bid RFI phase.

I) Constraints

1) Work hours for EHVAH staff are from 7:30 am until 4:00 pm, Monday through Friday. Alternate/adjusted work hours may be approved by the COR.

2) Photographs may be taken of the work performed at the jobsite. However, photographs containing patients and/or staff are a violation of the Patient Privacy and hospital policy. Both violations are subject to penalties and dismissal. Permission from the EHVAH Public Affairs Officer (PAO) is required and should be coordinated with the project COR.

3) VHA Directive 1085 implements a smoke-free policy for patients, visitors, contractors, volunteers, and vendors at VA health care facilities.

4) Maximizing Use of American-Made Goods, Products, and Materials

a. The Buy American Act required the United States government to prefer U.S.-made products in its purchases.

b. It is the policy of the United States to buy American and to maximize, consistent with law, the use of goods, products, and materials produced in the United States.

c. Material purchases should adhere to this policy to the greatest extent possible.

1) The contractor badging process is a required security procedure of all VA stations. It is the responsibility of the general or prime contractors to notify their subcontractors of this requirement. All contracted workers visiting the jobsite will need to receive a contractor’s Flash badge. This is to be done before any construction or demolition work is started on the project. Failure to obtain and display the proper badge could result in the worker being removed from the station by Hines Police.

The procedure to follow is:

a. The Contractor shall have 2 weeks’ notice from award to Notice to Proceed (NTP) to on-board team members with the necessary badging.

b. The Contractor shall fill out Contractor Badging Form – See Attachment 1.4.

c. Two (2) forms are personal identification are needed. Valid (unexpired) forms of ID include:

1. Current Driver’s License. Real ID is required.

2. An original social security card (not laminated). Substitutes may include:

i. Current Passport

ii. Original birth certificate (not a copy) Additional forms of identification can be found on Page 2 of the Contractor Badging Form – See Attachment 1.4.

d. The Contractor shall coordinate with COR and bring the completed Contractor Badging Form to Mikel Jones (Bldg. 2, Rm 119) to coordinate for fingerprints (Phone: 708 202-8387, ext. 21322; Email: mikel.jones@va.gov).

e. Once the form is approved by Mikel Jones, contractors shall take a copy of the form to Human Resources located in Building 17 for fingerprinting. The hours for fingerprinting are 8:00 AM to 3:00 PM. The other copy will stay with Hines Engineering.

f. Upon a favorable fingerprint adjudication, the contractor will schedule an appointment with HR to receive a Flash badge. The link to schedule this appointment will be provided by Mikel Jones upon notification of successful fingerprint adjudication.

J) Tasks and Responsibilities

A pre-construction (kick-off) meeting between the Contracting Officer (CO) or Contracting Specialist (CS), the Contracting Officers Representative (COR), and key GC team members will be conducted to review project objectives, scope, deliverables, communication, site access, schedule, and responsibilities. During this meeting the Notice to Proceed (NTP) should be signed. After this meeting the awarded GC firm shall provide their services according to the approved project schedule.

1) Preconstruction Period: The Contractor shall provide the following:

a. Logistics Plan: A comprehensive narrative describing the chronological planned development of the project. The Logistics Plan includes an organizational chart, hourly rates, staging plan, description of means and methods, and hours of work.

b. Construction Security Plan: Defines both physical and administrative security.

c. Construction Phasing Plan: It is the Contractor’s responsibility to develop a work plan and schedule detailing, at a minimum, the procedures to be employed, the equipment and materials to be used, the interim life safety measure to be used during the work, and a schedule defining the duration of the work with milestone subtasks.

d. Submittal Registry: The Submittal Registry shall include a listing of all documentation required for pre-approved submissions including shop drawings, technical data, product performance information, calculations, and samples.

e. Accident Prevention Plan: The APP (aka Construction Safety & Health Plan) shall interface with the Contractor's overall safety and health program.

f. Activity Hazard Analyses: AHAs are also known as Job Hazard Analyses, Job Safety Analyses, and Activity Safety Analyses.

g. Construction Schedule: WBS schedule including start/end dates, duration, and sequencing, preferably in MS Project or Primavera format (include floats).

h. Schedule of Values: A detailed Breakdown for Payment, of work performed and work invoiced per Progress Payment submission. The Schedule of Values for this contract should be separated by Requirement and by sub-phase of each Requirement.

1. The Schedule of Value is a representative breakdown of the contractor’s firm, fixed-price bid. Each portion of the Schedule of Values represents the amount the government paid to the contractor for that portion of the work.

2. Because the contractor’s bid was fixed, so too is the Schedule of Values. It is not fluid and does not change after submission and approval. The Schedule of Values can only be modified through a bi-lateral agreement between the government and the contractor.

3. The government will utilize the Schedule of Values as a basis of negotiations for contract modifications. This is especially true when a credit is due to the government for all or measurable parts of certain portions of the firm, fixed-price contract.

4. Each Requirement shall include a detailed breakdown for labor and materials for each individual trade and task. If multiple rooms are included in a Requirement, each room should be priced separately.

i. Existing Conditions Survey: Before any work is started, the Contractor shall conduct a thorough survey with the COR of the buildings or areas of buildings in which alterations occur and areas which are anticipated routes of access, and furnish a report, signed by both, to the Contracting Officer.

j. Infection Control Plan (ICP): Narrative description of the dust control and debris disposal process including disposal destination and methodology.

k. Quality Control Plan (QCP): Describes the methods by which the Contractor will ensure all work is being accomplished in accordance with specifications and this SOW.

l. Environmental Protection Plan: The Contractor shall meet with the COR to discuss the proposed Environmental Protection Plan and to develop mutual understanding relative to details of environmental protection.

m. Document Submissions. All documents included as Attachments to this SOW that are required to be filled out and signed or jointly signed by the Contractor.

n. Demolition Debris Management Plan.

o. Certificates, Licenses, and Training Documents.

p. Obtain PIV badges.

q. RFI’s: Other than those resulting directly from demolition or construction.

2) Construction Period: Along coordinating the construction of the project, the Contractor shall provide the following during construction services:

a. Display the signed PCRA, ICRA, ILSM and Emergency Contact Information in a location coordinated with the COR.

b. Submit RFI’s during construction as necessary.

c. Attending and run weekly construction meetings.

1. Take notes and attendance, produce, and distribute minutes. Note – Failure to produce fair, unbiased meeting minutes will result in CO disciplinary action.

2. Track and RFI’s, submittals, and modifications through various logs.

3. Request permits and shutdowns.

4. Request inspections, reviews, and punch list.

5. Address any obstacles and work to coordinate resolutions.

d. Attend site visits, field inspections, and punch list inspections as requested by the COR.

3) Construction Close-out Period:

a. The Contractor shall provide the following:

1. Inspection and Approval by the COR and/or the CO.

2. Final Approval and Beneficial Occupancy when applicable.

3. Warranties documents and O&M Manuals.

4. As-built drawings and record submittals.

5. Staff training when applicable.

6. Contractor Release of Claims.

7. All Waste Reports submitted per Safety and Health during Construction Activities.

8. Existing Conditions Re-survey.

b. The COR shall review the Contractor’s close-out submissions for thoroughness and conformance with the contract document requirements. The COR shall also review field-marked as-built drawings for conformance with final installations.

c. The COR shall utilize these as-built drawings and specifications from the Contractor and generate as recorded drawings and specifications.

K) Deliverables

1) The Contractor shall provide all submittals required by the Specifications Book.

L) Time Frames

1) This project has seven separate Requirements in CLIN1, some with sub-phases. If executed consecutively, all requirements shall be completed within Three Hundred Thirty-Six (336) calendar days once NTP is issued.

a. Phasing – Each CLIN1 Requirement and sub-phase shall be executed consecutively, unless otherwise approved by the COR:

1. Requirement 1: Dementia Unit – 1 Phase, 120 days

2. Requirement 2: 2nd Floor Dining Room – 1 Phase, 30 days

3. Requirement 3: Equipment Rooms – 3 Phases, 42 days

i. Equipment Room B178 – 14 days.

ii. Nourishment Room B178 – 14 days.

iii. Family Room B178 – 14 days.

4. Requirement 4: High Fall Risk Rooms – 2 Phases, 42 days

iv. Rooms C104 and 2C04 – 21 days

v. Rooms C178 and 2C78 – 21 days

5. Requirement 5: Bariatric Rooms – 21 days

6. Requirement 6: Group Rooms – 14 days

7. Requirement 7: Playground Demolition – 7 days

b. Pre-construction (kick-off) Meeting is when the Notice to Proceed (NTP) is signed.

c. Pre-Construction Period duration is NTP + 30 calendar days. Within this period the Contractor shall provide all materials included under Tasks and Responsibilities and the following:

1. Logistics Plan.

2. Construction Security Plan.

3. Construction Phasing Plan.

4. Submittal Registry.

5. Accident Prevention Plan.

6. Activity Hazard Analyses.

7. Construction Schedule.

8. Schedule of Values.

9. Existing Conditions Survey.

10. Infection Control Plan.

11. Quality Control Plan.

12. Environmental Protection Plan.

13. Document Submissions.

14. Demolition Debris Management Plan.

15. Certificates, Licenses, and Training Documents.

16. Obtain PIV badges.

d. Construction Period - To be determined based upon the approved schedule for construction. If executed consecutively, the estimated construction period is 276 calendar days with all product submittals to be delivered prior to the start of construction to the COR for review and approval. No demolition or construction shall be started without the review and approval from the COR for those items listed in the Pre-Construction Period unless authorized in writing by the COR or the CO.

e. Construction Closeout Period duration is NTP + 306 calendar days, if executed consecutively. The Contractor shall submit within 30 calendar days from EHVAH acceptance the completed punch list items and commissioning reports (if applicable). Within this period the Contractor shall provide all materials included under Tasks and Responsibilities and the following:

1. Inspection and Approval by the COR and/or the CO.

2. Final Approval and Beneficial Occupancy when applicable.

3. Warranties documents and O&M Manuals.

4. As-built drawings and record submittals.

5. Staff training when applicable.

6. Contractor Release of Claims.

7. Waste Reports.

8. Existing Conditions Re-survey.

M) Performance Monitoring

The Government will periodically evaluate the Contractor’s performance by appointing a representative(s) to monitor such performance and ensure services are received. The Government representative will evaluate the Contractor’s performance through intermittent on-site inspections of the Contractor's performance.

N) Other Pertinent Information or Special Considerations.

1) All Contractor personnel shall be certified by appropriate federal and state regulatory agencies to meet federal and local certification requirements as applicable. All licenses, permits, and welding certifications shall be kept current throughout the period of performance of the contract. The Contractor shall provide the Government copies of such certificates.

2) Per VA Information Security Program policy – VA Directive and Handbook 6500 and 6500.6, Appendix A, contractor storage, generation, transmission or exchanging of VA sensitive information during this construction project is not acceptable.

3) All work shall be scheduled to meet requirements of EHVAH. All work shall be coordinated through the Contracting Officer. Local coordination shall be routed through the Contracting Officer’s Representative.

4) The Contractor shall provide to the Contracting Officer record of work certifications for all trade’s relative to this contract 5 calendar days prior to beginning work. Certifications shall include welders, pipe installers, machine operators, etc.

5) The Contractor is responsible for repairing any damages to existing utilities incurred during construction or demolition.

6) Utilities within the area and identified on existing drawings are not to be interpreted as the exact location, or as the only existing site conditions. The Contractor shall verify all existing conditions and proceed with caution around any anticipated obstructions.

7) Where any work disturbs the grass areas, sod, walls, ceilings, floors, windows, entrances or building structures, etc. or where new and old work join, the Contractor shall restore, repair, or refinish affected areas or surfaces to their original condition, or as existed before the commencement of this project. Upon completion of the contract, the Contractor shall deliver all work complete and undamaged. Any damage that may be caused by the Contractor or his work crews or subcontractors to any existing structure, grounds and utilities shall be repaired or replaced to their original condition.

8) Should a conflict exist between VA requirements and VA adopted nationally recognized codes and standards, the conflict shall be brought to the attention of the Contracting Officer. The resolution of the conflict shall be made by the authority having jurisdiction for VA to ensure system-wide consistency. All work conducted under this scope of work shall comply with the Department of Veterans Affairs Master Specifications and all applicable state and federal regulations and codes.

O) Risk Control

1) Refer to the attached ICRA form.

P) Government Furnished Equipment (GFE)/Government Furnished Information (GFI)

1) GFE.

a. N/A

2) GFI.

a. No additional information is intended to be supplied other than information that is requested by the Contractor.

Q) Point of Contact at the EHVAH

1) Aaron Walsh Engineer, Project Planning Section Engineering Service Edward Hines Jr. VA Hospital 5000 S. Fifth Avenue Building 228, Room 4092 Hines, IL 60141 Aaron.walsh@va.gov Phone: 708-202-8387 ext. 21152

FAX: 708-202-2167

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