J-1601000-04 SERVICE DESK GUIDE FOR UTILITY OUTAGES.pdf

13 March 2025

PWD ANNAPOLIS INSTRUCTION 13500.5d

From: Public Works Department, Annapolis

Subj: POLICY AND PROCEDURES GOVERNING UTILITY OUTAGES AND EXCAVATION PERMITS

Encl: (1) PWD Annapolis Standard Utility Outage Procedures

(2) PWD Annapolis Emergency and Unscheduled Outage Procedures

(3) PWD Annapolis Excavation (Drilling & Digging) Permit Procedures

(4) PWD Annapolis Energy & Utilities Contact List

(5) PWD Annapolis Utility Marking Color Codes and Standards

(6) PWD Annapolis Interoffice Routing Slip (Waiver) Request Form

(7) PWD Annapolis Utility Interruptions/Road & Parking Lot Closure form

(8) PWD Annapolis Excavation / Utility Marking Authorization Form

1. Purpose. To establish procedures for requesting, scheduling, coordinating, approving, and canceling utility interruptions and excavation permits for the Naval Support Activity Annapolis and all others either tenant commands or sub-divisions/areas (i.e. The U.S. Naval

Academy, South Severn, North Severn, and Greenbury Point).

2. Cancellation. PWD ANNAPOLIS INSTRUCTION 13500.5c.

3. Scope. This instruction is applicable to all activities, organizations, and commercial entities wishing to perform or performing work involving utility outages, excavations, trenching, demolition and/or below ground drilling within the boundaries of the Naval Support Activity Annapolis

(NSA Annapolis).

4. Background. Scheduled utility outages (a planned loss of utility services) and digging within the NSA Annapolis, if not properly scheduled and coordinated, can pose a safety hazard to personnel, an inconvenience to tenants and customers, potentially impact historic resources, can affect regulatory requirements from multiple state agencies and mission accomplishment within the NSA Annapolis. With the continued high levels of construction, maintenance, and repair within the NSA Annapolis, proper notifications, approvals, and documentation are critical to meeting mission requirements.

5. Objective. The goal of this program is to ensure the safety of personnel, and property as well as to provide timely notifications to tenants, customers, and the chain of command. This Instruction will clarify the roles of key personnel involved with the utility outage and excavation permit program for the NSA Annapolis.

6. Procedures. The specific instructions for scheduled utility outages, unscheduled utility outages, digging permits, and emergency utility shutdowns and associated excavation procedures are outlined in enclosures

(1) thru (5).

7. Responsibilities.

a. Approval Authority. The approving official is the PWD Annapolis Utilities and Energy Management (UEM) Outage Manager, assigned by the

UEM Branch Head. In his/her absence, the UEM Branch Head, Production

Division Director or Production officer or the next higher person in the UEM Branch Chain of Command shall be contacted.

b. At a minimum of 21 calendar days before the desired start date of any operation requested in accordance with this instruction, the requesting activity is required to submit a PWD Annapolis Excavation/Utility

Locate, Marking, and Interruptions Authorization & Request Form, Enclosure (6), to the UEM Branch Outage Coordinator. The requesting

Activity, Organization, or Commercial Entity’s Requesting

Representative (the Requestor) shall provide site drawings, field sketches, or maps providing site details to support the information requested in the Authorizations & Request Form. In an effort to streamline this procedure, it is encouraged that any Requestors familiarize themselves with the current daily operations and events in the areas or facilities in which their operations will have an impact, and plan their operations accordingly, to minimize any negative impact.

This can be done by coordinating with the appropriate UEM Branch ET for technical support, APWO or Facility Operations Specialists (FOS), and the Facility’s First Lieutenant. If the BOS Contractor support is required then an outage request must be submitted a minimum of 21 calendar days before the desired start date of any operation requested in accordance with this instruction. The requesting activity is required to submit a PWD Annapolis Excavation/Utility Locate, Marking, and Interruptions Authorization & Request Form, indicating in Block 3C of the Form, detail description the BOS contractor support needed.

c. The UEM Outage Manager:

(1) The Outage Manager is the primary Utilities and Energy Management Branch Representative responsible for receiving, logging, reviewing, tracking, routing, coordinating, and providing the appropriate approval or disapproval and resubmission criteria for all PWD Annapolis

Excavation/Utility Locate, Marking, and Interruption Authorization &

Request Forms submitted in accordance with this instruction.

(2) The UEM Outage Manager will be the primary Program Manager and PWD

Contractor and Customer Liaison responsible for ensuring that all

Authorization & Request Forms submitted in accordance with this instruction are properly routed in a timely manner, and that all parties are properly aware of their responsibilities, informational requirements, and duties. The Outage Manager will be the primary individual responsible for requesting all utility outages, assistance and support for properly routed and approved requests, requiring such support, once it is determined that the requested interruption will be approved by the UEM Outage Manager for a particular date and time. The

Outage Manager will be responsible for returning Authorizations and

Request Forms to the Requestor, or making them available for pickup at the UEM Branch office, a minimum of 24 hours before the requested start date of activities listed in Block 4 of the Authorizations & Request

Form.

(3) The APWO and/or FOS will maintain an up to-date and accurate notifications USNA Building 1st LT’s list that the Outage Manager will utilize for a routing list for Excavation Permits and Utility

Interruptions. At a minimum, this list will include all individuals required to ensure proper notifications, approvals, and actions taken by all persons affected, impacted, and/or listed elsewhere within this instruction, and the enclosures listed. The Outage Manager will also keep a concurrence form for each Excavation Permits and Utility

Interruptions.

(4) Locators are defined as the personnel responsible for marking, or contracted and approved to mark, buried utilities for the NSA Annapolis.

All Non-PWD/BOS Locators contracted by any particular requesting activity, organization, or commercial entity to locate underground utilities for the benefit of a specific project, contract, or operation within the NSA Annapolis, must be approved by the UEM Outage Manager.

Utilities must be properly located on site and inspected by the Outage

Manager (unless otherwise agreed upon), prior to an Excavation permit being approved for a particular site or activity. No operations will proceed or begin on site without an approved PWD Annapolis

Excavation/Utility Locate, Marking, and Interruptions Authorization &

Request Form.

d. All requests requiring any digging, dewatering and/or material stockpiling on site must have the approval of the NSA PWD Annapolis

Environmental Department. The Outage Manager will ensure that all requests are routed through the Environmental Division. Projects that require digging, dewatering and/or material stockpiling may need regulatory review from one or more agencies. Regulatory reviews, plans approvals, and concurrences can take approximately two weeks to 4-6 months, depending on the scope of the project. Proper planning should allot adequate time for regulatory reviews as appropriate. After completion of agency consultations/reviews, a National Environmental

Policy Act (NEPA) document [i.e., Categorical Exclusion (CATEX)] will be prepared and submitted to UEM.

e. Utility outage, marking, and excavation procedures, blank authorization

& request forms and program contacts are contained in Enclosures (1) through (6).

f. Note for Contactors and USNA/PWD Contracting Representatives: In regards to the Maryland, Public Utility Companies, State Law Article, Subsection

12 (the article that governs the Maryland Miss Utilities locating program), PWD Annapolis is considered an Owner; it owns and operates its own Underground Utilities; it has the right to bury Underground

Utilities within its boundaries. The PWD Annapolis is not responsible for the locating/marking of its Underground Utilities prior to any excavation, drilling, digging, trenching and or facility demolition within its boundaries. PWD Annapolis is not an Owner-member participating in the Miss Utilities “one-call system.” All requests requiring excavation; (drilling, digging, and/or trenching below grade) within the boundaries of the NSA Annapolis will be submitted and routed in accordance with this instruction. No operations will proceed or begin without the approved PWD Annapolis Excavation/Utility Locate, Marking, and Interruptions Authorization Request Form and all Underground

Utilities have been located, marked.

g. Safety. All work requested and conducted under the guidelines of this instruction shall be completed in accordance with all applicable NSA

Annapolis, Federal Government and Industry Standard Safety Procedures.

All work will be completed in accordance with the Occupational Safety and Health Administration (OSHA) Guidelines, adhering to the applicable regulations and standards set forth in the US Army Corps of Engineers EM

385-1-1 and the Electrical Safe Program, for the specific operation requested by the Requestor. It is the responsibility of the Requestor to become familiar with, and comply with these regulations and standards prior to requesting to perform the type of operations covered under this instruction within the boundaries of the NSA Annapolis.

h. Warning: At no time will any operation described herein take place without having a properly approved PWD Annapolis Excavation/Utility

Locate, Marking, and Interruptions Authorization & Request Form onsite.

Facility First Lieutenants have the authority to authorize small-scale utility interruptions within the confines of their facility. At no time will a Facility First Lieutenant have the authority to authorize operations outside the confines of his/her Facility or Area of

Responsibility. Facility First Lieutenants are responsible for notifying all personnel who utilize their facility as to the dates, times, services to be secured, and precautions to be taken, prior to authorizing a utility interruption. If a Facility First Lieutenant fails to notify the UEM Outage Manager after being notified two times of a requested Utilities Interruption, it will be considered that there are no objections or scheduling conflicts and the requested operation can be approved at the discretion of the Utilities and Energy Management

Branch.

i. The PWD Annapolis UEM Branch Head or the UEM Outage Manager are the points of contact for questions regarding this instruction.

CDR William Moiles

Public Works Officer

PWD Annapolis

Encl: 1

PWD Annapolis Standard Utility Outage Procedures

1. All requests for scheduled utility interruptions will be processed and approved via the PWD Annapolis Utilities and UEM Outage

Manager/Coordinator. The requesting Activity, Organization, or

Commercial Entity’s Requesting Representative (the Requestor) will be responsible for submission of the PWD Annapolis Excavation/Utility

Locate, Marking, and Interruptions Authorization & Request Form, a minimum of 21 calendar days prior to the requested outage date.

2. When planning and scheduling utility outages, the Requestor shall analyze the possibility of combining work elements into a single outage whenever possible. This will decrease the impact on the affected facility occupants and the cost incurred by all parties involved.

3. The Government representative will be responsible for completing sections 1, 2 and 3 of the Authorization Request Form prior to submitting the form to the UEM Outage Manager/Coordinator. All sections must be as detailed as possible to assist the Outage Coordinator in properly coordinating, routing, and approving the request. The following information must be provided:

I. Utility to be interrupted

II. Brief reason/purpose for a utility interruption.

III. Requested outage period, date and time/s.

IV. The Areas Affected, equipment numbers, buildings numbers, etc.

V. Facilities, areas, buildings expected to be impacted by the interruption.

VI. Government Points of Contact with phone and email, Contractors’ information or representative available on site during outage.

VII. BOS Support required (yes/no).

VIII. Project number and Name.

IX. Any other helpful or pertinent information, i.e., alternate times, etc.

4. Submit the PWD Annapolis Excavation/Utility Locate, Marking, and

Interruption Authorization & Request Form to usn.usna.navfacwashingtondc.mbx.usna-outages-dig@us.navy.mil. Requests must be submitted by a PWD Annapolis Government Representative or BOS

Contractor and routed as outlined in this SOP. The UEM Outage

Manager/Coordinator will provide approval, or disapproval, of an outage a minimum of 96 hours, or two business days, (whichever is greater) prior to the date and time the outage is scheduled. Upon approval; after proper notifications of all persons included in the PWD Interruptions and Notifications Routing List, the approved or disapproved request will be returned to the Requestor by the UEM Outage Manager/Coordinator to complete the actions or operations as outlined in section 5 of the returned Authorization & Request Form.

5. In the event it becomes necessary to reschedule an outage after it has been approved, the procedures outlined above must be repeated to have the outage rescheduled and approved. This includes the full 21 calendar day minimum notification timeline.

6. Due to the time and costs associated with coordinating and scheduling utility interruptions, canceling an approved outage without compelling justification is discouraged. If an outage must be cancelled, it is the responsibility of the Requestor to immediately notify the UEM Outage

Manager/Coordinator and all PWD/BOS personnel scheduled to assist with the requested operation; these persons are listed as points of contact on the Requestor’s approved Authorizations Request Form. The UEM Outage mailto:usn.usna.navfacwashingtondc.mbx.usna-outages-dig@us.navy.mil

Coordinator will notify all applicable supporting personnel not listed on the Authorizations Request Form. All potable water utility outages or hydrant testing/flushing will receive the following notification associated with the outage: “Areas located in the general vicinity of

NSA Annapolis that experience the outage, or hydrant testing, may experience brown water during and for a short time after the outage/testing. If water is brown, run cold water from all faucets until it is clear, but no longer than 15 minutes. If water is not clear after 15 minutes, please call the Public Works trouble desk at 410-293-

4594.”

7. A Interoffice Routing Slip (Waiver Form) may be used in the event an outage needs to be processed inside the minimum 21 calendar days that is required but must be requested at the time of submitting the outage request including the justification/reasons why this is inside the minimum 21 calendar days required. A waiver form will be process by the

UEM Outage Coordinator and sent back to the requestor to obtain the signatures listed on the form. Once all signatures are obtained the requestor will resubmit the waiver form to the UEM Outage Coordinator.

This will allow the outage request to be processed and submitted to the personnel affected by the outage requesting for outage approval. If the

BOS contactor support is required there must be at the least 5 calendar days’ notice prior to the outage date allowing the BOS contactor to schedule this work.

8. Some outages will be classified as significant outages. Significant outages will require the approval of the DPWO/PWO before the final approval notification is sent by the UEM Outage Manager/Coordinator.

a. The PMEB project PM/CM/ET shall invite the applicable UEM personnel to all meetings for planning and scheduling significant outages.

b. The PMEB project PM/CM/ET shall initiate a service request for the BOS contractor to attend site walks for any significant outages.

c. Significant outages shall include:

(1) Outages for security buildings.

(2) Outages during normal working hours.

(3) Outages for multiple family housing quarters.

(4) Outages for Buchanan House, 1 Woods Road, or 1 Kinkaid Road.

(5) Outages for Bancroft Hall.

(6) Outages for Ward Hall

(7) Any outages that remove redundancy in a utility system that is not an outage to support a PM.

(8) Complex outages. Complex outages are outages that involve electrical switching, or valve operations, a several locations. A complex outage will require switching orders, or valve operation orders, prior to the outage.

Encl: 2

PWD Annapolis Emergency and Unscheduled Outage Procedures

1. Emergency and Unscheduled utility outages, i.e. the unplanned loss or shutdown of utility services. Definitions are as follows:

A. An Emergency Utility Outage/Shutdown: The unplanned or unscheduled shutdown of utility services to prevent danger to life, health, or property.

B. An Unscheduled Utility Outage: Unforeseen interruptions of utility services caused by equipment failures or acts of nature (winds, flooding, lighting, storms, etc.)

C. An Unauthorized Utility Interruption: The unplanned or unscheduled shutdown of utility services for any purpose other than to prevent danger to life, health, or property. Unauthorized Utility

Interruptions are a direct violation of PWD Annapolis Instruction

11300.5A and will be handled as such.

D. An Emergency or Unscheduled Excavation: An Emergency or Unscheduled

Excavation made necessary ‘specifically’ to support either an

Emergency or Unscheduled Utilities Outage. An Emergency or

Unscheduled Excavation will be coordinated and reported along with the type of utility outage that makes it necessary. See the PWD

ANNAPOLIS Excavation (Drilling & Digging) Permit Procedures, paragraph 11, for additional information and requirements.

2. During normal working hours, Emergency and Unscheduled Utility Outages will be immediately reported to the Public Works Trouble Desk, (410)

293-4594, who will forward the information to the BOS Team for emergency action, and The UEM Outage Manager/Coordinator. As soon as the opportunity permits the responding or appropriate BOS Manager or

Representative will notify The UEM Outage Manager/Coordinator of the situation and provide an estimated length of outage and time of restoration. The Outage Coordinator will then notify the Chain of

Command, Public Works Trouble Desk, Assistant Public Works Officers, Customers and Tenant Commands (as necessary or as the situation permits) as to the status of the situation and the estimated length of the outage.

3. Outside normal working hours, Emergency and Unscheduled Utility Outages will be immediately reported to the Public Works UEM Branch Head, Production Division Director, APWO or Naval Support Activity Annapolis

Duty Officer. The Public Works/ Naval Support Activity Annapolis Duty

Officer will immediately take all necessary actions to protect life, property, and affect the prompt restoration of Utility Services. The

Duty Officer will forward the information to the BOS team for emergency action, and contact the UEM Head for additional guidance as needed.

4. All Unscheduled Utility outages will be reported immediately as stated herein, as the situation permits. The Public Works UEM Branch Head, Production Division Director, APWO or Naval Support Activity Annapolis

Duty Officer will be required to inform the Public Works Chain of

Command of all unscheduled and emergency events that take place after normal working hours.

Encl: 3

PWD Annapolis Excavation (Drilling & Digging) Permit Procedures

1. All requests for excavation permits will be processed and approved via the PWD Annapolis UEM Outage Manager. A Government Representative (The

Requestor) will be responsible for submission of the PWD Annapolis

Excavation/Utility Locate, Marking, and Interruption Authorization &

Request Form, enclosure (6), a minimum of 21 calendar days prior to the requested date of operations onsite, requiring the removal, displacement, or penetration of earth. The following information must be provided:

I. Brief reason/purpose for operations requested

II. Planned start and finish dates

III. Location (use street names, building numbers, drawings, or maps)

IV. Type of operation and equipment (drilling, trenching, excavating)

V. Contractor Point of contacts with phone, supervisor, team leader, crew leader, representative available to meet on site.

VI. Excavation location, size (i.e., length and width), depth, distance from water’s edge, etc. Any other helpful or pertinent information (i.e., if the area will be restored to existing conditions).

2. All excavation, drilling, digging, utility locates and marking request shall be submitted with supporting site drawings and/or field sketches, which depict and/or show the construction site boundaries, the intended locations and/or paths of excavation and work below grade.

3. Request and drawings can be hand delivered, faxed, or emailed to The UEM

Branch Outage Coordinator, between 0600 and 1530, Monday through Friday.

The UEM Branch Outage Coordinator will review, log, and date all requests accordingly. All requests received after normal business hours will be logged and processed the next regular business day. Electronic email submissions are preferred. The Requestor will be responsible for confirming that the email has been received by the UEM Outage

Coordinator.

4. If the excavation or drilling operation will involve dewatering or stockpiling of materials on site, this information must be stated in section 4 of the Authorizations & Request form, enclosure (6). The

Requestor must include the method of dewatering including disposal and how much dewatering will be expected during the operation. When stockpiling materials onsite, the Requestor must include the quantity, location, and protective measures. All requests will be routed through the PWD Annapolis Environmental Division, prior to being approved by the

Utilities and Energy Management Branch.

5. Upon review and receipt of the request from the requestor, the Outage

Manager will format and electronically route the request and all supporting site information required to the PWD Environmental Division.

For this purpose, Vague and/or incomplete request will be returned to the Requestor for corrections and resubmission. Warning: Vague and/or incomplete request could possibly delay operations onsite.

6. Projects that require digging, dewatering and/or material stockpiling may need regulatory review from one or more agencies. Regulatory reviews, plans approvals, and/or concurrences can take approximately two weeks to 4-6 months depending on the scope of the project. Proper planning should allot adequate time for regulatory reviews as appropriate. After completion of agency consultations/reviews a National

Environmental Policy Act (NEPA) document [i.e., Categorical Exclusion

(CATEX)] will be prepared and submitted to UEM.

7. All PWD Annapolis Divisions/Branches and contractor’s and entities listed in enclosure (5) under site assessments, surveys, and marking will be responsible for reviewing and providing the necessary action required by their shop, department, or organization in a timely manner.

All PWD Annapolis Divisions/Branches and contractor’s shall provide feedback, action completion data, dates, and recommendations, to the UEM

Branch Outage Manager not less than 96 hours, or two business days

(whichever is greater), prior to the requested date of activities on site. If problems are noted by the receiving shops, departments, entities, or individuals copied as part of the PWD Excavations Routing

List, that could result in possible delays onsite or recommendations against moving forward with the activities or work requested on site, this information must be immediately reported to the UEM Outage Manager.

8. Upon receipt of the required information the UEM Outage Manager will update and complete the Authorizations and Request Form, and forward or make available to the Requestor for either adjustments and resubmission, or approval to move forward with operations on site.

9. In the event it becomes necessary to reschedule activities on site after a request has been submitted and/or approved, the procedures outlined above must be repeated to have the activities rescheduled and approved.

10. Due to the time and cost associated with and required to coordinate and approve an excavation permit, canceling or not taking ownership of the site and utility markings within 96 hours of an approved request being returned to the requesting organization without compelling justification is discouraged. If an excavation permit is no longer required or must be rescheduled for a later start date, it is the responsibility of The

Requestor to immediately notify the UEM Branch Outage Manager of the change, or cancellation.

11. Copies of the approved PWD Annapolis Excavation/Utility Locate, Marking, and Interruption Authorization & Request Form, Standard

Discovery Clause and Best Management Practices (BMP) for Routine

Construction must be maintained on the job site with the excavation or drilling operator. If this form is not maintained on the job site, the operation will be shutdown until the operator receives a copy of the form. If work is being performed by a contractor, the responsible USNA or PWD liaison must be notified immediately.

12. Emergency or Unscheduled Excavation procedures: An Emergency or

Unscheduled Excavation made necessary ‘specifically’ to support either an Emergency or Unscheduled Utilities Outage.

a. Emergency Excavations will only be conducted to prevent danger to life, health, or property, or as a means of emergency response to correct underground utility, vessel, or facility damage caused by line failures or acts of nature (winds, flooding, lighting, storms, etc).

b. All reasonable precautions must be taken to protect the life, health, and property of those performing the excavation as well as the life, health, and property of bystanders or passersby’s.

c. All Emergency Excavations will receive a written or verbal approval from The Utilities and Energy Management Branch Head, Production

Division Director, or the UEM Branch Outage Manager, during normal business hours, 0630-1600, Monday through Friday. After normal business hours, the Public Works UEM Branch Head, Production Division

Director, APWO or Naval Support Activity Annapolis Duty Officer shall be contacted and will take the actions outlined under the PWD

Annapolis Emergency and Unscheduled Outage Procedures.

d. The Public Works UEM Branch Head, Production Division Director, APWO or Naval Support Activity Annapolis Duty Officer will be required to inform the Public Works Chain of Command of all unscheduled and emergency events that take place after normal working hours.

Encl: 4

Public Works Department Annapolis UEM Branch Contact List

Utilities & Energy Management Branch Head / Production Division Director:

Rodney Milley

Office phone: 410-293-3185

Cell Phone: 410-320-9015

Email: rodney.d.milley.civ@us.navy.mil

Utilities & Energy Management Outage Manager:

Engineering Technician: (Utilities System Outage Manager and Underground Utilities

SME)

Les Cox

Office phone: 410-293-3985

Email: elvin.l.cox.civ@us.navy.mil

Engineering Technician: (Alternate Outage Manager, UICAP, URT and E&C

Manager)

Scott Mason

Office phone: 202-340-5961

Email: scott.m.mason11.civ@us.navy.mil

Engineering Technician: (High Temp Hot Water & Steam / Central Heating Plant

Manager)

Thomas Stewart

Office phone: 410-293-1038

Email: thomas.b.stewart.civ@us.navy.mil

Engineering Technician: (Electrical - Medium Voltage Distribution Manager)

Frank Johnson

Office phone: 410-293-1298

Email: frank.l.johnson128.civ@us.navy.mil

Engineering Technician: (Chilled Water Plants and EMCS-BAS Manager)

Wally Sullivan

Office phone: 410-293-1039

Email: wellington.w.sullivan.civ@us.navy.mil

Engineering Technician: (Water & Wastewater Treatment Plants, Lift Stations and SCADA Manager)

Greg Currence

Office phone: 410-293-1060

Email: gregory.d.currence2.civ@us.navy.mil

Engineering Technician: (Backflow Preventer Inspector/Manager)

Dan Garner

Office phone: 410-293-1287

Email: daniel.m.garner9.civ@us.navy.mil

Utilities Technician: (CIRCUITS, DUERS and Energy Manager)

Beau Nickerson

Office phone: 410-293-1045

Email: beau.b.nickerson.civ@us.navy.mil mailto:rodney.d.milley.civ@us.navy.mil mailto:elvin.l.cox.civ@us.navy.mil mailto:scott.m.mason11.civ@us.navy.mil mailto:thomas.b.stewart.civ@us.navy.mil mailto:frank.l.johnson128.civ@us.navy.mil mailto:wellington.w.sullivan.civ@us.navy.mil mailto:gregory.d.currence2.civ@us.navy.mil mailto:daniel.m.garner9.civ@us.navy.mil mailto:beau.b.nickerson.civ@us.navy.mil

1. The Utilities & Energy Mgmt Branch Office is located on the Ground Floor of the Public Works Department of Halligan Hall, USNA Building #181.

2. Mailing Address: U.S. Naval Academy, Public Works Department

181 Wainwright RD, Annapolis, MD 21402

Encl: 5

PWD Annapolis Utility Marking Color Codes and Standards

1. All Utility Locators shall mark the location of underground utilities within 18 inches of a horizontal plane on either or both sides of the underground utility, if it is determined that the utility is within 5 foot of any area requested or marked for: excavation, trenching, digging, drilling, boring, or demolition.

2. Utility Locators shall use the following, Industry and Miss Utilities, Standard Color Codes and Industry Standard Marking Paint:

Utility Type & Product Color Code

Electric Power Distribution & Transmission Safety Red

Municipal electric systems Safety Red

Gas Distribution & Transmission High Visibility Safety Yellow

Oil Distribution & Transmission High Visibility Safety Yellow

Steam Lines, Dangerous Material lines High Visibility Safety Yellow

Telephone and Telecommunications Safety Alert Orange

Cable Television Safety Alert Orange

Water Systems Safety Precaution Blue

Sewer lines (Storm Drains as applicable) Safety Green

3. All Utility Locators will mark the ground with either flags or paint

(method to be chosen by the government). The colors listed herein are the industry standard colors and will be used on all jobs, within the boundaries of the NSA Annapolis. All utility marking paint shall be water soluble, and dissolve from water applied by a garden hose, or from several rain showers.

4. White paint will be used by the Requestor to mark the locations or paths of future work below grade, onsite. Pink paint will be used to identify temporary survey marks.

5. In the absence of the Utilities and Energy Management Branch Outage Coordinator, the Public Works representative authorizing excavation or work below grade onsite will be responsible for verifying onsite utility marks with the USNA and NAVSTA Utility Maps, prior to signing or approving any

Authorization Request. An approved excavation permit will be issued along with comments and directions that must be followed before the excavation work can begin. Confirmation must be sent to the UEM Outage Coordinator that all underground utilities have been located and have been properly identified.

6. The Government P.O.C (Requestor) is responsible for contacting the UEM

Outage Coordinator for information on, or assistance with possible utilities on site; active or abandoned.

7. The requesting Activities, Organizations, or Commercial Entities approved and scheduled to complete operations on site, will be responsible for the maintenance of the designated utility markings onsite; they must be careful not to remove flags or allow paint to weather away while operations are still in progress.

8. When in doubt as to the accuracy of markings or flags onsite the person(s) responsible for operations onsite shall contact the Utilities and Energy

Management Branch Outage Coordinator for guidance.

Encl: 6

INTEROFFICE ROUTING SLIP

SUBJECT: [Waiver Request for Outage XXXX}

Reason Required:

Submission and Initials above confirms you have reviewed and are in agreement with the attached documents.

Date Secretary received: ________________

Additional comments/background of the attached documents to obtain signature:

[Provide justification for waiver.]

Encl: 7

Order Dept Name Initials Comments

10 PWO CDR Moiles

9 DPWO

Takis Tzamaras

8 APWO Lt. Crider

Production Div. Director

Rodney Milley

6 UEM Rodney Milley

5 UEM Les Cox

4 EV Div. Dir. Colin Casey (dig approval only)

3 [Div. Dir.]

2 [Br. Hd.]

1 [Requester]

USNA/NSA Annapolis Utility Interruptions / Road & Parking Lot Closure Authorizations

Request Form

INSTRUCTIONS:

1. This form shall be completed, with final approval granted, prior to any planned work at the U. S. Naval Academy/NSA

Annapolis that requires any utility interruptions to base utility services.

2. Requestor must complete sections 1, 2, and 3, and submit for review prior to any interruptions. Clarity and details are required. Any vague or incomplete requests will be disapproved and returned to the requestor. Sections 4 and 5 are for

Official Use Only.

3. Requestor will be notified when they can proceed with the Utility Interruption or Road & Parking Lot Closure.

4. Requestor cannot proceed with utility outage until final approval has been received in writing from Public Works UEM

Outage/Dig Coordinator on this authorization form.

5. A minimum of 21 calendar days will be required for routing and final approval.

1. REQUESTOR (POC) ORGANIZATION CONTACT INFORMATION

PRIMARY :

ALTERNATE:

Phone:

E-mail:

Phone:

E-Mail:

2. REQUEST TYPE 2 A. Environmental Concurrence Obtained? 2 B. Is BOS Contractor Support Required?

Excavation & Utility Locating After speaking with environmental is it determined that all applicable permits have been obtained (if no Permits are required check

Yes)

If Yes Fill in Block 2C. If No Proceed to block 3.

Utility Interruption

Road / Parking Lot Closure YES NO NA YES NO

2 C. Detailed description of BOS contractor support needed. (who, what, when, where and why)

(OFFICE USE ONLY)

LOG#:

Date Received:

SERVICE #:

WORK ORDER #:

3. DETAILS: (Dates, times, locations, service/s to be interrupted, facility numbers, facilities affected etc…)

Date:

Time/s:

Type of Interruption:

Areas Affected:

Reason for Outage:

Additional Information:

4. OFFICIAL USE ONLY

Approved for Utility Marking Date:

Utilities Marking Notification of Completion Date:

Affected Facilities were Notified Date:

5. REMARKS/COMMENTS/REQUIREMENTS TO REQUESTOR

The PWD Utilities & Energy Management Branch must be notified if Operations will not be completed with-in the specified time lines or if activities must be rescheduled. The PW/ Trouble Desk should be notified in the event of Equipment damage or damage to Government Property. The Trouble

Desk should be contacted for all problems after Normal Working Hours: Weekends, Holidays & after 4pm Mon-Fri. PWD Energy and Utilities Branch

(410) 293-1034 Trouble Desk: (410) 293-4594 USNA Emergency Response (Fire/Ambulance/Security): (410) 293-3333.

*** The Contractor (or) Technician performing operations on site must ensure that the Lock-Out & Tag-Out of the appropriate equipment is performed prior to proceeding with work as requested above. The BOS Contractor must ensure that all services interrupted are put back on-line and that all facility operating systems are reset as needed (i.e. Mechanical Systems). A Quick Inspection of the Mechanical Rooms May be required

FINAL

APPROVAL

DISSAPPROVED/RESUBMIT Signature Of Approving Authority Date

X

USNA/NSA Annapolis Excavation / Utility Marking / Utility Interruptions Authorizations

& Request form

Instructions:

6. This form shall be completed, with final approval granted, prior to any planned work at the U. S. Naval Academy/NSA Annapolis that requires any digging, excavating, underground utility marking, or interruptions to base utility services.

7. Requestor must complete sections 1, 2, and 3, and submit for review prior to beginning any work. Clarity and details are required. Any vague or incomplete requests will be disapproved and returned to the requestor. Sections 4 and 5 are for Official Use Only.

8. Requestor will be notified when they can proceed with utility markings only. When markings are completed, requestor will notify the Public Works UEM Outage/Dig

Coordinator requesting a site review.

9. Requestor cannot proceed with excavation/utility outage until final approval has been received in writing from Public Works UEM Outage/Dig Coordinator on this authorization form.

10. A minimum of 21 calendar days will be required for routing and final approval.

Encl: 8

USNA/NSA Annapolis Excavation / Utility Marking Authorizations

Request form

USNA/NSA Annapolis Excavation / Utility Marking Authorizations

Request form

Instructions:

11. This form shall be completed, with final approval granted, prior to any planned work at the U. S. Naval Academy/NSA Annapolis that requires any digging, excavating, underground utility marking, or interruptions to base utility services.

1. REQUESTOR (POC) ORGANIZATION CONTACT INFORMATION

PRIMARY :

ALTERNATE:

Phone:

E-mail:

Phone:

E-Mail:

2. REQUEST TYPE 2 A. Environmental Concurrence Obtained? 2 B. Is BOS Contractor Support Required?

Excavation & Utility Locating After speaking with environmental is it determined that all applicable permits have been obtained (if no Permits are required check

Yes)

If Yes Fill in Block 2C. If No Proceed to block 3.

Utility Interruption

Road / Parking Lot Closure YES NO NA YES NO

2 C. Detailed description of BOS contractor support needed. (who, what, when, where and why)

(OFFICE USE ONLY)

LOG#:

Date Received:

SERVICE #:

WORK ORDER #:

3. DETAILS: (Dates, times, locations, excavation type, details, include JON etc…)

Date:

Time/s:

Excavation Type/s:

Areas Affected Details:

Reason for Excavation Work

Additional Information:

4. OFFICIAL USE ONLY

Approved for Utility Marking Date:

Utilities Marking Notification of Completion Date:

Affected Facilities were Notified Date:

5. REMARKS/COMMENTS/REQUIREMENTS TO REQUESTOR

1. Once Approved for Excavation Purposes, the following applies: (Hand Digging Required within 24 inches of Utilities)

a. Contractors must ensure that all excavation work planned below grade is conducted in a manner that will limit the possibility of damage or destruction to Government property, utilities, personnel.

b. Contractors will assume Responsibility for any Government property damaged due to negligence or careless work performance on site.

Contractors will be responsible for providing immediate notifications to the Government as listed below. Utility Markings on site give approximate locations not exact locations. Exercise caution!

2. The PWD Trouble Desk must be notified: in the event any Government Property is damaged, destroyed or services interrupted in conjunction with requested work. This includes all buried utilities known or unknown.

3. PWD Energy & Utilities must be notified: If any unknown, unmarked or unrecognizable relics or possibly Historical items are unearthed or damaged. Or if concerns or questions arise as to the known utilities and markings on site. It is a violation of Federal Code to remove excavated items from project site w/o Government Approval and PWD Energy and Utilities Branch (410) 293-1034 Trouble Desk: (410) 293-4594

USNA Emergency Response (Fire/Ambulance/Security): (410) 293-3333

FINAL

APPROVAL

DISSAPPROVED/RESUBMIT Signature Of Approving Authority Date

X

12. Requestor must complete sections 1, 2, and 3, and submit for review prior to beginning any work. Clarity and details are required. Any vague or incomplete requests will be disapproved and returned to the requestor. Sections 4 and 5 are for Official Use Only.

13. Requestor will be notified when they can proceed with utility markings only. When markings are completed, requestor will notify the Public Works UEM Outage/Dig

Coordinator requesting a site review.

14. Requestor cannot proceed with excavation/utility outage until final approval has been received in writing from Public Works UEM Outage/Dig Coordinator on this authorization form.

15. A minimum of 21 calendar days will be required for routing and final approval.