1700000 – Base Support Vehicles and Equipment Spec Item Title 1 General Information

1.1 Outline of Services

2 Management and Administration

2.1 Definitions and Acronyms

2.2 Personnel

2.2.1 Certification, Training, and Licensing

2.3 Special Requirements

2.3.1 Safety

2.3.2 Fuel Efficient Acquisition

2.3.3 Audits and Inspections

2.3.4 Labor Requirements

2.3.5 Fleet Size

2.4 References and Technical Documents

3 Recurring Work

3.1 Operations

3.1.1 Billing Services

3.1.2 Tow Truck Services

3.1.3 Fuel Delivery Service and Fuel Program Requirements

3.2 Support Services

3.2.1 Dispatching Service

3.2.2 Non-Government Owned Leased Vehicles

3.2.2.1 GSA Leased Vehicles

3.2.2.2 Other Commercial Leased Vehicles

4 Non-Recurring Work

Spec Item Title Description 1 General Information The Contractor shall provide all labor, management, supervision, tools, material, and equipment required to perform Transportation services at Naval Support Activity Annapolis, Maryland.

1.1 Outline of Services The intent of 1700000 Transportation is to specify the requirements for a transportation program consisting of vehicles and equipment maintenance and repairs, vehicle and equipment operations to include dispatch, Weight Handling Equipment (WHE) / Material Handling Equipment (MHE), Ordinance Handling Equipment (OHE), liquid movements, people movements, operator licensing and training, inspection and certification, and specified administrative program management. The following services are not considered Transportation and are not included in this template:

Maintenance and repair of facility mounted Weight Handling Equipment (WHE) is included in 1502000 Facility Investment when applicable.

Item Title Description 2 Management and

Administration

2.1 Definitions and

Acronyms

Definitions and Acronyms are listed in J-1700000-01.

2.2 Personnel The Contractor shall provide personnel with the qualifications, technical knowledge, experience and skills required for efficient operations within the Transportation function.

2.2.1 Certification, Training, and Licensing

Transportation operators shall comply with all Federal, state, and local laws and regulations regarding certification, training and licensing.

Weight Handling Equipment (WHE) / Material Handling Equipment (MHE), Ordinance Handling Equipment (OHE), Civil Engineering Support Equipment (CESE) operators shall comply with the standards stated in NAVFAC P-300, NAVFAC P-307, and NAVSEA OP-2239.

Personnel working on electric vehicles shall be certified to work on the electrical components, sub-assemblies and assemblies.

2.3 Special

Requirements

2.3.1 Safety Vehicles used for transporting ammunition, explosives, or other dangerous/hazardous material shall be marked and operated per NAVSEA OP- 2239 and the rules and regulations prescribed by the Federal Motor Carrier Safety Regulations, U.S. Department of Transportation, Federal Highway Administration, Bureau of Motor Carrier Safety.

Necessary permits for the movement of overweight/oversized loads on public highways shall be obtained.

2.3.2 Fuel Efficient

Acquisition

Current laws and regulations require compliance with the fuel-efficient acquisition of new and replacement vehicles. In addition, Alternative Fuel Vehicles (AFV) will be procured when available. The Contractor shall comply with DoD Directive 4500.36 and DoD Regulation 4500.36-R for the acquisition of new and replacement vehicles.

2.3.3 Audits and

Inspections

The Contractor shall provide assistance and cooperation for all authorized transportation related inspections, internal reviews, and audits conducted by the Government. The Government and other external agencies perform approximately five audits and inspections per year.

2.3.4 Labor Requirements Chilton Labor Guide, Mitchell Mechanical Parts/Labor Estimating Guide, or similar estimating sources shall be used for determining the number of flat rate hours required to complete the scope of work. Total labor cost will be determined by totaling the number of flat rate hours and then multiplying by the flat rate hour unit price.

2.3.5 Fleet Size Fleet size shall be based upon the actual quantity of equipment in the fleet at a given time and is not a cumulative total of the equipment maintained throughout the contract. The quantity of BSVE (Base Support Vehicles and Equipment) may vary as much as 5% without contract modification.

Contractor acquired equipment provided to offset non-availability shall not be considered additions to the fleet.

Each item of equipment pending removal from the fleet, and its designated replacement, shall be counted as a single unit for inventory purposes while the replacement unit is prepared for service (e.g., corrosion protection, equipment

Item Title Description installation, marking, and record establishment). Repairs to keep equipment safe and reliable while pending disposition shall be required.

2.4 References and

Technical Documents

References and Technical Documents are listed in J-1700000-02.

Item Title

Performance Objective Related Information

Performance Standard

3 Recurring Work

The Contractor shall perform operations, support services, and maintenance of BSVE to ensure a well-managed and executed Transportation Program.

Provide the base support vehicle and equipment management, operations, and maintenance functions identified below under the requirements of this contract.

Fleet Asset Data required to be maintained is provided in J-1700000- 03.

Historical Data for Transportation work is provided in J-1700000-04.

Appropriate equipment and qualified operators are provided within the designated time.

Reports are accurate, on time, and complete.

Vehicles are safe and reliable per NAVFAC P-300 and P-307 and are available as specified.

3.1 Operations The Contractor shall

operate BSVE to ensure supplies and personnel are transported and requested services are performed.

Provide the proper vehicles, equipment, materials, licensed personnel and tools for the work requested.

Obtain necessary permits for the movement of overweight/oversized loads on public highways. Necessary permits must be obtained prior to scheduled performance.

Mark and operate vehicles used for transporting ordinance, hazardous materials and other dangerous articles in accordance with NAVSEA OP- 2239, Federal Motor Carrier Safety Regulations, U.S. Department of Transportation, Federal Highway Administration and Bureau of Motor Carrier Safety and other applicable rules and regulations.

Operation functions are performed with the proper equipment and within designated time in a safe and efficient manner.

Operators are properly qualified and licensed.

Permits are obtained prior to scheduled performance.

Vehicles and equipment markings are in compliance.

3.1.1 Billing

Services

Provide timely and accurate billing support services to ensure Government billing is current.

As dispatching services occur, provide "C" Pool or U-Drive-It billing and supporting documentation in format compatible through Maximo system per Section F."

Provide Navy Monthly Fuel (Gasoline/Diesel) Billing in format compatible through DESC system per Section F.

C-Pool or U-Drive-It billing is submitted on time is accurate.

Navy Fuel (Gasoline/Diesel) billing is submitted on time and is accurate.

3.1.2 Tow Truck

Services

The Contractor shall provide tow truck services when dispatched to ensure towing requests are responded to in a timely manner and vehicles are safely transported.

The Contractor shall respond to requests to move vehicles from unauthorized parking areas.

Drop-off locations for towed vehicles will be specified within the request.

The destination will always be within the installation.

Appropriate equipment and qualified operators are provided within 30 minutes of requests during normal working hours and within 2 hours of requests

Item Title

Performance Objective Related Information

Performance Standard

Much of this work requires the Contractor to begin towing vehicles at a certain date and time immediately prior to special events or other requirements to clear a parking area. The Contractor shall begin towing operations by the time designated on the request.

The Contractor shall also respond to day-to-day requests from the KO, COR, Production Division Director, or the NSAA Command Duty Officer (CDO) for emergent towing service requests.

after normal working hours or by the requested scheduled time.

Vehicles are moved from designated areas as specified.

No damage to vehicles due to Contractor negligence.

3.1.3 Fuel Delivery

Service and Fuel Program Requirements

The Contractor shall provide diesel fuel and heating oil delivery service to ensure Customer fuel requirements are continuously met.

The Contractor shall develop and submit a Fuel Delivery Plan per Section F and provide diesel fuel and heating oil to continuously meet customer fuel requirements. The Fuel Delivery Plan shall detail the Contractor’s methods of monitoring fuel levels and performing scheduled fuel deliveries.

The Contractor shall not wait for reports of low or exhausted fuel from the Government before providing refueling services.

Fuel is to be delivered in accordance with the times stated on the Contractor’s schedule.

Provide sufficient, certified vehicles and equipment for safe and timely fuel delivery services.

Maintain accurate fuel record of fuel delivery.

Ensure fuel accountability of at least 98% accuracy.

Ensure that all fuel meters are certified and calibrated as required.

Fuel Delivery and Fuel Accountability Reports are submitted per Section F.

A Sample Fuel Oil Delivery Report is provided in J-1605000-07-03.

Fuel is safely delivered within plus or minus 30 minutes of scheduled time.

Fuel is safely delivered within one hour for unscheduled requests during working hours and within two hours during non-working hours.

Fuel delivery and fuel accountability reports are accurate and submitted on time.

There are no lapses in equipment operation due to fuel availability.

Customer fuel requirements are continuously met.

Item Title

Performance Objective Related Information

Performance Standard

The Government will furnish all fuels.

The tank truck shall be filled at the truck stand behind the Central Heating Plant. The Contractor shall comply with the USNA Spill Prevention, Control and Countermeasures (SPCC) Plan.

The Historical Fuel Stops and Associated Fuel Delivery Quantities are provided in J-1700000-05.

Informational Note: Customer requirements for both diesel fuel and heating oil can vary dramatically throughout the year and be driven by many different factors.

3.2 Support

Services

The Contractor shall provide BSVE support services to ensure that the service requirements are met.

Support services are performed in an efficient, accurate, and timely manner.

3.2.1 Dispatching

Service

The Contractor shall provide C-Pool and U-Drive-It dispatching service for BSVE to ensure vehicles are dispatched in a timely manner.

Provide “U-Drive” dispatching service operations, where USNA customers may check out a vehicle from the C- Pool for short term use. Dispatching of C-Pool vehicles is normally performed during regular Government working hours; however, the Contractor shall provide dispatching services after working hours and on weekends as necessary to support customer requirements.

Vehicles shall be dispatched based on the priorities defined in J-1700000-06.

Requests for C-Pool vehicles will normally be provided to the Contractor at least 3 calendar days in advance of the check-out date. Short notice requests shall be honored to the maximum extent possible, as may be limited by availability.

The Contractor shall ensure all operators have proper Government driver’s licenses for requested vehicles. All C-Pool vehicles shall be clean and have a minimum 1/2 tank of gas at time of check out.

Dispatch service is provided during both normal Government working hours and after normal Government working hours as required.

BSVE are assigned in compliance with activity instruction.

Dispatch clean, safe, reliable, fueled, and properly suited vehicles within specified time periods.

NAVFAC Forms 11260/4, 911240/13, SF-91 and Equipment Dispatch Logs are accurate, complete and available for review (electronic and/or hardcopy) upon request by the KO.

Item Title

Performance Objective Related Information

Performance Standard

Vehicles dispatched shall be inspected by the operator at check-out and check-in in the presence of the dispatcher. All discrepancies shall be noted by the operator on NAVFAC Form 9-11240/13.

The Contractor shall ensure compliance with GSA Fleet Guide and Accident Reporting.

Vehicles shall be dispatched with the required Trip Ticket generated by Maximo, Motor Equipment Utilization Record (DD Form 1970) provided in J-1700000- 07.

Ensure that C-Pool vehicles are for use by Government personnel only.

The Contractor shall ensure all operators understand and comply with the PWD Annapolis Fleet Vehicle Accident Procedures Guide J- 1700000-08 if involved in an accident.

Completed motor vehicle accident reports shall be provided per Section F.

The permissible operating distance (POD) of motor pool vehicles is a 100-mile radius of NSA Annapolis.

Any vehicle that travels outside the POD must have prior written authorization signed by their Commanding Officer and approved by the NAVFAC WASHINGTON/ (NSA) Annapolis PWD

TRANSPORTATION DIRECTOR.

POD Guidance is provided in J- 1700000-09.

The Contractor shall ensure dispatchers are cognizant of the Government's fuel conservation program, and trips are consolidated whenever possible. Vehicle utilization shall be documented per NAVFAC P- 300.

The Dispatcher's Log (NAVFAC Form 9-11240/2) shall be used to

Item Title

Performance Objective Related Information

Performance Standard record all vehicles dispatched off station and for all Class C pool vehicles. The Contractor shall develop and maintain an electronic version of the Dispatcher’s Log (NAVFAC Form 9-11240/2) in Microsoft Excel format and submit per Section F.

Fleet Asset Data, listing C-Pool vehicles and equipment, is provided in J-1700000-03. These vehicles may not be enough to satisfy all requirements; therefore, the Government may issue Projects or non-recurring work in accordance with the non-recurring work provisions of the contract for obtaining supplementary commercial vehicles to meet requirements.

3.2.2 Non-

Government Owned Leased Vehicles

The Contractor shall coordinate and schedule required maintenance and repair of leased vehicles to ensure maintenance is kept up to date and repairs are performed in an expeditiously.

Vehicles are picked up from the lessee and dropped off at the Maintenance Control Center (MCC) or service provider and returned to the lessee as scheduled.

3.2.2.1 GSA Leased

Vehicles

The Contractor shall coordinate and schedule required maintenance and repair to ensure maintenance is kept up to date and repairs are performed expeditiously.

The Contractor shall pickup vehicle from user, transport vehicle to and from the service provider, return vehicle to user, and provide required reports.

A commercial Fleet Services card will be issued for each GSA vehicle and shall be used by the Contractor for the purchase of fuel and minor maintenance and repair services.

The Contractor shall submit a GSA Mileage and Fuel Usage Report per Section F.

The Contractor shall ensure preventive maintenance is performed at the intervals specified by GSA, Fleet MCCs and, approved service providers.

Vehicles are picked up from the lessee and dropped off at the MCC or service provider and returned to the lessee as scheduled.

Mileage and fuel usage reports submitted as required.

Preventive maintenance is performed at the intervals specified by GSA, Fleet MCC’s and approved service providers.

Item Title

Performance Objective Related Information

Performance Standard

3.2.2.2 Other

Commercial Leased Vehicles

Per the commercial vehicle lease, the Contractor shall coordinate and schedule required maintenance and repair to ensure maintenance is kept up to date and repairs are performed expeditiously.

The Contractor shall pickup vehicle from user, transport vehicle to and from the service provider, return vehicle to user, and provide required reports.

A commercial Fleet Services card will be issued for each commercially leased vehicle and shall be used by the Contractor for the purchase of fuel and minor maintenance and repair services.

Vehicles are picked up from the lessee and dropped off at the MCC or service provider and returned to the lessee as scheduled.

Item Title Performance Objective Related Information

Performance Standard

4 Non- Recurring Work

Non-recurring work may be ordered utilizing DoD FEDMALL in accordance with Section H or on a task order in accordance with the

PROCEDURES FOR

ISSUING ORDERS clause in Section G. The order will specify the exact locations and types of work to be accomplished. The period of performance will be specified in each order.

Refer to non-recurring ELINs for task listings, descriptions, and related requirements. All periods of performance are measured from issue date of order to acceptance of the work. Performance standards for non-recurring work will be the same as those in Spec Item 3 where applicable.