1501000 C Facility Management.pdf
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- Attached to
- Base Operations Support Services For NSA Annapolis and US Naval Academy, Annapolis, Maryland
- Solicitation number
- N6247026R0017
About this file
This is a Performance Work Statement (PWS) for Spec Item 1501000 – Facility Management, outlining requirements for facility planning and asset management services for a Navy installation.
The contractor shall provide facility management services to ensure real property infrastructure supports installation mission requirements. Key recurring work includes Infrastructure Condition Assessment Program (ICAP) services to maintain accurate asset inventory and condition information supporting Condition Based Maintenance Management (CBMM). Under Asset Data Management (Section 3.1.1), the contractor must manage all changes and updates to asset data within NAVFAC Maximo for all facilities and equipment, including adding, deactivating, and updating assets throughout the contract period. NAVFAC Maximo asset data must be updated within ten (10) calendar days of identification or notification of change, and NAVFAC Maximo flat files for new records must be created and submitted within ten (10) calendar days. All required data fields must be complete and accurate, and assets must be properly tagged per provided guidance. Under Condition Assessment (Section 3.1.2), the contractor shall assess equipment condition annually and document characteristic meter readings within NAVFAC Maximo, with updates not exceeding 365 days. Condition assessments shall be updated after equipment repair or replacement and when significant condition changes are noted. Depending on equipment type per Uniformat Classification, the contractor must assess one to twelve meters per asset. Personnel Requirements (Section 2.2) specify that contractor staff engaging in customer interface must complete customer service training within 30 days of assignment and attend annual refresher training. The contractor shall engage in the Navy's facility investment strategy to provide efficient and effective facilities supporting warfighter readiness at the lowest possible life cycle cost while maintaining fully functional capabilities. Non-recurring work may be ordered via DoD FedMall or task orders, with performance standards for non-recurring work matching those in Spec Item 3 where applicable.
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Text version
1501000 – Facility Management Spec Item Title 1 General Information
1.1 Concept of Operations
2 Management and Administration
2.1 Definitions and Acronyms
2.2 Personnel
2.2.1 Certification, Training, and Licensing
2.3 Special Requirements
2.3.1 Facility Investment Strategy
2.4 References and Technical Documents
3 Recurring Work
3.1 Infrastructure Condition Assessment Program (ICAP) Services
3.1.1 Asset Data Management
3.1.2 Condition Assessment
4 Non-Recurring Work
Spec Item
Title Description
1 General Information
1.1 Concept of Operations The intent of 1501000 Facility Management is to specify the requirements for facility planning and asset management services including, but not limited to, Condition Based Maintenance Management (CBMM) / Infrastructure Condition Assessment Program (ICAP) support, and Control Systems.
Spec Item Title Description 2 Management and
Administration
2.1 Definitions and
Acronyms
Definitions and Acronyms are listed in J-1501000-01.
2.2 Personnel In addition to the Employee Requirements specified in Annex 0200000, The Contractor shall provide personnel with the qualifications with the qualifications, technical knowledge, experience and skills required to provide facility management services and the requirements specified in this annex.
2.2.1 Certification, Training, and Licensing
The Contractor’s personnel who regularly engage in customer interface shall present a professional appearance and use customer interaction best practices. Contractor personnel shall complete customer service training within 30 days of assignment and attend refresher training annually thereafter.
2.3 Special Requirements
2.3.1 Facility Investment
Strategy The Contractor shall engage in the Navy’s facility investment strategy to provide efficient and effective facilities that directly support warfighter readiness at the lowest possible life cycle cost, while maintaining fully functional capabilities.
2.4 References and Technical
Documents
References and Technical Documents are listed in J-1501000-02.
Item Title
Performance Objective Related Information
Performance Standard
3 Recurring Work The Contractor shall provide facility management services to ensure real property infrastructure supports installation mission requirements.
The Contractor shall be knowledgeable of and comply with installation facility management reporting and coordination requirements.
Asset data has been provided in the J attachments for each technical specification of the PWS. This asset data shall be available in the Contractor’s work center within NAVFAC Maximo at contract start for Contractor validation.
Site maps shall be provided in Facility Investment J-1502000-05 upon request after award.
Facility management services are performed as specified.
Facility management services are completed within the specified time.
3.1 Infrastructure
Condition Assessment Program
(ICAP)
Services
The Contractor shall perform ICAP services to ensure accurate asset inventory and condition information to properly support Condition Based Maintenance Management
(CBMM).
As part of CBMM, the Contractor shall perform ICAP services by maintaining accurate asset data within NAVFAC Maximo and performing periodic condition assessments.
Contractor ensures NAVFAC Maximo asset data is complete and accurate in accordance with provided guidance.
Asset condition assessments and ratings are complete and accurate in accordance with provided guidance.
3.1.1
Asset Data Management
The Contractor shall manage asset data to ensure accurate asset information is available for
CBMM.
The Contractor shall be responsible for all changes and updates to asset data within NAVFAC Maximo, including adding, deactivating, and updating assets for the entirety of the contract.
The Contractor is responsible for updates to asset data for all facilities and equipment even if they are not maintained under this contract.
For assets installed, removed, or replaced outside of this contract, the Contractor shall receive and validate unformatted asset data information provided by the Government and update asset data within NAVFAC Maximo. The Contractor shall submit NAVFAC Maximo flat files for all assets to be created and added, so that the Government can initiate the NAVFAC Maximo records.
NAVFAC Maximo asset data for all facilities and equipment is updated within ten (10) calendar days of identification or notification of change.
NAVFAC Maximo flat files are created and submitted within ten (10) calendar days of identification or notification of the need for a new NAVFAC Maximo record.
Asset data fields required in NAVFAC Maximo are complete
Item Title
Performance Objective Related Information
Performance Standard
The Contractor shall update NAVFAC Maximo upon identification of discrepancies in asset data (e.g. assets with incorrect data elements, assets that no longer exist, or assets found that do not have NAVFAC Maximo records).
Identification may occur by the Contractor or by the Government.
The Contractor shall submit a Summary of NAVFAC Maximo Asset Changes report per Section F.
The Contractor shall ensure that all assets are properly tagged. Asset tagging guidance is provided in J- 1501000-03.
Required data fields for updates to asset information are indicated in J- 0200000-11 and J-0200000-12.
The Government will provide format requirements for nomenclature of assignment of new asset numbers.
The process for providing NAVFAC Maximo asset data updates is specified in Spec Item 2.6.8 in Annex 0200000.
The Contractor shall update NAVFAC Maximo asset data for all facilities and equipment within ten (10) calendar days of identification or notification of change.
The Contractor shall create and submit NAVFAC Maximo flat files within ten (10) calendar days of identification or notification of the need for a new NAVFAC Maximo record per Section F.
and accurate. Assets are tagged and data fields completed per provided guidance.
NAVFAC Maximo Asset Changes report is submitted as specified.
3.1.2
Condition Assessment
The Contractor shall assess and document asset condition for dynamic equipment to ensure accurate condition information is
The Contractor shall perform condition assessments on all equipment maintained under the Preventive Maintenance (PM) and Integrated Maintenance Program (IMP) specified in 1502000, Facility Investment to support ICAP and
CBMM.
Characteristic Meter Reading updates for all required assets do not exceed 365 days.
Characteristic Meter Reading data fields required in NAVFAC
Item Title
Performance Objective Related Information
Performance Standard available for
CBMM.
The Contractor shall assess equipment condition annually and document the characteristic meter readings within NAVFAC Maximo. Condition assessments shall also be updated after equipment/assets have been repaired or replaced and any time a significant change in condition is noted.
Depending on the type of equipment, as related by Uniformat Classification, the Contractor must assess the condition of one to twelve (12) meters. The Meter Group Descriptions and Direct Condition Rating Guidance for each Uniformat Classification is listed in J-1501000- 04.
Required data fields for updates to Characteristic Meter Reading Information for NAVFAC Maximo are indicated in J-0200000-12.
The process for providing NAVFAC Maximo characteristic meter reading updates is specified in Spec Item 2.6.8 in Annex 0200000.
Informational Note: Condition Assessments are typically performed by the maintenance technician on an annual basis during the most invasive Preventive Maintenance (PM) circumstances.
Maximo are complete and accurate.
Direct condition rating is reflective of current asset status.
1501000 - Facility Management
Item
Title Performance Objective
Related Information Performance Standard
4 Non-recurring Work
Non-recurring work may be ordered utilizing DoD FedMall in accordance with Section H or on a task order in accordance with the
PROCEDURES FOR
ISSUING ORDERS
clause in Section G.
The order will specify the exact locations and types of work to be accomplished. The period of performance will be specified in each order.
Refer to non-recurring work ELINs for task listings, descriptions and related requirements. All periods of performance are measured from issue date of order to acceptance of the work.
Performance Standards for Non-recurring work will be the same as those in Spec Item 3 where applicable.
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