J-0200000 Management and Administration.pdf

SECTION J-0200000

MANAGEMENT AND ADMINISTRATION

TABLE OF CONTENTS

ATTACHMENT

NUMBER

ATTACHMENT TITLE

J-0200000-01 DEFINITIONS AND ACRONYMS

J-0200000-02 WAGE DETERMINATIONS

J-0200000-02-01 SCA WAGE DETERMINATION

J-0200000-02-02 DBA WAGE DETERMINATION

J-0200000-02-03 CBA WAGE SCHEDULE FOR USNA

J-0200000-03 REFERENCES AND TECHNICAL DOCUMENTS

J-0200000-04 REQUIRED CONFERENCES AND MEETINGS

J-0200000-05 NAVFAC P-204 FSC PARTNERING GUIDE

J-0200000-06

CONTRACTOR’S INVOICE FORM, RELEASE FORM, AND WAWF

ELECTRONIC INVOICING PROCEDURE

J-0200000-07 REPORTS, LOG SHEETS, AND FORMS

J-0200000-07-01 SECNAV FORM 5512-1

J-0200000-07-02 CRANE OPERATING CHECKLIST FOR CRITICAL LIFTS

J-0200000-07-03 CRANE AND RIGGING GEAR ACCIDENT REPORT AND INSTRUCTIONS

J-0200000-07-04 CRANE AND RIGGING GEAR NEAR MISS REPORT AND INSTRUCTIONS

J-0200000-07-05 HAP TRACKING FORM

J-0200000-07-06 SOLID WASTE MANAGEMENT REPORT FORM

J-0200000-07-07 CONTRACTOR INCIDENT REPORTING SYSTEM (CIRS) FORM

J-0200000-08 GOVERNMENT-FURNISHED FACILITIES

J-0200000-09 GOVERNMENT-FURNISHED SPECIAL EVENTS AND FUNERAL EQUIPMENT

J-0200000-10 GOVERNMENT-FURNISHED EQUIPMENT

J-0200000-11 NAVFAC MAXIMO CONTRACTOR INTERFACE MAPPING TEMPLATE

J-0200000-12

CHARACTERISTIC METER READING INFORMATION FOR NAVFAC

MAXIMO

J-0200000-13 NAVFAC MAXIMO DATA REPORTING PROCESS

J-0200000-14 NAVFAC MAXIMO SYSTEM ACCESS PROCEDURES

J-0200000-15

NSAA SPILL PREVENTION, CONTROL, AND COUNTERMEASURE (SPCC)

PLAN

J-0200000-16 CONTRACTOR HAZARDOUS MATERIAL INVENTORY LOG

J-0200000-17 MWR FACILITY LISTING AND HOURS OF OPERATIONS

J-0200000-18 MAP OF HISTORIC AREAS

J-0200000-19 SUPPORTED INSTALLATION RADIUS MAP

J-0200000-20 EXHIBIT LINE-ITEM NUMBERS (ELINs)

J-0200000-21 NAVFAC P-307

ATTACHMENT J-0200000-01

DEFINITIONS AND ACRONYMS

Definition Description Alpha Code The code assigned to specify Base Support Vehicles and Equipment (BSVE) by type or class.

Arthropod The group of animals that include insects, spiders, ticks, mites, silverfish, and related organisms.

Ashes The residue from burned wood, coal, coke, and other combustible materials.

Assessment A general term referring to either a survey or inspection of a facility to determine condition.

Asset A general term used to refer to an item, such as a component, system, building or facility, which is managed by an automated data management program.

Automotive Vehicles Includes trailers and all self-propelled motor vehicles designed for highway or cross-country operations. Specifically included are buses, sedans, trucks, carryalls, station wagons, ambulances, refuelers, de-fuelers, truck trailers, brush, structural, aircraft firefighting, and rescue operation trucks.

Business Management System (BMS)

A web-based tool that provides a systematic method for the management of business processes, common practices, and process quality improvements that produce and support the most efficient and effective delivery of NAVFAC’s products and services.

Business Process Management System

(BPMS)

A platform providing systematic methods for the management of business processes, common practices, and process quality improvements supporting the most efficient and effective delivery of NAVFAC’s products and services.

Callback A request for additional service, or retreatment, following an initial service that has not provided the control required. Callbacks shall be provided at no additional cost to the Government. Also known as a retreatment.

Central (Heating or Power) Plant

A plant that exports a heated medium and/or electricity to more than one user.

Certified Applicator/Operator

An individual who has completed an EPA approved training program that includes written examinations in core and specific application categories and is certified by the state, DoD or host nation in which they are applying pesticides to do so without supervision.

Civil Engineering Support Equipment

(CESE)

A budget term used by the Government that refers to equipment under the responsibility of the Naval Facilities Engineering Command. CESE includes automotive vehicles, construction, and railway equipment.

Cogeneration Plant A plant producing a heated medium for the purpose of space or processing heating and electricity.

Committal The final disposition of cremated remains at the Naval Academy Columbarium Competent Person A person who has the professional experience and training necessary to identify existing and predictable hazards at a work or service environment, and who has the authority to take prompt and corrective action to eliminate or remove dangers from the environment.

One who can identify existing and predictable hazards in the working environment or working conditions that are dangerous to personnel and who has authorization to take prompt corrective measures to eliminate them.

Component Inventory Management Unit

(CIMU)

An organization of like-kind real property into manageable maintenance units. CIMU is a building component, group of components or component assemblies, serving a specific purpose in a facility that can be expected to follow a common and predictable lifecycle behavior. This class of non-equipment will include items such as exterior walls, exterior windows, interior finishes, and roofs. This equipment class includes items such as fan coil units, air handling units, lighting, and water closets. CIMUs can include one or more items of installed equipment typically subject to routine scheduled maintenance.

Condensate Return System

Piping and associated equipment used to return condensate from equipment or facilities using steam/hot water to the generation plant.

Condition Based Maintenance Management

A maintenance philosophy that encompasses a condition management cycle that is sustained throughout the entire life cycle of a facility and its constituent component sections, or assets.

Definition Description Confined Workspace A space that is large enough and so configured that a person may bodily enter a space

(such as in tanks, vessels, silos, storage bins, hoppers, vaults, pits, and like spaces where there is limited means of entry) and is hindered or restricted from escaping during an emergency.

Construction Equipment Construction equipment refers to specialized heavy machinery that covers one industry and is specifically designed for executing construction work. Construction equipment requirements shall include a list of equipment establishing the size, quality, number of units, and unit prices. Construction equipment prices provided by the Contractor shall be the lowest price available considering the availability of equipment and the time constraints of the job. The direct equipment price shall be adjusted by all discounts and rebates that accrue to the Contractor.

All indirect cost associated with construction equipment, such as: the Contractor’s hourly composite trade wage, adjusted to allow for workforce productivity; sub-contractor cost, costs for pre-expended bin materials, shipping and handling, union agreements, crew sizes, hand tools, universal equipment (excluding construction equipment), mobilization, demobilization, payroll burdens and fringes, overtime, job (field) overhead, clerical support, supervision, inspection, fees, taxes, licenses, permits, and insurance, general and administrative (home office) overhead, profit, and all other associated markups shall not be included in the construction equipment price since the cost for these items were included in the labor hour unit price bid. Additionally, time for job preparation, safety standby personnel, and similar indirect labor elements shall not be included.

Container A receptacle designed for holding and transporting various types of solid waste.

Contracting Officer (KO) That individual with the authority to enter, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the Contracting Officer acting within the limits of their authority as delegated by the Contracting Officer.

Contracting Officer’s Representative (COR)

The individual appointed by the KO to be responsible for monitoring the Contractor’s technical compliance and progress, relative to assigned contract(s)/orders(s), based on the contract requirements specified in the PWS and in accordance with the PAP. The COR performs a variety of contract administration duties that include oversight of PA, documenting and rating Contractor performance, reviewing invoices, and acceptance of work. Assignment as a COR is a collateral duty typically performed by the FSCM or

SPAR.

Contractor That entity, or its representative, responsible for the delivery of the services or materials specified in this contract, as designated by contract award. The term Contractor as used herein refers to both the Prime Contractor and any subcontractors. The Prime Contractor shall ensure that subcontractors comply with the provisions of this contract.

Contractor Representative That individual appointed by the Contractor, either orally or in writing, who has been assigned responsibility for executing the requirements of this contract.

Contractor's Work Plan (CWP) for Pest Control

A Contractor developed document submitted as part of the Contractor proposal that describes how the requirements of this contract will be met. The plan establishes strategies and methods for conducting a safe, effective, and environmentally sound pest management program.

Crane, Category 1 Portal cranes, Hammerhead cranes, Locomotive cranes, Derricks, Floating cranes (YD), Tower cranes, Container cranes, Mobile cranes (except those indicated as category 4), including truck, cruiser, crawler, warehouse/industrial cranes, and cranes used for dragline, pile driving, clamshell, magnet, bucket work, and Aircraft crash cranes.

Crane, Category 2 & 3 Cranes with rated capacities of 20,000 pounds or greater are category 2. Examples are Overhead traveling cranes, Gantry cranes (rail mounted), Wall cranes, Jib cranes, Pillar cranes, Pillar jib cranes, Monorails and associated hoists, Fixed hoists including chain

Definition Description falls. Pedestal mounted commercial boom assemblies (fixed length, telescoping, and articulating types) attached to stake trucks, trailers, flatbeds, or railcars, or stationary assemblies mounted to piers, etc., with OEM rated capacities less than 2,000 pounds.

Crane, Category 4 Commercial truck mounted cranes, Truck mounted articulating boom cranes, Pedestal mounted commercial boom assemblies (fixed length, telescoping, and articulating types) attached to stake trucks, trailers, flatbeds, or railcars, or stationary mounted to piers, etc., with OEM rated capacities of 2,000 pounds and greater. Commercial truck mounted cranes and truck mounted articulating boom cranes with OEM capacities of 2,000 pounds and greater require a licensed operator even if the cranes are down rated below 2,000 pounds capacity for administrative purposes.

Debris Grass cuttings, tree trimmings, leaves, pine straw, limbs, stumps, street sweepings, roofing and construction waste, and similar waste material.

Deficiency A deficiency, for the purposes of Fire Protection inspection, testing, and maintenance of water-based systems, is a condition that will or has the potential to adversely impact the performance of a system or portion thereof but does not rise to the level of an impairment.

Dewatered Sludge Solid byproduct of wastewater treatment after most of the water has been removed, resulting in a dense, semi-solid cake.

Direct Material Costs The actual vendor invoice charges for materials used for performance of work under this contract. Direct material costs shall include sales tax and transportation charges when such charges are included on the invoice by the vendor, as well as any discounts allowed for prompt payment and discounts or rebates for core value or salvage value that accrue to the Contractor. When questions arise concerning the cost of direct materials, direct material costs will be based on the lowest quote provided by the Contractor from at least three different commercial vendors for the direct material cost. The Government retains the right to obtain additional quotes in questionable situations. The lowest price will be used.

All other cost such as sub-contractor cost, costs for pre-expended bin materials, shipping and handling, union agreements, crew sizes, hand tools, universal equipment, mobilization, demobilization, time for job preparation, safety standby personnel, payroll burdens and fringes, overtime, job (field) overhead, clerical support, supervision, inspection, fees, taxes, licenses, permits, and insurance, general and administrative (home office) overhead, profit, and all other associated markups shall not be included in the direct material price since the cost for these items are included in the UPL Hour unit price bid.

Disease Vector Any animal capable of transmitting the causative agent of a human disease. It is recognized that certain disease vectors are predominately nuisance or economic pests that as conditions change may require management or control as a disease vector.

Dispatch Hour (DH) Unit Price

The unit price offered by the Contractor to provide one hour of BSVE operation services. The unit price includes all direct and indirect costs associated with providing one qualified, properly licensed BSVE operator for 60 minutes. Dispatch time begins at the actual departure time of the BSVE from the dispatch area (to pick up load and passengers) and ends with the return of BSVE to the dispatch area. The unit price shall include the Contractor's hourly operator wage, costs for any projected overtime, subsistence (meals and lodging), and other operator-related costs; all costs for BSVE preparation, cleanup, and turn in; profit, field and home office overhead, clerical support, supervision, inspection, fees, taxes, licenses, permits, and insurance. In short, the costs associated with providing an hour of BSVE operation services.

Downtime The period of time during Government regular working hours that a unit of BSVE is removed from service for maintenance.

Definition Description Electronic Operation and Maintenance and Support Information (eOMSI)

A set of consultant-prepared data and document files that contain detailed, as-built technical information that describes the efficient, economical and safe operation, maintenance and repair of a facility, plant, equipment or system throughout its life cycle.

Generally, it is prepared during construction and submitted upon completion of a new facility or major facility upgrade. eOMSI typically includes asset information, staffing and budgeting information, supply support including critical spare parts, operating procedures, troubleshooting and diagnostic guides, extended warranty data, maintenance task frequencies and documentation, technical data, repair procedures and manufacturer’s product data. eOMSI data and document files are provided in electronic formats.

Equipment Tangible asset that is functionally complete for its intended purpose, durable, and non-expendable.

Equipment, Collateral Encompasses built-in and large substantially affixed equipment/property that is normally acquired and installed as part of a facility project.

Equipment, Installed Encompasses building-type equipment, built-in equipment, and large, substantially affixed equipment/property, and is normally acquired and installed as part of a facility project. Installed equipment is normally required to make a facility useful and operable.

Removing such equipment would impair the usefulness, safety, or environment of the facility or the facility restoration work required after its removal, is substantial.

Equipment, Personal Property

Personal property equipment includes all equipment other than collateral equipment.

Such equipment, when acquired and used in a facility or a test apparatus, can be severed and removed after erection or installation without substantial loss of value or damage thereto or to the premises where installed.

Facilities Life Cycle A facilities life cycle is divided into four stages, requirements (planning and design), acquisition (construction and acceptance), stewardship (operations, maintenance and repair), and disposal.

Facilities Maintenance Management

The planning, prioritizing, organizing, controlling, reporting, evaluating, and adjusting of facilities maintenance operations to support the CNO/NAVFAC facilities policy and objectives and satisfy customers’ facility needs. Defined by the International Facility Management Association as “the practice of coordinating the physical workplace with the people and work of the organization.”

Facility A building or structure designed and created to serve a particular function.

FedMall U.S. Government (USG) owned and operated web-based ordering system that enables any Department of Defense (DoD) or Federal activity to search for and order goods and services.

Field Service Maintenance/repair service for BSVE that, because of its design or immobility, cannot economically be delivered to the maintenance facility.

Fixed Burden Rate (FBR) The additional costs (expressed in percent of direct material cost) for ordering, handling, and stockpiling materials and repair parts. For example, if the offeror's Fixed Burden Rate for materials in the Base Period is 10% then:

$100,000.00 + ($100,000.00 x 10%) = $110,000.00

The Government will compensate the Contractor for the required parts and materials and not the total amount shown in Schedule of Indefinite Delivery Indefinite Quantity Work.

Flat Rate Hour (FRH) Unit Price

The unit price offered by the Contractor to provide one flat rate hour of work-in-place.

This unit price includes the Contractor's hourly mechanic wage adjusted to allow for the Offeror's workforce productivity, and all costs for profit, tools, equipment, field and home office overhead, clerical support, supervision, inspection, fees, taxes, licenses, permits, and insurance. In short, all costs associated with providing a specific flat rate hour of effort.

Definition Description Foreign Port Origin Garbage

Garbage subject to special treatment and disposal requirements.

Frequency Of Service Annual (A). Services performed once during each 12-month period of the contract at intervals of 335 to 395 days.

Biennial (B). Services performed once during each 24-month period of the contract at internals of 670 to 790 days.

Daily (D5). Services performed once each calendar day, Monday through Friday, including holidays unless otherwise noted.

Daily (D7). Services performed once each calendar day, seven days per week, including weekends and holidays.

Monthly (M). Services performed 12 times during each 12-month period of the contract at intervals of 28 to 31 calendar days.

Quarterly (Q). Services performed four times during each 12-month period of the contract at intervals of 80 to 100 calendar days.

Semiannual (SA). Services performed twice during each 12-month period of the contract at intervals of 160 to 200 calendar days.

Semimonthly (SM). Services performed 24 times during each 12-month period of the contract at intervals of 14 to 16 calendar days.

Three times weekly (3W). Services are performed three times a week, such as Monday, Wednesday, and Friday.

Twice weekly (2W). Services are performed twice a week, such as Monday and Thursday or Tuesday and Friday.

Weekly (W). Services are performed 52 times during each 12-month period of the contract at intervals of six to eight calendar days.

Garbage Animal and vegetable waste (and containers thereof) resulting from the handling, preparation, cooking, and consumption of foods. Edible or hog food garbage is that portion of waste food which has been segregated for salvage.

Generation Plant The facility, equipment and piping used to produce steam or hot water for distribution to multiple structures, including piers.

Government Furnished Property (GFP)

Property in the possession of, or directly acquired by, the Government, and subsequently furnished to the contractor for performance of a contract. Government furnished property includes, but is not limited to, spares and property furnished for repairs, maintenance, overhaul, or modification. Government furnished property also includes contractor acquired property, if the contractor acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

Hazardous Material (HM) A material that because of its quality, concentration, physical, chemical or infectious nature may pose a threat to human health or the environment if released or spilled into the environment or any material designated by the Department of Transportation (DOT) or any materials that require a SDS form as posing a potential threat while being transported. Hazardous materials are listed in 49 CFR Part 172.

Hazardous Waste (HW) Any discarded solid waste (liquid, semi-solid, solid, or gaseous) that meets the definition of hazardous waste by USEPA, state authorities, or the Navy. In accordance with RCRA, a solid waste is a listed hazardous waste if it is specifically listed, or it is a characteristic hazardous waste if it exhibits the characteristics of ignitability, corrosivity, reactivity, or toxicity.

Hazardous Waste Management Plan

In accordance with OPNAVINST 5090.1C, every Navy shore activity that generates Hazardous Waste shall develop and use a Hazardous Waste Management Plan or a Hazardous Waste management component in its Pollution Prevention Plan (P2) Plan and Emergency Management System (EMS). A Hazardous Waste Management Plan shall:

Identify applicable federal, state, and local regulations pertaining to the generation and management of hazardous waste.

Definition Description Identify training requirements and describe procedures for obtaining training and maintaining training records.

Assign responsibilities for the generation, designation, handling, storage, treatment, disposal, and all documentation.

Describe all hazardous waste generation and management procedures.

Include or reference the hazardous waste minimization plan and goals.

Include or reference contingency plans and emergency response procedures.

The plan shall be kept up to date to include changes in hazardous waste generation and management procedures, as well as changes in applicable federal, state, and local hazardous waste regulations. The plan shall include or reference minimization procedures sufficient to achieve DOD minimization goals. Tenant activities are covered by the host Commanding Officer’s Hazardous Waste Management Plan.

Hazardous Waste Manifest

A hazardous waste manifest as defined in 40 CFR 260 is required for the transport of hazardous waste. The installation commanding officer (ICO) or the ICO’s designated representative shall retain signature authority for hazardous waste manifests.

Heating Boiler A boiler operated at pressures not exceeding 15 pounds per square inch gage (psig) for steam, or at pressures not exceeding 160 psig and temperatures not exceeding 250 degrees Fahrenheit for water.

Heating Plant Any plant that produces steam, hot water, or other medium for the purpose of space or processing heating.

High Pressure Power Boiler

A power boiler operated at pressures exceeding 300 psig for steam or hot water or at temperatures exceeding 400 degrees Fahrenheit for hot water.

High Voltage Transmission

Transmission of electrical loads greater than 69 kilovolts (KV).

Hydronic Systems The chilled water and condensing water loops used to produce the chilled media. The chilled water and condensing water loops may be closed loops or open loops.

Impairment An impairment in fire protection is a condition where a fire protection system or unit or portion thereof is out of order, and the condition can result in the fire protection system or unit not functioning in a fire event. Temporarily shutting down a system as part of performing the routine inspection, testing, and maintenance on that system while under constant attendance by qualified personnel in which case the system can be restored to service quickly should not be considered an impairment.

Infrastructure Condition Assessment Program

A foundational component of Condition Based Maintenance Management (CBMM).

ICAP comprises three of the four CBMM quadrants: Inventory, Assessment, and Analysis.

Infrastructure Condition Assessment Program

(ICAP)

A Navy automated data management program that utilizes historical asset lifecycle data and a structured assessment process to evaluate the condition facilities and their components.

In-house Performed by Government employees.

Insect Growth Regulator

(IGR)

Chemical substance that disrupts the action of insect hormones controlling molting, maturity from pupal stage to adult, and other growth functions for the purpose of insect control.

Inspection A rigorous, detailed assessment of the condition of a facility performed to generate a fundable scope and cost estimate for prioritization and funding of maintenance and repair.

Installation/Repair of Specialized Equipment

Alteration of BSVE (as delivered to the activity) to fulfill a special requirement, and any maintenance/repair required to keep such equipment operational. Examples include, but are not limited to, installation and repair of light bars for security vehicles, installation and repair of bins inside an emergency/service vehicle, fabrication, and permanent installation of special materials to support a load.

Definition Description Integrated Maintenance Plan

IMP is a recurring state-of-the-art, reliability-centered inspection, testing, maintenance and repair program that determines best practices for managing the functions and consequences of failures of facilities equipment and system components. IMP encompasses accepted commercial practices, including reactive, preventive, predictive and proactive maintenance, into one optimal program. The IMP approach gives the Contractor full responsibility to maintain systems and equipment and perform repairs whenever necessary to ensure equipment and systems are operational and remain in a constant state of readiness.

Integrated Maintenance Program

IMP is a recurring state-of-the-art, reliability-centered inspection, testing, maintenance and repair program that determines best practices for managing the functions and consequences of failures of equipment and system components in facilities. IMP encompasses accepted commercial practices, including reactive, preventive, predictive and proactive maintenance, into one optimal program. The IMP approach gives the Contractor full responsibility to maintain systems and equipment and perform repairs whenever necessary to ensure equipment and systems are operational and remain in a constant state of readiness. Emergency, Urgent, and Routine Work will not be issued for accomplishment of repairs on systems and equipment maintained under IMP.

Integrated Pest Management (IPM)

A planned program incorporating education, continuous surveillance, record keeping, and communication to prevent pests and disease vectors from causing unacceptable damage to operations, people, property, materiel, or the environment. IPM uses targeted, sustainable (effective, economical, environmentally sound) methods including habitat modification, biological, genetic, cultural, mechanical, physical, and regulatory controls;

and when necessary, the judicious use of least hazardous pesticides.

Integrated Pest Management Coordinator

(IPMC)

The individual, fully trained in IPM principles and practice, designated by the installation commanding officer (CO) to coordinate and oversee all pest management activities at the installation.

Integrated Pest Management Plan (IPMP)

A required, written long-range, comprehensive planning and operational document that establishes the strategy and methods for conducting a safe, effective, and environmentally sound IPM program. IPM plans are a means of establishing and implementing installation pest management programs and function as the tool used to ensure compliance with applicable pest management laws and regulations.

Job or Work Order An authorization for work that requires planning and estimating and has an individual line of accounting for financial and performance evaluation.

Life-Cycle Costs A form of economic analysis that considers the total cost of owning, operating, and maintaining a building or system over its useful life.

Less-than-90-day Accumulation Areas or Storage Facilities

Temporary Hazardous Waste (HW) storage areas where HW may be stored for up to 90 days without a Resource Conservation and Recovery Act (RCRA) permit.

Life-Cycle Costs A form of economic analysis that considers the total cost of owning, operating, and maintaining a building or system over its useful life.

Load Handling Equipment

A term used to describe cranes, hoists and all other hoisting equipment (hoisting equipment means equipment, including crane, derricks, hoists and power operated equipment used WITH RIGGING to raise, lower and/or horizontally move a load.

Low Voltage Distribution Distribution of electrical loads less than or equal to 600 volts (V).

Maintenance and Repair The preservation or restoration of a piece of equipment, system, or facility to such condition that it may be effectively used for its designated purposes. Maintenance/repair may be adjustment, overhaul, reprocessing, or replacement of constituent parts or materials that are missing or have deteriorated by action of the elements or usage, or replacement of the entire unit or system if beyond economical repair.

Maintenance, Preventive Maintenance that is designed to increase the availability of the facilities/equipment by reducing the number of unexpected breakdowns or service interruptions. It is any

Definition Description planned maintenance activity that improves equipment life and avoids any unplanned maintenance requirements.

Management Information Systems-Maintenance

A computerized system that will provide sufficient information for management to evaluate differences between budgets and actual costs and evaluate performance.

Material Handling Equipment (MHE)

Self-propelled and conveyor equipment used in storage and materials handling operations in and around warehouses, shipyards, industrial plants, airfields, magazines, depots, docks, terminals, and on-board ships. Included are warehouse tractors, forklift trucks, rough terrain forklift trucks, platform trucks, pallet trucks, conveyors and conveyor systems, and straddle carrying trucks.

MBTU(H) A measurement of steam equivalent to 1,000 British Thermal Units per Hour.

Media The substance distributed or used to produce cooling. Normally the cooling media is chilled water.

Medically Important Pest Any animal capable of transmitting the causative agent of a human disease serving as an intermediate or reservoir host of a pathogenic organism producing human discomfort or injury, including (but not limited to) mosquitoes, flies, other insects, ticks, mites, snails, and rodents.

Medium Voltage Distribution

Distribution of electrical loads ranging from greater than 600 V up to and including 69

KV.

Mission Impact Pest Pests that may adversely affect the DoD mission or military operations; the health and well-being of people; or structures, material, or property.

Monthly On-Site Labor Report

A compilation of all Contractor and subcontractor employee-hours involved in delivering contract services on Government property.

NAVFAC MAXIMO A specially configured software version of Maximo®, a commercially available computerized maintenance management system (CMMS), adopted by NAVFAC for enterprise facility asset data management. The terms “Maximo”, “NAVFAC Maximo” or “Government’s Maximo” shall be used interchangeably in the document.

Non-RCRA Regulated Waste

Waste that is not regulated as a hazardous waste under RCRA; however, is waste that may be regulated by other federal, state or local regulations including but not limited to TSCA, Clean Air Act, Clean Water Act or other regulations and statues. Examples include Used Oil, Universal Waste, Oily Water, antifreeze, etc.

Non-RCRA regulated waste (while not meeting the definition of Hazardous Waste) must be managed according to its applicable regulations and may not be discarded into the general trash.

Non-Regulated Solid Waste (Debris and Rubbish)

Waste not associated with an industrial process such as refuse and scraps resulting from preparation, cooking, dispensing, and consumption of food. Non-hazardous construction and demolition waste such as dimension and non-dimension lumber, plywood, chipboard, and hardboard are included.

Nuisance Pests Arthropods, and other organisms, that do not cause economic damage or adversely affect human health, but on occasion do cause annoyance.

Occurrence, or Per Occurrence

Per occurrence is “per defect” found during the maintenance work, not a cumulative total of all the defects found during maintenance work.

Open Burning The combustion of solid waste without (a) control of combustion air to maintain adequate temperature for efficient combustion, (b) containment of the combustion reaction in an enclosed device to provide sufficient residence time and mixing for complete combustion, or (c) control of the emission of the combustion products.

Ordnance Handling Equipment (OHE)

Equipment designed to safely handle ammunition in any given situation. This includes railroad, industrial, and automotive equipment used for transporting ammunition. It also includes equipment used to manually handle ammunition such as skids, pallets, carriers, and aircraft loading equipment.

Partnering The terms “partnering” and “partnership” used herein shall mean a relationship of open communication and close cooperation that involves both Government and Contractor

Definition Description personnel working together for the purpose of establishing a mutually beneficial, proactive, cooperative environment within which to achieve contract objectives and resolve issues and implementing actions as required.

Performance Assessment A method used by the Government to provide some measure of control over the quality of purchased goods and services received.

Performance Assessment Representative (PAR)

The individual(s) assigned as a Technical Point of Contact (TPOC) / Subject Matter Expert (SME) to the COR to perform duties as the on-site representative who assesses Contractor performance. The PAR periodically observes Contractor performance, reviews delivered services, reviews quality management corrective actions, periodically assesses and documents Contractor performance on PAWs and the MPAS, and communicates findings as necessary with the Contractor, SPAR, and COR.

Pest Management The prevention and control of disease vectors and pests that may adversely affect the DoD mission or military operations; the health and well-being of people; or structures, material, or property.

Pest Management Consultant (PMC)

A professional, with a degree in biological science, who has rigorous college-level entomology training, such as a NAVFAC civilian entomologist (applied biologist) or Bureau of Medicine and Surgery (BUMED) commissioned medical entomologist who has command program oversight responsibilities and provides guidance and information on the management of pest management programs for commands and installations.

Pest Management Performance Assessment Representative (PMPAR)

A DoD employee trained in pest management, who protects the government's interest through on-site performance assessment (PA) of commercial pest management contracts or other contracts that involve the use of pesticides.

Pesticide Any substance or mixture of substances, including biological control agents, approved by EPA intended to destroy, repel, or mitigate pests. Includes insecticides, rodenticides, herbicides, fungicides, plant regulators, defoliants, desiccants, disinfectants, anti-fouling paints, and biocides (such as water treatment chemicals). NAVFAC pest management consultants do not approve disinfectants or biocides.

Pesticide Facility The building and areas designated for handling, storing, and mixing of pesticides.

Pests Any organism (except for micro-organisms that cause human or animal diseases) that adversely affects operations, preparedness, the well-being of humans or animals, real property, materiel, equipment or vegetation, or is otherwise undesirable.

Planned Utility Outage A Planned Utility Outage is a scheduled utility service interruption at or before the utility service point affecting at least one occupied facility, pier, or berth. Service/Trouble Desk personnel gather pertinent information prior to the outage event and from the field after the event and record the outage event in the MAXIMO Work Order Outage Log.

These events REQUIRE PLANNING AND COORDINATION WITH AFFECTED CUSTOMERS with a minimum of 10 days for routine and 3-4 days for urgent outage requests in advance of the outage. NOTE: If a request to defer a planned outage cannot be met and occurs without notification to proceed, the planned outage is reclassified as an unplanned utility outage.

Plebe A first-year student undergoing an intense, six-week “Plebe Summer” training program designed to transition them from civilian life to the rigorous demands of the Naval Academy.

Potable Water (US and US Territories)

Water that is satisfactory for drinking and cooking.

Power Boiler A boiler operated at a pressure of greater than 15 pounds per square inch gage (psig), but not exceeding 300 psig for steam, or pressure greater than 160 psig and a temperature of greater than 250 degrees Fahrenheit for hot water.

Pre-Expended Bin Materials and Supplies

The minor materials and supplies that are incidental to the job, for which the total direct cost of any one material line item shown on the material estimate is $10.00 or less.

Examples of pre-expended bin materials and supplies include, but are not limited to, solder, lead, flux, electrical connectors, electrical tape, fuses, nails, screws, bolts, nuts, Definition Description washers, spacers, masking tape, sand paper, solvent, cleaners, lubricants, grease, oil, rags, mops, glue, epoxy, spackling compound, joint tape, plumbers tape and compound, clips, welding rods, and touch up paint.

Property Administrator An authorized representative of the Contracting Officer who is responsible for administering contract property requirements, terms and conditions of the contract

Property Management Program

A Government program established for the purpose of reviewing and approving the Contractor’s Property Management Plan and System through performance of a system analysis whenever government property is in the possession of the Contractor.

Quality Assurance (QA) The planned and systematic activities that are implemented in a quality system so that quality requirements for a product or service will be fulfilled.

Quality Control (QC) The observation techniques and activities used to fulfill requirements for quality.

R. S. Means A data collection and organization system developed by R. S. Means Company which can be used to prepare accurate, dependable construction estimates and budgets in a variety of ways. The Contractor shall use the latest edition. Material prices are based on a national average and computed labor costs are based on a 30-city national average.

An estimate prepared using this data is called a "Means estimate"; data may simply be referred to as "Means".

Real Property Land and improvements to land (i.e., facilities). It includes equipment affixed and built into the facility as an integral part of the facility (such as heating systems), but not movable equipment (e.g., plant equipment, industrial equipment, buoys).

Real Property Inventory Equipment (RPIE)

A Government owned or leased individual pieces of equipment, apparatus, or fixture that are essential to the function of the real property (i.e. plumbing, electrical, heating, cooling and elevators). It is physically attached to, integrated into, and built in or on the property.

Individual RPIE’s can be combined to make a CIMU to facilitate facilities management.

An individual RPIE can also be a CIMU if the equipment is complex enough to require its own management planning.

Recyclable Waste Waste material which can be transformed into new products in such a manner that the original product may lose its identity.

Refuse All garbage, ashes, debris, rubbish, and other similar waste materials. Not included are explosive and incendiary waste and contaminated waste from medical and radiological processes.

Registered Pesticide A pesticide registered by EPA or Host Nation for sale and use within the United States.

Regulated Waste Any hazardous, non-hazardous, industrial process waste (aka special waste), e-waste, and/or off-specification HM, which because of its physical characteristics, chemical make-up or biological nature requires either special handling procedures and permitting, or poses an unusual threat to human health, equipment, property, or the environment.

Examples include (but are not limited to) liquid sludge, pastes, and/or filter cakes, chemical compounds and/or petroleum products, fine powders or highly dusty materials, spent blast media and/or grit, demolition wastes from industrial facilities, debris and/or residues from spill cleanup work, underground storage tank remediation materials, pollution control wastes, ash from fires, furnaces, boilers or incinerators, off-specification products, other materials that have the potential to be a hazardous waste.

All RW may be either used or unused excess hazardous materials. Laboratory analysis may be required to verify the waste is not a RCRA-regulated hazardous waste.

Repair Repair is the restoration of facilities or equipment to such a condition that it may be effectively utilized for its designated purposes by overhaul, reconstruction, or replacement of constituent parts or materials which have deteriorated by action of the elements or usage, and which have not been corrected through maintenance. This term also applies to replacement of the entire unit or system if beyond economical repair. The intent of repair is to have the equipment in normal working condition.

Definition Description Replacement Replacement, as a distinct work element, is confined to a program of planned replacement of a facility or its components. It may be further limited to major components such as air conditioning compressors, furnaces or hot water heaters.

Replacement is performed when the equipment has reached the end of its useful life;

when it no longer can perform due to degradation of its internal components and repair is no longer cost effective. Included under the replacement would be the major rebuilding of any component, since rebuilding also restores performance.

Reportable Utility Outage A reportable utility outage is defined as a loss of NAVFAC delivered utility services to an occupied facility, pier or berth that is greater than 5 minutes in duration. Utility system failures that do not cause a disruption of services in occupied facilities, piers, or berths are not considered an outage.

Response Time The time allowed the Contractor after initial notification of a work requirement to be physically on the premises at the work site with appropriate personnel, tools, equipment, and materials, ready to perform the work required.

Restoration Restoration of real property to such a condition that it can be used for its intended purpose. Includes repair or replacement work to restore facilities damaged by inadequate sustainment, excessive age, natural disaster, fire, accident or other causes.

Road Mile/Kilometer A unit of measure for measuring fogging application for adult mosquito control using a vehicle mounted Ultra Low Volume (ULV) aerosol generator traveling along a given route for 5,280 feet/1,000 meters.

Rubbish Variety of unsalvageable waste materials such as metal, glass, crockery, floor sweepings, paper, wrapping, containers, cartons, and similar articles not used in preparing or dispensing food.

Safety Data Sheet (SDS) A document (Occupational Safety and Health Administration (OSHA) Form 174, or equivalent) that accompanies a pesticide product, providing the handler with chemical information on ingredients, handling instructions, potential hazards, and manufacturer address and emergency contact information.

Sampling Plan Plan and procedures to conduct sampling, field testing and laboratory analysis for a defined testing objective.

Sanitary Free of microorganisms.

Satellite Accumulation Areas

Designated approved areas, at or near the point of generation and under the control of the operator who is generating the waste, where no more than 55 gallons (cumulative total) of all types of HW or 1 quart of acute HW may be accumulated. The 55-gallon limit does not include non-RCRA regulated waste, universal waste and used oil etc.

Supervisory Control and Data Acquisition

(SCADA)

An architecture that enables industrial organizations to manage, monitor, and control and analyze complex processes, equipment, machines and plants over large areas from a central location, using sensors and Programmable Logic Controllers (PLCs) to gather real-time data for efficient operations.

Service Order Any work required to return a utility, system, equipment or component to normal working conditions. Service orders are minor utility problem requests or requests for other non-recurring work that is too small to be planned and estimated.

Service Order, Emergency

Emergency is defined as any facility deficiency that immediately compromises the mission or life, health and safety. Always includes, but is not limited to, failure of any utility, fire protection, environmental control, or security alarm systems.

Service Order, Routine Routine is defined as any work requirement within the defined LOL that does not qualify as emergency or urgent.

Service Order, Urgent Urgent is defined as any deficiency that does not immediately endanger personnel or property, but extended delays of repairs could result in damage to Government property, or soon affect the security, health, or well-being of personnel or the continued operation of a service or system.

Service Point The service point is the point of connection between the serving utility and the facility and is also the ’Point of Demarcation’ where ownership changes. This is the transition

Definition Description between NAVFAC UEM and customer funding for maintenance and repair services on equipment.

Solid Waste Refuse and other discarded solid materials resulting from commercial, industrial, residential, and community activities. It does not include hazardous waste, infectious/medical waste, solids or dissolved materials in domestic sewage, or other significant pollutants in water resources such as silt, dissolved or suspended solids in industrial waste, water effluents, dissolved materials in irrigation return flow, or other common water pollutants.

Special Event Category A pre-defined scope for a range of services and equipment to be provided in support of a Special Event.

Special Event Includes a variety of ceremonies and events hosted or sponsored by the Naval Academy that typically require set-up, such as tables, chairs, tents, public address and audio systems, portable toilets and other specified equipment; along with removal and storage of equipment after the event, as well as any associated clean-up.

Spill Prevention Control and Countermeasure (SPCC) Plan

The SPCC Plan establishes engineering controls including procedures, methods, equipment and other requirements to prevent the discharge of oil into or upon navigable waters. The Plan includes procedures for oil spill prevention, measures to contain spills and an established spill drill exercises to ensure effective countermeasures in the event of oil spill.

Spillage Any refuse dislodged from containers and/or solid waste collecting equipment as it is collected and disposed.

Steam/Hot Water Distribution System

Piping and associated equipment used to distribute steam/hot water from the generation plant to the equipment or facilities requiring steam/hot water to operate. Does not include piping and equipment within a structure or within feet of a structure.

Supervisory Control and Data Acquisition

(SCADA)

A system of software and hardware elements that allows industrial organizations to control processes locally or remotely to monitor, gather, and process real-time data, directly interact with devices (sensors, valves, pumps, motors, etc., through Human Machine Interface (HMI) software, and record events.

Surveillance Thorough inspections or surveys conducted before or after pest management treatments or on a regular basis to determine the presence and prevalence of pests or disease vectors.

Sustainment Maintenance and repair activities necessary to keep a typical inventory of facilities in “normal working condition”. Sustainment includes regularly scheduled maintenance as well as major cyclical repairs or replacement of components that occur periodically over the expected service life of the facilities.

System An assemblage of mechanically and/or electrically interlocked parts, equipment and/or components forming a unitary whole.

Time Period to Maintain Control

The frequency specified on each Pest Group Sheet is the minimum time the Contractor shall maintain control of pest(s) after reaching the specified level of control.

Time Period to Obtain Control

A frequency specified on each Pest Group Sheet that is the maximum time allotted for the Contractor to obtain control of pest(s) per the specified level of control.

Time Period to Respond A frequency specified on each Pest Group Sheet that is the maximum time the Contractor is permitted to respond to a service call.

Transient Equipment Civil Engineering Support Equipment (CESE) that belongs to another Government activity visiting the installation on official business or operating in the vicinity of the installation and experiencing equipment problems requiring assistance, e.g., refueling at CESE fueling facility or towing service.

Uniformat Classification A…