1502000 C Facility Investment.pdf

1502000 – Facility Investment Spec Item Title 1 General Information

1.1 Outline of Services

2 Management and Administration

2.1 Definitions and Acronyms

2.2 Personnel

2.2.1 Certification, Training, and Licensing

2.3 Special Requirements

2.3.1 Workmanship and Material Standards

2.3.2 Generator Engine Operation Prohibition

2.3.3 Bancroft Hall Maintenance Notices

2.3.4 Audits and Inspections

2.4 References and Technical Documents

3 Recurring Work

3.1 Emergency, Urgent, and Routine (E/U/R) Work

3.1.1 Emergency Work Orders

3.1.2 Urgent Work Orders

3.1.3 Routine Work Orders

3.2 Project Work

3.2.1 Project Work Orders Level 1

3.2.2 Project Work Orders Level 2

3.2.3 Project Work Orders Level 3

3.3 Preventive Maintenance (PM) Program

3.3.1 Lighting Systems

3.3.2 Photovoltaic Energy Systems

3.3.3 Cathodic Protection Systems

3.3.4 Lightning Protection Systems

3.3.5 Fire Protection Systems

3.3.6 Vertical Transportation Equipment (VTE) Systems

3.3.7 Compressed Air Systems

3.3.8 Auxiliary Generator Systems

3.3.9 Petroleum, Oil and Lubricant (POL) Facilities and Distribution Systems

3.3.10 Emergency Eyewash Stations and Chemical Shower Systems

3.3.11 Pool and Spa Systems

3.3.12 Ornamental Fountain Systems

3.3.13 Uninterrupted Power Systems (UPS)

3.3.14 Pump Systems

3.3.15 Food Service Equipment Systems

3.3.16 Chapel Organ Systems

3.3.17 Keyless Entry Systems

3.3.18 Manual and Automated Door Systems

3.3.19 Special Care Door Systems

3.3.20 Bancroft Hall Fire Door Systems

3.3.21 Roll-Up Door and Window Systems

3.3.22 Motorized Gate Systems

3.3.23 Baler Systems

3.3.24 Small Arms Firing Ranges (SAFR) Systems

3.3.25 Fume Hood Systems

3.3.26 Acid Neutralization Tank Systems

3.3.27 Roof and Drainage Systems

3.3.28 Rowing Tank Services

3.3.29 Hydraulic Track System

3.4 Integrated Maintenance Program (IMP)

3.4.1 HVAC and Refrigeration Systems

3.4.2 Control Systems

3.4.3 Cybersecurity Program Support

3.4.4 Boiler and Unfired Pressure Vessel (UPV) Systems

3.4.5 Chiller and Distribution Systems

3.5 Inspection, Testing, and Certification Program

3.5.1 Boilers and UPVs

3.5.2 Backflow Prevention Devices

3.5.3 Vertical Transportation Equipment (VTE)

3.5.4 Petroleum, Oil and Lubricant (POL) Systems

3.6 Other Recurring Services Program

3.6.1 Field Lighting Control Services

3.6.2 Grease Trap Services

3.6.3 Dryer Vent Services

3.6.4 Oil Water Separator (OWS) Services

3.6.5 Exhaust Hood and Duct System Services

3.6.6 HVAC Temperature Set Point Services

3.6.7 Mechanical Room Services

3.6.8 HVAC Seasonal Start-Up and Shutdown Services

3.6.9 Facility Boiler and Steam Equipment Seasonal Start-Up and Shutdown Services

3.6.10 Irrigation System Seasonal Start-Up and Shutdown Services

3.6.11 Technical Library Services

3.6.12 Memorial Hall Chandelier Services

3.6.13 Sports Net and Wind Screen Services

3.6.14 Water Filter Replacement Services

3.6.15 Flood Control Services

3.6.16 Utility Tunnel Services

3.6.17 HVAC Water Testing and Treatment Services

3.6.18 Boiler and Steam Equipment Water Testing and Treatment Services 4 Non-Recurring Work

Spec Item Title Description 1 General

Information

1.1 Outline of

Services

The intent of 1502000 Facility Investment is to specify the requirements for Sustainment, Restoration, and Modernization (SRM) sub-functions only. The Facility Investment requirements within this sub-annex primarily consist of infrastructure sustainment and minimal restoration and modernization work.

Sustainment is the maintenance and repair necessary to keep an inventory of facilities and other assets in good working order. Restoration and modernization normally consist of major rehabilitation and capital improvements that are accomplished through other Navy programs. Some major repair(s), minor construction and stand-alone demolition may be accomplished as part of Facility Investment. Asset Data Index, System Descriptions, and Asset Data by System is provided in J-1502000-03. Facility Data is provided in J-1502000-04. Asset Data Index, System Descriptions and Asset Data by System for Medical Treatment Facilities is provided in J- 1502000.1-03. Facility Data for Medical Treatment Facilities is provided in J- 1502000.1-04. Site Maps shall be provided in J-1502000-10 upon request after contract award.

The Contractor shall perform maintenance, repair, alteration, demolition and minor construction for the following under this technical specification:

Building and Structures -Interior and exterior finishes -Roofing Systems -Foundations -Structural Components -Cathodic Protection Systems -Tanks -POL Systems -Pipelines

Building Systems -Lighting – Interior & Exterior -Photovoltaic Energy Systems -Keyless Entry Systems -Door Systems – Manual and Automated -Fire Doors Systems -Roll up Doors and Windows -Motorized Gates -Control Systems

-HVAC

-Fire Protection -Pumps -Vertical Transportation Equipment (VTE) -Intrusion Detection Systems -Drainage systems -Duress Alarm Systems -Infant/Child Security Systems -Public Address Systems -Boilers – Facility (excluding Central Utility Plant Boilers) -Unfired Pressure Vessels (UPV) -Compressed Air Systems

-Potable Water (including backflow prevention devices) -Wastewater -Electrical -Lightning Arrestors and Grounding Devices -Auxiliary Generator Systems (including emergency and portable generators) -Uninterruptible Power Systems (UPS) -Grease Traps -Exhaust Hoods and Ducts

Miscellaneous -Baler Equipment -Oil Water Separators -Hydrostatic Testing -Electric Vehicle Charging Stations/Facilities -Signs -Fences & Gates -Hydraulic Track Systems -Motorized Gates -Locksmith -Drainage Ditches -Light Fixtures and Chandeliers -Field Lighting -Monuments -Flag Poles -Visual Projection Systems -Backflow Prevention -Weight Handling Equipment -Irrigation Systems -Sports Nets, Wind Screens, Bird Screens -Rowing Tanks -Stormwater Systems -Pool and Spa Systems -Emergency Eyewash and Chemical Shower Systems -Ornamental Fountain Systems -Food Service Equipment -Chapel Organs -Small Arms Firing Range Equipment -Acid Neutralizing Tanks -Water Filtration Systems

Roads and Paved Surfaces -Unpaved Roads (gravel roads) -Traffic Control Devices -Pedestrian/Jogging Paths -Striping -Curbs -Sidewalks -Parking Lots -Bridges -Outdoor Courts -Utility Tunnels

Waterfront

-Piers -Bulkheads

Spec Item

Title Description

2 Management and Administration

2.1 Definitions and

Acronyms

Definitions and Acronyms are listed in J-1502000-01.

2.2 Personnel The Contractor shall maintain sufficient qualified personnel to support work requirements. In additions to the employee requirements specified in Annex 02, the Contractor shall provide personnel with the qualifications specified below:

2.2.1 Certification, Training, and Licensing

All maintenance, repairs and services shall be performed by personnel trained, and certified by the OEM or trained, accredited, licensed and certified by the local and Federal governing organizations.

Personnel inspecting, witnessing tests, preparing reports, and issuing certificates for boilers and UPVs must be qualified per UFC 3-430-07 and EPA Method 9 EPA Visible Emissions Testing Protocol (40 CFR 60 Appendix A).

Personnel maintaining, repairing, inspecting, testing, operating, or rigging WHE shall be qualified per NAVFAC P-307 and have a minimum of three years of relevant experience.

Personnel performing tests, inspections, repair, replacement, or installation of backflow preventers shall be certified Maryland backflow inspectors and in accordance with UG-2029-ENV. A Government inspector will perform backflow preventer certification, which the Contractor will support as directed.

Personnel operating and maintaining Building and Utility Control Systems shall be trained and certified Building or Utility Systems Automation Systems Technicians and meet all personnel requirements in 0200000. Personnel must have a minimum of three

(3) years of relevant experience operating and maintaining systems of similar size and complexity to the Annapolis Building and Utility Control Systems.

Personnel performing inspections and tests on VTE must be qualified per NAVFAC MO-118 and have a minimum of three years of relevant experience.

Personnel working on systems, equipment or components containing chlorofluorocarbons (CFCs) and/or hydro-chlorofluorocarbons (HCFCs) must be certified under an Environmental Protection Agency (EPA) approved technical certification program per OPNAVINST 5090.1 Chapter 6 and have a minimum of three years of relevant experience.

Personnel working with or on electrical or electronic equipment must be trained and certified per UFC 3-560-01.

Personnel conducting ground safety checks on lighting arrestors or grounding devices on facilities housing ammunition and explosives must be certified per NAVSEA OP-5.

Fire Protection services shall be managed by a qualified individual who is NICET level III certified in fire alarm or NICET level III certified in special hazards systems. The Fire Protection Services Manager shall provide daily supervision over all Fire Protection Services. The NICET level III certified Fire Protection Services Manager shall be on-site during the Government's regular working hours and shall be available on-site within one hour after the Government's regular working hours.

Personnel working on fire protection systems shall be certified in accordance with the requirements below:

Item

Title Description

Fire Alarm Systems:

Fire Alarm: NICET Level II certification in Fire Alarm Systems.

Detection and releasing systems for Special Hazard Systems such as those found in aircraft hangars and computer server rooms: NICET Level II certification in Special Hazard Systems

Water Based Suppression Systems:

Wet Pipe and Dry Pipe Sprinklers: NICET Level II certification in Inspection and Testing of Water Based Systems.

Pre-Action, Deluge, Foam and Antifreeze Systems: NICET Level III certification in Inspection and Testing of Water Based Systems.

Special Hazard Systems:

Clean Agent, CO2 and Combination Detection/Releasing Systems: NICET Level II certification in Special Hazard Systems.

Pre-Engineered Kitchen Fire Extinguishing Systems:

NICET Level II certification in Special Hazards Suppression Systems or certified by ICC/NAFED in Pre-Engineered Kitchen Fire Extinguishing Systems. The service technician shall have the applicable manufacturer’s design, installation, and maintenance manual and service bulletins.

Less qualified personnel may assist NICET Levels II and III certified personnel in the execution of inspection, testing, maintenance and repair task. At no time shall less qualified personnel be allowed to execute inspection, testing, maintenance and repair task without a qualified NICET Level II or III certified person physically present within the same facility where the inspection, testing, maintenance and repair task are being executed.

Register Fire Protection Engineer as defined in UFC 3-601-02

Personnel working on fire protection systems must be certified per UFC 3-601-02.

Personnel performing work on transformers must be knowledgeable of proper procedures for handling and disposing of insulating fluid containing polychlorinated biphenyls (PCBs).

Personnel performing and supervising clean-up/maintenance work in the ranges and removal of lead paint shall be trained in lead safety/abatement for the type of work being performed per 29 CFR 1926.21, comply with the State of Maryland Lead Abatement/ Surveillance Program and be an accredited Lead Service Provider in the State of Maryland.

Personnel performing and supervising asbestos removal and abatement services shall be trained through an accredited program and licensed in accordance with the Maryland Department of the Environment (MDE) or the EPA.

Personnel performing work in HAZMAT/HAZWASTE must complete the HAZMAT/HAZWASTE handling course or have a minimum of one year of experience working with HAZMAT/HAZWASTE.

Personnel performing work and obtaining test data on the cathodic protection system must be trained per UFC 3-570-06.

Item

Title Description

All maintenance trade personnel certifying or inspecting repair or maintenance work that does not require an inspector certified by a governing directive shall be qualified at the journeyman level.

The Contractor shall submit proof of all certifications, accreditation, training, and licensing requirements per Section F.

2.3 Special

Requirements

2.3.1 Workmanship

and Material Standards

The Contractor shall be responsible for maintaining all facilities, systems, and equipment, identified in this technical sub-annex, to a standard that prevents deterioration beyond that which results from normal wear and tear and corrects deficiencies in a timely manner to assure full life expectancy of the facilities, systems, and equipment. Best commercial practices shall be applied in the performance of work. All work shall be completed per approved and accepted industry and equipment manufacturers’ standards and shall comply with building and safety codes, applicable activity, local, state, and federal regulations, and other technical requirements identified within this technical sub-annex.

Workmanship for all maintenance and repairs shall include all work necessary to complete facility and system restoration, including touch-up painting and operational checks. Upon completion of work, the Contractor shall ensure all facilities, systems, and equipment are free of missing components or defects which would affect the safety, appearance, or habitability of the facilities and structures or would prevent any electrical, mechanical, plumbing or structural system from functioning in accordance with design intent. Repairs shall be made in accordance with the manufacturers’ specifications and guidelines, and standard building codes. The quality of repairs shall meet the applicable standards and shall prevent any malfunction reoccurrences caused by poor workmanship or other contractor inadequacies. The quality of the repaired areas shall be fully compatible with adjacent surfaces or equipment. Except where otherwise specified, replacements shall match existing in dimensions, finish, color, design, and functionality and shall have an appearance similar to the original finished appearance with only minor unobjectionable deterioration resulting from normal use.

The Contractor shall not allow debris to spread into adjacent areas nor accumulate in the work area. All such debris, excess material, and parts shall be cleaned up and removed at the completion of the job and at the end of each day work is in progress.

Upon completion of work, any stains and other unsightly marks shall be removed.

2.3.2 Generator

Engine Operation Prohibition

The Contractor shall not operate the generator engines for testing or maintenance purposes between 00:01 and 14:00 (12:01 am and 2:00 pm) on any day on which MDE forecasts the air quality will be a code orange, code red, or code purple.

The Contractor shall subscribe to the Clean Air Partners Air Alerts (www.cleanairpartners.net). The Contractor shall acknowledge receipt of all alerts in the Generator Maintenance Log and auto-run record for each generator engine.

At the start of the contract, Contractor shall verify and make a record of the auto-run schedules for each of the generator engines on this contract. The following information shall be included in the record: unit identification/location, technician’s name, date and time, auto-run frequency/day (e.g., weekly/Mondays, monthly/2nd Fridays, auto-run time (e.g., 6:30 am), and auto-run duration (e.g., 30 minutes).

Item

Title Description

2.3.3 Bancroft Hall

Maintenance Notices

Bancroft Hall is home to the brigade of midshipmen. Extra care shall be taken any time a midshipmen room needs to be entered. Work within midshipmen quarters must be scheduled with as much notice as possible and with all precautions to ensure personal effects are not disturbed. The Contractor shall leave written notice of entry on the door of each room accessed. This written notice shall include at minimum:

A brief statement that the space was entered by the Contractor to perform maintenance or repair

The date and time that the visit occurred Names of all personnel that entered the room along with the names of their employers Applicable work order number Description of work performed Status of work and notification of further visits if necessary

Informational note: In the past, these notices have been fillable forms on brightly colored stickers that are approximately 6” x 8” in size. These stickers include the Contractor company logo and have adhesive that is easily removable without leaving residue. Notices are to be left on the entry door.

The Contractor shall submit an example of the fillable form/sticker they will be using for approval per Section F.

2.3.4 Audits and

Inspections

The Contractor shall provide assistance and cooperation for all authorized inspections, internal reviews, and audits conducted by the Government.

2.4 References and

Technical Documents

References and Technical Documents are listed in J-1502000-02.

Spec Item Title Performance

Objective Related Information Performance

Standard 3 Recurring Work The Contractor shall maintain, repair, and alter facilities, ground structures, personal property equipment and installed equipment and systems to ensure they are fully functional and in normal working condition.

The Asset Data Index, System Descriptions and Asset Data by System is provided in J- 1502000-03. Facility Data is provided in J-1502000-04.

The Contractor shall develop, implement, and execute an Emergency, Urgent, and Routine (E/U/R) Work, Project Work, Preventive Maintenance Program, Integrated Maintenance Program (IMP), Inspection, Testing, and Certification Program, and Other Recurring Service Program to maintain and repair facilities, ground structures, personal property equipment, and installed equipment and systems.

Contractor shall follow work reception, work control and work schedule requirements as specified in 0200000 and shall adhere to the Notification to the Government for Work Above the Recurring Work Limitations in Spec Item 2.14.2.

Prior to the performance of work that requires a device or system (i.e., medicine gas, monitor equipment, data centers, etc.) to be taken out of service or that impacts the normal functioning of that device or system, the Contractor shall obtain authorization to perform work from the Maintenance Point of Contact.

All work, including all recurring work and all preventive maintenance shall be recorded and tracked in NAVFAC Maximo as specified in 0200000.

The Contractor shall document all actions, status updates, etc. in NAVFAC Maximo and submit

Facilities, ground structures, personal property equipment, and installed equipment and systems are in normal working condition and function properly in accordance with specified standards.

Rough Order of Magnitude (ROM) estimates for work exceeding the Contractor’s recurring work limits of liability are received within specified times.

Authorization is obtained for work that requires a device or system (i.e., medicine gas, monitor equipment, data centers, etc.)

to be taken out of service.

Work is tracked and recorded in

NAVFAC

Maximo.

Objective Related Information Performance

Standard an electronic PM and repair status report per Section F.

3.1 Emergency, Urgent, and Routine (E/U/R) Work

The Contractor shall perform E/U/R work in a timely manner to ensure facilities, systems, ground structures and other assets are fully functional, in normal working condition and function properly in accordance with specified standards.

E/U/R Work provides a means to accomplish MAINTENANCE and REPAIR work within the scope of this annex that are not otherwise included in preventive maintenance; integrated maintenance program;

inspection, testing, and certification; and other recurring services.

E/U/R Work will be issued to accomplish maintenance and repair work within the entire boundary of the installation, whether or not, the facilities, systems, ground structures, and other assets are identified in Section J.

The Contractor shall receive E/U/R work in accordance with the work reception requirements in Annex 2.

E/U/R work will include a wide variety of work. A Sample of Historical E/U/R Work Orders is provided in J-1502000-05.

Historical E/U/R work data associated with contracts prior to this solicitation may present data that may not be representative of specified requirements. The Government makes no warranty, express or implied, or assumes any legal liability or responsibility for the accuracy, completeness, or usefulness of the historical E/U/R work order data.

The Contractor shall maintain sufficient personnel, materials, and equipment on hand to support E/U/R work requirements. Lack of availability of material or equipment will not relieve the Contractor from the requirement

E/U/R work is responded to and completed within the specified time.

Facilities, systems, ground structures and other assets are fully functional, in normal working condition and function properly in accordance with

OEM

specifications, including recertification if applicable.

When a work order is complete the facilities, systems, ground structures and other assets do not present danger to personnel or equipment.

Work orders are properly documented in NAVFAC Maximo and closed within five (5) days of work completion.

E/U/R Work for personal property that is not tracked in Maximo is documented in electronic deliverables.

Objective Related Information Performance

Standard to complete E/U/R work within the time limits specified.

The Government may combine multiple requirements received for the same facility, system, ground structure or other asset at the same time into one work order.

Unless otherwise specified, the Contractor has full responsibility for any work up to the work order limit of liability of $2,500 in direct labor and direct material cost per work order.

The Government will only pay for the portion of direct labor and/or direct material that exceeds the E/U/R work order limits of liability.

The Contractor shall notify the KO upon identification that the work order will exceed the specified limits of liability in accordance with reporting requirements in Annex 2. If a non-recurring work order is issued for the portion exceeding the specified E/U/R work order limits of liability, the Government will only pay for the portion of direct labor and/or direct material that exceeds the work order limits.

Examples of work exceeding the E/U/R Work Order limits of liability:

If a work order requires

$2,600 in direct labor and direct material cost, the Government may issue a task order in accordance with the Non-recurring Work portion of the contract for the $100 in direct labor and direct material cost that exceeds the work limit of liability.

The Contractor may invoice for E/U/R work orders in a

Objective Related Information Performance

Standard completed status in NAVFAC Maximo. The Contractor shall not invoice for incomplete work orders and work orders not issued. A modification will be processed at the end of each period of performance to deduct for work orders not issued and incomplete work orders.

Deduction will be based on the unit prices specified in Attachment J-0200000-20 ELINs.

The Contractor shall submit a monthly summary of completed E/U/R work orders per Section F.

3.1.1 Emergency

Work Orders

The Contractor shall perform emergency work orders in a timely manner to ensure facilities, systems, ground structures and other assets are fully functional, in normal working condition and function properly in accordance with

The Contractor shall perform emergency work orders twenty-four (24) hours a day, seven (7) days a week throughout the contract period.

The Contractor shall respond to emergency work orders with the appropriate service personnel and equipment to commence work immediately.

The Contractor shall remain at the work site until the emergency has been arrested.

If follow-up work is required (after the emergency condition is arrested) to complete the restoration and ensure facilities, systems, ground structures and other assets are fully functional and in normal working condition, the Contractor may request time extension equal to a Routine Work Order. The emergency mitigation and follow-up work shall be considered part of the original work order.

Emergency work is responded to within fifteen (15) minutes of receipt of call.

Work continues without interruption until emergent condition is arrested and damage to facilities, systems, ground structures, other assets and personnel is mitigated.

3.1.2 Urgent Work

Orders

The Contractor shall perform urgent work orders in a timely manner to ensure facilities, The Contractor shall perform urgent work orders without extended delay.

Urgent work orders are completed within five (5) working days.

Objective Related Information Performance

Standard systems, ground structures and other assets are fully functional, in normal working condition and function properly in accordance with specified standards.

The Contractor shall respond to urgent work orders with the appropriate service personnel and equipment to commence work within two (2) hours of notification. Work shall be completed within five (5) days.

Urgent work shall be responded to within two (2) hours of receipt of call outside of Government working hours.

3.1.3 Routine Work

Orders

The Contractor shall perform routine work orders in a timely manner to ensure facilities, systems, ground structures and other assets are fully functional, in normal working condition and function properly in accordance with specified standards.

The Contractor shall respond to routine work orders with the appropriate service personnel and equipment to commence work within five (5) days of notification. Work shall be completed within thirty (30) days.

Performance of routine work orders is not required outside of Government’s regular working hours.

Routine work order response within five (5) calendar days and completed within thirty (30) calendar days.

Routine work orders are completed within thirty (30) calendar days.

3.2 Project Work The Contractor

shall perform project work orders in a timely manner to ensure requested work is complete in accordance with

The Contractor shall respond to project work orders with the appropriate service personnel and equipment within the timeframe requested in the notification. Project work shall be completed within thirty (30) days.

The Contractor shall receive project work orders in accordance with the work reception requirements in Annex 0200000.

Project work will include a wide variety of work and will be ordered to accomplish any work not considered MAINTENANCE and REPAIR identified within the entire boundary of the installation, whether or not the facilities, systems, ground structures, and other assets are identified in Section J.

The Government may combine multiple requirements into one project work order.

Project work orders are responded to and completed within 30 (thirty) calendar days.

Facilities, systems, ground structures, and/or other assets are fully functional, in normal working condition and function properly in accordance with the specified manufacturers, workmanship and material standards, including recertification if applicable.

When a project work order is complete the facilities, systems, ground structures and other assets do not present danger

Objective Related Information Performance

Standard

The Contractor shall maintain sufficient personnel, materials, and equipment on hand to support project work orders.

Lack of availability of personnel, material, or equipment will not relieve the Contractor from the requirement to complete project work order within the time specified.

The Contractor may invoice for completed Projects with a completed status in NAVFAC Maximo orders. The Contractor shall not invoice for incomplete projects orders and project orders not issued. A modification will be processed at the end of each period of performance to deduct for project orders not issued and incomplete project orders.

Deduction will be based on the unit prices specified in Attachment J-0200000-20 ELINs.

The Contractor shall submit a summary completion report of completed Project work orders per Section F.

to personnel or equipment.

Work orders are properly documented in NAVFAC Maximo and closed within five (5) days of work completion.

3.2.1 Project Work

Orders Level 1

The Contractor shall perform project work orders in a timely manner to ensure requested work is complete in accordance with specified standards.

A Project Work Order Level 1 may be used to accomplish any work not considered MAINTENANCE and REPAIR identified within the entire boundary of the installation, whether or not the facilities, systems, ground structures, and other assets are identified in Section J, and is estimated to be less than $2,500 in direct labor and direct material costs.

Project work orders are responded to and completed within 30 (thirty) calendar days.

Facilities, systems, ground structures, and/or other assets are fully functional, in normal working condition, and function properly in accordance with the specified manufacturers, workmanship and material standards, Objective Related Information Performance

Standard including recertification if applicable.

When a project work order is complete the facilities, systems, ground structures and other assets do not present danger to personnel or equipment.

3.2.2 Project Work

Orders Level 2

The Contractor shall perform project work orders in a timely manner to ensure requested work is complete in accordance with specified standards.

A Project Work Order Level 2 may be used to accomplish any work not considered MAINTENANCE and REPAIR identified within the entire boundary of the installation, whether or not the facilities, systems, ground structures, and other assets are identified in Section J, and is estimated to be less than $5,000 in direct labor and direct material costs.

Project work orders are responded to and completed within 30 (thirty) calendar days.

Facilities, systems, ground structures, and/or other assets are fully functional, in normal working condition, and function properly in accordance with the specified manufacturers, workmanship and material standards, including recertification if applicable.

When a project work order is complete the facilities, systems, ground structures and other assets do not present danger to personnel or equipment.

3.2.3 Project Work

Orders Level 3

The Contractor shall perform project work orders in a timely manner to ensure requested work is complete in accordance with specified standards.

A Project Work Order Level 3 may be used to accomplish any work not considered MAINTENANCE and REPAIR identified within the entire boundary of the installation, whether or not the facilities, systems, ground structures, and other assets are identified in

Project work orders are responded to and completed within 30 (thirty) calendar days.

Facilities, systems, ground structures, and/or other assets

Objective Related Information Performance

Standard Section J, and is estimated to be less than $10,000 in direct labor and direct material costs.

are fully functional, in normal working condition, and function properly in accordance with the specified manufacturers, workmanship and material standards, including recertification if applicable.

When a project work order is complete the facilities, systems, ground structures and other assets do not present danger to personnel or equipment.

3.3 Preventive

Maintenance (PM) Program

The Contractor shall develop and implement a PM program for facilities, ground structures, personal property equipment, and installed equipment and systems to ensure proper operation, to minimize breakdowns, and to maximize useful life.

The Asset Data Index, System Descriptions and Asset Data by System for all Spec Items is provided in J-1502000-03.

Facility Data is provided in J- 15020000-04.

The Contractor shall develop and submit a PM program for all Spec Items in this technical specification per Section F. At a minimum, the PM program shall include:

PM management and technical approach

Procedures to evaluate equipment reliability and corrective actions.

Job plans tailored to the OEM technical documentation.

Qualification requirements of the maintenance personnel.

Proposed Annual Schedule for the contract year

The Contractor shall also submit monthly PM work schedules by Spec Item per Section F.

Maintenance is accomplished in accordance with the Contractor’s PM program and work schedule.

PM is performed in accordance with manufacturers’ recommended procedures and OEM standards.

PM Work properly documented in NAVFAC Maximo and closed within five (5) days of work completion.

Objective Related Information Performance

Standard The Contractor is fully responsible for and shall perform any incidental repairs, including replacement, discovered during scheduled maintenance work up to a total of $750 per occurrence in direct labor and direct material cost under the recurring work portion of the contract.

Incidental repairs performed under maintenance are not considered E/U/R work. An occurrence is a single defect found in a system or component and does not include a cumulative total of all defects found in a system or components.

Preventative Maintenance work for systems shall include all equipment and components of the system as described within J- 1502000-03-02. Asset data provided in J-1502000-03 may not be inclusive of all components in each system.

Lack of inclusion within an asset data file does not relieve the Contractor of responsibility for every component of the system within the PM program.

Notification of repair work exceeding the incidental repairs limit shall be submitted to the KO within two (2) hours of identification. The Government may issue E/U/R, Projects, or non-recurring work for the portion of the repairs exceeding the incidental repairs limits of liability. The Government will only pay for the portion of direct labor and/or direct material that exceeds the specified limits of liability.

Example: If an individual occurrence of incidental repair requires $850 in direct labor and/or direct material cost, the Government may issue E/U/R

Objective Related Information Performance

Standard work or non-recurring work in accordance with the non-recurring work provisions of the contract for the $100 in direct labor and/or direct material cost that exceeds the specified incidental repair limit of liability.

The Contractor shall not use breakdown maintenance as part of the PM program.

The PM program shall provide an economical approach to accomplish the manufacturers’ recommended maintenance in accordance with OEM standards, and maintenance required to satisfy equipment warranties and keep facilities, ground structures, personal property equipment, and installed equipment and systems in normal working condition.

Excessive or repeated system or equipment breakdowns or deficiencies may indicate the need to adjust or modify the Contractor’s PM program.

These changes will be made at no additional cost to the Government.

Informational Note: Condition Assessments are typically performed by the maintenance technician on an annual basis during the most invasive PM circumstances. Requirements for condition assessment of dynamic equipment are specified in 1501000 Facility Management.

3.3.1 Lighting

Systems

The Contractor shall maintain Lighting Systems to ensure proper operation, to minimize breakdowns, and to

The Contractor shall maintain, inspect, clean, re-lamp, and make all necessary repairs to lighting systems.

Dead bulbs, lamps, LEDs, and discolored globes or diffusers shall be replaced immediately

Maintenance is performed in accordance with Contractor's PM program and work schedule.

Objective Related Information Performance

Standard maximize useful life.

upon discovery or notification.

Re-lamping, regardless of location, shall be considered routine maintenance and not subject to the PM limit of liability.

Re-lamping and repair shall include all wiring and components from and including the first breaker to and including the light fixture as necessary.

Some services and re-lamping may require Contractor- Furnished ladders, man-lifts or other specialized equipment in order to access.

Emergency and exit lighting maintenance shall adhere to established guidelines for all inspections and testing of emergency lighting in accordance with UFC 3-601-02, NFPA codes and standards.

Repairs shall meet all OEM requirements.

Lighting systems are fully functional at all times, except during maintenance.

3.3.2 Photovoltaic

Energy Systems

The Contractor shall maintain photovoltaic energy systems to ensure proper operation, to minimize breakdowns, and to maximize useful life.

The Contractor shall maintain Photovoltaic Energy Systems in accordance with NAVFAC MO- 405 Maintenance and Operation of Active Solar Heating Systems and manufacturers’ recommended procedures and OEM standards.

Maintenance is performed in accordance with Contractor's PM program and work schedule.

3.3.3 Cathodic

Protection Systems

The Contractor shall maintain Cathodic Protection Systems to ensure proper operation, to minimize breakdowns, and to maximize useful life.

The Contractor shall maintain and test Cathodic Protection Systems in accordance with UFC 3-570-06, recommended procedures and OEM standards.

Maintenance is performed in accordance with Contractor's PM program and work schedule.

3.3.4 Lightning

Protection Systems

The Contractor shall perform maintenance in accordance with applicable

The Contractor shall maintain Lightning Protection Systems in accordance with NFPA 780, MIL-HDBK-419, MIL-STD-

188-124B, MIL-HDBK-274

Maintenance is performed in

Contractor’s PM

Objective Related Information Performance

Standard directives on lightning protection systems to ensure proper operation, to minimize breakdowns, and to maximize useful life.

(AS), and NAVSEA OP-5, recommended procedures and OEM standards.

3.3.5 Fire Protection

Systems

The Contractor shall inspect, test and maintain fire protection systems to ensure safe, reliable, uninterrupted fire protection service.

The Contractor shall maintain, inspect and test Fire Protection Systems to ensure operation as designed in accordance with UFC 3-601-02, recommended procedures and OEM standards.

If impairments or deficiencies cannot be returned to operational condition under the Preventive Maintenance Program, the impaired systems must be reported to the KO, FOS, COR, and Production Officer within one (1) hour of identification per Section F.

The Contractor must continue to maintain, inspect and test the operable portions of the system regardless of condition.

All fire suppression systems must be secured by the NSA Annapolis Fire Department prior to performing services. The Contractor shall notify the NSA Annapolis Fire Department Facility Manager, COR, Facility Operation Specialist (FOS), Fire Department, and Security Department two (2) calendar days prior to performing maintenance, inspection, or testing of fire protection and suppression systems.

The Contractor shall notify the NSA Annapolis Fire Department as soon as repairs or maintenance are complete so that the Fire Department can place the system back in service.

Inspection, testing and maintenance is performed in accordance with Contractor’s PM program and work schedule.

Notification of scheduled maintenance, impaired systems and completion of services are provided as required.

Submittals are made and received as required.

3.3.6 Vertical

Transportation

The Contractor shall perform

The Contractor shall maintain VTE in accordance with performed in

Objective Related Information Performance

Standard Equipment (VTE) Systems maintenance on VTE systems to ensure safe, reliable operation.

NAVFAC MO-118, NFPA 70

(NEC) and ASME A17.1-2025, A17.2, ASME A18.1, NAVFAC

UFC 3-490-06, and recommended procedures and OEM standards.

The Contractor shall notify the Facility Manager, Facility Operation Specialist (FOS), and KO two (2) calendar days prior to any type of work on VTEs per Section F.

accordance with Contractor’s PM program and work schedule.

Notifications are made as required.

3.3.7 Compressed Air

Systems

The Contractor shall maintain compressed air plants, distribution system, and associated equipment to ensure safe, reliable, uninterrupted service.

The Contractor shall maintain compressed air systems in accordance with NAVFAC MO- 206 and UFC 3-420-02, recommended procedures and OEM standards.

Maintenance is performed in accordance with Contractor’s PM program and work schedule.

3.3.8 Auxiliary

Generator Systems

The Contractor shall maintain and test auxiliary generator systems to ensure safe, reliable, uninterrupted service.

The Contractor shall comply with NAVFAC MO-912, UFC 3-540-01 and 3-540-07, COMAR 26.11.09.05E, COMAR 26.11.03.06C, 40 CFR

60, Subpart IIII and Subpart JJJJ, 40 CFR 40, 63, CFR 89, Subpart 4Z, the NSA Annapolis Title V Operating Permit 24-003-00310, recommended procedures and OEM standards.

Maintenance shall include periodic startup, run and load test of all auxiliary generators to ensure operability.

Auxiliary generators shall be activated to restore electrical power within ten (10) seconds following loss of power.

Automatic/Manual transfer switches shall be exercised and load tested in accordance with OEM requirements. The Contractor shall submit load test report per Section F accordance with Contractor’s PM program and work schedule.

Auxiliary generators provide electrical power to meet the load demand for the duration of a power outage.

Engine exhaust meets requirements of NSA Annapolis operating permit.

Auxiliary generators activated to restore electrical power within ten (10) seconds following loss of power.

Objective Related Information Performance

Standard The Government will supply fuel for generator operation. The Contractor shall ensure that sufficient fuel is available for generator operation at all times

The Contractor shall notify the KO to initiate fuel orders, receive fuel from tanker trucks, transfer to and among storage tanks, and make all operational fuel transfers. Maintain fuel usage logs and operating hours.

The Contractor shall comply with all Federal regulations pertaining to fuel operations.

The Contractor shall submit completed J-1502000-07 Emergency/Auxiliary Generator Operating Log (Inspection Testing) forms for each generator engine per Section F.

Sufficient fuel levels are maintained to support generator operations.

3.3.9 Petroleum, Oil, and Lubricant (POL) Facilities and Distribution Systems

The Contractor shall maintain POL systems to ensure safe, reliable, uninterrupted service.

The Contractor shall maintain POL system facilities and distribution systems in accordance with NAVSUP P-

558, UFC 3-460-03,

NAVSUPINST 4750.1, the Maryland 2.06 Oil Operations Permit, recommended procedures and OEM standards.

An SOP is provided in the USNA Spill Prevention Control and Countermeasures Plan (SPCC) for proper filling of fuel for auxiliary/emergency generators and heating oil tanks.

All fuel deliveries and management of fuel systems shall be in compliance with the USNA SPCC Plan, the USNAINST 5100.25 Hazardous Materials Control and Management, and EPA requirements (40 CFR Part 112).

In the event fuel is spilled, the Contractor shall notify the NSA Fire Department at (410-293- 3333) and shall take action in

Maintenance is performed in accordance with Contractor's PM program and work schedule.

No spills or discharge to environment due to missed or improper maintenance.

Objective Related Information Performance

Standard removal of fuel oil per

NAVFACINST 11300.37.

USNA Spill Prevention Control and Countermeasures Plan (SPCC) is available upon request after contract award.

3.3.10 Emergency

Eyewash Stations and Chemical Shower Systems

The Contractor shall maintain emergency eyewash station and chemical shower systems to ensure safe, reliable, uninterrupted service.

The Contractor shall maintain emergency eyewash stations and chemical showers.

All maintenance, repairs and testing shall be in accordance with ANSI Z358.1-2009, American National Standard for Emergency Eyewash and Shower Equipment, and OSHA 29 CFR 1910.151, Medical Services and First Aid, recommended procedures and OEM standards.

A legible tag denoting date of inspection and inspector’s initials shall be affixed to each emergency eyewash station and chemical shower at the conclusion of an acceptable test.

All incidental repairs found during tests shall be accomplished within five calendar days at no additional cost to the Government.

Maintenance is performed in accordance with Contractor's PM program and work schedule

Emergency eyewash stations and chemical showers are fully operational at all times.

3.3.11 Pool and Spa

Systems

The Contractor shall maintain pool and spa systems to ensure proper operation, to minimize breakdowns, and to maximize useful life.

The Contractor shall maintain pool and spa systems and develop a Pool and Spa Discharge Plan in accordance with Pool and Hot Tub Alliance Standards, International Swimming Pool and Spa Code, National Electrical Code (NEC).

Pools used in support of athletic events shall be maintained in accordance with the NCAA Water Polo Pool Requirements and the NAVMED P-5010-4 Manual of Naval Preventative Medicine, Chapter 4, Swimming Pools and Bathing Places, as applicable.

accordance with Contractor's PM program and work schedule

Repairs within the PM limit are accomplished prior to PM completion.

Notification of repair work exceeding the PM limit is submitted to the KO within the specified time limit.

Objective Related Information Performance

Standard Water chemistry shall be tested and maintained to ensure that the total dissolved solids in each pool or spa never exceed 1,500 ppm. Saltwater pool and spa dissolved solids shall never exceed 3,000 ppm. These levels shall be maintained for the duration of the contract.

Testing results shall be submitted per Section F and be made available for Government review within four (4) hours of request by KO.

Submit Pool and Spa Discharge Plan per Section F.

The amount of total dissolved solids in each pool or spa never exceeds specified levels.

Pool conditions during athletic events are in accordance with the standards specified.

3.3.12 Ornamental

Fountain Systems

The Contractor shall perform maintain ornamental fountain systems to ensure proper operation, to minimize breakdowns, and to maximize useful life.

The Contractor shall maintain ornamental fountain systems based on manufacturers recommended procedures and OEM standards.

Maintenance shall include seasonal start-up and shutdown of fountains. Start-ups shall typically occur around 01 April each year. Shutdown shall typically occur around 30 November each year. Start-up and shutdown dates shall be coordinated in advance with the

FOS/KO.

Fall shutdown shall include securing and winterizing the fountains, draining water, turning off pumps, turning off water sources and removing debris as required to prevent freezing and waterline damage over the winter months.

Spring start-ups shall include activating the fountains, removing debris, cleaning and replacing broken or missing parts as required to support fully operational systems.

Maintenance is performed in accordance with Contractor's PM program and work schedule

All ornamental fountains are fully operational during the seasonal dates requested annually by the FOS/KO.

3.3.13 Uninterrupted

Power Systems

(UPS)

The Contractor shall maintain Uninterrupted

The Contractor shall maintain UPS systems and equipment are maintained and tested to ensure a

Maintenance and testing is

Objective Related Information Performance

Standard Power Systems (UPS) to ensure safe, reliable, uninterrupted service, ensure proper operation to minimize breakdowns and to maximize useful life.

fully functional and operable condition in accordance with TM 5-693, manufacturers’ recommended procedures and OEM standards.

systems and equipment are maintained and repaired to sustain a fully functional and operable condition.

Preventive maintenance shall include periodic shutdown and load tests of all uninterrupted power systems to ensure reliability.

Results of load tests shall be submitted per Section F.

accordance with Contractor's PM program and work schedule.

Systems provide uninterrupted service to meet the demand for the entire duration of a power outage or designated period.

Uninterrupted power systems are activated as necessary to ensure uninterrupted service to critical systems.

Load tests are submitted as specified.

3.3.14 Pump Systems The Contractor

shall maintain pumps to ensure proper operation, to minimize breakdowns, and to maximize useful life.

The Contractor shall maintain pumps as required in support of various systems in accordance with manufacturers’ recommended procedures and OEM standards.

Maintenance is performed in accordance with Contractor's PM program and work schedule.

3.3.15 Food Service

Equipment Systems

The Contractor shall maintain food service equipment systems to ensure proper operation, to minimize break downs, and to maximize useful life.

The Contractor’s shall maintain Food Service Equipment in accordance with the health, safety, and environmental requirements of Section 2 of UFC 3-190-07N, Operation and Maintenance: Food Services Equipment, manufacturers’ recommended procedures and OEM standards.

Maintenance shall not disrupt food service operations and must be coordinated with the facility manager. Food service maintenance shall be scheduled and performed after normal working hours if required to minimize disruption.

Maintenance is performed in accordance with Contractor's PM program and work schedule.

3.3.16 Chapel Organ

Systems

The Contractor shall service and

The Contractor shall service and maintain USNA Chapel Organs

Maintenance and tuning is

Objective Related Information Performance

Standard maintain Chapel Organ Systems to ensure they function properly and are adequately tuned.

on a monthly basis, in a well-tuned and superior working condition, as determined by the USNA Chapel Organist.

The Contractor shall provide tuning and preventive maintenance to include the following:

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