1503020 – Pest Control Spec Item Title 1 General Information

1.1 Outline of Services

2 Management and Administration

2.1 Definitions and Acronyms

2.2 Personnel

2.2.1 Certification, Training, and Licensing

2.3 Special Requirements

2.3.1 Business Licensing

2.3.2 Permits

2.3.3 Vehicles

2.3.4 Equipment

2.3.5 Pesticides

2.3.5.1 New Pesticide Request and Planned Pesticide Use (PPU) Sheet

2.3.6 Disposal

2.3.7 Spills

2.3.8 On-Site Mixing

2.3.9 On-Site Materials Storage

2.3.10 Occupied Spaces

2.3.11 Personal Protective Equipment (PPE)

2.4 References and Technical Documents

3 Recurring Work

3.1 Pest Control Services

3.1.1 Nuisance Pest Control

3.1.2 Public Health Pest Control

3.1.3 Structure Damaging Pest Control

3.1.4 Vertebrate Pest Control

3.2 Pest Control Work Orders

3.3 Pest Management Reporting

4 Non-Recurring Work

1503020 - Pest Control Spec Item Title Description 1 General

Information

1.1 Outline of Services The Government’s integrated pest management (IPM) program is intended to emphasize surveys, establish control thresholds, and maintain documentation to track the effectiveness and safety of control efforts. IPM may include techniques such as education, habitat modification, biological control, genetic control, cultural control, mechanical control, physical control, regulatory control, and where necessary, the judicious use of the least hazardous pesticides. Pesticides, when needed, shall be selected for use with IPM principles in order to minimize negative impacts on human health and the environment.

The Contractor shall perform pest control services in conformance with the Integrated Pest Management Plan (IPMP) to prevent and control the following pests:

-Nuisance, structure damaging, lawn, turf and ornamental, and public health pests cockroaches termites bees wasps ants fleas silverfish stored product pests mosquitoes bedbugs

-Vertebrate pests mice rats bats feral dogs and cats other nuisance mammals

- pigeons and other nuisance birds

Spec Item

Title Description

2 Management and Administration

2.1 Definitions and

Acronyms

Definitions and Acronyms are listed in J-1503020-01.

2.2 Personnel In addition to the Employee Requirements specified in Annex 2, the Contractor shall provide personnel with the qualifications, technical knowledge, experience and skills required for efficient operations within the pest control function.

2.2.1 Certification, Training, and Licensing

All Contractor personnel who apply pesticides shall be certified by the State of Maryland in the categories required to perform the work specified in this contract.

No contractor personnel may work under the supervision of a certified person even where this is permitted practice in those States in which the DoD property is located. The DoDI 4150.07 DoD Pest Management Program defines certified pesticide applicators as individuals who have completed an EPA-approved training program that includes written examinations in core and specific application categories. All work performed shall be in accordance with Federal, DoD, state, local, and installation policies and regulations. Proof of certification for all personnel who apply pesticides shall be provided per Section F.

2.3 Special

Requirements

2.3.1 Business Licensing The Contractor shall possess a business license issued by the State of Maryland to provide pest control services. Proof of local/state licensing shall be provided per Section F.

2.3.2 Permits The Contractor shall obtain all necessary permits required to perform the work in this contract. Permits include Fish and Wildlife Bird Depredation Permit, State of Maryland Nuisance Wildlife Control Permits, permits to take fur bearing animals, or other permits required by Federal, state, or local regulations. A copy of all applicable permits shall be provided per Section F.

2.3.3 Vehicles Vehicles used to transport pesticides shall be equipped with a fire extinguisher, a spill containment kit capable of containing any potential pesticide spill, an emergency eye wash station, at least two gallons of emergency wash water for personal decontamination, and a first aid kit. All pesticides carried on vehicles shall be stored in a locked compartment separate from the cab of the vehicle.

Vehicles shall not be left unattended at any time unless properly locked and secured. Pest control vehicles shall be marked with the owner's or Contractor's name clearly identified as a pest control vehicle per state regulations. Each vehicle shall display applicable state or federal department of transportation or agency placard and other identification markings as required by Federal, state, or local regulations. All vehicles shall be maintained with a clean and orderly appearance, free from pesticide residues or grime buildup. Vehicles shall not be cleaned, washed, or rinsed on Government property. The Government reserves the right to inspect the Contractor vehicles at any time.

2.3.4 Equipment The Contractor shall provide repair and maintenance as necessary to keep all equipment in good operating condition, and take appropriate action regarding the following:

All tanks, hoses, pumps, control valves, and gauges shall be free of visible deterioration, shall not leak, and shall operate at the manufacturer's recommended rates and pressures. Equipment that has failed shall be replaced or repaired by the Contractor prior to resuming operations.

Screens, strainers, and filters shall be used and maintained per the pump, sprayer, and nozzle manufacturer's instructions.

Item

Title Description

Spray nozzles shall deliver spray patterns as specified by the nozzle manufacturer.

Nozzles that become clogged or eroded shall be repaired or replaced by the Contractor prior to resuming operations.

Ultra-Low Volume (ULV) equipment shall be calibrated to assure proper flow rate and droplet size of pesticide as required by the label. ULV equipment shall be calibrated, including droplet size analysis, 15 days prior to start of work and thereafter every 50 hours of use (or per manufacturer's recommendations), or when the machine is repaired. Calibration and droplet analysis reports, when required, shall be maintained on file and submitted per Section F.

All pesticide dispersal equipment, including bait stations and trays, shall be clearly and plainly marked with "DANGER"..."PESTICIDES", or as required by applicable regulations.

Specific equipment requirements relevant to individual Pest Groups are further delineated in the Pest Group Requirements in Section J.

2.3.5 Pesticides All pesticides must be used in accordance with Federal, DoD, State of Maryland, local, and installation policies and regulations, and any requirements identified in Section J attachments. All pesticides shall be procured, processed, handled, and applied in strict accordance with the manufacturer's label. All pesticides shall be registered with the EPA and the State of Maryland pesticide regulatory agency and approved by NSA Annapolis Environmental Office for the use intended prior to use per Section F.

The Contractor shall maintain a book of labels and Safety Data Sheets (SDSs) for pesticides they use or intend to use and have the book readily available for the COR’s inspection at all times.

All pesticides used by the Contractor in the US shall be registered with the EPA and applicable state lead agency for the use intended. New Pesticide Request and Planned Pesticide Use Sheet, including labels and SDS for each pesticide intended for use, shall be submitted per Section F with the Contractor’s Work Plan. User Guide for New Pesticide Requests and Planned Pesticide Use (PPU) Sheets is provided in J-1503020-03 and Sample New Pesticide Request and Planned Pesticide Use (PPU) Sheet is provided in J-1503020-04. Approvals may be made for and limited to specific pests and sites. Any proposed changes in pesticide usage shall be submitted per Section F for approval prior to use

2.3.5.1 New Pesticide

Request and Planned Pesticide Use (PPU) Sheet

The New Pesticide Request and Planned Pesticide Use Sheets shall be included as part of the CWP. One New Pesticide Request and Planned Pesticide Use Sheet shall be filled out for each pest that will be controlled with a pesticide. If more than one pesticide is used to control the pest, one New Pesticide Request and Planned Pesticide Use Sheet shall be filled out for each of the pesticides used per pest. A New Pesticide Request and Planned Pesticide Use Sheet shall be filled out whenever pesticides used to control a pest are added or changed. Completed New Pesticide Request and Planned Pesticide Use Sheets shall be attached to the CWP.

The New Pesticide Request and Planned Pesticide Use Sheet shall be filled out online at https://noprs.pestlogics.com/. The regional NAVFAC Pest Management Coordinator (PMC) must be contacted to obtain a link to the website, password, and instructions to use the system.

Item

Title Description

A Sample New Pesticide Request and Planned Pesticide Use (PPU) Sheet is provided in J-1503020-04

2.3.6 Disposal All pesticides, rinse water, and containers shall be disposed of per pesticide label directions. The Contractor shall dispose of any pesticides, pesticide containers, pesticide residue, pesticide rinse water, or any pesticide contaminated articles at an authorized disposal area off-site from the installation.

2.3.7 Spills In the event of spills, the Contractor shall follow Spec Item 2.10.2.7 Spill Prevention, Containment, and Clean-up requirements listed in Annex 0200000.

The Contractor shall prevent, contain, clean up, and report all spills on Government property caused by the Contractor, in a manner that complies with applicable Federal, state, and local laws and regulations at no additional cost to the Government.

2.3.8 On-Site Mixing The Contractor shall not mix pesticides on Government property unless specifically authorized by the KO. If mixing is authorized, it shall be done at an approved Government furnished facility or over an approved containment device.

All water sources shall be equipped with proper back-flow prevention devices.

An air gap shall be maintained between the water source and the pesticide tank.

2.3.9 On-Site Materials

Storage

The only authorized location on NSA Annapolis for the Contractor to store pesticides, pesticide equipment, and pesticide related articles is Building 306, and the Hazardous Material (HAZMAT) locker adjacent to the building. The Contractor shall obtain approval to store pesticides at this location by submitting a list of proposed items to be stored to the KO for approval per Section F. The Contractor shall not store pesticides at this location, or any other location on Government property unless specifically authorized by the KO. If storage is authorized, it shall be done at an approved Government furnished facility, if available. If a Government furnished facility is not available, the contractor shall furnish an approved storage facility. At a minimum, storage facilities shall be adequately secured, identified with warning signs, equipped with secondary spill containment and a ventilation system that provides at least six air changes per hour.

2.3.10 Occupied Spaces Liquid or aerosol pesticides shall not be applied in occupied spaces when people are present. Dust pesticide formulations shall not be applied in occupied spaces if the dust can be carried by air currents to people. Gel baits, cockroaches, rodent, and ant bait stations, or other pesticide formulations that do not volatize or drift in air currents may be applied in occupied spaces.

2.3.11 Personal Protective

Equipment (PPE)

The Contractor shall provide PPE to each of their pest control applicators. This equipment shall include, at a minimum, the PPE required by the pesticide label and SDS.

2.4 References and

Technical Documents

References and Technical Documents are listed in J-1503020-02.

Spec Item Title Performance

Objective Related Information Performance

Standard 3 Recurring Work The Contractor shall provide pest control services to ensure pests are controlled in a proper and timely manner.

The Contractor shall comply with the Integrated Pest Management Plan (IPMP), and applicable DoD and OPNAV Instructions, and Federal, state, and local policies and regulations. The IPMP shall be available upon request after contact award.

Service Level Standards for Pest Control services are specified in J-1503020-05.

Pests shall be controlled to levels and within times specified in the Pest Group Requirements in Section J.

The Contractor shall develop and execute a plan for pest control services. The Contractor’s Work Plan (CWP) shall adhere to applicable References and Technical Documents contained in J- 1503020-02.

CWP shall establish the strategy and methods for conducting a safe, effective, and environmentally sound pest management program in compliance with the specifications. The Contractor may review the installation’s historical records of pest activity and abatement actions, survey facilities and grounds, and consult with the Installation IPMC in development of a

CWP.

CWP shall address continuous monitoring, pest response and removal procedures, record keeping, warranties, education and communication to installation personnel to prevent pests and disease vectors, bird control on applicable airfields and in hangars, etc. The IPM approach should use targeted

Services are performed as specified by and consistent with the Service Level Standards.

Pests are controlled to levels and within times as specified.

Objective Related Information Performance

Standard (i.e., effective, environmentally sound) methods including habitat/facility modification, biological/genetic/cultural control, mechanical/physical control, and where necessary, the judicious use of least hazardous pesticides.

CWP shall include labels, Safety Data Sheets, New Pesticide Request, Planned Pesticide Use (PPU) Sheets, and comply with all applicable local, state, DoD and Federal policy and regulations, and the IPMP.

CWP shall be submitted per Section F for review, comments, and acceptance.

The Contractor shall report conditions that promote or are conducive to pest infestations.

These include sanitation problems, improper food storage practices, inadequate exclusion policies, damaged or missing exclusion devices or the like.

The Contractor shall report these conditions per Section F. Report must be legible and can be submitted either electronically or handwritten to the COR.

3.1 Pest Control

Services

The Contractor shall provide scheduled pest control services to ensure the appearance and infestation of pests are controlled in a proper and timely manner.

Pest control services shall include both inspection and treatment at the locations provided in the Asset Data and Frequencies for Scheduled Work in J-1503020-06.

Pests shall be controlled to required levels within times specified in the Pest Group Requirements in Section J.

The Contractor shall perform pest control for public health pests and pests that may adversely affect the DoD mission and military operations;

the health and well-being of

Pests are controlled to levels and within times specified.

Pest surveys are conducted as specified.

Objective Related Information Performance

Standard people; and structures, material, and property.

Preventive applications of pesticide in the absence of a pest or signs/symptoms of a pest are prohibited except in cases, such as termite pretreatment, pre-emergence weed and mosquito larval control (in special circumstances, such as pre-flood), where it is an effective means of Integrated Pest Management (IPM).

3.1.1 Nuisance Pest

Control

The Contractor shall control nuisance pests to ensure facilities are free from nuisance pests.

The Contractor shall perform scheduled pest control for Nuisance Pests at the facilities listed on the Asset Data and Frequencies for Scheduled Work in J-1503020-06.

The following nuisance pest areas shall be inspected and treated, as necessary, per the General Requirements and Performance Standards specified within Nuisance Pest Requirements in J-1503020-07:

001 Ant Control 002 Arthropod Control in

Food Handling Establishments 003 Cockroach Control 004 Flea Control in and

Around Buildings and Structures

005 Miscellaneous Arthropod Pest Control

006 Stored Product Pest Control (Arthropods)

Pest surveys are conducted as specified.

Pests are controlled times.

3.1.2 Public Health Pest

Control

The Contractor shall control public health pests to prevent vector borne diseases or impacts on public health.

The Contractor shall perform scheduled pest control for Public Health Pests at the facilities listed on the Asset Data and Frequencies for Scheduled Work in J-1503020-06.

The following public health pest areas shall be inspected and treated, as necessary, per the General Requirements and Performance Standards specified

Pest surveys are conducted as specified.

Pests are controlled to levels and within times specified.

Bed bug inspections and response procedures are

Objective Related Information Performance

Standard within Public Health Pest Requirements in J-1503020-08:

007 Aerial Spray Support and

Operations 008 Adult Mosquito Control 009 Adult Mosquito Control -

Residual 010 Adult Mosquito

Surveillance 011 Bed Bugs 012 Bee, Wasp, Hornet, and

Stinging Arthropod Control 013 Childcare

Facilities/Sensitive Areas Pest Control

014 Filth Fly Control 015 Larval and Pupal

Mosquito Control 016 Larval Mosquito

Surveillance 017 Tick Survey and Control

Outdoors 018 Fire Ant Control

Inspections for bed bugs at Bancroft Hall shall occur two (2) times annually during the academic year and include thirty

(30) rooms per inspection. The Contractor shall schedule these bed bug inspections through the Bancroft Hall Facility Operations Specialist (FOS) and provide the FOS with an opportunity to select the rooms to be inspected.

Treatment response for bed bugs shall include canine testing of rooms suspected of having bed bugs, as well as up to six (6) adjacent rooms or spaces, as directed by FOS. Canine testing shall be performed before and after approved treatment, and all test results shall be forwarded to the FOS within two (2) hours of receipt from the testing company.

performed as specified.

Objective Related Information Performance

Standard

3.1.3 Structure

Damaging Pest Control

The Contractor shall control structure damaging pests to ensure facilities are free of structure damaging pests.

The Contractor shall perform scheduled pest control for Structure Damaging Pests at the facilities listed on the Asset Data and Frequencies for Scheduled Work in J-1503020-06.

The facilities shall be inspected and treated, as necessary, per the General Requirements and Performance Standards specified within Structure Damaging Pest Requirements in J-1503020-09:

019 Other Wood Destroying

Organisms (Non-Termite) Control

020 Survey for Termite and Wood Destroying Organisms

Pest surveys are conducted at the frequencies specified.

Pests are controlled times specified.

3.1.4 Vertebrate Pest

Control

The Contractor shall control vertebrate pests to ensure facilities are free of vertebrate pests.

The Contractor shall perform scheduled pest control for Vertebrate Pests at the facilities listed on the Asset Data and Frequencies for Scheduled Work in J-1503020-06.

The following vertebrate pest areas shall be inspected and treated, as necessary, per the General Requirements and Performance Standards specified within Vertebrate Pest Requirements in J-1503020-10.

026 Bat Control in Buildings 027 Commensal Rodents in and Around Buildings and Structures

028 Pest Bird Control 029 Pest Vertebrate Control

Pest surveys are conducted at the frequencies specified.

Pests are controlled times specified.

3.2 Pest Control Work

Orders

The Contractor shall perform pest control work orders in a timely manner to ensure the appearance and infestations of pests are controlled.

The Contractor shall receive pest control work orders per the work reception requirements in Annex 2.

The Contractor shall schedule and perform pest control work orders in a way that minimizes disruptions to customers and Government operations.

Pest Control Work Orders are responded to within 15 minutes of receipt of call.

Pests are controlled to levels and within times specified in the corresponding pest group

Objective Related Information Performance

Standard The Contractor shall respond to pest control work orders in accordance with the response times stated for each pest group performance standard in Section J.

The Contractor has full responsibility for any work up to the pest control service order limit of liability of $2500 in direct labor and direct material cost per pest control work order.

The Government will only pay for the portion of direct labor and/or direct material that exceeds the pest control work order limits of liability.

The Contractor shall notify the KO upon identification that the pest control work order will exceed the specified limits of liability in accordance with reporting requirements in Annex

2. If a non-recurring work is issued for the portion exceeding the specified pest control work order limits of liability, the Government will only pay for the portion of direct labor and/or direct material that exceeds the pest control service order limits.

Examples of work exceeding the pest control work order limits of liability:

If a pest control work order requires $2600 in direct labor and direct material cost, the Government may issue a task order in accordance with the Non-Recurring Work provisions of the contract for the one direct labor hour and $100 in direct material cost that exceeds the pest control work order limit of liability.

The Contractor may invoice for completed pest control work orders. The Contractor shall not invoice for incomplete pest requirements in Section J.

Objective Related Information Performance

Standard control work orders and pest control work orders not issued.

A modification will be processed at the end of each period of performance to deduct for pest control work orders not issued and incomplete pest control work orders. Deduction will be based on the unit prices specified in Attachment J-0200000-20 ELINs.

The Contractor shall survey the area to determine the level of infestation prior to performing treatment.

The Government may combine multiple services requirements recently received for the same general area, e.g., floor of a building or structure into a single pest control work order provided the Contractor’s pest control work order limits of liability are not exceeded.

Submit a Monthly Summary of Completed Pest Control Work Orders per Section F.

3.3 Pest Management

Reporting

The Contractor shall report pest management operations to ensure the effectiveness and safety of control efforts can be monitored in a proper and timely manner.

The Contractor shall create and submit a completed electronic Pesticide Management Record for each pest management operation, both chemical and non-chemical, e.g., pest survey, pesticide application, pest control work order, per section F.

Refer to the Sample New Pest Management Record provided in J-1503020-11 for a sample of an online Pesticide Management Record.

The Contractor shall submit the Pest Management Operations Report per Section F using the NAVFAC PMC approved online pest management reporting system (NOPRS) located at

Reports are accurate, complete and submitted at least monthly.

Objective Related Information Performance

Standard https://noprs.pestlogics.com/.

Contact the regional NAVFAC Pest Management Coordinator (PMC) to obtain an account and instructions on how to use the system.

Objective Related Information Performance

Standard 4 Non-Recurring

Work Non-Recurring work may be ordered utilizing DoD FEDMALL in accordance with Section H or on a task order in accordance with the

PROCEDURES

FOR ISSUING

ORDERS clause in Section G. The order will specify the exact location and type of work to be accomplished.

The period of performance will be specified in each order.

Refer to Non-Recurring Work ELINs for task listings, descriptions and related requirements. All periods of performance are measured from issue date of order to acceptance of the work.

Performance Standards for Non- Recurring work will be the same as those in Spec Item 3 where applicable.