Section J – 1503070 Special Events

Attachment Number Attachment Title J-1503070-01 Definitions And Acronyms J-1503070-02 Special Events Project Work Categories, Quantities and Limits of Liability J-1503070-03 Historical Data J-1503070-04 Commencement Event Support Services J-1503070-05 Airshow Event Services J-1503070-06 Funeral Support Services Historical Data J-1503070-07 In-Ground Cemetery Casket Burial Services J-1503070-08 In-Ground Cemetery Cremation Burial Services J-1503070-09 Columbarium Cremation Interment Services

J-1503070-01

DEFINITIONS AND ACRONYMS

See Attachment J-0200000-01 for Definitions and Acronyms

Attachment J-1503070-02 Special Events Project Work Categories, Quantities and Limits of Liability

Project Work Order Categories Annual Quantity Limits of Liability (for Direct Labor and Direct Material Cost)

Category 1 200 $300 Category 2 125 $500 Category 3 55 $700 Category 4 20 $2,000 Category 5 15 $2,500 Category 6 6 $5,000 Category 7 2 $10,000 Category 8 1 $25,000 Category 9 1 $30,000 Category 10 1 $35,000

Attachment J-1503070-03 Special Event Project Historical Data

Month 2023 Totals 2024 Totals January 25 25

February 25 23 March 20 28 April 45 56 May 60 49 June 11 17 July 17 14

August 40 43 September 43 32

October 41 45 November 31 29 December 15 21

See Excel Spreadsheet

J-1503070-03 Special Event Project Historical Data

Attachment J-1503070-04 Commencement Event Support Services

Services support shall include:

Twenty-five (25) Captain’s Chairs Two (2) Blue Diploma Tables Two (2) Podiums Four (4) Planter Boxes Transport and deliver of the graduation stage and steps to the Stadium and placed in designated area.

Informational Note:

Event equipment listed above is Government-Furnished

Attachment J-1503070-05 Airshow Event Services

Event services shall be completed one day prior to the air show start or as specified below.

Equipment shall remain until the specified dates and times listed below Ingram Field – The Contractor shall provide set-up services.

Turn sixteen (16) portable bleachers along Ingram Field to face the Severn River no later than 1500.

Turn sixteen (16) portable bleachers back to original position after 1600 on Day 3.

Informational Note:

Portable bleachers are Government-furnished

Farragut Field – The Contractor shall provide equipment, material and set up:

Set up approximately 500 feet snow fence barricade on Farragut Field no later than 1800. The barricade shall start approximately 350 feet before the intersection of Bronson and Santee Roads.

Barricade should be removed between 1600 and 1700 on Day 3.

Hospital Point – The Contractor shall provide equipment, material, and set up:

Contractor shall set up approximately 1300 feet snow fence barricade on Hospital Point by 1400.

Barricade shall remain in place until 1700 on Day 3.

Hospital Point U.S. Navy Band Cruisers Support – The Contractor shall provide equipment, material, and set up prior to no later than 0900 on Day 2:

Set up stanchions with rope around a designated 20 x 30-yard area.

Set up a 28’ x 28’ stage in the designated area. Stage shall be leveled and sturdy to hold band members, musical instruments and sound equipment with all stage sections secure and properly interlocked.

Set up 30’ x 30’ x 10’ high tent. Coordinate with Navy Band Operations at (202) 433-3676 for exact tent set up location and requirements.

Provide one (1) Generator 25KWwith 50-amp cable.

Provide two (2) 8 cu yd dumpsters for use Day 2 and Day 3.

Empty dumpsters as required.

Provide fifteen (15) portable toilets at Hospital Point (near Navy Band stage)

Dewey Field – The Contractor shall provide equipment, material, and qualified personnel prior to:

Set up and test microphone, speakers, PA/sound system and outputs

Provide one (1) Generator with 50-amp cable.

Provide one (1) 8' x 8' dark colored, three-sided tent for the FAA/TRACON

Provide two (2) 12' x 12' tents to be located on Dewey Field

Provide five (5) 24” x 60” tables

Provide twenty (20) chairs

Provide one (1) portable toilet located inside fence line near announcer's table

The Contractor shall provide the following set-up services no later than 0900 on both Day 2 and Day 3:

Provide one (1) 5 gallon can of gasoline inside fence line

Provide two (2) cases (24-packs) of water in coolers with ice inside fence line.

Radford (Chauvenet/ Michelson) Terrace – The Contractor shall provide equipment, material and set up no later than 1500 on Day 2:

Set up two (2) risers on terrace - one (1) 16”h riser 4' x 8' high and one (1) 8” h riser 4' x 8' high in front of first riser

Set up stanchions with rope around media area with appropriate signs posted on stanchions

Set up stanchions with rope around VIP seating areas

Set up 300 chairs for general VIP seating, Set up 120 chairs for VIP Blue Angel guests

Set up 420 chairs for VIP commandant's guests.

Set up signs to clearly designate each seating area

Provide towels for all VIP’s and Contractor personnel to distribute in the event of inclement weather.

Provide eight (8) portable toilets in Mid-Store parking lot with the backs to the steps leading to Chauvenet Hall

Risers are Government-furnished

Miscellaneous Requirements:

The Contractor shall provide delivery and set-up for:

Trash Services:

Set up and place at designated areas, seventy (70) large, disposable, cardboard trash receptacles, with appropriately sized trash bags including extra trash bags for replacement.

Empty trash receptacles and replace trash bags as necessary during the event.

Cardboard trash receptacles shall be replaced (if necessary) each day if damaged, dirty, have unpleasant odors or have become wet after weather events.

Remove trash receptacles and trash after event concludes on Day 3.

Upon conclusion of event, services are removed by COB on Day 4.

Attachment J-1503070-06 Funeral Support Services Historical Data

Reporting Period In-Ground Burial

Cemetery Cremation Columbarium Cremation Total

JUL 2021 – JUN 2022 9 6 167 182

JUL 2022 – JUN 2023 7 8 156 171

JUL 2023 – JUN 2024 4 5 163 172

JUL 2024– JUN 2025 14 11 195 220

Attachment J-1503070-07 In-Ground Cemetery Casket Burial Services

Services shall include:

Government’s survey results are available and utilized to mark the burial gravesite before excavation.

Coordination with a member of the Memorial Affairs staff to confirm the exact location of the burial gravesite before excavation.

A burial template shall be used and left in place beneath the casket carrier for support. The burial template and casket carrier are Government-furnished.

Graves shall be excavated at a depth of six (6) feet, to accommodate standard-size concrete burial vaults, unless larger vaults are specified. Soil shall be removed by truck to a location out of sight of the immediate area until the ceremony has been completed. Corners shall be squared (with large rocks and debris removed) and the bottom of graves shall be leveled. If grave excavation requires the burial of two vaults on top of one another, the grave depth shall be increased as required to accommodate both vaults.

The requirements will be specified by the Memorial Affairs staff.

Install a concrete grave liner furnished by the Government in grave.

Place green carpets around the grave. Carpets shall neatly cover the wood frame, lowering apparatus, and concrete liner. Carpets must be clean and in good condition prior to use.

The Contractor shall arrange twenty (20) white chairs neatly and securely around the gravesite.

If temperatures are expected to exceed 89 degrees Fahrenheit, if rain or snow is forecasted, or as specified by the Memorial Affairs staff, a tent (approx. 20’ x 20’) shall be assembled over the grave site or at site of interment.

Remove all equipment and soil out of the line of sight before the funeral. Workers shall vacate the area and out of plain view of attendees until everyone has left the grave site.

Upon funeral service completion, lower the casket into the liner and place the concrete lid securely over the liner. Ensure the casket, liner and lid are properly set in place and sealed prior to adding sand and soil to the grave.

Provide a layer of sand around and on top of the casket liner before filling the remainder of the grave with soil. Ensure the soil evenly places around the vault to minimize settlement.

The soil shall be tamped over the grave and soil added if required.

Place new sod over exposed soil area(s) and water the sod for proper hydration.

Clean and return equipment to storage.

Informational Note:

The Government will provide the following:

burial template casket carrier concrete grave liner green carpet tent white chairs

Attachment J-1503070-08 In-Ground Cemetery Cremation Burial Services

Services shall include:

Government’s survey results are available and utilized to mark the burial gravesite before excavation.

Coordination with a member of the Memorial Affairs staff to confirm the exact location of the burial gravesite before excavation.

Graves shall be excavated to accommodate Government-furnished standard-size concrete urn liners.

Depth must allow for a minimum of one (1) foot of soil over the top of the liner, Install a Government-furnished concrete urn liner in the grave.

Place a folding table at the grave location with a tablecloth large enough to drape to the ground and around the table. Ensure the tablecloth is cleaned, pressed and in good condition before each use.

The Contractor shall arrange twenty (20) white chairs neatly and securely around the gravesite.

If temperatures are expected to exceed 89 degrees Fahrenheit, if rain or snow is forecasted, or as specified by the Memorial Affairs staff, a tent (approx. 20’ x 20’) shall be assembled over the grave site or at site of interment.

Remove all equipment and soil out of the line of sight before the funeral. Workers shall vacate the area and out of plain view of attendees until everyone has left the grave site.

Upon funeral service completion, lower the urn into the liner and place the concrete lid securely over the liner. Ensure the urn liner and lid are properly set in place and sealed prior to adding sand and soil to the grave.

Fill the grave area around the liner with soil evenly to minimize settlement.

The soil shall be tamped over the grave and soil added if required.

Place new sod over exposed soil area(s) and water the sod for proper hydration..

Clean and return equipment to storage.

The Government will provide the following:

concrete urn liner folding table tablecloth tent white chairs

Attachment J-1503070-09 Columbarium Cremation Interment Services

Services shall include:

Provide all necessary tools and equipment to open and secure the Columbarium niches without damaging any surfaces and support internments.

On the day of the funeral services:

o Open and clean out the designated niche o Remove all debris from the covered seating area o Clean and wipe down the altar o Remove all tools from the site and vacate the area.

Replace rubber grommets for the niche covers while the niche is open prior to each interment ceremony.

Install a Government furnished flag/flower holder on the upper right side of each niche when it is open, prior to each interment ceremony.

Install a Government-Furnished curtain across the open niche to block the view into the niche. Ensure the curtain is cleaned, pressed and in good condition before each use.

Upon funeral service completion the Contractor shall close the niche, remove any trash or debris from the site.

Clean and return equipment to storage.

The Government will provide the following:

• flag/flower holder

• curtain