1607000 C Chiller.pdf

1607000 – Chiller

Spec Item Title 1 General Information

1.1 Outline of Services

2 Management and Administration

2.1 Definitions and Acronyms

2.2 Personnel

2.2.1 Certification, Training, and Licensing

2.3 Special Requirements

2.4 References and Technical Documents

3 Recurring Work

3.1 Operation

3.1.1 Chiller Plant Controls and Monitoring System

3.1.2 Chiller Plant and Hydronic Systems Testing and Treatment Programs

3.1.3 Chiller Plant Minimum Operator Attendance

3.1.4 Operating Records, Logs, and Reports

3.2 Integrated Maintenance Program (IMP)

3.3 Inspection, Testing, and Certification Program

3.3.1 Cooling Tower Water Testing and Treatment Services

3.3.2 Eddy Current Testing

4 Non-Recurring Work

1607000 – Chiller Plant Spec Item

Title Description

1 General Information

1.1 Outline of

Services

The intent of 1607000 Chiller Plant is to specify the requirements for providing chiller plant and air conditioning services. Included are services such as operating, maintaining and repairing the chiller plant and distribution system, chilled water testing and treatment, and provision of portable chiller systems to augment the chiller plant as necessary.

Item

Title Description

2 Management and Administration

2.1 Definitions and

Acronyms

Definitions and Acronyms are listed in J-1607000-01.

2.2 Personnel The Contractor shall provide personnel with the qualifications, technical knowledge, experience and skills required for efficient operations within the chiller plant function.

2.2.1 Certification, Training, and Licensing

Chiller plant operators shall be certified First Grade Stationary Engineer as specified in Title 6.5, Maryland Business Occupations and Professions Code and comply with ASME and EPA certification guidance. Chiller plant operators shall have experience, knowledge and skills operating chiller plant air conditioning systems, hydronic systems, Building Automation Systems (BAS) and Emergency Management Control Systems (EMCS), including but not limited to Metasys by Johnson Controls and Siemens APOGEE Insight. In addition, chiller plant personnel must demonstrate a minimum of five (5) years of experience at a facility similar in size and complexity to the Annapolis network.

Personnel operating and maintaining Utility Control Systems shall be trained and certified Building or Utility Systems Automation Systems Technicians

The Contractor shall submit resumes showing relevant required experience, training and certifications per Section F.

2.3 Special

Requirements

All control systems are operating in full, automatic mode in accordance with designed sequence of operation. System bypasses and overrides shall only be authorized by the Government. Any overrides/bypass or other methods to bypass full auto are physically tagged accordingly with repair information.

2.4 References and

Technical Documents

References and Technical Documents are listed in J-1607000-02.

Item

Title Performance Objective

Related Information Performance Standard

3 Recurring Work

The Contractor shall efficiently operate and maintain the chiller plant and distribution system to ensure the safe production and distribution of quality, reliable chilled media, such that all chilled media requirements are continually met.

At NSA Annapolis, the seasonal start-ups shall be on or about April 1st and the seasonal shutdown shall be on or about October 15th, however, the length of the season will vary. The KO will advise the Contractor of the specific date or dates when such services shall begin and end. Seasonal start-up and shutdown shall be performed per USNAINST 4100.3.

The Contractor shall shut-down, restart, and perform operational checks on all equipment affected by both scheduled and unscheduled utility outages at no additional cost to the Government.

The current Chiller Plant and Distribution System Description is provided in J-1607000-03 and Chiller Plant and Distribution System Asset Data for is provided in J-1607000-04.

The Chiller Utilities Overview Document J-1607000-05 will be made available upon request after award. This document is purely supplemental and diagrammatical in nature. It is not necessarily an accurate representation of current system configuration but can help with understanding the overall Chiller Utilities system.

The chiller system may include a condenser water loop and a cooling tower system. The Contractor shall maintain the current drawings, equipment inventories and diagrams and shall l keep them current, per Section F.

The Contractor shall develop and submit a Critical Spare Parts Inventory, per Section F. The Contractor shall maintain on hand the critical spare parts required to keep the entire system in continuous service to meet natural gas demand requirements.

Chilled media is continuously and safely provided and meets all temperature and humidity control requirements.

Item

Title Performance Objective

Related Information Performance Standard

Informational note: Chilled water operation occurs 24 hours per day, 7 days per week. Plant operations and requirements will vary by season and operational requirements of the Government.

Historically, winter load conditions have required 1250 tons of cooling and summer load conditions have required up to 10,000 tons of cooling.

3.1 Operation The Contractor shall

operate the chiller plants and distribution systems to ensure the efficient and safe production of chilled media to meet all air conditioning requirements at all times of operation, throughout the contract period.

Operation consists of “watch-standing” or attendance type work by a sufficient staff of qualified persons during a specified time period to ensure safe, reliable, efficient production and distribution of chilled media.

Operation of the chiller plant and distribution system includes equipment and system components such as, chillers, pumps, valves, cooling tower (s), chemical treatment devices, monitoring and control systems, open and closed loop hydronic systems, and meters, and distribution lines, and includes tasks, such as, monitoring and regulation of equipment controls, maintaining operating records, logs, and reports, and examination, lubrication and minor adjustment of equipment and system components.

Plant operators shall not be pulled from their primary duties in order to perform preventative maintenance or repairs.

Plant and systems equipment and components shall be efficiently and safely operated per USNA plant O&M manual and USNAINST

4100.3. Chiller plant and

distribution system operations shall comply with ANSI, ARI, and ASHRAE Standards.

Safe operation shall ensure that all chiller plant equipment requiring operator attendance is staffed by

Chiller plant and distribution system equipment and components are efficiently, safely and continuously operated per specified operating criteria to produce chilled media to satisfy operational requirements.

Unscheduled interruptions are minimized such that all air conditioning requirements are met

99.9 percent of the time annually.

Item

Title Performance Objective

Related Information Performance Standard qualified personnel at all times of operation. The KO shall be notified immediately if unsafe conditions are discovered. The Notification of Unsafe Conditions Report shall be submitted per Section F.

All control systems are operating in full, automatic mode in accordance with designed sequence of operation. Any overrides/bypass or other methods to bypass full auto are physically tagged accordingly with repair information

The Contractor shall develop, update, submit and post in clear view for operators, written Standard Operating Procedures as specified in manufacturer’s standards and as specified per section F.

3.1.1 Chiller Plant

Controls and Monitoring System

The Contractor shall operate the chiller plant controls and monitoring system to ensure the efficient production and distribution of chilled media.

Historical Temperature and Humidity Control Requirements are specified in J-1607000-06.

The chiller plant’s operating parameters are continuously maintained within specified operating limits.

3.1.2 Chiller Plant

and Hydronic Systems Testing and Treatment Programs

The Contractor shall provide and implement a Chiller Plant and Hydronic Systems Testing and Treatment Program to ensure optimum equipment operation and efficiency.

The Contractor shall develop and submit a Chiller Plant and Hydronic Systems Testing and Treatment Program per Section F in accordance with manufacturers’ recommendations for applicable equipment to include collection of samples, testing and treatment of Hydronic Systems including, but not limited to corrosion coupon testing and legionella testing.

The Contractor shall submit Cooling Tower Water Treatment Test Report per Section F.

Test results confirm that Chiller Plant and Hydronic Systems meet the testing schedule and chemical residual limits per the Contractor’s incorporated Chiller Plant and Hydronic Systems Testing and Treatment Program.

3.1.3 Chiller Plant

Minimum Operator Attendance

The Contractor shall provide chiller plant operators in sufficient quantities of staffing per shift to ensure the efficient and safe operation of chiller plant system at all times

Minimum attendance requirements for chillers shall comply with the plant operation and maintenance (O&M) manual.

Attendance visits for operating chillers shall be of sufficient duration to observe a complete

Chiller plant operators meet minimum plant operation and maintenance requirements specified in the plant O&M manual.

Item

Title Performance Objective

Related Information Performance Standard of operation 24 hours per day, seven days per week throughout the contract period.

operational cycle and perform operator checks.

Informational Note:

Historically, Contractors have been successful when providing two (2) operators per shift, 24 hours per day, 7 days per week in addition to one (1) operations lead.

Attendance visits are of sufficient duration to observe a complete operational cycle and perform operator checks.

Staffing is sufficient to ensure the safe and efficient continual operation of the chiller plant systems 24 hours each day/ 7 days each week.

3.1.4 Operating

Records, Logs, and Reports

The Contractor shall prepare, submit and maintain operating records, logs and reports for in-process tracking of plant output characteristics to ensure records, logs, and reports are current and complete.

The Contractor shall provide an electronic update daily (7 days per week) by 0700 hours to the UEM and COR concerning the operational status of all utility plants and all equipment within as well as a repair or replacement plan of action to address all equipment in non-operational status. This report is known locally as the Essential Equipment Log (EEL).

An example of the EEL is provided in Utility Management J-1601000- 11.

A monthly Operating Records Report shall be submitted to the KO per Section F and shall include copies of daily operating logs, chemical content, pressure readings, chemical dosages, filter backwash frequencies, flow rates, and other laboratory records, maintenance records, corrosion tests, personnel records, emergency condition records, and operating costs. The Contractor shall comment on equipment that is not operational or in need of major repair, as well as the status of any equipment returned to normal operating condition.

The Contractor shall maintain daily hard copy printouts from the EMCS of the readings prescribed for the chillers. The Contractor

All required operating records, logs, and reports are maintained current and complete and applicable copies provided to the KO within the specified times.

Item

Title Performance Objective

Related Information Performance Standard shall maintain these printouts for a minimum of one (1) year.

The Contractor shall develop operating records, logs and reports required that meet all local, city, state, and federal regulations and permit requirements. The Government shall approve of the format, and all documents shall become property of the U.S.

Government. A Sample Daily Log is provided in J-1607000-07.

3.2 Integrated

Maintenance Program (IMP)

The Contractor shall develop and implement an IMP program for facilities, ground structures, personal property equipment, and installed equipment and systems to ensure they are safe, fully functional, and operational.

The Contractor shall develop and submit an IMP and schedule by spec Item per Section F.

The IMP shall include the Contractor’s approach for integrated maintenance, including maintenance and inspection tasks, schedules for planned work accomplishment, plan for minimizing occurrence of repair and downtime, process for the identification of the need for repairs, and the process for scheduling and completing repair work.

The Contractor shall notify the UEM and COR of any outage or inoperable systems and any scheduled work to the control systems on this contract.

As part of the IMP, the Contractor has full responsibility for any individual occurrence of repair, including replacement, up to and including $5,000 in direct material and labor cost. The Contractor shall notify the KO, COR, and Utilities Branch Head upon identification that the repair will exceed the liability limit listed above. If the estimated cost of the repair exceeds the recurring work liability limit, the Government may order the work under the non-recurring work section of this contract; however, the Government will only be liable for cost

Maintenance is performed in accordance with Contractor's IMP and work schedule.

When a problem or a need for repair is identified, the Contractor shall respond within one hour and complete the repair within two days.

Systems and equipment are maintained and repaired to sustain a fully functional and operable condition in accordance with OEM specifications.

All deviations are documented and resolved in the required timeframe.

Notify UEM and COR of any outage or inoperable systems and any scheduled work to all control systems in this contract.

When repair is complete the facility, system, or equipment does not present any

Item

Title Performance Objective

Related Information Performance Standard exceeding the recurring work liability limit.

The Contractor shall perform all repairs, whether identified as part of their routine IMP accomplishment, QC inspections, or notification from the Government that a breakdown or malfunction has occurred.

The IMP shall include all equipment and components of the Chiller Plant and Distribution Systems as described within J- 1607000-03. Chiller Plant and Distribution System Asset Data is provided in J-1607000-04 but may not be inclusive of all components in each system. Lack of inclusion within an Asset Data file does not relieve the Contractor of responsibility for every component of the system within the IMP.

The Contractor shall apply rust inhibitor and paint to cooling towers including but not limited to gear box and motor to prevent deterioration. Additionally, this shall include the end bells and marine boxes of all chillers.

The Contractor shall inspect, maintain, troubleshoot and repair pneumatic, electric or electronic monitoring and control systems that include but not limited to equipment status monitoring, energy consumption monitoring and alarm systems.

If the Government identifies a problem or a need for repair, the Government will contact the work reception desk. Service trouble calls will not be issued for accomplishment of repairs on systems and equipment maintained under IMP.

The Contractor shall submit monthly IMP and IMP hazard or danger to personnel.

Item

Title Performance Objective

Related Information Performance Standard

Maintenance and Repair Status Reports.

3.3

Inspection, Testing, and Certification Program

The Contractor shall perform other recurring services on facilities, systems, and equipment to ensure they are fully functional and operational.

Systems and equipment are in an operable condition and function properly in accordance with specified standards.

Other recurring services are completed in a timely manner.

3.3.1 Cooling Tower

Water Testing and Treatment Services

The Contractor shall provide and implement a cooling tower water testing and treatment program to ensure optimum equipment operation and to maximize useful life

The Contractor shall develop a cooling tower water testing and treatment program for cooling towers in accordance with equipment manufacturer’s specifications. Testing shall include, but is not limited to, legionella. Historically, legionella has been performed monthly during summer operation and every other month during winter operation.

The Contractor shall submit Cooling Tower Water Treatment Test Report.

The Cooling Tower Water Testing and Treatment Asset Data is provided in J-1607000-08.

Sampling and testing are accomplished in accordance with the Contractor's program and schedule.

Test results confirm that cooling or chilled water meets the chemical residual limits in accordance with the Contractor’s cooling tower water testing and treatment program.

3.3.2 Eddy Current

Testing

The Contractor shall perform Eddy Current Testing ensure optimum equipment operation and to maximize useful life.

The Contractor shall develop an Eddy Current Testing program for chiller plant and distribution systems in accordance with equipment manufacturer’s specifications.

The Contractor shall perform Eddy Current testing every 5 years. The Contractor shall submit Eddy Current Test Report per Section F.

The Chiller Plant and Distribution System Asset Data is provided in J- 1607000-04.

Informational note: The most recent Eddy Current test was performed in 2026.

Testing is accomplished in accordance with the Contractor's program and schedule.

Test results submitted per Section F.

Item

Title Performance Objective Related Information Performance Standard

4 Non- Recurring Work

Non-recurring work may be ordered utilizing DoD FEDMALL in accordance with Section H or on a task order in accordance with the

PROCEDURES FOR

ISSUING ORDERS clause in Section G. The order will specify the exact locations and types of work to be accomplished. The period of performance will be specified in each order.

Refer to non-recurring ELINs for task listings, descriptions and related requirements. All periods of performance are measured from issue date of order to acceptance of the work.

Performance Standards for non-recurring work will be the same as those in Spec Item 3 where applicable.