1502000 C Facility Investment DHA.pdf

1502000.1 – Facility Investment-DHA Spec Item Title 1 General Information

1.1 Outline of Services

2 Management and Administration

2.1 Definitions and Acronyms

2.2 Personnel

2.2.1 Certification, Training, and Licensing

2.3 Special Requirements

2.3.1 Workmanship and Material Standards

2.3.2 Generator Engine Operation Prohibition

2.3.3 Medical Treatment Facility (MTF) General Requirements

2.3.3.1 Infection Control

2.3.3.2 The Joint Commission (TJC) Requirements

2.3.4 Audits and Inspections

2.4 References and Technical Documents

3 Recurring Work

3.1 DHA Emergency, Urgent, and Routine (E/U/R) Work

3.1.1 DHA Emergency Work Orders

3.1.2 DHA Urgent Work Orders

3.1.3 DHA Routine Work Orders

3.2 DHA Project Work

3.2.1 DHA Project Work Order Level 1

3.2.2 DHA Project Work Order Level 2

3.3 Integrated Maintenance Program (IMP)

3.3.1 Lighting Systems

3.3.2 Photovoltaic Energy Systems

3.3.3 Solar Water Heating Systems

3.3.4 Lightning Protection Systems

3.3.5 Fire Protection Systems

3.3.6 Vertical Transportation Equipment (VTE)

3.3.7 Compressed Air, Medical Air, Gas, and Vacuum Systems

3.3.8 Auxiliary Generator Systems

3.3.9 Uninterrupted Power Systems (UPS)

3.3.10 Pumps

3.3.11 Public Announcement (PA) Systems

3.3.12 Roof and Drainage Systems

3.3.13 Manual and Automated Door Systems

3.3.14 Roll-Up Door and Window Systems

3.3.15 HVAC and Refrigeration Systems

3.3.16 Control Systems

3.3.17 Cybersecurity Program Support

3.3.18 Boilers and Unfired Pressure Vessel (UPV) Systems

3.3.19 Chillers and Distribution Systems

3.4 Inspection, Testing, and Certification Program

3.4.1 Boilers and UPVs

3.4.2 Backflow Prevention Devices

3.4.3 Vertical Transportation Equipment (VTE)

3.5 Other Recurring Services Program

3.5.1 Plaster Trap Services

3.5.2 Exhaust Hood and Duct Services

3.5.3 Mechanical Room Services

3.5.4 HVAC Seasonal Start-Up and Shutdown Services

3.5.5 HVAC Water Testing and Treatment Services

3.5.6 Facility Steam Equipment Seasonal Start-Up and Shutdown Services

3.5.7 Irrigation System Seasonal Start-Up and Shutdown Services

3.5.8 Naval Health Clinic Sewer Line Services

4 Non-Recurring Work

Spec Item Title Description 1 General

Information

1.1 Outline of

Services

The intent of 1502000.1 Facility Investment-DHA is to specify the requirements for Sustainment, Restoration, and Modernization (SRM) sub-functions only for facilities occupied by Defense Health Agency (DHA) which include the entirety of USNA-NA695 Naval Health Clinic Annapolis and select spaces within USNA-1016 Bancroft Hall Wing 6 (Dental and Bancroft Medical Unit (BMU)) and USNA-1018 Bancroft Hall Wing 8 (Physical Therapy and Optometry). The Facility Investment requirements within this sub-annex primarily consist of infrastructure sustainment and minimal restoration and modernization work. Sustainment is the maintenance and repair necessary to keep an inventory of facilities and other assets in good working order. Restoration and modernization normally consist of major rehabilitation and capital improvements that are accomplished through other Navy programs. Some major repair(s), minor construction and stand-alone demolition may be accomplished as part of Facility Investment. Asset Data Index, System Descriptions and Asset Data by System is provided in J- 1502000.1-03. Facility Data is provided in J-1502000.1-04.

The Contractor shall perform maintenance, repair, alteration, demolition and minor construction for the following:

Building Systems -Lighting – Interior & Exterior -Photovoltaic Energy Systems -Door Systems – Manual and Automated -Fire Doors Systems -Roll up Doors and Windows -Control Systems

-HVAC

-Fire Protection -Vertical Transportation Equipment (VTE) -Medical Air, Gas, and Vacuum Systems -Nurse Call Stations and Associated Equipment -Isolation Room Systems -Sewer Line Clearing -Boilers (excluding Central Utility Plant Boilers) -Unfired Pressure Vessels (UPV) -Compressed Air Systems

-SCADA

-Potable Water (including backflow prevention devices) -Wastewater -Electrical -Lightning Arrestors and Grounding Devices -Auxiliary Generator Systems (including emergency and portable generators) -Uninterruptible Power Systems (UPS) -Plaster Traps -Exhaust Hoods and Ducts Miscellaneous -Hydrostatic Testing -Stations/Facilities -Signs -Fences & Gates

Spec Item Title Description

-Motorized Gates -Locksmithing -Flag Poles -Public Address and Audio-Visual Systems -Audio Broadcast Systems -Backflow Prevention -Weight Handling Equipment -Irrigations Systems -Water Filtration -Stormwater Systems -Emergency Eyewash and Chemical Shower Systems -Solar Water Heating Systems -Food Service Equipment Roads and Paved Surfaces -Traffic Control Devices -Pedestrian/Jogging Paths -Striping -Curbs -Sidewalks -Parking Lots -Drainage Systems

Spec Item

Title Description

2 Management and Administration

2.1 Definitions and

Acronyms

Definitions and Acronyms are listed in J-1502000.1-01.

2.2 Personnel The Contractor shall maintain sufficient qualified personnel to support work requirements. In additions to the employee requirements specified in Annex 02, the Contractor shall provide personnel with the qualifications specified below:

2.2.1 Certification, Training, and Licensing

All maintenance, repairs and services shall be performed by personnel trained, and certified by the OEM or trained, accredited, licensed and certified by the local and Federal governing organizations.

Personnel inspecting, witnessing tests, preparing reports, and issuing certificates for boilers and UPVs must be qualified per UFC 3-430-07 and EPA Method 9 EPA Visible Emissions Testing Protocol (40 CFR 60 Appendix A).

Personnel maintaining, repairing, inspecting, testing, operating, or rigging WHE shall be qualified per NAVFAC P-307 and have a minimum of three years of relevant experience. NAVFAC P-307 is available upon request after contract award.

Personnel performing tests, inspections, repair, replacement, or installation of backflow preventers shall be certified Maryland backflow inspectors and in accordance with UG-2029-ENV. A Government inspector will perform backflow preventer certification, which the Contractor will support as directed.

Personnel operating and maintaining Building and Utility Control Systems shall be trained and certified Building or Utility Systems Automation Systems Technicians and meet all personnel requirements in 0200000. Personnel must have a minimum of three

(3) years of relevant experience operating and maintaining systems of similar size and complexity to the Annapolis Building and Utility Control Systems.

Personnel performing inspections and tests on VTE must be qualified per NAVFAC MO-118 and have a minimum of three years of relevant experience.

Personnel working on systems, equipment or components containing chlorofluorocarbons (CFCs) and/or hydro-chlorofluorocarbons (HCFCs) must be certified under an Environmental Protection Agency (EPA) approved technical certification program per OPNAVINST 5090.1 Chapter 6 and have a minimum of three years of relevant experience.

Personnel working with or on electrical or electronic equipment must be trained and certified per UFC 3-560-01.

Fire Protection services shall be managed by a qualified individual who is NICET level III certified in fire alarm or NICET level III certified in special hazards systems. The Fire Protection Services Manager shall provide daily supervision over all Fire Protection Services. The NICET level III certified Fire Protection Services Manager shall be on-site during the Government's regular working hours and shall be available on-site within one hour after the Government's regular working hours.

Personnel working on fire protection systems shall be certified in accordance with the requirements below:

Fire Alarm Systems:

Fire Alarm:

o NICET Level II certification in Fire Alarm Systems.

Item

Title Description

Detection and releasing systems for Special Hazard Systems such as those found in aircraft hangars and computer server rooms:

o NICET Level II certification in Special Hazard Systems

Water Based Suppression Systems:

Wet Pipe and Dry Pipe Sprinklers:

o NICET Level II certification in Inspection and Testing of Water

Based Systems.

Pre-Action, Deluge, Foam and Antifreeze Systems:

o NICET Level III certification in Inspection and Testing of Water Based Systems.

Special Hazard Systems:

Clean Agent, CO2 and Combination Detection/Releasing Systems:

o NICET Level II certification in Special Hazard Systems.

Pre-Engineered Kitchen Fire Extinguishing Systems:

NICET Level II certification in Special Hazards Suppression Systems or certified by ICC/NAFED in Pre-Engineered Kitchen Fire Extinguishing Systems. The service technician shall have the applicable manufacturer’s design, installation, and maintenance manual and service bulletins.

Less qualified personnel may assist NICET Levels II and III certified personnel in the execution of inspection, testing, maintenance and repair tasks. At no time shall less qualified personnel be allowed to execute inspection, testing, maintenance and repair tasks without a qualified NICET Level II or III certified person physically present within the same facility where the inspection, testing, maintenance and repair task are being executed.

Register Fire Protection Engineer as defined in UFC 3-601-02

Personnel working on fire protection systems must be certified per UFC 3-601-02.

Personnel performing work on transformers must be knowledgeable of proper procedures for handling and disposing of insulating fluid containing polychlorinated biphenyls (PCBs).

Personnel performing and supervising clean-up/maintenance work in the ranges and removal of lead paint shall be trained in lead safety/abatement for the type of work being performed per 29 CFR 1926.21, comply with the State of Maryland Lead Abatement/ Surveillance Program and be an accredited Lead Service Provider in the State of Maryland.

Personnel performing and supervising asbestos removal and abatement services shall be trained through an accredited program and licensed in accordance with the Maryland Department of the Environment (MDE) or the EPA.

Personnel performing work in HAZMAT/HAZWASTE must complete the HAZMAT/HAZWASTE handling course or have a minimum of one year of experience working with HAZMAT/HAZWASTE.

Personnel performing work and obtaining test data on the cathodic protection system must be trained per UFC 3-570-06.

Item

Title Description

All maintenance trade personnel certifying or inspecting repair or maintenance work that does not require an inspector certified by a governing directive shall be qualified at the journeyman level.

The Contractor shall submit proof of all certifications, accreditation, training, and licensing requirements per Section F.

2.3 Special

Requirements

2.3.1 Workmanship

and Material Standards

The Contractor shall be responsible for maintaining all facilities, systems, and equipment, identified in this technical sub-annex, to a standard that prevents deterioration beyond that which results from normal wear and tear and corrects deficiencies in a timely manner to assure full life expectancy of the facilities, systems, and equipment. Best commercial practices shall be applied in the performance of work. All work shall be completed per approved and accepted industry and equipment manufacturers’ standards and shall comply with building and safety codes, applicable activity, local, state, and federal regulations, and other technical requirements identified within this technical sub-annex.

Workmanship for maintenance and repair shall include all work necessary to complete facility and system restoration, including touch-up painting and operational checks.

Upon completion of work, the Contractor shall ensure all facilities, systems, and equipment are free of missing components or defects which would affect the safety, appearance, or habitability of the facilities and structures or would prevent any electrical, mechanical, plumbing or structural system from functioning in accordance with design intent. Repairs shall be made in accordance with the manufacturers’ specifications and guidelines, and standard building codes. The quality of repairs shall meet the applicable standards and shall prevent any malfunction reoccurrences caused by poor workmanship or other contractor inadequacies. The quality of the repaired areas shall be fully compatible with adjacent surfaces or equipment. Except where otherwise specified, replacements shall match existing in dimensions, finish, color, design, and functionality and shall have an appearance similar to the original finished appearance with only minor unobjectionable deterioration resulting from normal use.

The Contractor shall not allow debris to spread unnecessarily into adjacent areas nor accumulate in the work area. All such debris, excess material, and parts shall be cleaned up and removed at the completion of the job and at the end of each day work is in progress. Upon completion of work, any stains and other unsightly marks shall be removed.

Materials for Medical Treatment Facilities (MTFs) shall comply with NFPA 99, Standards for Health Care Facilities and NFPA 101 Life Safety Code.

2.3.2 Generator

Engine Operation Prohibition

The Contractor shall not operate the generator engines for testing or maintenance purposes between 00:01 and 14:00 (12:01 am and 2:00 pm) on any day on which MDE forecasts the air quality will be a code orange, code red, or code purple.

The Contractor shall subscribe to the Clean Air Partners Air Alerts (www.cleanairpartners.net). The Contractor shall acknowledge receipt of all alerts in the Generator Maintenance Log and auto-run record for each generator engine.

At the start of the contract, Contractor shall verify and make a record of the auto-run schedules for each of the generator engines on this contract. The following information

Item

Title Description shall be included in the record: unit identification/location, technician’s name, date and time, auto-run frequency/day (e.g., weekly/Mondays, monthly/2nd Fridays, auto-run time (e.g., 6:30 am), and auto-run duration (e.g., 30 minutes).

2.3.3 Naval Health

Clinic Medical Treatment Facility (MTF) General Requirements

The Contractor shall have a thorough understanding of, and continuously comply with, the most recent standards established by applicable accrediting Authorities Having Jurisdiction (AHJ) such as The Joint Commission (TJC), etc., as well as other applicable industry medical codes and standards governing the operation of a medical facility such as those published by the National Fire Protection Association (NFPA), the American Society of Heating, Refrigerating and Air Conditioning Engineers (ASHRAE), the American National Standards Institute (ANSI), etc.

Understanding of and compliance with The Joint Commission Comprehensive Accreditation Manual for Ambulatory Care and The Joint Commission Comprehensive Accreditation Manual for Behavioral Health Care and Human Services is crucial. In any case where these conflict with another requirement, the more stringent shall apply.

This includes but is not limited to maintenance, testing, operations and repair.

Applicable codes and standards can change during the life of the contract or task order and the Contractor shall remain abreast of any changes and comply with the most current version of the applicable industry medical codes and standards which impact these facilities and shall ensure that all work supports any changes made by the AHJ. Contractor is responsible for compliance with the current codes and standards during the life of this contract.

The Contractor shall prepare and submit an Accreditation Compliance and Documentation Plan for Government review and acceptance per Section F within 45 days of contract award. The plan shall, at a minimum, include the process and procedures that will be used to gather and display required documentation, the process to show objective evidence that all work complies with applicable AHJ accreditation standards for each element of performance, and shall include specific requirements for each AHJ’s compliance standard. The Contractor shall record and maintain documentation to validate compliance with these codes and standards. This documentation shall be available for review at any time, by Government or third-party inspectors, including accreditation survey teams.

All work at DHA facilities and occupied spaces shall be performed in such a manner as to minimize impact to patient care and the ability for caregivers to provide patient care and shall not generate additional risk. This may include but is not limited to the need for services outside normal working hours or weekend work, scheduled outages, infection control precautions, etc.

The contractor shall under no circumstances unplug or disconnect any equipment, machines, or computers within Naval Health Clinic facilities.

2.3.3.1 Infection Control All work at Naval Health Clinic, Annapolis, Maryland shall comply with infection control measures as outlined in the current version of Naval Health Clinic Annapolis Instruction NHCANNAINST 6220.1, Infection Prevention and Control Program in addition to any activity-specific Infection Control Risk Assessment (ICRA) plan developed by DHA.

This requirement applies to any construction or repair project conducted in any health facility utilized to treat patients or prepare, maintain or distribute medical equipment, supplies or medications. The appropriate level of infection control measure must be implemented prior to initiating the project and remain in full effect until final inspection of the completed project.

Item

Title Description

Failure to comply with appropriate infection control measures will necessitate immediate work stoppage until measures as outline Naval Health Clinic Annapolis Instruction NHCANNAINST 6220.1 are in place, inspected and approved by designated facility project manager or the command Infection Control Coordinator.

2.3.3.2 The Joint

Commission

(TJC)

Requirements

Maintaining accreditation from The Joint Commission is crucial. In addition to the requirements related to TJC specified within 2.3.3 Naval Health Clinic Medical Treatment Facility (MTF) General Requirements and 3.4.1 The Joint Commission (TJC) Inspection, Testing, and Documentation, the Contractor shall provide planning, cooperation, and review services as necessary to ensure all accreditation requirements are being met.

The Contractor shall be prepared for an unannounced TJC audit at any time and shall have updated plans and documents readily available on-site at all times.

The Contractor’s Accreditation Compliance and Documentation Plan shall detail a management program to identify and document facility and utility problems, failures, and user errors that are or may be a threat to the patient care environment. When problems are identified, the Contractor shall take action to resolve them, document the actions, and evaluate the actions for effectiveness.

Contractor personnel shall participate in activities of the MTF that are designed to meet the requirements of TJC pertaining to Process Improvement (PI) programs. These include participation in a comprehensive PI program for the services required, including PI monitors, data collection, report preparation, and presentation. Any findings of the quality improvement monitor shall be presented to the Contractor by the COR for appropriate action and inclusion in the Accreditation Compliance and Documentation Plan. The Contractor’s proper performance of maintenance and management tasks must ensure safety and patient care requirements are met and ensure that TJC accreditation is maintained. The Contractor shall adhere to the local MTF policies related to TJC compliance.

EC inspection, testing, and documentation requirements for DHA facilities are provided within J-1502000.1-05 and shall be submitted Section F. Examples of systems requiring inspection, testing, and documentation within this attachment include but are not limited to:

Fire Safety Equipment Fire Safety Building Features Utility Systems Emergency Power Systems Medical Gas and Vacuum Systems

Where required by a task order scope of work, the Contractor shall provide additional support to the facility in compliance with TJC requirements. This additional support shall include, but not be limited to the following:

1) Annual TJC briefing for the facility staff, focused on applicable updates and changes to TJC standards and practices.

2) Annual review of Life Safety and other TJC required plans by Contractor personnel qualified in the area. The Contractor shall provide the COR with the recommended changes.

Item

Title Description

3) Contractor shall provide a building tour periodically as required to review and recommend updates to the Statement of Condition (SOC) report. The Contractor shall provide the COR with the recommend updates.

2.3.4 Audits and

Inspections

The Contractor shall provide assistance and cooperation for all authorized inspections, internal reviews, and audits conducted by the Government.

2.4 References and

Technical Documents

References and Technical Documents are listed in J-1502000.1-02.

Spec Item Title Performance

Objective Related Information Performance

Standard 3 Recurring Work The Contractor shall maintain, repair, and alter facilities, ground structures, personal property equipment and installed equipment and systems to ensure they are fully functional and in normal working condition.

The Contractor shall develop, implement, and execute an Emergency, Urgent, and Routine (E/U/R) Work, Project Work, Integrated Maintenance Program (IMP), Inspection, Testing, and Certification Program, and Other Recurring Service Program to maintain and repair facilities, ground structures, personal property equipment, and installed equipment and systems.

All maintenance, minor construction, and repairs shall be scheduled with FOS and OPMAN at least fifteen (15) days in advance to avoid disruption. When fifteen (15) days’ notice is not possible, as in the case of responding to an Urgent or Emergency requirement, Contractor shall schedule performance of work with FOS and OPMAN immediately upon receipt of work.

Contractor shall follow work reception, work control and work schedule requirements as specified in 0200000 and shall adhere to the Notification to the Government for Work Above the Recurring Work Limitations in Spec Item 2.13.2.

Defense Health Agency (DHA) and The Joint Commission (TJC) specifications and accreditation standards apply, in

Facilities, ground structures, personal property equipment, and installed equipment and systems are in normal working condition and function properly in accordance with specified standards.

Work performed on equipment and systems at MTFs complies with DHA and TJC specifications and standards.

Objective Related Information Performance

Standard addition to other contract section requirements, to the following Medical Treatment Facilities at Naval Health Clinic (NHC), Annapolis, Maryland facilities:

DHA NHC Facility USNA-

NA695

DHA Dental/Bancroft

Medical Unit (BMU) Spaces Bancroft Hall Wing 6 USNA-

DHA Physical Therapy and Optometry Spaces Bancroft Hall Wing 8 USNA-1018

Prior to the performance of work that requires a device or system (i.e., medical gas, monitor equipment, data centers, etc.) to be taken out of service or that impacts the normal functioning of that device or system, the Contractor shall obtain authorization to perform work from the Clinic Maintenance Point of Contact.

Recurring work and preventive maintenance shall be tracked in NAVFAC Maximo.

DHA Asset Data Index, System Descriptions, and Asset Data by System are provided in J- 1502000.1-03. Facility Data - DHA is provided in J- 1502000.1-04.

3.1 DHA

Emergency, Urgent, and Routine (E/U/R) Work

The Contractor shall perform E/U/R work in a timely manner to ensure facilities, systems, ground structures and other assets are fully functional, in normal working condition and function properly in accordance with specified standards.

E/U/R Work provides a means to accomplish MAINTENANCE and REPAIR work within the scope of this annex that are not otherwise included in preventive maintenance; integrated maintenance program;

inspection, testing, and certification; and other recurring services.

E/U/R Work will be issued to accomplish maintenance and repair work within the entire boundary of the installation, E/U/R work is responded to and completed within the specified time.

Facilities, systems, ground structures and other assets are fully functional, in normal working condition and function properly in accordance with

OEM

specifications, Objective Related Information Performance

Standard whether or not, the facilities, systems, ground structures, and other assets are identified in Section J.

The Contractor shall receive E/U/R work in accordance with the work reception requirements in Annex 2. E/U/R work will include a wide variety of work.

The Contractor shall maintain sufficient personnel, materials, and equipment on hand to support E/U/R work requirements. Lack of availability of material or equipment will not relieve the Contractor from the requirement to complete E/U/R work within the time limits specified.

The Government may combine multiple requirements received for the same facility, system, ground structure or other asset at the same time into one work order.

Unless otherwise specified, the Contractor has full responsibility for any work up to the work order limit of liability of $2,500 in direct labor and direct material cost per work order.

The Government will only pay for the portion of direct labor and/or direct material that exceeds the E/U/R work order limits of liability.

The Contractor shall notify the KO upon identification that the work order will exceed the specified limits of liability in accordance with reporting requirements in Annex 2. If a non-recurring work order is issued for the portion exceeding the specified E/U/R work order limits of liability, the Government will only pay for the portion of direct labor and/or including recertification if applicable.

When a work order is complete the facilities, systems, ground structures and other assets do not present danger to personnel or equipment.

Work order properly documented in

NAVFAC

Maximo.

E/U/R Work for personal property that is not tracked in Maximo is documented in electronic deliverables.

Objective Related Information Performance

Standard direct material that exceeds the work order limits.

Examples of work exceeding the E/U/R Work Order limits of liability:

If a work order requires

$2,600 in direct labor and direct material cost, the Government may issue a task order in accordance with the Non-recurring Work portion of the contract for the $100 in direct labor and direct material cost that exceeds the work limit of liability.

The Contractor shall submit a monthly summary of completed E/U/R work orders per Section F.

3.1.1 DHA Emergency

Work Orders

The Contractor shall perform emergency work orders in a timely manner to ensure facilities, systems, ground structures and other assets are fully functional, in normal working condition and function properly in accordance with

The Contractor shall perform emergency work orders 24 hours a day, seven days a week throughout the contract period.

The Contractor shall respond to emergency work orders with the appropriate service personnel and equipment to commence work immediately.

The Contractor shall remain at the work site until the emergency has been arrested.

If follow-up work is required (after the emergency condition is arrested) to complete the restoration and ensure facilities, systems, ground structures and other assets are fully functional and in normal working condition, the Contractor may request time extension equal to a Routine Work Order. The emergency mitigation and follow-up work shall be considered part of the original work order.

Informational Note:

Emergency work responded to within 15 minutes of receipt of call.

Work continues without interruption until emergent condition is arrested and damage to facilities, systems, ground structures, other assets and personnel is mitigated.

Objective Related Information Performance

Standard Historically, fewer than 12 emergency work orders originate from DHA after normal working hours each year.

3.1.2 DHA Urgent

Work Orders

The Contractor shall perform urgent work orders in a timely manner to ensure facilities, systems, ground structures and other assets are fully functional, in normal working condition and function properly in accordance with specified standards.

The Contractor shall perform urgent work orders without extended delay.

Urgent work shall be responded to within two (2) hours of receipt of call outside of Government working hours.

Urgent work orders are completed within five (5) working days.

3.1.3 DHA Routine

Work Orders

The Contractor shall perform routine work orders in a timely manner to ensure facilities, systems, ground structures and other assets are fully functional, in normal working condition and function properly in accordance with specified standards.

Performance of routine work orders is not required outside of Government’s regular working hours.

Routine work order response within 5 calendar days and completed within thirty (30) calendar days.

Routine work orders are completed within thirty (30) calendar days.

3.2 DHA Project

Work

The Contractor shall perform project work orders in a timely manner to ensure requested work is complete in accordance with

The Contractor shall respond to project work orders with the appropriate service personnel and equipment within the timeframe requested in the notification. Project work shall be completed within thirty (30) days.

The Contractor shall receive project work orders in accordance with the work reception requirements in Annex 0200000.

Project work will include a wide variety of work and will be ordered to accomplish any work not considered MAINTENANCE and REPAIR identified within the entire

Project work orders are responded to and completed within 30 (thirty) calendar days.

Facilities, systems, ground structures, and/or other assets are fully functional, in normal working condition, and functioning properly in accordance with the specified manufacturers, workmanship and material standards, Objective Related Information Performance

Standard boundary of the installation, whether or not, the facilities, systems, ground structures, and other assets are identified in Section J.

The Government may combine multiple requirements into one project work order.

The Contractor shall maintain sufficient personnel, materials, and equipment on hand to support project work orders.

Lack of availability of personnel, material, or equipment will not relieve the Contractor from the requirement to complete project work order within the time specified.

The Contractor may invoice for completed Projects with a completed status in NAVFAC Maximo orders. The Contractor shall not invoice for incomplete projects orders and project orders not issued. A modification will be processed at the end of each period of performance to deduct for project orders not issued and incomplete project orders.

Deduction will be based on the unit prices specified in Attachment J-0200000-20 ELINs.

The Contractor shall submit a summary completion report of completed Project work orders per Section F.

including recertification if applicable.

When a project work order is complete the facilities, systems, ground structures and other assets do not present danger to personnel or equipment.

3.2.1 DHA Project

Work Orders Level 1

The Contractor shall perform project work orders in a timely manner to ensure requested work is complete in accordance with specified standards.

A DHA Project Work Order Level 1 may be used to accomplish any work not considered MAINTENANCE and REPAIR identified within the entire boundary of a DHA location, whether or not the facilities, systems, ground structures, and other assets are identified in Section J, and is estimated to be less than $5,000

Project work orders are responded to and completed within 30 (thirty) calendar days.

Facilities, systems, ground structures, and/or other assets are fully functional, in normal working condition, and

Objective Related Information Performance

Standard in direct labor and direct material costs.

function properly in accordance with the specified manufacturers, workmanship and material standards, including recertification if applicable.

When a project work order is complete the facilities, systems, ground structures and other assets do not present danger to personnel or equipment.

3.2.2 DHA Project

Work Orders Level 2

The Contractor shall perform project work orders in a timely manner to ensure requested work is complete in accordance with specified standards.

A DHA Project Work Order Level 2 may be used to accomplish any work not considered MAINTENANCE and REPAIR identified within the entire boundary of a DHA location, whether or not the facilities, systems, ground structures, and other assets are identified in Section J, and is estimated to be less than $10,000 in direct labor and direct material costs.

Project work orders are responded to and completed within 30 (thirty) calendar days.

Facilities, systems, ground structures, and/or other assets are fully functional, in normal working condition, and function properly in accordance with the specified manufacturers, workmanship and material standards, including recertification if applicable.

When a project work order is complete the facilities, systems, ground structures and other assets do not present danger to personnel or equipment.

3.3 Integrated

Maintenance Program (IMP)

The Contractor shall develop and implement IMPs for facilities, ground structures, The Asset Data Index, System Descriptions and Asset Data by System is provided in J- 1502000.1-03. Facility Data is provided in J-1502000.1-04.

Maintenance is performed in

Contractor's IMP

Objective Related Information Performance

Standard personal property equipment, and installed equipment systems, etc. to ensure they are safe, fully functional, and operational.

The Contractor shall develop, submit, schedule and implement IMPs to include both monthly and annual work schedules by Spec Item per Section F.

The IMP shall include the Contractor’s approach for integrated maintenance, including maintenance and inspection tasks, schedules for planned work accomplishment, plan for minimizing occurrence of repair and downtime, process for the identification of the need for repairs, and the process for scheduling and completing repair work.

As part of the IMP, the Contractor has full responsibility for any individual occurrence of repair, including replacement, up to and including $5,000 in direct material and labor cost.

An IMP shall include all equipment and components of each system as described within J-1502000.1-03-02. DHA Asset Data is provided in J-1502000- 03 but may not be inclusive of all components in each system.

Lack of inclusion within an Asset Data file does not relieve the Contractor of responsibility for every component of the system within the IMP.

The Contractor shall, per Annex 2, notify the KO upon identification that the repair will exceed the liability limit listed above. If the estimated cost of the repair exceeds the liability limit, the Government may order the work under the non-recurring work section of this contract;

however, the Government will only be liable for cost exceeding the liability limit.

and work schedules.

When a problem or a need for repair is identified, the Contractor shall respond within two

(2) hours and complete the repair within forty-eight

(48) hours.

Systems and equipment are maintained and repaired as required to sustain a fully functional and operable condition in accordance with

OEM

specifications.

All control systems are operating in fully automatic mode, in accordance with designed sequence of operation.

Any overrides or other methods to bypass fully automatic mode are physically tagged accordingly with repair information.

When repair is complete the facility, system, or equipment does not present any hazard or danger to personnel.

IMP work is properly documented in

NAVFAC

Maximo, and work orders are closed

Objective Related Information Performance

Standard Example: If an individual occurrence of incidental repair, including replacement, requires $5,100 in direct labor and/or direct material cost, the Government may issue non-recurring work in accordance with the non-recurring work provisions of the contract for the $100 in direct labor and/or direct material cost that exceeds the specified incidental repair limit of liability.

The Contractor shall perform all repairs, whether identified as part of their routine IMP accomplishment, QC inspections, or notification from the Government that a breakdown or malfunction has occurred.

If the Government identifies a problem or a need for repair, the Government will contact the work reception desk. E/U/R Work orders will not be issued for the completion of repairs on systems and equipment maintained under IMP.

The Contractor shall document all actions, status updates, etc. in NAVFAC Maximo and submit an electronic IMP maintenance and repair status report monthly per Section F.

Informational Note 1: Condition Assessments are typically performed by the Contractor’s maintenance technician once annually. Requirements for condition assessment of equipment are specified in 1501000 Facility Management.

Informational Note 2: There is a high likelihood for duplication of efforts between tasks that would normally appear within an IMP and requirements that exist within five (5) business days of work completion.

Objective Related Information Performance

Standard within 1502000.1 3.4.1 The Joint Commission (TJC) Inspection, Testing, and Documentation.

Inclusion within an IMP does not alleviate the Contractor of the requirement to fulfill any inspection, testing, and documentation requirement within 150200.1 3.4.1.

3.3.1 Lighting

Systems

The Contractor shall maintain and repair lighting systems to ensure proper operation, to minimize breakdowns, and to maximize useful life.

The Contractor shall perform routine inspections of the installation for lighting conditions.

The IMP shall include, at minimum, inspection, cleaning, re-lamping, repairing and replacing parts for all lighting system components.

Re-lamping and repair shall include all wiring and components from and including the first breaker to and including the light fixture as necessary.

Services shall meet all OEM, UFC 3-601-02, NFPA codes and standards and The Joint Commission requirements.

Some work may require lifts or specialized equipment to access lamps and light fixtures to perform services.

Repairs or relapsing work at the Naval Health Clinic, whether scheduled or requested by the Government, shall be completed within twenty-four (24) hours of schedule, identification or receipt of notification. In cases where the loss of lighting creates a safety hazard or total work stoppage, such as the only light in a room with no redundant light, a shorter completion time of within four (4) hours is required.

Emergency and exit lighting maintenance shall adhere to established guidelines for all

Maintenance is performed in accordance with Contractor's IMP and work schedule.

Emergency and exit lighting systems and equipment are maintained and repaired and are in a fully functional condition at all times.

Objective Related Information Performance

Standard inspections and testing of emergency lighting in accordance with UFC 3-601-02, NFPA codes and standards and The Joint Commission. Repairs shall meet all OEM requirements.

3.3.2 Photovoltaic

Energy Systems

The Contractor shall maintain and repair photovoltaic energy systems to ensure proper operation, to minimize breakdowns, and to maximize useful life.

The Contractor shall maintain Photovoltaic Energy Systems in accordance with NAVFAC MO- 405 Maintenance and Operation of Active Solar Heating Systems, manufacturers’ recommended procedures, and OEM standards.

Maintenance is performed in accordance with Contractor's IMP and work schedule.

Work is tracked in

NAVFAC

Maximo.

3.3.3 Solar Water

Heating Systems

The Contractor shall maintain and repair water heating systems to ensure proper operation, to minimize breakdowns, and to maximize useful life.

The Contractor shall maintain solar water heating systems in accordance with NAVFAC MO- 405 Maintenance and Operation of Active Solar Heating Systems and manufacturers’ recommended procedures and OEM standards.

Maintenance is performed in accordance with Contractor's IMP and work schedule.

3.3.4 Lightning

Protection Systems

The Contractor shall maintain and repair lightning protection systems to ensure proper operation, to minimize breakdowns, and to maximize useful life.

The Contractor shall maintain Lightning Protection Systems in accordance with NFPA 780, MIL-HDBK-419, MIL-STD-

188-124B, MIL-HDBK-274

(AS), and NAVSEA OP-5.

The Contractor shall schedule and perform annual resistance testing of all lightning protection systems at the Naval Health Clinic. All static grounds should be tested to read 10,000 ohms or less. All electrical grounds should be tested to read 10 ohms or less. If static grounds are outside the specified range the COR/PAR shall be notified immediately.

Testing shall be scheduled in accordance with guidance and results documented in NAVFAC Maximo per Section F.

Maintenance is performed in accordance with Contractor’s IMP and work schedule.

Testing of all lightning protection systems shall be scheduled, performed and documented as required. If static grounds are outside the specified range notifications are made as specified.

3.3.5 Fire Protection

Systems

The Contractor shall maintain and

The Contractor shall maintain Fire Protection Systems in

Objective Related Information Performance

Standard repair fire protection systems, fire alarm systems, fire hydrants, and fire pumps to ensure safe, reliable, uninterrupted fire protection service.

accordance with UFC 3-601-02, NFPA, Operations and Maintenance: Inspection, Testing, and Maintenance of Fire Protection Systems and The Joint Commission Accreditation requirements.

All fire suppression systems must be secured by the NSA Annapolis Fire Department prior to performing services. The Contractor shall notify the NSA Annapolis Fire Department, Facility Manager, COR, Facility Operation Specialist (FOS), Fire Department, and Security Department at least two (2) calendar days prior to performing maintenance, inspection, or testing of fire protection and suppression systems.

The Contractor shall notify the NSA Annapolis Fire Department as soon as repairs or maintenance are complete so that the Fire Department can place the system back in service.

The Contractor shall maintain and submit records of completed services in NAVFAC Maximo.

If impairments cannot be returned to operational condition under the IMP, impaired systems must be reported to the NSA Annapolis Fire Department, KO, Facility Manager, COR and FOS within one (1) hour of identification per Section F. The Contractor must continue to maintain, inspect and test the operable portions of the system regardless of condition.

accordance with guidance as specified and per the Contractor's IMP and work schedule.

Notifications are made as specified.

NFPA Reporting Forms are completed and submitted as specified.

Work actions are tracked in

NAVFAC

Maximo.

3.3.6 Vertical

Transportation Equipment

(VTE)

The Contractor shall maintain and repair VTE systems to ensure safe, reliable operation.

The Contractor shall maintain VTE in accordance with

NAVFAC MO-118, NFPA 70

(NEC) and ASME A17.1-2025, A17.2, ASME A18.1, NAVFAC

UFC 3-490-06, TJC, and

Maintenance is performed in accordance with guidance as specified and per the Contractor's

Objective Related Information Performance

Standard recommended procedures and OEM standards.

The Contractor shall notify the Facility Manager, Facility Operation Specialist (FOS), and KO two calendar days prior to any type of work on VTE systems.

For certification required per ASME A17.1 due to work performed as part of IMP, refer to the Spec Item for Inspection, Testing, and Certification of VTE in Section 3.5 of this technical specification.

NAVFAC Maximo work orders shall be closed within five (5) days of work completion.

The Contractor shall notify the COR and the Naval Health Clinic Facilities Department prior to any type of work on VTEs located in the Naval Health Clinic in accordance with outage notification requirements.

All maintenance and inspection work on VTE not requiring the presence of a Government-provided inspector shall be performed after normal working hours.

Where elevators exist in pairs, only one elevator in a pair may be down at a time for maintenance or repair. At all times during maintenance or repair, the Contractor shall affix signage to each elevator door identifying that the elevator is out of service and shall remove this signage when the elevator is placed back into service.

IMP and work schedule.

Notifications are made as specified.

Work actions are tracked in

NAVFAC

Maximo.

3.3.7 Compressed Air, Medical Air, Gas, and Vacuum Systems

The Contractor shall maintain and repair compressed air, medical air, gas and vacuum

The Contractor shall maintain compressed air, medical air, gas, and vacuum systems (alarm panels, piping, outlets, alarms, medical air, medical oxygen, Maintenance is performed in accordance with Contractor's IMP and work schedule

Objective Related Information Performance

Standard systems, distribution systems, and associated equipment to ensure safe, reliable, uninterrupted service.

medical nitrogen, medical nitrous oxide, medical vacuum, medical anesthesia vacuum, medical gas manifolds) in accordance with NAVFAC MO- 206, Maintenance and Operation of Air Compressor Plants and

NAVFAC MO-209,

Maintenance of Steam, Hot Water and Compressed Air, The Joint Commission and all applicable NFPA codes.

The Contractors shall have a contingency plan to provide required services in the event any of these services are lost (due to other than scheduled maintenance) to an area that cannot perform the mission without the service. An example would be medical air to a surgical suite.

The Contractor’s IMP shall be developed based on manufacturers’ recommended procedures, OEM standards, MO-206, Maintenance and Operation of Air Compressor Plants, and MO-209, Maintenance and Operation of Steam, Hot Water, and Compressed Air Distribution Systems, for applicable systems and components.

Provide annual Medical Gas certification and system verification for all hospital medical air, gas, and vacuum systems and alarms from an independent third-party certifier.

The Contractor shall provide annual Medical Gas certification and system verification for all hospital Medical Air, Gas, & Vacuum systems including alarms from an independent party, in accordance with NFPA 99: Health Care Facilities Code Requirements. Provide and with NAVFAC MO-206 and

NAVFAC MO-

209.

Systems are in operation 100% of the time.

Testing, inspection, and certification services performed and completed in accordance with the Inspection, Testing, and Certification Program and Schedule.

Objective Related Information Performance

Standard certification and system verification documentation and reports to the Contracting Officer and the Naval Health Clinic Facilities Department per Section F.

3.3.8 Auxiliary

Generator Systems

The Contractor shall maintain and repair auxiliary generator systems to ensure safe, reliable, uninterrupted service.

Auxiliary generators serving Wing 6 Dental/BMU and Wing 8 PT/Ortho receive preventative maintenance under Annex 1502000 Spec Item 3.3.8.

In addition to the maintenance requirements specified in Annex 1502000, the Contractor shall perform maintenance for Auxiliary Generator Systems that provide electrical power to DHA spaces at Wing 6 Dental/BMU and Wing 8 PT/Ortho in accordance with EPA regulation 40 CFR 60 and 63 as well as TJC.

The Contractor shall comply with NFPA 110, Standards for Emergency and Standby Power Systems, NFPA 99 Standards for Health Care Facilities, Maintenance and Repair of Auxiliary Generators, and The Joint Commission requirements.

Maintenance of auxiliary generator systems consists of a diesel driven generator, EMCP (main generator controller controls, exhaust system, batteries, battery chargers, cooling and fuel systems including piping, filters, pumps, day tanks, and transfer pumps.

Automatic/Manual transfer switches shall be exercised and load tested in accordance with OEM recommendations and TJC standards. The Contractor shall submit load test reports per Section F.

Maintenance is performed in accordance with Contractor’s IMP and work schedule.

Electrical power is provided to meet the load demand for the duration of a power outage.

Engine exhaust meets requirements of NSA Annapolis operating permit.

Sufficient fuel is available to support generator operations.

All TJC maintenance, inspection, testing, and documentation requirements are met.

Objective Related Information Performance

Standard

Maintenance for all generators shall include:

Weekly maintenance and startup.

Monthly maintenance, startup, run and load test. (Facility Load)

In addition, maintenance for all DHA generators shall include:

Annual Load Bank Testing

Automatic/Manual transfer switches shall be exercised and load tested. The Contractor shall submit load test report per Section F

All auxiliary generators shall be activated to restore electrical power under ten seconds following loss of power.

Verbally notify the KO of deficiencies found within two hours of identification of deficiency. Submit a completed Auxiliary Generator Deficiency Report noting any deficiencies found and corrective action taken within 24 hours of discovery per Section F

Reports shall detail run time at various loads, delayed start time at transfer and any deficiencies found for each generator.

3.3.9 Uninterrupted

Power Systems

(UPS)

The Contractor shall maintain and repair uninterrupted power Systems (UPS) to ensure safe, reliable, uninterrupted service.

The Contractor shall maintain…