JC1_PWS_POSC IV.pdf

0100000 – General Information Spec Item Title 1 General Information

1.1 Outline of Services

1.2 Project Location

1.3 Acquisition of Additional Work

1.4 Background Information

1.4.1 Client

1.4.2 Mission

1.4.2.1 SOCPAC Mission

1.4.2.2 MARFORPAC Mission

1.4.3 Work Sites

1.4.4 Population

1.5 Verification of Workload and Conditions

1.6 Climate Patterns

1.7 Related Information

1.8 Navy Approach to Service Contracting

1.8.1 Partnering Philosophy

1.8.2 Contractor's Knowledge

1.8.3 Industry Best Practices

1.9 Standard Template

1.10 Navy PBSA Approach

1.11 Technical Proposal Certification

Spec Item Title Description 1 General Information

1.1 Outline of Services Except where otherwise stated, the Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to provide the services outlined below and described in this Performance Work Statement (PWS) in the Philippines.

The PWS is organized into annexes. Annex 1 is "General Information".

Annex 2 contains the on-site project management and administration requirements. Annexes 3 through 18 contain the technical requirements.

The annex numbers are identified as 1 through 18 in the description column, but the full expanded annex numbers include seven digits (e.g., Annex 1 expanded number is 0100000 as shown in the header row at the top of this page).

Annex 1 General Information

0100000 General Information Annex 2 Management and Administration

0200000 Management & Administration Annex 3 Command and Staff

0303050 Telecommunication Services – Commercial Telephones, CATV and Other Communication Services

Annex 4 Public Safety 0401060 Force Protection – Security Operations Annex 5 Air Operations 0501050 Airfield Facilities 0501070 Passenger Terminal and Cargo Handling Annex 6 Port Operations (N/A) Annex 7 Ordnance 0701000 Ordnance Handling and Transportation Management Annex 8 Range Operations (N/A) Annex 9 Health Care Support (N/A) Annex 10 Supply 1001000 Material Management 1002000 Supply Services Annex 11 Personnel Support (N/A) Annex 12 Morale, Welfare and Recreation Support (MWR)

1200000 MWR

Annex 13 Galley

1300000 Galley Annex 14 Housing – Billeting Management 1403010 Lodging Support Services Annex 15 Facilities Support 1501000 Facility Management 1502000 Facilities Investment 1503000 Facilities Services Annex 16 Utilities

1600000 Electrical, Water, Wastewater Annex 17 Base Support Vehicles and Equipment (BSVE)

1700000 BSVE

Annex 18 Environmental

1800000 Environmental

1.2 Project Location The work shall be performed at various locations throughout the

Philippines, to include remote sites within the country. The Contractor may be required to perform work at foreign locations within the regions of South East Asia, North East Asia, South Asia and Oceania.

1.3 Acquisition of

Additional Work

The Government reserves the right to acquire additional services at additional locations, within the scope of the annexes and areas included in Spec Item 1.2 Project Location, in addition to the services and locations identified in the requirements of this contract. Additional services and emergent requirements will be incorporated into the contract in accordance with the CHANGES clause, SECTION I. Items of work not covered by this contract but within the general intent are considered in the scope of this contract.

1.4 Background Information The Philippines is an archipelago of 7,107 islands located in Southeastern Asia, between the Philippine Sea and the South China Sea, east of Vietnam. Positioned at 13 00 north latitude and 122 00 east longitude, it is slightly larger than the state of Arizona with the land area over 115,000 square miles. The Philippines is mostly mountains with narrow to extensive coastal lowlands. The highest elevation is Mount Apo at 9,692 feet above sea level.

The Philippines has many natural disasters. It lies along a typhoon belt and is usually affected by 15 and struck by five to six cyclonic storms each year. Landslides, active volcanoes, destructive earthquakes, and tsunamis also affect the region.

Volcanism: significant volcanic activity; Taal (elev. 311 m), which has shown recent unrest and may erupt in the near future, has been deemed a "Decade Volcano" by the International Association of Volcanology and Chemistry of the Earth's Interior, worthy of study due to its explosive history and close proximity to human populations; Mayon (elev. 2,462 m), the country's most active volcano, erupted in 2009 forcing over 33,000 to be evacuated; other historically active volcanoes include Biliran, Babuyan Claro, Bulusan, Camiguin, Camiguin de Babuyanes, Didicas, Iraya, Jolo, Kanlaon, Makaturing, Musuan, Parker, Pinatubo and Ragang

The capital and largest city of the Philippines is Manila. The Philippines population is rated 12th in the world at over 103.7 million, The largest ethnic group is Tagalog at 28% followed by Cebuano, Ilocano, Bisaya, and a variety of other groups.

Eighty three percent of its population practices Catholicism. The official language spoken is Filipino and English.

The Philippine peso (currency code: PHP) is the official currency of the Philippines.

Spanish and United States influences remain strong, especially in terms of language, religion and government.

The United States is a close ally and has provided military aid to help combat violent extremists organizations.

The U.S. Government’s goals in the Philippines are to strengthen democratic governance and support Philippine government efforts to promote inclusive development and contribute to security and development cooperation in the Indo-Pacific.

For more information on the Philippines, go to the following websites:

1) U.S. Department of State:

https://www.state.gov/countries-areas/philippines/

2) Central Intelligence Agency:

https://www.cia.gov/library/publications/the-world-factbook/geos/rp.html

1.4.1 Client The Client is represented by Special Operations Command Pacific SOCPAC/INDOPACOM Augmentation Team – Philippines (PAT-PHL) and Marine Corps Forces, Pacific (MARFORPAC). The Client in turn may support other U.S. military forces or other federal Government agencies.

1.4.2 Mission SOCPAC serves as the functional component for all special operation missions deployed throughout the Indo-Asia-Pacific Region and is responsible for the planning and execution of all Special Operation Forces (SOF) within the U.S. Indo-Pacific Command’s area of responsibility including the U.S. Augmentation Team – Philippines (PAT-PHL).

1.4.2.1 SOCPAC Mission SOCPAC coordinates, plans, and directs all Special Operations in support of United States Indo-Pacific Command (USINDOPACOM) to ensure a free and open Indo-Pacific alongside allies and partners, united by mutual interests and values, to complete short of armed conflict, degrade regional threat networks, and be ready to fight and win. Our Lines of Effort (LOE) are (1) Great Power Competition, (2) Threat Networks, (3) Readiness, and

(4) Rival States. Our core competencies are (1) our inter-organizational partners, regionally and trans-regionally through trust building, sharing information, common understanding and improving interoperability, (2) shape the environment to enhance the friendly competitive position of advantage, while degrading adversaries’ competitive advantages, (3) conduct information operations, (4) strengthen, expand and enable allies and partners, (5) increase readiness and combat lethality, (6) assess and revise the campaign plan, and (7) maintain a net assessment that compares U.S. and PRC influence.

1.4.2.2 MARFORPAC Mission The mission of United States Marine Corps Forces, Pacific in the Republic of the Philippines (RP) is to conduct operations, activities and investments alongside our strategic partner, the Armed Forces of the Philippines, in capability development and interoperability consistent with the Mutual Defense Treaty and Visiting Forces Agreement in order to execute a multilateral response to crisis.

1.4.3

Work Sites

Services shall be provided at operating locations per attachment J-200000-

06. Changes to support at these locations, or support at other locations, shall require validation by SOCPAC and KO approval. Future support within INDOPACOM AOR may be required.

1.4.4

Population

The Contractor shall support deployed Government personnel (including personnel on temporary duty) upon arrival in the Philippines. The current support baseline in the Philippines is approximately 350 personnel.

Approximate population of US military personnel at the following operating locations is as follows:

Site 1: average 250 Site 1A: 40 Site 3: 10 Site 4: 50

Outstation 1: 0 (episodic) Outstation 2: 7 Outstation 3: 0 (episodic) Outstation 4: 7 Outstation 5: 0 (episodic) Outstation 6: 0 (episodic) Outstation 7: 0 (episodic)

Site 6 operating location serves as a Contractor support center and may not require US military personnel, unless authorized by Government.

Contingency, surge and exercise operations present potential for population increase.

The Contractor may be requested to support episodic and other requirements identified by the Government. Such support covering areas such as but not limited to joint US – RP military exercises, Humanitarian Aid, Civic Actions and Disaster Relief will be requested by the Government through the services request procedure or other contractual processes.

1.5 Verification of

Workload and Conditions

Throughout the PWS, the workload data is generally referred to as being located in Sections C and J. Section C provides data such as descriptions, specifications, and the statement of work. Section J provides data such as system descriptions, inventories, maps, floor plans, and tables to represent the type, quantity, and location of services to be provided.

As prescribed in FAR 52.237-1, offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

1.6 Climate Patterns Philippines has a hot, humid tropical climate with relatively high temperatures, oppressive humidity and plenty of rainfall. There are two seasons in the country the wet season and the dry season, based upon the amount of rainfall. Based on temperature, the warmest months of the year are March through October, the winter monsoon brings hotter air from November to February. May is the warmest month, and January, the coolest.

The Philippines has many natural disasters. Much of the country is mountainous and prone to earthquakes. It is often buffeted by tropical cyclones (typhoons) and other storms. From June to December, typhoons often strike the Philippines causing catastrophic damage, heavy flooding and erosion.

For current and forecasted weather, you may go to website:

https://weather.com/weather/tenday/l/Manila+Philippines?canonicalCityId =313f72adf867351597eb256690be6c69d01e036f2e7015c5d74f90433af75

1.7 Related Information There are four types of Related Information that can be found in the Description and Related Information columns of the specification as follows:

Informational Notes as used throughout this PWS provides additional information to offerors to be used in developing a thorough understanding of the work to be performed in this contract. Any block of text marked “Informational Notes” throughout Annexes 1 through 18 is subject to this disclaimer. Offerors may not rely upon the "Informational Notes" as material representations of the Government. Information provided in "Informational Notes" does not create a contractual requirement on either party to this contract.

Clarifying Information describes client expectations in a more detailed manner than the Performance Objective and Performance standard alone.

Constraining Information describes limitations to the work performed to meet the Performance Objective and Performance Standard.

Requirement Information further describes client requirements associated with each Performance Objective.

1.8 Navy Approach to

Service Contracting

The Department of Navy (DoN) spends over $1 billion in annual obligations to meet global requirements for facility operations and maintenance provided through Facility Support Contracts (FSC) and additional billions to provide other base operations support services (OBOS). The Head of the Contracting Activity (HCA) of the Naval Facilities Engineering Command (NAVFAC) has focused increased attention on re-engineering FSC contracts in response to customer and industry feedback, budget constraints, and the impact of a variety of contracting, program management and financial management regulations.

The Navy also supports the following principles:

1.8.1 Partnering Philosophy The first principle is that the Navy views its contractors as partners and not just abstract service providers. The Navy wants its contractors to succeed because partners' success drives the Navy's successful mission completion.

Within the bounds of acquisition policy the Navy intends to work to find solutions that will be beneficial to both the Government and its partners.

1.8.2 Contractor's Knowledge The second principle is that the Navy will receive insightful management from its contractors. This management will include the knowledge, skills, authority and willingness to use contractor resources to find better ways of serving Navy clients’ strategic and operational goals and objectives. The Navy's use of performance-based objectives evidences this principle.

Although performance work statements will typically contain several levels of performance assessment, the Navy wants its contractors to exercise maximum discretion within bounds of prudent risk management to adjust processes and resources needed to reach specified objectives at the highest performance level.

1.8.3 Industry Best Practices The third principle is that the Navy will adopt industry best commercial practices and maintain state-of-the-art service delivery. To that end, the Navy's emphasis will be in evaluating performance objectives (end results).

1.9 Standard Template Key to implementing a programmatic approach is using a standard template that ensures Navy-wide consistency yet affords appropriate tailoring to meet local needs. This contract conforms to the standard template and has been tailored for this solicitation. NAVFAC intends to use this template-based approach for future service contracts. Offerors should develop an understanding of the template as part of performing due diligence in reaching an understanding of the Navy’s requirements and expectations.

The standard template contains 18 standard annexes. Annex 1 will always contain information that is relevant to the entire scope of the contract.

Annex 2 contains on-site project management and administration requirements that are relevant to the entire scope of the contract. Annexes 3 through 18 contain the technical information and requirements peculiar to that technical annex. Within each technical annex, the organization of information and requirements are also standardized. Specification Item 1 will always contain General Information. Specification Item 2 will always contain the management and administrative requirements. Specification Item 3 will always contain the Recurring Work requirements.

Requirements and standards for higher level specification items apply to all subordinate specification items, e.g., Specification Item 3 standards apply to all recurring work specification items. Specification Item 3.1 is applicable to all 3.1 subordinate specification items. Specification Items

3.2 and 3.3 are not considered subordinate to 3.1. All costs associated with Annexes 1 and 2 and Specification Items 1 and 2 must be priced and their price must be allocated across the Exhibit Line Items.

1.10 Navy PBSA Approach The Navy’s approach to performance-based service acquisition (PBSA) includes four component parts which are 1) performance outcomes, 2) measurable standards, 3) consideration of incentives, and 4) performance assessment plan.

1.11 Technical Proposal

Certification

The Contractor warrants that its proposal incorporated herein by reference will meet or exceed the performance objectives set forth in this contract.

0200000 – Management and Administration

2 Management and Administration

2.1 Definitions and Acronyms

2.2 General Information

2.2.1 Government Regular Working Hours

2.2.1.1 Observed Federal Holidays

2.2.1.2 Restriction to Contractor Working Hours

2.2.2 Wage Determinations

2.2.3 Requirements Hierarchy

2.3 General Administrative Requirements

2.3.1 Required Conferences and Meetings

2.3.2 Training for Maintenance and Operation of New and Replacement Systems and Equipment

2.3.3 Partnering

2.3.3.1 Formal Partnering

2.3.3.2 Contract Partnering Administration

2.3.3.3 Contract Partnering Session Attendees

2.3.4 Permits and Licenses

2.3.5 Insurance

2.3.5.1 Certificate of Insurance

2.3.5.2 Minimum Insurance Amounts

2.3.6 Protection of Government Property

2.3.7 Directives, Instructions, and References

2.3.8 Invoicing Procedures

2.3.9 Forms

2.4 Government-Furnished Items

2.4.1 Government-Furnished Facilities (GFF)

2.4.2 Government-Furnished Utilities

2.4.3 Government-Furnished Materials (GFM)

2.4.3.1 Start Up Materials

2.4.3.2 Government Furnished Fuel

2.4.4 Government-Furnished Equipment (GFE)

2.4.4.1 GFE Replacement Schedule

2.4.5 Use of Federal Supply System

2.4.6 Government-Furnished Property and Inventory Management

2.4.7 Government Support for Contractor Employees

2.4.7.1 Housing for Contractor Personnel

2.4.7.2 Meals for Contractor Personnel

2.4.7.3 Laundry for Contractor Personnel

2.4.7.4 Medical Services

2.4.7.5 Check Cashing and Currency Exchange Service

2.4.7.6 Postal

2.4.7.7 Air Transportation (Intra-Philippines)

2.5 Contractor-Furnished Items

2.5.1 Contractor-Furnished Fuel

2.5.2 Contractor-Furnished Materials

2.6 Management

2.6.1 Work Reception

2.6.2 Work Control

2.6.3 Work Schedule

2.6.4 Deliverables

2.6.5 Service Interruptions

2.6.6 Quality Management System (QMS)

2.6.6.1 Quality Management (QM) Plan

2.6.6.2 Quality Inspection and Surveillance

2.6.6.3 Quality Inspection and Surveillance Report

2.6.7 System and Equipment Replacement

2.7 Personnel Requirements

2.7.1 Key Personnel

2.7.1.1 Project Manager (PM)

2.7.1.2 Quality Manager

2.7.1.3 Site Safety and Health Officer (SSHO)

2.7.1.4 Aviation Manager

2.7.1.5 Security Manager

2.7.1.6 Manila Embassy Expediter

2.7.1.7 Potable Water Engineer

2.7.1.8 Transportation Manager

2.7.1.9 Site Manager – Site 1

2.7.2 Employee Requirements

2.7.2.1 Employee Certification and Training

2.7.2.2 Employee Appearance

2.7.2.3 Employee Conduct

2.7.2.4 Identification as Contractor Employee

2.7.2.5 Removal of Employees

2.7.3 Service Contract Reporting (SCR)

2.7.4 Operationally Sensitive Positions

2.8 Security Requirements

2.8.1 Employee Listing

2.8.2 Vehicles

2.8.3 Passes and Badges

2.8.4 Access to Installation

2.8.5 Access to Buildings

2.8.6 Access Arrangements

2.8.6.1 Escort Arrangement for Secured Areas

2.8.7 Security Clearances

2.8.8 Access to Controlled Unclassified Information

2.8.9 Employee Status

2.8.10 Anti-Terrorism Force Protection (ATFP)

2.8.11 Physical Security

2.9 Contractor Safety Program

2.9.1 Accident Prevention Plan (APP)

2.9.2 Activity Hazard Analysis (AHA)

2.9.3 Safety and Occupational Health (SOH) Risks and Compliance Plans

2.9.3.1 Alcohol and Drug Abuse Prevention Plan

2.9.3.2 Chemical Hazard Communication Program

2.9.3.3 Confined Space Program

2.9.3.4 Critical Lift Plan

2.9.3.5 Fall Prevention and Protection Plan

2.9.4 Crane Operations

2.9.4.1 Crane Inspections

2.9.4.2 Rigging Gear

2.9.4.3 Crane Operators

2.9.5 Accident and Damage Reporting

2.9.5.1 Accident Reporting and Notification Criteria

2.9.6 Fire Protection

2.9.7 Monthly On-Site Labor Report

2.9.8 Safety Citations and Violations

2.9.9 Safety Inspections and Monitoring

2.9.10 Safety Certification

2.9.11 Safety Apparel on Jobsites

2.9.12 Emergency Medical Treatment

2.9.13 Excavations

2.10 Environmental Management and Sustainability

2.10.1 Energy Management Program

2.10.1.1 Water Conservation Plan

2.10.1.2 Energy Efficient Products

2.10.2 Environmental Protection

2.10.2.1 ODS Requirements for Refrigerant Recycling

2.10.2.2 Non-Regulated Waste Disposal

2.10.2.3 Regulated Waste Disposal

2.10.2.4 Spill Prevention, Containment, and Clean-up

2.10.2.5 Hazardous Material Management

2.10.2.6 Protection of Endangered and Threatened Species (Flora and Fauna)

2.10.2.7 Noise Control

2.10.2.8 Salvage

2.10.2.9 Asbestos Containing Material (ACM)

2.10.2.10 Clean Air Act (CAA)

2.10.3 Sustainable Procurement and Practices

2.10.3.1 Environmentally Preferable Products

2.10.3.2 Use of Recovered Materials

2.10.3.3 Use of Biobased Products

2.11 Disaster Preparedness

2.12 Mobilization Plan and Mobilization

2.13 Demobilization Plan and Demobilization

2.14 Contingency, Surge, and Exercise Support

0200000 - Management and Administration Spec Item

Title Description

2 Management and Administration

Overseas operations shall be in accordance with DoDi 3020.41, “Contractor Personnel Authorized to Accompany US Forces.”

CONTRACTOR LICENSING REQUIREMENTS FOR WORK OUTSIDE

THE UNITED STATES: Work under this contract will be performed outside the United States and its Territories. Projects may require services in countries that impose restrictions or prohibitions on the use of non-national labor and/or businesses and may require the development of partnerships, joint ventures, or other arrangements with local businesses. Contractors must be duly authorized to operate and conduct business in any host country and must fully comply with all laws, decrees, labor standards, and regulations of the host country during the performance of the contract. The United States may have Visiting Forces Agreement (VFA) and Status of Forces Agreements (SOFAs) with some countries and those agreements must be complied with. Unless explicitly provided in the RFP the U.S. Government will not offer “United States Official Contractor,” “Technical Representative,” or similar status under any SOFA; nor will the U.S.

Government certify any employees of a contractor as “Members of the Civilian Component” under a SOFA. Offerors are expected to familiarize themselves with the laws of host nations whether or not the United States Government provides notice of the existence of such requirements.

Visiting Forces Agreement (VFA) with the Republic of the Philippines is provided in J-0200000-03.

Services shall be provided at operating locations per J-0200000-16.

Annex 2 Estimated Quantity (projected workload) is provided in J-0200000- 07.

Site maps and diagrams are provided in J-0200000-09, J-0200000-11, J- 0200000-12, J-0200000-13, J-0200000-14, and J-0200000-15.

2.1 Definitions and

Acronyms

Definitions and Acronyms are listed in J-0200000-01.

2.2 General Information

2.2.1 Government

Regular Working Hours

The Government's regular working hours are from 0600-2000, seven days per week, Monday through Sunday, except observed Federal holidays.

Exceptions to the regular hours of operation are detailed in subsequent sections of this PWS. Work in certain annexes or sub-annexes require Contractor continuous operations, 24 hours a day, every day of the year including holidays. The performance of other work requirements shall be accomplished within the Government’s regular working hours unless the specific work requirement specified herein necessitates otherwise. Any other work outside Government regular working hours must be authorized by the KO prior to commencement of work.

2.2.1.1 Observed Federal

Holidays

The Government observes the following holidays: New Year’s Day, Martin Luther King Jr.’s Birthday, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day.

Item

Title Description

2.2.1.2 Restriction to

Contractor Working Hours

If the Contractor wishes to work outside of the Government's regular working hours for the Contractor’s convenience, the Contractor shall submit a written Request to Work Outside Government’s Regular Working Hours per Section F. Excludes work to be performed during specified hours.

2.2.2 Wage

Determinations

Not Applicable

2.2.3 Requirements

Hierarchy

Requirements or definitions specified in each spec item of this contract apply to subordinate paragraphs. For example, requirements shown in spec item 3.1 would apply to spec items 3.1.1, 3.1.2, 3.1.2.1 and so on.

Likewise, Performance Standards specified at a lower digit level (i.e. spec item 3.1.1, 3.1.2, 3.1.2.1) apply when performance is assessed at a higher tier (i.e., spec item 3.1) based on the composite work requirements.

2.3 General

Administrative Requirements

2.3.1 Required

Conferences and Meetings

The Contractor shall attend administrative and coordination meetings as directed by the KO or designated representative. The Contractor shall provide sign-in sheets and prepare minutes of all meetings and submit per Section F for review and comments. Comments received within two working days shall be incorporated into the minutes and a copy of the final revision shall be submitted per Section F for concurrence. Historically, there have been approximately four meetings per week.

2.3.2 Training for

Maintenance and Operation of New and Replacement Systems and Equipment

Not Applicable

2.3.3 Partnering The Government requires cohesive partnerships with its Contractors and subcontractors. Key stakeholders, including the supported commands who may receive services, principal individuals from NAVFAC, the performance assessment team, and representative(s) of the installation(s) will be invited to participate in the partnering process. Key members of the prime and sub-contractor teams, including senior management personnel must participate.

The partnership will draw on the strength of each organization in an effort to achieve quality contract services done right the first time, within the contract price, as scheduled, and without any safety mishaps.

The goal of Partnering is to develop a cohesive team with common purpose, commitment and established communication processes.

2.3.3.1 Formal Partnering The initial session should be scheduled concurrent with the Pre-Performance Conference and held no later than 30 days after award. The initial Partnering Meeting will be at least one day in duration and held at a neutral location off the installation that is acceptable to the Contractor and to the Government.

Follow-on sessions should be scheduled every three to six months and typically last a half day or less. The frequency, duration, and locations of follow-on sessions should be agreed to by both parties during the initial Partnering Meeting. The Contractor shall pay all costs associated with the partnering effort including facilitator, meeting room, and other incidental items. Before the partnering session, the Contractor shall coordinate with the facilitator the requirements for incidental items (audio-visual equipment, Item

Title Description computer(s), two easels, flipchart paper, colored markers, note paper, pens/pencils, colored flash cards, etc.) and have these items available at the partnering session. The Contractor will provide copies of any documents used for the Partnering Meeting for distribution to all attendees. The facilitator must be acceptable to both the Contractor and the Government.

The participants shall pay their own costs for meals, lodging, and transportation associated with partnering.

2.3.3.2 Contract Partnering

Administration

Upon award, the KO will contact the Contractor, supported command(s), and other key stakeholder, and the performance assessment team to discuss implementation of partnering. Commence discussions with the Contractor to select a facilitator and location that are acceptable to both partners. A partnership agreement, The Charter, should be in place as early as possible so issues arising, even before work begins, can be resolved using the issues resolution process. Replacement of Core Management Team members (stakeholders who attended the initial session and manage the contract work day-to-day) is discouraged since it will disrupt the synergy that has been developed. If replacement of a team member proves to be unavoidable, a follow-on partnering session must be held to officially turn the responsibilities of the position over to the new member.

The Core Management Team consisting of the attendees below must be present during the initial and all follow-on partnering sessions. These are the core mandatory attendees. Other stakeholders may attend if they desire or as recommended by the partners.

2.3.3.3 Contract Partnering

Session Attendees

The Contractor shall bring the necessary personnel to successfully partner on this contract. Asterisk indicates mandatory personnel.

* President/Vice President

* Project Manager

* Quality Manager

* Site Safety and Health Officer Sub-contractor Reps

2.3.4 Permits and

Licenses

The Contractor shall obtain all required permits, licenses, and authorizations to perform work under this contract and comply with all the applicable Federal, Host Nation and local laws and regulations. The Contractor shall submit copies of Permits and Licenses per Section F.

2.3.5 Insurance The Contractor shall submit a Certificate of Insurance per Section F as evidence of the existence of the following insurance coverage in amounts not less than the amounts specified below in accordance with the FAR Clause

52.228-5, INSURANCE – WORK ON A GOVERNMENT

INSTALLATION. This insurance must be maintained during the performance period.

2.3.5.1 Certificate of

Insurance

The Certificate of Insurance shall provide for at least 30 calendar days written notice to the KO by the insurance company prior to cancellation or material change in policy coverage. Other requirements and information are contained in the aforementioned insurance clause.

2.3.5.2 Minimum Insurance

Amounts

The Contractor shall procure and maintain, during the entire period of performance under this contract, the following minimum insurance coverage:

Comprehensive General Liability: $500,000 per occurrence

Automobile Liability: $200,000 per person, $500,000 per occurrence, $20,000 per occurrence for property damage

Item

Title Description

Workmen's Compensation: As required by Federal worker's compensation and occupational disease statutes

Employer's Liability coverage: $100,000, except in locations where worker's compensation may not be written by private carriers

2.3.6 Protection of

Government Property

During execution of the work, the Contractor shall protect Government property. The Contractor shall return areas damaged as a result of negligence under this contract to their original condition at no cost to the Government.

2.3.7 Directives, Instructions, and References

Department of Defense (DoD), Secretary of the Navy (SECNAV), Chief of Naval Operations (OPNAV), and other applicable Directives, Instructions, and References are listed in J-0200000-02. The Contractor shall comply with the most current version of directives, instructions, and references including versions published during the term of the contract.

2.3.8 Invoicing

Procedures

Refer to Section G for invoicing instructions.

2.3.9 Forms Forms referenced in this Annex, e.g. accident reporting, and damage reporting are included in J-0200000-04.

2.4 Government-

Furnished Items

Except for items identified below as Government-Furnished, the Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items as necessary to provide the services described in this Performance Work Statement (PWS).

Government-Furnished Items will be provided in “AS-IS” condition and their use is at the option of the Contractor. The total or partial breakdown or failure of Government-Furnished Items shall not relieve the Contractor of the responsibility to perform the requirements of this contract.

The Contractor shall provide periodic servicing, maintenance, and repair of the Government-Furnished Items accepted for use. Servicing, maintenance, and repair shall be provided in accordance with the manufacturer’s recommendations. The Contractor shall generate work orders for all servicing, maintenance, and repair activities performed on Government- Furnished Items.

At the completion of the contract, all Government-Furnished Items shall be returned to the Government in the same condition as received, except for reasonable wear and tear. Government-Furnished Items, which becomes worn out due to normal wear and tear, shall be returned to the Government and its replacement shall be the responsibility of the Contractor at no additional cost to the Government. The Contractor shall be responsible for the cost of any repairs or replacement caused by negligence or abuse.

Use of Government property for the Contractor’s personal use is prohibited.

2.4.1 Government-

Furnished Facilities

(GFF)

Government Furnished Facilities (GFF) and spaces shall be made available for Contractor use as identified in J-0200000-10. GFF spaces are identified in J-0200000-11 through J-0200000-15. Any changes to GFF requires contract modification. All other facilities are for the Government’s use.

Item

Title Description

The KO shall approve all alterations or improvements to GFF.

2.4.2 Government-

Furnished Utilities The Government will furnish water and electricity at existing outlets required for the work to be performed under the contract. The Contractor shall provide and maintain, at its expense, the necessary service lines from the existing Government outlets to the work site. Provide and maintain backflow prevention devices on connections to domestic water lines and electrical transformer provisions on connections to electric lines. Meet all Federal, State, local, and installation codes and regulations for backflow prevention devices and electrical transformer provisions. Services required by the Contractor, for which there are no available Government outlets, shall be provided by the Contractor to the Government.

The Contractor is responsible for the cost of all utilities at all Government-provided facilities and any additional Contractor-owned facilities, at prevailing Naval Station rates. The Contractor will be billed directly for all utilities provided to all Contractor occupied facilities. Utility rates billed to the Contractor will be at the following rates. The quantities will be estimated where meters are not provided based on UFC 3-401-05N.

1. Electrical - the current rate for electrical services is $111.82 MWH

2. Water - the current rate for potable water is $13.23 per KGAL

3. Wastewater (Sewage) - the current rate for sewage services is $14.06 per

KGAL, based on 100% of the water consumption

Variations in Rates: Utility rates are subject to change. Changes in one or more utility rates shall not be basis for adjustment to the contract price or a claim unless the deviation from the quoted price for a utility rate exceeds 15%. When a utility rate varies by more than 15%, the contract price will be adjusted to reflect the amount the actual charge exceeds the rate quoted;

however, the Government will only be liable for the amount of cost exceeding 15% of the rate quoted. For example, if a quoted rate increases by 16%, the Government will only be liable for 1% of the rate increase. Vice versa if the quoted rate decreases by 16%.

Historically, electrical and water utility consumption at the Government- Furnished Facilities has averaged approximately 351 MWH of electricity and 316 KGAL annually. However, historical data associated with contracts prior to this solicitation may present data that may not be representative of the requirements specified in this contract.

2.4.3 Government-

Furnished Materials

(GFM)

J-0200000-08 is a listing of available materials and supplies. Types and quantities of items listed are for informational purposes only; the actual quantity & type of materials/supplies will be determined upon completion of the initial/phase-in physical inventory conducted during mobilization.

2.4.3.1 Start Up Materials At the completion of the physical inventory, the Contractor shall develop a Start Up Material and Critical Spares Inventory listing for Government approval per Section F. The listing shall provide no less than one (1) month supply of start-up materials/consumable supplies and critical/long-lead equipment to satisfactorily perform the contract requirements and provide un-interrupted services to the Government. The Start Up Material and Critical Spares shall be maintained and updated to match contract and operational requirements.

When requested by the KO, the Contractor shall requisition the materials and supplies on the Start Up Material and Critical Spares Inventory listing.

Item

Title Description

2.4.3.2 Government-

Furnished Fuel

When and where available, fuel will be provided by the Government.

However, the Contractor is required to provide packaged POL, fueling/refueling operations, fuel, and fueling support services to support Government operations at all locations.

2.4.4 Government-

Furnished Equipment (GFE)

Government Furnished Equipment (GFE) is provided in J-0200000-08.

2.4.4.1 GFE Replacement

Schedule

All GFE shall be replaced by Contractor Furnished Equipment (CFE) unless otherwise directed by the KO. The Contractor shall develop a GFE replacement plan/schedule for the KO approval per Section F.

2.4.5 Use of Federal

Supply System

The Contractor may use the Federal Supply System as a secondary source to procure materials, supplies, equipment, and parts. The Government Supply System is only a supplement to the Contractor’s own logistical supply system.

Use of the Government system does not in any way relieve the Contractor of the responsibility of providing timely and quality performance.

2.4.6 Government-

Furnished Property and Inventory Management

The Contractor shall conduct physical inventories, establish and maintain a Property Control System in accordance with FAR 45.5. The Contractor shall provide a Property Control Plan to document, control, and track, protect, preserve, and maintain government property per Section F.

The Contractor shall conduct the following physical inventories:

Initial Inventory (Phase In/Mobilization): The Contractor shall conduct and document a baseline “Wall-to- Wall” physical inventory of all Government Furnished Property , Government owned facility equipment (Class 2) and minor properties (Class 3 and 4) during mobilization. The inventory shall at a minimum contain information on quantity, type of equipment, identifying serial number, make, model, capacity, location, and condition.

Updates: The Contractor shall conduct continuous updates to the inventory database and be able to locate Government Property within 4 hours of request.

Final Inventory (Phase Out/Demobilization): The Contractor Shall conduct and document a phase out “wall-to-wall” physical inventory of all Government GFP, Government owned facility equipment (Class 2) and minor property (Class 3 and 4) including all contractor acquired material/equipment for the government during the period of performance prior to the contract completion or termination date. When applicable, the Contractor shall originate a survey for equipment damaged, deteriorated or declared valueless.

The Contractor shall investigate, document, and report to the KO any losses/discrepancies for disposition.

As part of the Government-Furnished Property (GFP) and Inventory process, the Contractor shall provide and periodically update a Government Property Inventory Report per Section F. This report shall include:

(1) All GFP (appropriately categorized according to GFF, GFE, or GFM status); GFP is here defined as assets in the Contractor’s possession 51% of the time or greater. GFP shall be considered as Government Furnished, Government Replaced, and Government Title; and Contractor Operated and Maintained.

Item

Title Description

(2) All Government-Owned Property (GOP) that does not meet the above GFP definition but needs to be enumerated in order to quantify Contractor services and validate that sufficient internal resources are available to meet Contract requirements. Such items include but are limited to air conditioners, vehicles, facilities, and other equipment used by the Government and requiring maintenance and repair services from the Contractor. Such GOP shall be considered as Government Furnished Property of the Government, Government Operated, Government Replaced, and Government Title; and Contractor Maintained.

(3) The Government Property Inventory Report shall not include items that are Government Furnished Property of the Government, Government Operated, Government Replaced, Government Title, and Government Maintained.

As directed by the KO, the Contractor shall be responsible for the final disposition of GFP and GOP contained in this report when these assets are no longer required by the Government. Additionally, the KO may request Contractor assistance with final disposition of GOP not contained in this report.

2.4.7 Government

Support for Contractor Employees

Incidental and limited support from Government is available on a not-to-interfere basis. These support services may be withdrawn from individual Contractor employees for abuse or misuse.

Contractor personnel have no rights under this contract to use Government services/facilities and may do so only at the sole discretion of the Government.

2.4.7.1 Housing for

Contractor Personnel

The Government shall utilize the Government-provided modular sleeping units at Site 1 for Contractor lodging. For permanent party contractor personnel (not on rotation), the Government shall provide an approximate 20’ x 8’ sleeping unit per personnel. KO approval is required for all alterations to Government-furnished equipment and facilities.

The Government will not provide housing for subcontractor personnel.

When extended support is required at Warm Sites and other remote forward operating locations, the Government (at its discretion) may afford use of housing for the duration of the service in question. In the case of Contractor support to maintain facility/equipment functionality where Government presence is not continuous (i.e., a "warm" concept of operations), the Contractor shall plan and resource accordingly to allow for arrival of Government personnel requiring housing. This personnel movement may happen frequently and with little or no prior notification. The Contractor is encouraged to discuss the resource ramifications of such scenarios with the Government in order that all parties fully understand the service requirements and the resources needed to execute these requirements.

2.4.7.2 Meals for Contractor

Personnel

The Contractor may use the Government Galley at Site 1. Contractor personnel (both permanent party and temporary visitors) will not be charged for meals; they shall sign a validated roster for head count and ration credit purposes.

The Government will not provide meals for subcontractor personnel.

Item

Title Description

2.4.7.3 Laundry The Contractor may use Government laundry facilities and equipment (if available at the Site) to provide laundry services to Contractor personnel.

The Government will not provide laundry service to subcontractor personnel.

2.4.7.4 Medical Services The Contractor is fully responsible for medical services to all Contractor personnel.

As available, Government medical facilities, emergency vehicles, x-ray services, and medical personnel may be used in emergency situations affecting Contractor personnel where life and limb may be in danger.

Government medical personnel can be made available for consultation on an as-necessary basis for any unusual incident of infectious diseases or complex conditions. The Government will not provide routine physical examinations, tests, x-rays, etc. nor provide treatment for long-term medical problems.

The Contractor will be charged, at the prevailing DOD rate as specified in the most currently available Annual Memorandum of the Assistant Secretary of Defense (Health Affairs), DOD Reimbursable Rates for Medical and Dental Services, for medical and dental services provided to its personnel.

https://comptroller.defense.gov/Portals/45/documents/rates/fy2020/2020_i.pd f

2.4.7.5 Check Cashing and

Currency Exchange Service

The Contractor shall be required to provide check cashing and currency exchange (Dollars to Pesos and Pesos to Dollars) services. Such services shall be in compliance with applicable local laws and regulations.

2.4.7.6 Postal The Contractor may use the postal facilities on a non-interference basis.

2.4.7.7 Air Transportation

(Intra-Philippines) The Contractor may travel within the Philippines on military air assets for the sole purpose of transportation to/from a location requiring performance of services outlined in the pertinent annex of the contract. This travel shall be on a non-interference basis with scheduled air missions and in accordance with Government requirements.

2.5 Contractor-

Furnished Items

Except for items identified as Government Furnished, the Contractor shall provide all vehicles, equipment, materials, parts, supplies, components, and facilities to perform the requirements of this contract. The KO may inspect Contractor-furnished items for adequacy and compliance with contract requirements. Inadequate or unsafe items shall be removed and replaced by the Contractor at no cost to the Government. Materials containing asbestos, lead, and polychlorinated biphenyls (PCBs) shall not be brought onsite. The KO may at any time require Samples, Safety Data Sheets (SDS) or Manufacturer’s Data Cut Sheets of Materials used in this contract.

In the event of Contractor non-performance, which causes disruption or termination of services, the Contractor shall grant the Government use of all vehicles, equipment and property used in the performance of this contract as partial mitigation of the loss of services. The Government use of the equipment shall be considered only an interim measure until a permanent solution is obtained and will not exceed 180 days.

A list of critical leases is provided in J-0200000-18.

2.5.1 Contractor

Furnished Fuel

The Contractor shall provide all fuel and fueling services required for the Government operations unless specifically identified in Spec Item 2.4.3.2, Item

Title Description

Government Furnished Fuel. The Contractor has the authority to acquire fuel, with KO approval, from commercial sources where Government Furnished fuel is not available.

Historic fuel usage is provided in J-0200000-17.

2.5.2 Contractor-

Furnished Materials

The Contractor shall provide new or factory reconditioned parts and components when providing maintenance and repair services as described herein. All replacement units, parts, components and materials to be used in the maintenance, repair, and alteration of facilities and equipment shall meet the following conditions:

Be compatible with that existing equipment on which it is to be used Be of equal or better quality than original equipment specifications Comply with applicable Government, commercial, or industrial standards (such as National Board of Underwriters or Underwriters’ Laboratories, Inc., National Board of Fire Underwriters, National Electrical Manufacturer’s Association, American Society of Mechanical Engineers, etc.)

Used in accordance with original design and manufacturer’s intent

If the original manufacturer has updated the quality of parts for current production, parts supplied under this contract shall equal or exceed the updated quality.

It is the Contractor’s responsibility to select a supply source and arrange for delivery to meet contract requirements. Failure of any supply system chosen by the Contractor will not in any way relieve the Contractor of the responsibility to meet the contract requirements.

2.6 Management The Contractor shall manage the total work effort associated with the services required herein to meet the performance objectives and standards. Such management includes but is not limited to planning, scheduling, cost accounting, report preparation, establishing and maintaining records, and quality assurance. The Contractor shall provide a staff with the necessary management expertise to ensure performance objectives and standards are met.

2.6.1 Work Reception The Contractor shall provide the capability to receive, prioritize, correspond, and respond to trouble/service calls, inquiries and requests during Government regular working hours and provide a point of contact at a local or toll free number who can perform the above function during other than Government regular working hours.

2.6.2 Work Control The Contractor shall implement all necessary work control procedures to ensure timely accomplishment of work requirements, as well as to permit tracking and reporting of work in progress. The Contractor shall plan and schedule work to assure material, labor, and equipment are available to complete work requirements within the specified time limits and in conformance with the quality standards established herein. Verbal scheduling and work status updates shall be provided when requested by the KO.

2.6.3 Work Schedule The Contractor's work shall not interfere with normal Government business.

In those cases where some interference is unavoidable, the Contractor shall minimize the impact and effects of the interference. The Contractor shall provide advance access of all of its work schedules to the Government. The

Item

Title Description

Contractor shall notify the KO of any difficulty in scheduling work due to Government controls.

The Contractor shall submit to the KO a general schedule of planned reoccurring services, PM and repair work for the performance period per Section F. The schedule, at a minimum, shall indicate the priority, start/completion date, time, location, annex/sub-annex, customer, resources allocated (personnel/material/equipment), estimated cost, and a description of services to be accomplished.