RFP_N6274221R3507.pdf

CODE

(Hour)

PAGE(S)

until 02:00 PM local time 01 Jul 2021

X

A X B

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EX

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G F 58 - 72

73 - 92 X H 93 - 101 leslie.takayama-ho@navy.mil

RATING PAGE OF PAGES

7. ISSUED BY

(Date)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

Previous Edition is Unusable 33-134 STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA FAR (48 CFR) 53.214(c)

1 100

(If other than Item 7)

15A. NAME 16. NAME AND TITLE OF PERSON AUTHORIZED TO

AND

ADDRESS

SIGN OFFER (Type or print)

OF

OFFEROR

AMENDMENT NO. DATE

15B. TELEPHONE NO (Include area code) 17. SIGNATURE15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

18. OFFER DATE

1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

2. CONTRACT NO.

N62742 8. ADDRESS OFFER TO

See Item 7

9. Sealed offers in original and copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and

*SEE SECTION L

conditions contained in this solicitation.

10. FOR INFORMATION

CALL:

A. NAME (NO COLLECT CALLS)

LESLIE M. TAKAYAMA-HO (808) 474-4516

11. TABLE OF CONTENTS

SOLICITATION/ CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/ COSTS

1 - 3 4 - 9

X I CONTRACT CLAUSES

DESCRIPTION/ SPECS./ WORK STATEMENT X

PACKAGING AND MARKING 10 - 11

J LIST OF ATTACHMENTS

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

12 - 13 14 - 15

X K

REPRESENTATIONS, CERTIFICATIONS AND

OTHER STATEMENTS OF OFFERORS

CONTRACT ADMINISTRATION DATA 16 - 21 X

SPECIAL CONTRACT REQUIREMENTS

OFFER (Must be fully completed by offeror) 22 - 25 X M

L INSTRS., CONDS., AND NOTICES TO OFFERORS

EVALUATION FACTORS FOR AWARD

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments

AMENDMENT NO. DATE

to the SOLICITATION for offerors and related documents numbered and dated):

FACILITY

12. In compliance with the above, the undersigned agrees, if this offer is accepted within 260 calendar days (60 calendar days unless a different period

SOLICITATION, OFFER AND AWARD

X

(X) SEC. DESCRIPTION (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

EMAIL:TEL: (Signature of Contracting Officer)

CODE CODE

B. TELEPHONE (Include area code) C. E-MAIL ADDRESS

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( ) (4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

PART IV - REPRESENTATIONS AND INSTRUCTIONS

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

26 - 56

PART II - CONTRACT CLAUSES

NAVFAC PACIFIC

GCSC/POS CONTRACTS BR (ACQ23)

258 MAKALAPA DRIVE STE 100

JBPHH HI 96860-3134

FAX:

TEL:

FAX:

TEL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

6. REQUISITION/PURCHASE NO.

ACQR5852941

5. DATE ISSUED

03 May 2021

4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

[ X ]

3. SOLICITATION NO.

N6274221R3507

Section A - Solicitation/Contract Form

A.1

GENERAL OVERVIEW OF PHILIPPINES OPERATIONS SUPPORT CONTRACT (POSC) IV

This is a follow-on acquisition for services that are currently being satisfied under the Philippines Operations Support Contract, N62742-17-C-3580. This acquisition will result in a Cost Plus IncentiveFee (CPIF) contract. This is an unrestricted, full and open competition procurement.

A.2

CONTRACT TYPE

This is a Cost-Plus-Incentive-Fee (CPIF) contract. The CPIF contract provides for an initially negotiated target fee that can be adjusted by a formula based on the relationship of total allowable actual costs to total target costs. This contract type specifies a target cost, a target fee, minimum and maximum fees, and a fee adjustment formula. This upward or downward adjustment of target fee is intended to provide an incentive for the contractor to manage the contract effectively. Additionally, the fee adjustment formula should provide an incentive that will be effective over the full range of reasonably foreseeable variations from target cost.

A.3

NAICS CODE

The NAICS code is 561210 Facilities Support Services. The size standard associated with NAICS 561210 is $41.5M.

This industry comprises of establishments primarily engaged in providing operating staff to perform a combination of support services within a client's facilities. Establishments in this industry typically provide a combination of services, such as janitorial; maintenance; trash disposal; guard and security; mail routing reception; laundry; and related services to support operations within facilities. These establishments provide operating staff to carry out these support activities; but, are not involved with or responsible for the core business or activities of the client.

Establishments providing facilities (except computer and/or data processing) operation support services and establishments operating correctional facilities (i.e., jails) on a contract or fee basis are included in this industry.

A.4

DESCRIPTION OF WORK

The outcomes to be achieved are the provision operations support services, for Marine Corps Forces, Pacific (MARFORPAC) and Special Operations Command, Pacific (SOCPAC), in accordance with the Performance Work Statement (PWS), which includes the Facility Support Contract and Operations Support (FSC/POS) services templates for the following Annexes:

• Annex 0100000 General Information

• Annex 0200000 Management and Administration

• Annex 0303050 Telecom Services

• Annex 0401060 Security Operations

• Annex 0501050 Airfield Facilities

• Annex 0501070 Passenger Term & Cargo

• Annex 0701000 Ordnance Handling & Transportation Management

• Annex 1001000 Material Management

• Annex 1002000 Supply Services

• Annex 1200000 Morale, Welfare and Recreation (MWR) Support

• Annex 1300000 Galley

• Annex 1402100 Billeting Management

• Annex 1501000 Facility Management

• Annex 1502000 Facility Investment

• Annex 1503000 Facility Services

• Annex 1600000 Utilities

• Annex 1700000 Base Support Vehicles & Equipment (BSVE)

• Annex 1800000 Environmental

A.5

PLACE OF PERFORMANCE

The work shall be performed at various locations throughout the Philippines, to include remote sites within the country. The Contractor may be required to perform work at foreign locations within the regions of South East Asia, North East Asia, South Asia and Oceania.

Section B - Supplies or Services and Prices

B.1

CONTRACT LINE ITEMS (CLINS), SUBCONTRACT LINE ITEMS (SLINS) AND EXHIBIT LINE

ITEMS (ELINS)

a. Offeror shall enter amounts for CLINs and ELINs as indicated in the schedules and any accompanying exhibits.

b. SLIN placeholders for clients [e.g., 000101, 010101, etc.] are lines of accounting provided by each customer. This information will be inserted by the government at the time of contract award.

c. ELINs are included in Section J attachment, Exhibit A through H ELINs. Pricing shall be prepared for a Cost Plus Incentive Fee (CPIF) contract for Mobilization, the Base Period, and four (4) Option Periods, Demobilization, and a six (6) month Extension of Service Period.

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Each Base Period - Phase In / Mobilization

CPIF

Estimated Cost & Incentive Fee for Phase-In/Mobilization Effort 3 Months (01 Jan 2022 through 31 Mar 2022)

SEE EXHIBIT A, SECTION J (ELINS A001-A019) FOR DETAILS.

FOB: Destination

PURCHASE REQUEST NUMBER: ACQR5852941

PSC CD: S216

TARGET COST

TARGET FEE

TOTAL TGT COST + FEE

MINIMUM FEE

MAXIMUM FEE

SHARE RATIO ABOVE TARGET

SHARE RATIO BELOW TARGET

0002 1 Each Base Period - Full Performance

CPIF

Estimated Cost & Incentive Fee for Base Period Full Performance Approximately 9 Months (01 April 2022 through 31 Dec 2022)

SEE EXHIBIT B, SECTION J (ELINS B001-B019) FOR DETAILS.

FOB: Destination

0003 1 Each OPTION Option Period 1 - Full Performance

CPIF

Estimated Cost & Incentive Fee for Option Period 1 12 months (01 January 2023 through 31 December 2023)

SEE EXHIBIT C, SECTION J (ELINS C001-C019) FOR DETAILS.

FOB: Destination

0004 1 Each OPTION Option Period 2 - Full Performance

CPIF

Estimated Cost & Incentive Fee for Option Period 2 12 months (01 January 2024 through 31 December 2024)

SEE EXHIBIT D, SECTION J (ELINS D001-D019) FOR DETAILS.

FOB: Destination

0005 1 Each OPTION Option Period 3 - Full Performance

CPIF

Estimated Cost & Incentive Fee for Option Period 3 12 months (01 January 2025 through 31 December 2025)

SEE EXHIBIT E, SECTION J (ELINS E001-E019) FOR DETAILS.

FOB: Destination

0006 1 Each OPTION Option Period 4 - Full Performance

CPIF

Estimated Cost & Incentive Fee for Option Period 4 12 months (01 January 2026 through 31 December 2026)

SEE EXHIBIT F, SECTION J (ELINS F001-F019) FOR DETAILS.

FOB: Destination

0007 1 Each OPTION Demoblilization Option

CPIF

Estimated Cost & Incentive Fee for Demobilization 3 months (to commence after 4th option period or extension of services, or earlier as directed)

SEE EXHIBIT G, SECTION J (ELINS G001-G019) FOR DETAILS.

FOB: Destination

0008 1 Each OPTION Extension of Services - Full Performance

CPIF

Estimated Cost & Incentive Fee for Extension of Services 6 months (01 April 2027 through 30 September 2027)

SEE EXHIBIT H, SECTION J (ELINS H001-H019) FOR DETAILS.

FOB: Destination

B.2

CONTRACT VERBIAGE

Throughout the contract the terms Annex and Technical Specification (TS) are used interchangeably.

B.3

SCHEDULE

TARGET COSTS AND TARGET FEES SUMMARY

CLIN Contract Period Target Cost Target Fee1 Amount

0001 Phase-In/Mobilization (3 mos.) -

Base Period - Full Performance (9 mos.)

0003 1st Option Period -

0004 2nd Option Period -

0005 3rd Option Period -

0006 4th Option Period -

0007 Demobilization (3 mos.) -

0008 Extension of Services (6 mos.)

TOTAL - - -

MINIMUM AND MAXIMUM FEE (ON COST)

CLIN Contract Period Minimum Fee2 Maximum Fee3

0001 Phase-In/Mobilization (3 mos.)

Base Period – Full Performance (9 mos.)

0003 1st Option Period

0004 2nd Option Period

0005 3rd Option Period

0006 4th Option Period

0007 Demobilization (3 mos.)

0008 Extension of Services (6 mos.)

1. Target Fee consists of Cost Incentive and Performance Incentive

2. Minimum Fee (on Cost Incentive) shall be 1% of Target Cost

3. Maximum Fee is (2% + Proposed Cost Incentive Portion of Target Fee multiplied by Target Cost (See Attachment JB-3 for example)

Section D - Packaging and Marking

D.1

PREPARATION FOR DELIVERY

(a) All material to be delivered hereunder shall be afforded the degree of packaging (preservation and packing) required to prevent deterioration and damages due to the hazards of shipment, handling and storage. Best commercial practice will be accepted.

(b) Preservation, packaging and packing shall be in accordance with ASTM Designation D3951-88, "Standard Practice for Commercial Packaging", current version.

D.2

MARKING OF SHIPMENT

(a) The Contractor shall mark all shipments under this contract in accordance with MIL-STD-129, Marking for Shipment and Storage, current version.

(b) Each shipment of material and/or data shall be clearly marked to show the following information:

MARK FOR: Contract Number Item Number

D.3

PROHIBITED PACKING MATERIALS

The use of asbestos, excelsior, newspaper or shredded paper (all types including waxed paper, computer paper and similar hygroscopia or non-neutral material) is prohibited. In addition, loose fill polystyrene is prohibited for shipboard use.

D.4

CAUTION MARKINGS FOR ITEMS MADE OF ASBESTOS AND CONTAINING ASBESTOS

In accordance with 29 CFR 1910.1001, the following caution labels shall be placed on all products containing asbestos fibers or to their containers, for all items containing asbestos in a form that can be inhaled.

CAUTION

CONTAINS ASBESTOS FIBERS

AVOID CREATING DUST

BREATHING ASBESTOS DUST CAN CAUSE SERIOUS BODILY HARM

The above label shall be printed in letters of sufficient size as to be readily visible and legible.

D.5

CLASSIFIED MATTER

Classified Matter, if applicable, will be packed and shipped in accordance with transmission instructions contained in the "Industrial Security Manual for Safeguarding Classified Information" and Applicable Security Requirements Guide.

D.6

STORAGE AND MARKING OF HAZARDOUS WASTE CONTAINERS

Hazardous waste shall be stored in approved container types or shall be properly identified in accordance with Section C, 40 CFR 263 and 40 CFR 264.

Section E - Inspection and Acceptance

E.1

INSPECTION AND ACCEPTANCE (DESTINATION)

Inspection and acceptance of the services to be furnished hereunder shall be made at destination by the Contracting Officer's Representative (COR) or Alternate Contracting Officer’s Representative. The performance and quality of work delivered by the contractor, including services rendered and any documentation or written material compiled shall be subject to inspection, review, and acceptance by the Government.

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 N/A N/A N/A Government 0002 N/A N/A N/A Government 0003 N/A N/A N/A Government 0004 N/A N/A N/A Government 0005 N/A N/A N/A Government 0006 N/A N/A N/A Government 0007 N/A N/A N/A Government 0008 N/A N/A N/A Government

CLAUSES INCORPORATED BY REFERENCE

52.246-3 Inspection Of Supplies Cost-Reimbursement MAY 2001 52.246-5 Inspection Of Services Cost-Reimbursement APR 1984

E.2

GOVERNMENT PERFORMANCE ASSESSMENT

In accordance with FAR 52.246-5 "INSPECTION OF SERVICES-COST REIMBURSEMENT (APR 1984)" clause, paragraph (c), each phase of the services rendered under this contract is subject to government inspection during both the contractor's operations and after completion of the tasks. The Government will employ a variety of inspection methods and frequencies in order to assess the degree to which all service deliverables conform to contract performance standards. The Government may vary these inspection methods/frequencies as dictated by actual performance status. The results of all inspections will be documented and submitted to the Government Performance Assessment Board for periodic review, as set forth in the Government’s Performance Assessment Plan.

The Government’s Performance Assessment Plan is not a substitute for Contractor quality control. Government Performance Assessment Representatives will regularly assess deliverables for conformance to contract performance objectives and standards. If a performance inconsistency is apparent in the basic service deliverable (e.g., sightly appearance of improved grounds), inspection will then be focused on component elements of the deliverable (e.g., mowing, edging). For any non-conformances identified at this level, assessment may then include review of Contractor material representations (e.g., Quality Management System).

Performance assessments will be used as input into any Incentive Fee decisions, the performance documentation requirements of FAR 42.15, and to substantiate any findings of non-conforming services in accordance with FAR 52.246-5.

Government performance assessment will also address any risks associated with future service deliverables. Current performance status, process outputs, trend data, and the material representations of the Contractor’s technical proposal will all be considered as necessary in determining the likelihood of achieving required performance outcomes for deliverables that are not yet completed.

In the event the Government performance assessment indicates a high risk of future non-conforming services outcomes, the Contractor will be required to take pre-emptive/corrective action. The Contractor may receive reduced/negative performance evaluations until such time as quality control is restored and performance risks are mitigated.

Any non-conforming deliverables will be identified during periodic performance assessment meetings, and form the basis for price reduction or other consideration in accordance with FAR 52.246-5. Any such adjustments will be processed by the Contracting Officer and result in a formal contract modification.

E.3

PERFORMANCE EVALUATION MEETINGS

The Contractor shall meet with the Government as often as necessary at the discretion of the Contracting Officer. A mutual effort will be made to resolve all problems identified. The written minutes of these meetings, prepared by the Government, shall be signed by the Contractor's representative and the Government's representative. Should the Contractor not concur with the minutes, the Contractor shall state, in writing, to the Contracting Officer any areas of disagreement within 15 calendar days.

Section F - Deliveries or Performance

F.1

TERM OF THE CONTRACT

This contract is for a base period of 12 months (three (3) months for mobilization and (9) months full performance) with four (4) 12-month option periods, and one (1) three-month demobilization/phase-out period. The Government has the option to extend the services for an additional six (6) months under FAR 52.217-8, Option to Extend Services (NOV 1999) in Section I.

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 01-JAN-2022 TO

31-MAR-2022

N/A NAVFAC PACIFIC

LESLIE M. TAKAYAMA-HO

GCSC/POS CONTRACTS BR (ACQ23)

258 MAKALAPA DRIVE STE 100

JBPHH HI 96860-3134

(808) 471-3416 FOB: Destination

N62742

0002 POP 01-APR-2022 TO

31-DEC-2022

N/A (SAME AS PREVIOUS LOCATION)

0003 POP 01-JAN-2023 TO

31-DEC-2023

N/A (SAME AS PREVIOUS LOCATION)

0004 POP 01-JAN-2024 TO

31-DEC-2024

N/A (SAME AS PREVIOUS LOCATION)

0005 POP 01-JAN-2025 TO

31-DEC-2025

N/A (SAME AS PREVIOUS LOCATION)

0006 POP 01-JAN-2026 TO

31-DEC-2026

N/A (SAME AS PREVIOUS LOCATION)

0007 POP 01-JAN-2027 TO

31-MAR-2027

N/A (SAME AS PREVIOUS LOCATION)

0008 POP 01-APR-2027 TO

30-SEP-2027

N/A (SAME AS PREVIOUS LOCATION)

52.242-15 Stop-Work Order AUG 1989

F.2

WORKING FILES

This contract contains FAR 52.215-2 "Audit and Records - Negotiation", Section I. In addition to all information described in that clause, the Contractor shall maintain accurate working files on all work documentation including calculations, assumptions, interpretations of regulations, sources of information, and other raw data required in the performance of this contract. Such additional information involving transactions related to this contract shall also be subject to access and examination by the U.S. Comptroller General, or an authorized representative.

In accordance with SECNAVINST 5212.10A, all insulation/asbestos-related documents are to be labeled as such and transferred to the Contracting Officer after final payment.

F.3

PLACE OF PERFORMANCE

The work shall be performed at various locations throughout the Philippines, to include remote sites within the country. The Contractor may be required to perform work at foreign locations within the regions of South East Asia, North East Asia, South Asia and Oceania.

F.4

DELIVERABLES

The Deliverables List is provided in Attachment JC-1, Annex 0200000, Management and Administration, Section F.

Section G - Contract Administration Data

G.1

TECHNICAL DIRECTION

(a) As provided by the contract provision, “CONTRACTING OFFICER’S REPRESENTATIVE (COR)”, performance of work under this contract is subject to the written technical direction of the COR, who shall be specifically appointed by the Contracting Officer in writing. “Technical Direction” means a directive to the Contractor that approves approaches, solutions, or refinements; fills in details or otherwise completes the general description of the work or documentation items; shifts emphasis among work areas or tasks; or furnishes similar instructions to the Contractor.

(b) The COR does not have the authority to, and shall not, issue any instruction purporting to be technical direction which:

(1) Constitutes an assignment of additional work outside the Performance Work Statement (PWS);

(2) Constitutes a change as defined in the Changes clause;

(3) In any manner causes an increase or decrease in the total estimated cost or the time required for contract performance;

(4) Changes any of the expressed terms, conditions, or specifications of the contract;

(5) Interferes with the Contractor’s rights to perform the terms and conditions of the contract, or;

(6) Authorizes the Contractor to incur costs in excess of the estimated cost or other limitations on cost or funds set forth in this contract.

(c) All technical direction shall be issued in writing by the COR.

(d) When, in the opinion of the Contractor, the COR or any other Government official other than the Contracting Officer, requests effort outside the existing scope of the contract, the Contractor shall promptly notify the Contracting Officer in writing. No action shall be taken by the Contractor under such direction until the Contacting Officer has issued a modification to the contract or has otherwise resolved the issue.

G.2

CONTRACT ADMINISTRATION DATA

(a) IDENTIFICATION OF PROCURING CONTRACTING OFFICER AND ADMINISTRATIVE

CONTRACTING OFFICER

The Procuring Contracting Officer (PCO) for this acquisition is:

Mr. Michael Jones Naval Facilities Engineering Systems Command, Pacific 258 Makalapa Drive, Suite 100 (ACQ23)

JBPHH, HI 96860-3134

Email: michael.o.jones@navy.mil

The Administrative Contracting Officer (ACO) for this acquisition is:

Mr. Ron Rangel NAVFAC Pacific Site Philippines / POSC Unit 8600 Box 1881

DPO AP 96515-0019

(b) Contracting Officer’s Representative (COR) for this contract will be designated prior to contract award.

(c) Payment will be made by:

Defense Finance and Accounting Service DFAS-Cleveland Norfolk Accounts Payable PO Box 998022 Cleveland, Ohio 44199-8022

252.204-7006 Billing Instructions OCT 2005

CLAUSES INCORPORATED BY FULL TEXT

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (DEC 2018)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232- 7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

(Contracting Officer: Insert applicable invoice and receiving report document type(s) for fixed price line items that require shipment of a deliverable.)

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

(Contracting Officer: Insert either “Invoice 2in1” or the applicable invoice and receiving report document type(s) for fixed price line items for services.)

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial item financing, submit a commercial item financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC ____

Issue By DoDAAC ____

Admin DoDAAC** ____

Inspect By DoDAAC ____

Ship To Code ____

Ship From Code ____

Mark For Code ____

Service Approver (DoDAAC) ____

Service Acceptor (DoDAAC) ____

Accept at Other DoDAAC ____

LPO DoDAAC ____

DCAA Auditor DoDAAC ____

Other DoDAAC(s) ____

(*Contracting Officer: Insert applicable DoDAAC information. If multiple ship to/acceptance locations apply, insert “See Schedule” or “Not applicable.”)

(**Contracting Officer: If the contract provides for progress payments or performance-based payments, insert the DoDAAC for the contract administration office assigned the functions under FAR 42.302(a)(13).)

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

(Contracting Officer: Insert applicable information or “Not applicable.”)

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

G.3

SUBMISSION OF VOUCHERS AND REQUIREMENTS FOR APPROVALS

(a) The Contractor shall submit payment requests and receiving reports using the Wide Area Work Flow (WAWF) online system in accordance with DFARS clause 252.232-7003.

(b) Vouchers shall be submitted once a month. Costs of performance shall be segregated, accumulated and invoiced to the appropriate Accounting Classification Reference Number (ACRN) categories. There shall be a lapse of no more than 90 calendar days between performance and submission of an interim voucher, except for adjustments to annual indirect rates, which will be ascertained at time of audit. The Contracting Officer may disallow charges older than 90 days.

The Contractor shall voucher its incurred costs vouchered in accordance with FAR 52.216-7 ALLOWABLE COST AND PAYMENT. The vouchers are public documents. The voucher shall contain a summary and an itemization at the annex/technical specification level. Billing data shall show totals for each cost element. For cost reimbursable subcontracts, subcontractor invoices must contain the same format and level of detail specified for the prime. The following minimum detail is required at the annex/technical specification level, and the contract summary level unless otherwise directed by the Contracting Officer. The Government will not grant advance payments unless the statutory requirements and standards at FAR 32.402 are met. Pre-payments, partial payments in advance, deposits or down-payments will not be reimbursed more than 30 days prior to submission of the contractor’s payment request to the Government for the associated item’s delivery/acceptance or service provided/performed.

(1) Contract number and voucher number (numbered sequentially from “1”).

(2) Direct Labor: When requested by the Contracting Officer, make available, provide access to, or provide paper or electronic copies of regular and premium direct labor hours specifying labor category and labor hours used. Provide an alphabetical listing by employee including: a record of time worked showing the name of the individual, labor classification for function performed, hours worked, hourly rate paid and total paid to each individual. Contractor’s accounting system must be able to provide timely substantiation for current labor charges, e.g. by individual daily job timesheets.

(3) Material/Subcontract/Equipment/Other Direct Costs: When requested by the Contracting Officer, provide detailed summaries for these costs. Contractor shall substantiate charges by either evidence of actual vendor payments or receipt of subcontractor invoice for such materials and shall include all cash and trade discounts, rebates, allowances, credits, salvage, commissions and other benefits. For equipment costs, Contractor shall categorize costs by rental equipment, leased equipment (operating and capital), and Contractor-owned equipment (expensed using an equipment usage rate). Contractor shall provide an explanation of the types of equipment utilized and the amounts billed. Contractor shall provide a list summarized for each vendor that shows the vendor's name, amount billed and date paid. In accordance with FAR 32.001(2)(iii) no advance payment will be made for lease and rental payments. This includes pre-payments, partial payments in advance, deposits or down payments.

(4) Indirect Costs: Contractor shall identify indirect rates, application bases and amounts.

(5) Incentive Fee. Contractor shall identify the billed incentive fee separately.

(6) Travel and Relocation Costs: Contractor shall provide detail of current charges for each trip. Contractor’s right to reimbursement of travel and relocation costs is subject to contract terms, travel regulations, and FAR Subpart 31.2.

G.4

NOTIFICATION REQUIRED UNDER LIMITATION OF FUNDS CLAUSE

FAR 52.232-22 LIMITATION OF FUNDS, incorporated by reference in Section I, is applicable to this contract.

The Contractor shall notify the Contracting Officer in writing whenever it has reason to believe:

(a) For LIMITATION OF FUNDS:

(1) The costs the Contractor expects to incur under the contract in the next 60 days, when added to all costs previously incurred, will exceed 75% of the estimated cost specified in the contract.

NOTE: Notification requirement of LIMITATION OF FUNDS are restated here for emphasis and to provide that notifiction requirements shall be provided for individual funding sources.

G.5

CONTRACT AUDIT OFFICE

The contract audits will be performed by:

Defense Contract Audit Agency (Address to be designated at time of contract award)

Section H - Special Contract Requirements

H.1

PROPOSAL PREPARATION COSTS

The costs for preparation of cost proposals, technical proposals and for various administrative costs applicable to all contract actions will be charged in a manner consistent with the Contractor’s approved cost accounting system.

H.2

CONTRACTOR ACQUIRED EQUIPMENT COSTS

(a)Unless authorized in writing by the Contracting Officer, the government wishes to avoid taking title to contractor-acquired equipment. The Contractor shall not treat any item as fully expensed (direct item of cost) unless that item is identified in its proposal as a direct item of cost. Furthermore, the Contractor shall not incur costs associated with the acquisition or fabrication of any item of equipment to be treated as fully expensed (direct item of cost), whether as identified as such in its proposal or not, without prior written approval of the Contracting Officer.

(b) The preferred accounting/billing method for contractor-acquired equipment is through depreciation or a use rate.

The government shall not assert any claim of title to any equipment expensed under the contract through depreciation or a use rate. Costs for contractor owned equipment and “capital lease” equipment (Capital lease is defined in Financial Accounting Standards No. 13) shall be accounted for and billed in accordance with FAR 31.205-11 (Depreciation) and applicable Cost Accounting Standards (CAS). Depreciation shall distribute the cost of the asset, less estimated residual value, over the estimated useful life of the asset in a systematic and logical manner.

Costs for equipment acquired under an “operating lease” (as defined in Financial Accounting Standards No. 13) shall be accounted for and billed in accordance with FAR 31.205-36 (Rental Costs).

H.3

FABRICATION OR ACQUISITION OF NONEXPENDABLE PROPERTY

The Contractor shall not fabricate nor acquire under this contract, either directly or indirectly through a subcontract, any item of nonexpendable property without written approval from the Contracting Officer. The equipment is subject to the provisions of FAR 52.245-1, Government Property incorporated by reference in Section I.

H.4

SECURITY REQUIREMENTS

(a) The Contractor and its subcontractors shall comply with all security requirements specified in the contract as well as all activity security requirements. Upon request, the Contractor shall submit the name and address of all personnel hired for work on this contract, and questionnaires, and other forms as may be required for security clearances.

(b) Contractor and subcontractor employees shall not disclose or cause to be disseminated any information concerning the operations of the activity which could result in or increase the likelihood of the possibility of a breach of the activity's security or interrupt the continuity of its operations.

(c) Disclosure of information relating to the services hereunder to any person not entitled to receive it, or failure to safeguard any classified information that may come to the attention of the Contractor or any person under his control in connection with work under this contract, may subject the Contractor, his agents or employees to criminal liability under 18 U.S.C. Sec. 793, "Gathering, Transmitting, or Losing Defense Information," 18 U.S.C. Sec. 794 “Gathering or Delivering Defense Information to Aid Foreign Government” and 18 U.S.C. Sec. 798, "Disclosure of Classified Information"

(d) Deviations from or violations of any of the provisions of this contract requirement will, in addition to all other criminal and civil remedies provided by law, subject the Contractor to immediate termination for default and/or the withdrawal of the Government's acceptance and approval of employment of the individuals involved.

(e) Classified and/or politically sensitive material shall not be released without prior written consent of the Contracting Officer, or as expressly stated in the statement of work. In the event the Contractor requires access to classified information during performance, procedures prescribed by FAR 4.4 for safeguarding classified information shall apply.

Note: FAR 52.204-2, “Security Requirements” (Mar 2021) incorporated by reference in Section I.

H.5

CONTRACTOR GENERATED AND/OR COLLECTED INFORMATION

(a) Information generated and/or collected by the Contractor in the performance of this contract, in any media (e.g.

electronic, paper, etc.), is considered to be Government owned and must be returned to the possession of the Government upon termination of the contractor’s services or at the completion of the contract whichever first occurs. This shall include, but not be limited to any statements of work, performance work statements, data collected concerning facility/utility usage, data collected concerning consumption of materials and supplies, logs and records, maintenance records, inventories, databases, Standard Operating Procedures (SOP) and drawings.

(b) The Government shall have unrestricted access to the Contractor’s management information systems (MIS).

H.6

INDIRECT RATE CEILING

The indirect rates as detailed in Indirect Rate Submission Maximum (Ceiling) Indirect Rates Ceilings, Section J, Attachment JH-2, will be incorporated into the contract and establish ceiling rates for the Contractor’s indirect rate pools. Any amount incurred by the Contractor above the ceiling rate shall be unallowable unless otherwise authorized by the Contracting Officer. The ceiling rates represent the maximum indirect rates that may be charged on any effort performed under the contract. Should actual indirect rates experienced during performance of the contract be lower than those shown on Attachment JH-2, the actual rates will be charged. The Procuring Contracting Officer will consider increases to indirect rate ceilings in the following types of circumstances: changes in law/statute (e.g., fringe benefit rate increase due to change in employer Social Security rate) or contractor accounting practice changes (e.g., G&A base changed from direct labor dollars to total cost input).

H.7

FINANCIAL MANAGEMENT

The Contractor shall establish a financial management program to effectively manage the contract. This program will ensure cost and workload data is current, accurate, complete, and available to authorized Government and Contractor representatives when needed.

Monthly Financial Tracking Report. At a minimum, a monthly financial tracking report shall be submitted to the Government no later than the tenth workday of the following month for the previous month's activities that includes, by annex/technical specification and fund source: (1) incurred costs (actuals and commitments), (2) funding, and (3) budget/cost variance analysis to include explanations of under and over runs by annex. The report shall also provide data for updating and forecasting contract fund requirements in total and at the annex/technical specification;

planning and decision making on funding changes in the contract; and a time-phased budget baseline plan against which performance is measured.

Additional requirements may be identified by the KO, with a 30-day advance notice requirement to the Contractor.

H.8

REIMBURSEMENT OF RELOCATION COSTS, HOME LEAVE/R&R, INCENTIVES, AND TRAVEL COSTS

FOR KEY PERSONNEL

Relocation: Relocation costs are costs incident to the permanent change of assigned work location (for a period of 12 months or more) of an existing employee or upon recruitment of a new employee. The Government will pay relocation costs for Key Personnel positions specified in [Annex 2, paragraph 2.7.1] only, provided costs are allowable in accordance with FAR 31.205-35. Government will not authorize/accept freight costs for transfer of automobiles. The household goods weight allowance shall not exceed a total of 500 pounds per authorized person. Car rental is not an allowable cost in connection with relocation of Key Personnel. Government will not reimburse relocation costs (outgoing and return) for employees retaining or accepting employment with the offeror’s company/segment/affiliate etc., as such costs should be borne by the receiving contract/company/segment/affiliate, etc.

Leave/Home Leave/R&R: Allowable Paid leave is defined as time away from work by an employee for which the employee receives compensation, and is limited to sick time, vacation time, compensatory time and leave that is provided as an aggregate amount for use at the discretion of the employee for any of these same purposes.

Government will not reimburse any costs that are associated with Contractor authorized trips for Key Personnel taking “home leave.” Home leave is defined as a trip to a place of residence or origin (“hometown”) from which the traveler came after accepting work in the Philippines. The Government will not reimburse any costs associated with “R&R.” R&R is defined as “Rest and Recuperation” that allows employees leave away from hostile or dangerous areas.

Bonus/Incentive Compensation: The Government will pay costs for performance bonuses and incentive compensation and other costs in addition to regular wages and salaries only provided such costs are allowable in accordance with FAR 31.205-6, Compensation for Personal Services.

Travel Costs: Government will pay travel costs for personnel on official company business only provided costs are allowable in accordance with FAR 31.205-46.

H.9

SUBSTITUTIONS OF KEY PERSONNEL

The Contractor shall provide complete resumes for proposed substitutes, and any additional information requested by the Contracting Officer. Proposed substitutes should have comparable qualifications to those of the persons being replaced. The Contracting Officer will notify the Contractor within 15 days after receipt of all required information of the consent on substitutes. No change in unit prices may occur as a result of key personnel substitution.

H.10

AUTHORITY

(a) No person other than the Contracting Officer has authority to bind the Government with respect to this contract.

(b) No action or omission of any government employee or representative other than the Contracting Officer shall increase or decrease the scope of this contract or shall otherwise modify the terms and conditions of this contract.

(c) In no event shall any of the following be effective or binding on the Government or imputed to the Contracting Officer with respect to this contract:

(1) An understanding or agreement between the Contractor and anyone other than the Contracting Officer;

(2) A purported modification or change order issued by anyone other than the Contracting Officer;

(3) A promise by anyone other than the Contracting Officer to provide additional funding or make payments; or

(4) An order, direction, consent, or permission from anyone other than the Contracting Officer to:

(i) Incur costs in excess of a specified estimated cost, allotment of funds, or other ceiling; or

(ii) Expend hours in excess of a specified level of effort.

Section I - Contract Clauses

52.202-1 Definitions JUN 2020 52.203-3 Gratuities APR 1984 52.203-5 Covenant Against Contingent Fees MAY 2014 52.203-6 Restrictions On Subcontractor Sales To The Government JUN 2020 52.203-7 Anti-Kickback Procedures JUN 2020 52.203-8 Cancellation, Rescission, and Recovery of Funds for Illegal or

Improper Activity

MAY 2014

52.203-10 Price Or Fee Adjustment For Illegal Or Improper Activity MAY 2014 52.203-12 Limitation On Payments To Influence Certain Federal

Transactions

JUN 2020

52.203-13 Contractor Code of Business Ethics and Conduct JUN 2020 52.203-19 Prohibition on Requiring Certain Internal Confidentiality

Agreements or Statements

JAN 2017

52.204-2 Security Requirements MAR 2021 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber

Content Paper

MAY 2011

52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011 52.204-10 Reporting Executive Compensation and First-Tier

Subcontract Awards

JUN 2020

52.204-13 System for Award Management Maintenance OCT 2018 52.204-18 Commercial and Government Entity Code Maintenance AUG 2020 52.204-19 Incorporation by Reference of Representations and

Certifications.

DEC 2014

52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities.

JUL 2018

52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

AUG 2020

52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, or Proposed for Debarment

JUN 2020

52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters

OCT 2018

52.209-10 Prohibition on Contracting With Inverted Domestic Corporations

NOV 2015

52.210-1 Market Research JUN 2020 52.211-5 Material Requirements AUG 2000 52.211-14 Notice Of Priority Rating For National Defense, Emergency

Preparedness, and Energy Program Use

APR 2008

52.211-15 Defense Priority And Allocation Requirements APR 2008 52.215-2 Audit and Records--Negotiation JUN 2020 52.215-8 Order of Precedence--Uniform Contract Format OCT 1997 52.215-11 Price Reduction for Defective Certified Cost or Pricing Data--

Modifications

JUN 2020

52.215-13 Subcontractor Certified Cost or Pricing Data--Modifications JUN 2020 52.215-14 Integrity of Unit Prices JUN 2020 52.215-15 Pension Adjustments and Asset Reversions OCT 2010 52.215-17 Waiver of Facilities Capital Cost of Money OCT 1997 52.215-18 Reversion or Adjustment of Plans for Postretirement Benefits

(PRB) Other than Pensions

JUL 2005

52.215-19 Notification of Ownership Changes OCT 1997 52.215-21 Requirements for Certified Cost or Pricing Data and Data

Other Than Certified Cost or Pricing Data -- Modifications

JUN 2020

52.215-21 Alt III Requirements for Certified Cost or Pricing Data and Data Other Than Certified Cost or Pricing Data -- Modifications (JUN 2020) - Alternate III

OCT 1997

52.215-23 Limitations on Pass-Through Charges JUN 2020 52.216-7 Allowable Cost And Payment AUG 2018 52.216-10 Incentive Fee JUN 2011 52.217-8 Option To Extend Services NOV 1999 52.222-1 Notice To The Government Of Labor Disputes FEB 1997 52.222-2 Payment For Overtime Premiums JUL 1990 52.222-21 Prohibition Of Segregated Facilities APR 2015 52.222-26 Equal Opportunity SEP 2016 52.222-29 Notification Of Visa Denial APR 2015 52.222-37 Employment Reports on Veterans JUN 2020 52.222-50 Combating Trafficking in Persons OCT 2020 52.223-2 Affirmative Procurement of Biobased Products Under Service and Construction Contracts

SEP 2013

52.223-3 Hazardous Material Identification And Material Safety Data FEB 2021 52.223-5 Pollution Prevention and Right-to-Know Information MAY 2011 52.223-6 Drug-Free Workplace MAY 2001 52.223-10 Waste Reduction Program MAY 2011 52.223-15 Energy Efficiency in Energy-Consuming Products MAY 2020 52.223-17 Affirmative Procurement of EPA-Designated Items in Service and Construction Contracts

AUG 2018

52.223-18 Encouraging Contractor Policies To Ban Text Messaging While Driving

JUN 2020

52.223-19 Compliance with Environmental Management Systems MAY 2011 52.224-1 Privacy Act Notification APR 1984 52.224-2 Privacy Act APR 1984 52.225-13 Restrictions on Certain Foreign Purchases FEB 2021 52.225-19 Contractor Personnel in a Designated Operational Area or

Supporting a Diplomatic or Consular Mission Outside the United States

MAY 2020

52.227-3 Patent Indemnity APR 1984 52.228-3 Worker's Compensation Insurance (Defense Base Act) JUL 2014 52.228-4 Workers' Compensation and War-Hazard Insurance Overseas APR 1984 52.228-5 Insurance - Work On A Government Installation JAN 1997 52.228-7 Insurance--Liability To Third Persons MAR 1996 52.229-8 Taxes--Foreign Cost-Reimbursement Contracts MAR 1990 52.229-11 Tax on Certain Foreign Procurements--Notice and

Representation

JUN 2020

52.230-2 (Dev) Cost Accounting Standards (DEVIATION 2018-O0015) JUN 2020 52.230-6 Administration of Cost Accounting Standards JUN 2010 52.232-9 Limitation On Withholding Of Payments APR 1984 52.232-17 Interest MAY 2014 52.232-20 Limitation Of Cost APR 1984 52.232-22 Limitation Of Funds APR 1984 52.232-25 Prompt Payment JAN 2017 52.232-33 Payment by Electronic Funds Transfer--System for Award

Management

OCT 2018

52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

DEC 2013

52.233-1 Disputes MAY 2014 52.233-1 Alt I Disputes (May 2014) - Alternate I DEC 1991 52.233-3 Protest After Award AUG 1996 52.233-3 Alt I Protest After Award (Aug 1996) - Alternate I JUN 1985 52.233-4 Applicable Law for Breach of Contract Claim OCT 2004 52.236-5 Material and Workmanship APR 1984 52.236-7 Permits and Responsibilities NOV 1991 52.236-19 Organization and Direction of the Work APR 1984 52.237-2 Protection Of Government Buildings, Equipment, And

Vegetation

APR 1984

52.237-3 Continuity Of Services JAN 1991 52.242-1 Notice of Intent to Disallow Costs APR 1984 52.242-2 Production Progress Reports APR 1991 52.242-3 Penalties for Unallowable Costs MAY 2014 52.242-4 Certification of Final Indirect Costs JAN 1997 52.242-13 Bankruptcy JUL 1995 52.242-15 Stop-Work Order AUG 1989 52.242-15 Alt I Stop-Work Order (Aug 1989) - Alternate I APR 1984 52.243-2 Alt II Changes--Cost Reimbursement (Aug 1987) - Alternate II APR 1984 52.244-2 Subcontracts JUN 2020 52.244-5 Competition In Subcontracting DEC 1996 52.244-6 Subcontracts for Commercial Items NOV 2020 52.245-1 Government Property JAN 2017 52.245-9 Use And Charges APR 2012 52.246-13 Inspection--Dismantling, Demolition, or Removal of

Improvements

AUG 1996

52.246-25 Limitation Of Liability--Services FEB 1997 52.247-1 Commercial Bill Of Lading Notations FEB 2006 52.247-12 Supervision, Labor, or Materials APR 1984 52.247-14 Contractor Responsibility for Receipt of Shipment APR 1984 52.247-21 Contractor Liability for Personal Injury and/or Property

Damage

APR 1984

52.247-63 Preference For U.S. Flag Air Carriers JUN 2003 52.248-1 Value Engineering JUN 2020 52.249-6 Termination (Cost Reimbursement) MAY 2004 52.249-14 Excusable Delays APR 1984 52.251-1 Government Supply Sources APR 2012 52.253-1 Computer Generated Forms JAN 1991 252.201-7000 Contracting Officer's Representative DEC 1991 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7001 Prohibition On Persons Convicted of Fraud or Other Defense- Contract-Related Felonies

DEC 2008

252.203-7002 Requirement to…