N6274221R3507_AMD08.pdf

ACQR5852941

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

N62742-21-R-3507 PHILIPPINES OPERATIONS SUPPORT CONTRACT (POSC IV)

See Page 2.

1. CONTRACT ID CODE PAGE OF PAGES

V 1 6

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 15-Jul-2021

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N6274221R3507

X 9B. DATED (SEE ITEM 11)

03-May-2021

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

15-Jul-2021

CODE

NAVFAC PACIFIC

GCSC/POS CONTRACTS BR (ACQ23)

258 MAKALAPA DRIVE STE 100

JBPHH HI 96860-3134

N62742 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N6274221R3507

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

The following items are applicable to this modification:

SUMMARY OF CHANGES

SUMMARY OF CHANGES

The purpose of this amendment is to incorporate revisions to the solicitation and Performance Work Statement

(PWS).

(1) Revise B.3 SCHEDULE, Delete tables:

TARGET COSTS AND TARGET FEES SUMMARY

CLIN Contract Period Target Cost Target Fee1 Amount

0001 Phase-In/Mobilization (3 mos.) -

Base Period - Full Performance (9 mos.) -

0003 1st Option Period -

0004 2nd Option Period -

0005 3rd Option Period -

0006 4th Option Period -

0007 Demobilization (3 mos.) -

0008 Extension of Services (6 mos.)

TOTAL - - -

MINIMUM AND MAXIMUM FEE (ON COST)

CLIN Contract Period Minimum Fee2 Maximum Fee3

0001 Phase-In/Mobilization (3 mos.)

Base Period – Full Performance (9 mos.)

0003 1st Option Period

0004 2nd Option Period

0005 3rd Option Period

0006 4th Option Period

0007 Demobilization (3 mos.)

0008 Extension of Services (6 mos.)

Replace with:

TARGET COSTS AND TARGET FEES SUMMARY

CLIN Contract Period Target Cost Target Fee1 Amount

0001 Phase-In/Mobilization (2 mos.) -

Base Period - Full Performance (9 mos.) -

0003 1st Option Period -

0004 2nd Option Period -

0005 3rd Option Period -

0006 4th Option Period -

0007 Demobilization (3 mos.) -

0008 Extension of Services (6 mos.)

TOTAL - - -

MINIMUM AND MAXIMUM FEE (ON COST)

CLIN Contract Period Minimum Fee2 Maximum Fee3

0001 Phase-In/Mobilization (2 mos.)

Base Period – Full Performance (9 mos.)

0003 1st Option Period

0004 2nd Option Period

0005 3rd Option Period

0006 4th Option Period

0007 Demobilization (3 mos.)

0008 Extension of Services (6 mos.)

(2) Revise L.1 TIME FOR RECEIPT OF PROPOSALS, section (b) and (c), In Section (b) and (c) delete:

(b) Non-Cost (Technical) and Cost Proposals shall be received no later than 29 July 2021 @ 2:00 p.m., Hawaii Standard Time (HST) in sealed envelopes/boxes marked in the bottom right corner “RFP

N62742-21-R-3507, DO NOT OPEN IN MAILROOM.”

(c) Proposals can be mailed, delivered or hand-carried to the following address:

Naval Facilities Engineering Systems Command, Pacific Contingency Services Contracts Branch, ACQ23, Building 62 Contracting Officer, Michael Jones 4256 Radford Drive Honolulu, HI 96818

Deliveries to above address will be accepted during the following hours:

Monday through Friday: 8:00 a.m. to 3:30 p.m., HST; Closed on Saturdays, Sundays, and all Federal Holidays

NOTE: Delivery addressee is located on a secured military installation that requires a pass to enter the base. Anticipate delays in obtaining a base access pass. If a base pass is desired, complete JB2 form 0-180 (Attachment JL-5 for individual(s) delivering the proposal. The original with original signature(s), shall be received no later than eleven (11) workdays prior to the visit date at the mailing address listed above. If the Government does not receive a complete Attachment JL-5 eleven workdays prior to the visit date at the mailing address listed above, it may result in the delay or denial of a pass.

Due to COVID-19 requirements, there may be delays in processing times; therefore, proper consideration of possible delays should be taken into account. Joint Base Pearl Harbor Hickam pass and identification information may be obtained from the following link:

https://www.cnic.navy.mil/regions/cnrh/installations/jb_pearl_harbor_hickam/om/pass_and_id.html

Replace with:

(b) Non-Cost (Technical) and Cost Proposals shall be received electronically no later than 29 July 2021 @ 2:00 p.m., Hawaii Standard Time (HST) via the DoD SAFE file transfer system at https://safe.apps.mil/. Volumes I & II must be received by 2:00 p.m., Hawaii Standard Time (HST), July, 29, 2021. DoD SAFE drop off links will be provided (8 total) upon request. Send requests to leslie.takayama-ho@navy.mil; shelly.torres@navy.mil and to ACQ2@navy.mil. The maximum file size for each link is 8GB. The maximum number of files per upload is 25 files. Drop off request links will be valid for 14 days from the date received. Upon submitting your DoD SAFE uploads, email ACQ2@navy.mil with a file list so we may confirm all files were received. Please retain proof of submission (pdf) and email it to ACQ2@navy.mil so that we can confirm your files were received. To encrypt uploads, click on the "Encrypt every file" checkbox and provide a passphrase when creating a drop-off. DoD SAFE does not store the passphrase nor send a copy of the passphrase to the recipients due to security reasons. The sender is responsible for sharing the encryption passphrase with the recipients through a secure channel such as encrypted email or secure phone conversation. Firefox, Chrome and Edge are recommended. Internet Explorer is not recommended. Please note that Internet Explorer limits uploads to 2GB. Should you need more drop off links please contact leslie.takayama-ho@navy.mil;

shelly.torres@navy.mil or ACQ2@navy.mil. Electronic cost proposal files shall include editable documents (e.g. Excel files) of Section B and the supporting cost documentation. Please provide a complete list of all documents uploaded to DoD SAFE File Transfer System and any passcodes to the e-mail listed below for verification.

(c) Hard Copy Proposals will be due on Tuesday, August 10, 2021 and can be mailed, delivered or hand-carried to the following address:

Naval Facilities Engineering Systems Command, Pacific Contingency Services Contracts Branch, ACQ23, Building 62 Contracting Officer, Michael Jones 4256 Radford Drive Honolulu, HI 96818

Deliveries to above address will be accepted during the following hours:

Monday through Friday: 8:00 a.m. to 3:30 p.m., HST; Closed on Saturdays, Sundays, and all Federal Holidays

(3) Revise L.6 PROPOSAL SUBMISSION REQUIREMENTS, VOLUME I – COST PROPOSAL, In the first paragraph, delete:

Submit an original and one (1) paper copy. In addition, offerors shall submit electronic copies of their proposal. Offerors shall also submit one electronic proposal via the DOD SAFE (Secure Access File Exchange) website (https://safe.apps.mil/). In order to submit an electronic proposal through the DOD SAFE, offerors must request a Drop-Off. Please submit the drop-off request via e-mail to shelly.k.torres.civ@us.navy.mil and to leslie.m.takayama-ho.civ@us.navy.mil. Include the name, e-mail address, and phone number of the individual(s) who need access to DOD SAFE. The recipient(s) will receive an automated e-mail containing the instructions for uploading the file(s). Instructions on how to use DOD SAFE can be found on this website. Electronic proposal submissions must be received by the due date and time listed above in paragraph L.1. If submitting PDF documents with the electronic proposal, the text shall be a font of Arial, 11 point.

Replace with:

See L.1(b) for Volume I submittal instructions.

(3) The following Section J attachments and exhibit has been revised:

ATTACHMENT NO. TITLE

JL-4 Resources Worksheet

JL-6 Corporate Experience Worksheet

EXHIBIT NO. TITLE

Exhibit A-H Exhibit Line Item Numbers (ELINS)

(3) The following PWS Annexes/Subannexes and attachments have been updated:

ANNEX NO.

0200000 (includes attachment J-0200000-08 and J-0200000-18) 0401060 0501050 0501070 0701000 1001000 1002000 1200000 1300000 1402000 1501000 1502000 1503000 1600000 1800000

The proposal due date remains unchanged: 29 July 2021, 2:00 PM Hawaii Standard Time (HST).

SECTION B - SUPPLIES OR SERVICES AND PRICES

CLIN 0001

The CLIN extended description has changed from:

Estimated Cost & Incentive Fee for Phase-In/Mobilization Effort3 Months (01 Jan 2022 through 31 Mar 2022)SEE

EXHIBIT A, SECTION J (ELINS A001-A019) FOR DETAILS.

To:

Estimated Cost & Incentive Fee for Phase-In/Mobilization Effort3 Months (28 Jan 2022 through 31 Mar 2022)SEE

EXHIBIT A, SECTION J (ELINS A001-A019) FOR DETAILS.

SECTION F - DELIVERIES OR PERFORMANCE

The following Delivery Schedule item for CLIN 0001 has been changed from:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 01-JAN-2022 TO

31-MAR-2022

N/A NAVFAC PACIFIC

LESLIE M. TAKAYAMA-HO

GCSC/POS CONTRACTS BR (ACQ23)

258 MAKALAPA DRIVE STE 100

JBPHH HI 96860-3134

(808) 471-3416 FOB: Destination

N62742

To:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 28-JAN-2022 TO

31-MAR-2022

N/A NAVFAC PACIFIC

LESLIE M. TAKAYAMA-HO

GCSC/POS CONTRACTS BR (ACQ23)

258 MAKALAPA DRIVE STE 100

JBPHH HI 96860-3134

(808) 471-3416 FOB: Destination

N62742

(End of Summary of Changes)

Amendment 08

0200000 – Management and Administration

Spec Item Title

2 Management and Administration

2.1 Definitions and Acronyms

2.2 General Information

2.2.1 Government Regular Working Hours

2.2.1.1 Observed Federal Holidays

2.2.1.2 Restriction to Contractor Working Hours

2.2.2 Wage Determinations

2.2.3 Requirements Hierarchy

2.3 General Administrative Requirements

2.3.1 Required Conferences and Meetings

2.3.2 Training for Maintenance and Operation of New and Replacement Systems and Equipment

2.3.3 Partnering

2.3.3.1 Formal Partnering

2.3.3.2 Contract Partnering Administration

2.3.3.3 Contract Partnering Session Attendees

2.3.4 Permits and Licenses

2.3.5 Insurance

2.3.5.1 Certificate of Insurance

2.3.5.2 Minimum Insurance Amounts

2.3.6 Protection of Government Property

2.3.7 Directives, Instructions, and References

2.3.8 Invoicing Procedures

2.3.9 Forms

2.4 Government-Furnished Items

2.4.1 Government-Furnished Facilities (GFF)

2.4.1.1 Government Furnished Facility Equipment List

2.4.1.2 Start Up Materials

2.4.2 Government-Furnished Utilities

2.4.3 Government-Furnished Materials (GFM)

2.4.3.1 Start Up Materials

2.4.3.2 Government Furnished Fuel

2.4.4 Government-Furnished Equipment (GFE)

2.4.4.1 GFE Replacement Schedule

2.4.5 Use of Federal Supply System

2.4.6 Government-Furnished Property and Inventory Management

2.4.7 Government Support for Contractor Employees

2.4.7.1 Housing for Contractor Personnel

2.4.7.2 Meals for Contractor Personnel

2.4.7.3 Laundry for Contractor Personnel

2.4.7.4 Medical Services

2.4.7.5 Check Cashing and Currency Exchange Service

2.4.7.6 Postal

2.4.7.7 Air Transportation (Intra-Philippines)

2.5 Contractor-Furnished Items

2.5.1 Contractor-Furnished Fuel

2.5.2 Contractor-Furnished Materials

2.6 Management

2.6.1 Work Reception

2.6.2 Work Control

2.6.3 Work Schedule

2.6.4 Deliverables

Spec Item Title

2.6.5 Service Interruptions

2.6.6 Quality Management System (QMS)

2.6.6.1 Quality Management (QM) Plan

2.6.6.2 Quality Inspection and Surveillance

2.6.6.3 Quality Inspection and Surveillance Report

2.6.7 System and Equipment Replacement

2.7 Personnel Requirements

2.7.1 Key Personnel

2.7.1.1 Project Manager (PM)

2.7.1.2 Quality Manager

2.7.1.3 Site Safety and Health Officer (SSHO)

2.7.1.4 Reserved

2.7.1.5 Reserved

2.7.1.6 Manila Embassy Expediter

2.7.1.7 Potable Water Engineer

2.7.1.8 Transportation Manager

2.7.1.9 Site Manager – Site 1

2.7.2 Employee Requirements

2.7.2.1 Employee Certification and Training

2.7.2.2 Employee Appearance

2.7.2.3 Employee Conduct

2.7.2.4 Identification as Contractor Employee

2.7.2.5 Removal of Employees

2.7.3 Service Contract Reporting (SCR)

2.7.4 Operationally Sensitive Positions

2.8 Security Requirements

2.8.1 Employee Listing

2.8.2 Vehicles

2.8.3 Passes and Badges

2.8.4 Access to Installation

2.8.5 Access to Buildings

2.8.6 Access Arrangements

2.8.6.1 Escort Arrangement for Secured Areas

2.8.7 Security Clearances

2.8.8 Access to Controlled Unclassified Information

2.8.9 Employee Status

2.8.10 Anti-Terrorism Force Protection (ATFP)

2.8.11 Physical Security

2.9 Contractor Safety Program

2.9.1 Accident Prevention Plan (APP)

2.9.2 Activity Hazard Analysis (AHA)

2.9.3 Safety and Occupational Health (SOH) Risks and Compliance Plans

2.9.3.1 Alcohol and Drug Abuse Prevention Plan

2.9.3.2 Chemical Hazard Communication Program

2.9.3.3 Confined Space Program

2.9.3.4 Critical Lift Plan

2.9.3.5 Fall Prevention and Protection Plan

2.9.4 Crane Operations

2.9.4.1 Crane Inspections

2.9.4.2 Rigging Gear

2.9.4.3 Crane Operators

Spec Item Title

2.9.5 Accident and Damage Reporting

2.9.5.1 Accident Reporting and Notification Criteria

2.9.6 Fire Protection

2.9.7 Monthly On-Site Labor Report

2.9.8 Safety Citations and Violations

2.9.9 Safety Inspections and Monitoring

2.9.10 Safety Certification

2.9.11 Safety Apparel on Jobsites

2.9.12 Emergency Medical Treatment

2.9.13 Excavations

2.10 Environmental Management and Sustainability

2.10.1 Energy Management Program

2.10.1.1 Water Conservation Plan

2.10.1.2 Energy Efficient Products

2.10.2 Environmental Protection

2.10.2.1 ODS Requirements for Refrigerant Recycling

2.10.2.2 Non-Regulated Waste Disposal

2.10.2.3 Regulated Waste Disposal

2.10.2.4 Spill Prevention, Containment, and Clean-up

2.10.2.5 Hazardous Material Management

2.10.2.6 Protection of Endangered and Threatened Species (Flora and Fauna)

2.10.2.7 Noise Control

2.10.2.8 Salvage

2.10.2.9 Asbestos Containing Material (ACM)

2.10.2.10 Clean Air Act (CAA)

2.10.3 Sustainable Procurement and Practices

2.10.3.1 Environmentally Preferable Products

2.10.3.2 Use of Recovered Materials

2.10.3.3 Use of Biobased Products

2.11 Disaster Preparedness

2.12 Mobilization Plan and Mobilization

2.13 Demobilization Plan and Demobilization

2.14 Contingency, Surge, and Exercise Support

0200000 - Management and Administration

Spec

Item

Title Description

2 Management and

Administration

Overseas operations shall be in accordance with DoDi 3020.41, “Contractor

Personnel Authorized to Accompany US Forces.”

CONTRACTOR LICENSING REQUIREMENTS FOR WORK OUTSIDE

THE UNITED STATES: Work under this contract will be performed outside the United States and its Territories. Projects may require services in countries that impose restrictions or prohibitions on the use of non-national labor and/or businesses and may require the development of partnerships, joint ventures, or other arrangements with local businesses. Contractors must be duly authorized to operate and conduct business in any host country and must fully comply with all laws, decrees, labor standards, and regulations of the host country during the performance of the contract. The United States may have Visiting Forces Agreement (VFA) and Status of Forces

Agreements (SOFAs) with some countries and those agreements must be complied with. Unless explicitly provided in the RFP the U.S. Government will not offer “United States Official Contractor,” “Technical

Representative,” or similar status under any SOFA; nor will the U.S.

Government certify any employees of a contractor as “Members of the

Civilian Component” under a SOFA. Offerors are expected to familiarize themselves with the laws of host nations whether or not the United States

Government provides notice of the existence of such requirements.

Visiting Forces Agreement (VFA) with the Republic of the Philippines is provided in J-0200000-03.

Services shall be provided at operating locations per J-0200000-16.

Annex 2 Estimated Quantity (projected workload) is provided in J-0200000-

07.

Site maps and diagrams are provided in J-0200000-09, J-0200000-11, J-

0200000-12, J-0200000-13, J-0200000-14, and J-0200000-15.

2.1 Definitions and

Acronyms

Definitions and Acronyms are listed in J-0200000-01.

2.2 General Information

2.2.1 Government

Regular Working

Hours

The Government's regular working hours are from 0600-2000, seven days per week, Monday through Sunday, except observed Federal holidays.

Exceptions to the regular hours of operation are detailed in subsequent sections of this PWS. Work in certain annexes or sub-annexes require

Contractor continuous operations, 24 hours a day, every day of the year including holidays. The performance of other work requirements shall be accomplished within the Government’s regular working hours unless the specific work requirement specified herein necessitates otherwise. Any other work outside Government regular working hours must be authorized by the

KO prior to commencement of work.

2.2.1.1 Observed Federal

Holidays

The Government observes the following holidays: New Year’s Day, Martin

Luther King Jr.’s Birthday, President’s Day, Memorial Day, Juneteenth Day, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving

Day, and Christmas Day.

Spec

Item

Title Description

2.2.1.2 Restriction to

Contractor Working

Hours

If the Contractor wishes to work outside of the Government's regular working hours for the Contractor’s convenience, the Contractor shall submit a written

Request to Work Outside Government’s Regular Working Hours per Section

F. Excludes work to be performed during specified hours.

2.2.2 Wage

Determinations

Not Applicable

2.2.3 Requirements

Hierarchy

Requirements or definitions specified in each spec item of this contract apply to subordinate paragraphs. For example, requirements shown in spec item 3.1 would apply to spec items 3.1.1, 3.1.2, 3.1.2.1 and so on.

Likewise, Performance Standards specified at a lower digit level (i.e. spec item 3.1.1, 3.1.2, 3.1.2.1) apply when performance is assessed at a higher tier

(i.e., spec item 3.1) based on the composite work requirements.

2.3 General

Administrative

Requirements

2.3.1 Required

Conferences and

Meetings

The Contractor shall attend administrative and coordination meetings as directed by the KO or designated representative. The Contractor shall provide sign-in sheets and prepare minutes of all meetings and submit per

Section F for review and comments. Comments received within two working days shall be incorporated into the minutes and a copy of the final revision shall be submitted per Section F for concurrence. Historically, there have been approximately four meetings per week.

2.3.2 Training for

Maintenance and

Operation of New and Replacement

Systems and

Equipment

Not Applicable

2.3.3 Partnering The Government requires cohesive partnerships with its Contractors and subcontractors. Key stakeholders, including the supported commands who may receive services, principal individuals from NAVFAC, the performance assessment team, and representative(s) of the installation(s) will be invited to participate in the partnering process. Key members of the prime and sub-contractor teams, including senior management personnel must participate.

The partnership will draw on the strength of each organization in an effort to achieve quality contract services done right the first time, within the contract price, as scheduled, and without any safety mishaps.

The goal of Partnering is to develop a cohesive team with common purpose, commitment and established communication processes.

2.3.3.1 Formal Partnering The initial session should be scheduled concurrent with the Pre-Performance

Conference and held no later than 30 days after award. The initial Partnering

Meeting will be at least one day in duration and held at a neutral location off the installation that is acceptable to the Contractor and to the Government.

Follow-on sessions should be scheduled every three to six months and typically last a half day or less. The frequency, duration, and locations of follow-on sessions should be agreed to by both parties during the initial

Partnering Meeting. The Contractor shall pay all costs associated with the partnering effort including facilitator, meeting room, and other incidental items. Before the partnering session, the Contractor shall coordinate with the facilitator the requirements for incidental items (audio-visual equipment, Spec

Item

Title Description computer(s), two easels, flipchart paper, colored markers, note paper, pens/pencils, colored flash cards, etc.) and have these items available at the partnering session. The Contractor will provide copies of any documents used for the Partnering Meeting for distribution to all attendees. The facilitator must be acceptable to both the Contractor and the Government.

The participants shall pay their own costs for meals, lodging, and transportation associated with partnering.

2.3.3.2 Contract Partnering

Administration

Upon award, the KO will contact the Contractor, supported command(s), and other key stakeholder, and the performance assessment team to discuss implementation of partnering. Commence discussions with the Contractor to select a facilitator and location that are acceptable to both partners. A partnership agreement, The Charter, should be in place as early as possible so issues arising, even before work begins, can be resolved using the issues resolution process. Replacement of Core Management Team members

(stakeholders who attended the initial session and manage the contract work day-to-day) is discouraged since it will disrupt the synergy that has been developed. If replacement of a team member proves to be unavoidable, a follow-on partnering session must be held to officially turn the responsibilities of the position over to the new member.

The Core Management Team consisting of the attendees below must be present during the initial and all follow-on partnering sessions. These are the core mandatory attendees. Other stakeholders may attend if they desire or as recommended by the partners.

2.3.3.3 Contract Partnering

Session Attendees

The Contractor shall bring the necessary personnel to successfully partner on this contract. Asterisk indicates mandatory personnel.

* President/Vice President

* Project Manager

* Quality Manager

* Site Safety and Health Officer

Sub-contractor Reps

2.3.4 Permits and

Licenses

The Contractor shall obtain all required permits, licenses, and authorizations to perform work under this contract and comply with all the applicable

Federal, Host Nation and local laws and regulations. The Contractor shall submit copies of Permits and Licenses per Section F.

2.3.5 Insurance The Contractor shall submit a Certificate of Insurance per Section F as evidence of the existence of the following insurance coverage in amounts not less than the amounts specified below in accordance with the FAR Clause

52.228-5, INSURANCE – WORK ON A GOVERNMENT

INSTALLATION. This insurance must be maintained during the performance period.

2.3.5.1 Certificate of

Insurance

The Certificate of Insurance shall provide for at least 30 calendar days written notice to the KO by the insurance company prior to cancellation or material change in policy coverage. Other requirements and information are contained in the aforementioned insurance clause.

2.3.5.2 Minimum Insurance

Amounts

The Contractor shall procure and maintain, during the entire period of performance under this contract, the following minimum insurance coverage:

Comprehensive General Liability: $500,000 per occurrence

Automobile Liability: $200,000 per person, $500,000 per occurrence, $20,000 per occurrence for property damage

Spec

Item

Title Description

Workmen's Compensation: As required by Federal worker's compensation and occupational disease statutes

Employer's Liability coverage: $100,000, except in locations where worker's compensation may not be written by private carriers

2.3.6 Protection of

Government

Property

During execution of the work, the Contractor shall protect Government property. The Contractor shall return areas damaged as a result of negligence under this contract to their original condition at no cost to the Government.

2.3.7 Directives, Instructions, and

References

Department of Defense (DoD), Secretary of the Navy (SECNAV), Chief of

Naval Operations (OPNAV), and other applicable Directives, Instructions, and References are listed in J-0200000-02. The Contractor shall comply with the most current version of directives, instructions, and references including versions published during the term of the contract.

2.3.8 Invoicing

Procedures

Refer to Section G for invoicing instructions.

2.3.9 Forms Forms referenced in this Annex, e.g. accident reporting, and damage reporting are included in J-0200000-04.

2.4 Government-

Furnished Items

Except for items identified below as Government-Furnished, the Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items as necessary to provide the services described in this Performance Work Statement (PWS).

Government-Furnished Items will be provided in “AS-IS” condition and their use is at the option of the Contractor. The total or partial breakdown or failure of Government-Furnished Items shall not relieve the Contractor of the responsibility to perform the requirements of this contract.

The Contractor shall provide periodic servicing, maintenance, and repair of the Government-Furnished Items accepted for use. Servicing, maintenance, and repair shall be provided in accordance with the manufacturer’s recommendations. The Contractor shall generate work orders for all servicing, maintenance, and repair activities performed on Government-

Furnished Items.

At the completion of the contract, all Government-Furnished Items shall be returned to the Government in the same condition as received, except for reasonable wear and tear. Government-Furnished Items, which becomes worn out due to normal wear and tear, shall be returned to the Government and its replacement shall be the responsibility of the Contractor at no additional cost to the Government. The Contractor shall be responsible for the cost of any repairs or replacement caused by negligence or abuse.

Use of Government property for the Contractor’s personal use is prohibited.

2.4.1 Government-

Furnished Facilities

(GFF)

Government Furnished Facilities (GFF) and spaces shall be made available for Contractor use as identified in J-0200000-10. GFF spaces are identified in

J-0200000-11 through J-0200000-15. Any changes to GFF requires contract modification. All other facilities are for the Government’s use.

Spec

Item

Title Description

The KO shall approve all alterations or improvements to GFF.

2.4.1.1 Government-

Furnished Facility

Equipment List

Government Furnished Facility Equipment List is provided in J-0200000-18.

is a listing of available materials and supplies.

2.4.1.2 Start Up Materials At the completion of the physical inventory, the Contractor shall develop a

Start Up Material and Critical Spares Inventory listing for Government approval per Section F. The listing shall provide no less than one (1) month supply of start-up materials/consumable supplies and critical/long-lead equipment to satisfactorily perform the contract requirements and provide un-interrupted services to the Government. The Start Up Material and Critical

Spares shall be maintained and updated to match contract and operational requirements.

When requested by the KO, the Contractor shall requisition the materials and supplies on the Start Up Material and Critical Spares Inventory listing.

2.4.2 Government-

Furnished Utilities

The Government will furnish water and electricity at existing outlets required for the work to be performed under the contract. The Contractor shall provide and maintain, at its expense, the necessary service lines from the existing Government outlets to the work site. Provide and maintain backflow prevention devices on connections to domestic water lines and electrical transformer provisions on connections to electric lines. Meet all Federal, State, local, and installation codes and regulations for backflow prevention devices and electrical transformer provisions. Services required by the

Contractor, for which there are no available Government outlets, shall be provided by the Contractor to the Government.

The Contractor is responsible for the cost of all utilities at all Government-provided facilities and any additional Contractor-owned facilities, at prevailing Naval Station rates. The Contractor will be billed directly for all utilities provided to all Contractor occupied facilities. Utility rates billed to the Contractor will be at the following rates. The quantities will be estimated where meters are not provided based on UFC 3-401-05N.

1. Electrical - the current rate for electrical services is $111.82 MWH

2. Water - the current rate for potable water is $13.23 per KGAL

3. Wastewater (Sewage) - the current rate for sewage services is $14.06 per

KGAL, based on 100% of the water consumption

Variations in Rates: Utility rates are subject to change. Changes in one or more utility rates shall not be basis for adjustment to the contract price or a claim unless the deviation from the quoted price for a utility rate exceeds

15%. When a utility rate varies by more than 15%, the contract price will be adjusted to reflect the amount the actual charge exceeds the rate quoted;

however, the Government will only be liable for the amount of cost exceeding

15% of the rate quoted. For example, if a quoted rate increases by 16%, the

Government will only be liable for 1% of the rate increase. Vice versa if the quoted rate decreases by 16%.

Historically, electrical and water utility consumption at the Government-

Furnished Facilities has averaged approximately 351 MWH of electricity and

316 KGAL annually. However, historical data associated with contracts prior to this solicitation may present data that may not be representative of the requirements specified in this contract.

The Government may utilize host nation provided land and/or facilities at various sites. Reliability of the electrical system, wastewater system, and

Spec

Item

Title Description potable water quality may vary greatly at each site. The Contractor is responsible for providing the utilities engineering expertise and requisite equipment to provide the required system reliability.

The Government will furnish water and electricity at existing outlets required for the work to be performed under the contract. The Contractor shall provide and maintain the necessary service lines from the existing outlets to the work site. Provide and maintain backflow prevention devices on connections to domestic water lines and electrical transformer provisions on connections to electric lines. Meet all Federal, Host Nation, local, and installation codes and regulations for backflow prevention devices and electrical transformer provisions. Services required by the Contractor, for which there are no available outlets, shall be provided by the Contractor to the Government.

The Contractor shall be billed directly for the cost of all utilities at all

Contractor-owned or Contractor-leased facilities.

2.4.3 Government-

Furnished Materials

(GFM)

J-0200000-08 is a listing of available materials and supplies. Types and quantities of items listed are for informational purposes only; the actual quantity & type of materials/supplies will be determined upon completion of the initial/phase-in physical inventory conducted during mobilization.

2.4.3.1 Start Up Materials At the completion of the physical inventory, the Contractor shall develop a

Start Up Material and Critical Spares Inventory listing for Government approval per Section F. The listing shall provide no less than one (1) month supply of start-up materials/consumable supplies and critical/long-lead equipment to satisfactorily perform the contract requirements and provide un-interrupted services to the Government. The Start Up Material and Critical

Spares shall be maintained and updated to match contract and operational requirements.

When requested by the KO, the Contractor shall requisition the materials and supplies on the Start Up Material and Critical Spares Inventory listing.

2.4.3.2 Government-

Furnished Fuel

When and where available, fuel will be provided by the Government.

However, the Contractor is required to provide packaged POL, fueling/refueling operations, fuel, and fueling support services to support

Government operations at all locations.

2.4.4 Government-

Furnished

Equipment (GFE)

Government Furnished Equipment (GFE) is provided in J-0200000-08.

2.4.4.1 GFE Replacement

Schedule

All GFE shall be replaced by Contractor Furnished Equipment (CFE) unless otherwise directed by the KO. The Contractor shall develop a GFE replacement plan/schedule for the KO approval per Section F.

2.4.5 Use of Federal

Supply System

The Contractor may use the Federal Supply System as a secondary source to procure materials, supplies, equipment, and parts. The Government Supply

System is only a supplement to the Contractor’s own logistical supply system.

Use of the Government system does not in any way relieve the Contractor of the responsibility of providing timely and quality performance.

2.4.6 Government-

Furnished Property

The Contractor shall conduct physical inventories, establish and maintain a

Property Control System in accordance with FAR 45.5. The Contractor shall

Spec

Item

Title Description and Inventory

Management provide a Property Control Plan to document, control, and track, protect, preserve, and maintain government property per Section F.

The Contractor shall conduct the following physical inventories:

Initial Inventory (Phase In/Mobilization): The Contractor shall conduct and document a baseline “Wall-to- Wall” physical inventory of all Government

Furnished Property , Government owned facility equipment (Class 2) and minor properties (Class 3 and 4) during mobilization. The Contractor shall maintain the inventory of the various categories/classes separately and the inventoriesy shall at a minimum contain information on quantity, type of equipment, identifying serial number, make, model, capacity, location, and condition. The Class 2 inventory shall complies with all applicable programs and requirements e.g., Maximo, UNIFORMAT, Condition Based

Maintenance and Management (CBMM), Infrastructure Condition

Assessment Program (ICAP), Utility Infrastructure Condition Assessment

Program (UICAP), Planned/Preventive Maintenance (PM) and eOMSI

Programs.

Inventory Management/Updates: The Contractor shall conduct continuous updates to the inventory database and be able to locate Government Property within 4 hours of request.

Final Inventory (Phase Out/Demobilization): The Contractor Shall conduct and document a phase out “wall-to-wall” physical inventory of all

Government GFP, Government owned facility equipment (Class 2) and minor property (Class 3 and 4) including all contractor acquired material/equipment for the government during the period of performance prior to the contract completion or termination date. When applicable, the Contractor shall originate a survey for equipment damaged, deteriorated or declared valueless.

The Contractor shall investigate, document, and report to the KO any losses/discrepancies for disposition.

As part of the Government-Furnished Property (GFP) and Inventory process, the Contractor shall provide and periodically update a Government Property

Inventory Report per Section F. This report shall include:

(1) All GFP (appropriately categorized according to GFF, GFE, or GFM status); GFP is here defined as assets in the Contractor’s possession

51% of the time or greater. GFP shall be considered as Government

Furnished, Government Replaced, and Government Title; and

Contractor Operated and Maintained.

(2) All Government-Owned Property (GOP) that does not meet the above GFP definition but needs to be enumerated in order to quantify Contractor services and validate that sufficient internal resources are available to meet Contract requirements. Such items include but are limited to air conditioners, vehicles, facilities, and other equipment used by the Government and requiring maintenance and repair services from the Contractor. Such GOP shall be considered as Government Furnished Property of the Government, Government Operated, Government Replaced, and Government

Title; and Contractor Maintained.

Spec

Item

Title Description

(3) The Government Property Inventory Report shall not include items that are Government Furnished Property of the Government, Government Operated, Government Replaced, Government Title, and Government Maintained.

As directed by the KO, the Contractor shall be responsible for the final disposition of GFP and GOP contained in this report when these assets are no longer required by the Government. Additionally, the KO may request

Contractor assistance with final disposition of GOP not contained in this report.

2.4.7 Government

Support for

Contractor

Employees

Incidental and limited support from Government is available on a not-to-interfere basis. These support services may be withdrawn from individual

Contractor employees for abuse or misuse.

Contractor personnel have no rights under this contract to use Government services/facilities and may do so only at the sole discretion of the

Government.

2.4.7.1 Housing for

Contractor

Personnel

The Government shall utilize the Government-provided modular sleeping units at Site 1 for Contractor lodging. For permanent party contractor personnel (not on rotation), the Government shall provide an approximate 20’ x 8’ sleeping unit per personnel. KO approval is required for all alterations to

Government-furnished equipment and facilities.

The Government will not provide housing for subcontractor personnel.

When extended support is required at Warm Sites and other remote forward operating locations, the Government (at its discretion) may afford use of housing for the duration of the service in question. In the case of Contractor support to maintain facility/equipment functionality where Government presence is not continuous (i.e., a "warm" concept of operations), the

Contractor shall plan and resource accordingly to allow for arrival of

Government personnel requiring housing. This personnel movement may happen frequently and with little or no prior notification. The Contractor is encouraged to discuss the resource ramifications of such scenarios with the

Government in order that all parties fully understand the service requirements and the resources needed to execute these requirements.

2.4.7.2 Meals for Contractor

Personnel

The Contractor may use the Government Galley at Site 1. Contractor personnel (both permanent party and temporary visitors) will not be charged for meals; they shall sign a validated roster for head count and ration credit purposes.

The Government will not provide meals for subcontractor personnel.

2.4.7.3 Laundry The Contractor may use Government laundry facilities and equipment (if available at the Site) to provide laundry services to Contractor personnel.

The Government will not provide laundry service to subcontractor personnel.

2.4.7.4 Medical Services The Contractor is fully responsible for medical services to all Contractor personnel.

As available, Government medical facilities, emergency vehicles, x-ray services, and medical personnel may be used in emergency situations affecting Contractor personnel where life and limb may be in danger.

Spec

Government medical personnel can be made available for consultation on an as-necessary basis for any unusual incident of infectious diseases or complex conditions. The Government will not provide routine physical examinations, tests, x-rays, etc. nor provide treatment for long-term medical problems.

The Contractor will be charged, at the prevailing DOD rate as specified in the most currently available Annual Memorandum of the Assistant Secretary of

Defense (Health Affairs), DOD Reimbursable Rates for Medical and Dental

Services, for medical and dental services provided to its personnel.

https://comptroller.defense.gov/Portals/45/documents/rates/fy2020/2020_i.pd f

2.4.7.5 Check Cashing and

Currency Exchange

Service

The Contractor shall be required to provide check cashing and currency exchange (Dollars to Pesos and Pesos to Dollars) services. Such services shall be in compliance with applicable local laws and regulations.

2.4.7.6 Postal The Contractor may use the postal facilities on a non-interference basis.

2.4.7.7 Air Transportation

(Intra-Philippines)

The Contractor may travel within the Philippines on military air assets for the sole purpose of transportation to/from a location requiring performance of services outlined in the pertinent annex of the contract. This travel shall be on a non-interference basis with scheduled air missions and in accordance with Government requirements.

Subcontractors are not authorized to travel within the Philippines on military air assets.

2.5 Contractor-

Furnished Items

Except for items identified as Government Furnished, the Contractor shall provide all vehicles, equipment, materials, parts, supplies, components, and facilities to perform the requirements of this contract. The KO may inspect

Contractor-furnished items for adequacy and compliance with contract requirements. Inadequate or unsafe items shall be removed and replaced by the Contractor at no cost to the Government. Materials containing asbestos, lead, and polychlorinated biphenyls (PCBs) shall not be brought onsite. The

KO may at any time require Samples, Safety Data Sheets (SDS) or

Manufacturer’s Data Cut Sheets of Materials used in this contract.

In the event of Contractor non-performance, which causes disruption or termination of services, the Contractor shall grant the Government use of all vehicles, equipment and property used in the performance of this contract as partial mitigation of the loss of services. The Government use of the equipment shall be considered only an interim measure until a permanent solution is obtained and will not exceed 180 days.

2.5.1 Contractor

Furnished Fuel

The Contractor shall provide all fuel and fueling services required for the

Government operations unless specifically identified in Spec Item 2.4.3.2, Government Furnished Fuel. The Contractor has the authority to acquire fuel, with KO approval, from commercial sources where Government Furnished fuel is not available.

Historic fuel usage is provided in J-0200000-17.

2.5.2 Contractor-

Furnished Materials

The Contractor shall provide new or factory reconditioned parts and components when providing maintenance and repair services as described https://comptroller.defense.gov/Portals/45/documents/rates/fy2020/2020_i.pdf https://comptroller.defense.gov/Portals/45/documents/rates/fy2020/2020_i.pdf

Spec

Item

Title Description herein. All replacement units, parts, components and materials to be used in the maintenance, repair, and alteration of facilities and equipment shall meet the following conditions:

Be compatible with that existing equipment on which it is to be used

Be of equal or better quality than original equipment specifications

Comply with applicable Government, commercial, or industrial standards (such as National Board of Underwriters or Underwriters’

Laboratories, Inc., National Board of Fire Underwriters, National

Electrical Manufacturer’s Association, American Society of

Mechanical Engineers, etc.)

Used in accordance with original design and manufacturer’s intent

If the original manufacturer has updated the quality of parts for current production, parts supplied under this contract shall equal or exceed the updated quality.

It is the Contractor’s responsibility to select a supply source and arrange for delivery to meet contract requirements. Failure of any supply system chosen by the Contractor will not in any way relieve the Contractor of the responsibility to meet the contract requirements.

2.6 Management The Contractor shall manage the total work effort associated with the services required herein to meet the performance objectives and standards. Such management includes but is not limited to planning, scheduling, cost accounting, report preparation, establishing and maintaining records, and quality assurance. The Contractor shall provide a staff with the necessary management expertise to ensure performance objectives and standards are met.

2.6.1 Work Reception The Contractor shall provide the capability to receive, prioritize, correspond, and respond to trouble/service calls, inquiries and requests during

Government regular working hours and provide a point of contact at a local or toll free number who can perform the above function during other than

Government regular working hours. The category of service calls are defined in Annex 1502000, Spec Item 3.1.

2.6.2 Work Control The Contractor shall implement all necessary work control procedures to ensure timely accomplishment of work requirements, as well as to permit tracking and reporting of work in progress. The Contractor shall plan and schedule work to assure material, labor, and equipment are available to complete work requirements within the specified time limits and in conformance with the quality standards established herein. Verbal scheduling and work status updates shall be provided when requested by the KO.

2.6.3 Work Schedule The Contractor's work shall not interfere with normal Government business.

In those cases where some interference is unavoidable, the Contractor shall minimize the impact and effects of the interference. The Contractor shall provide advance access of all of its work schedules to the Government. The

Contractor shall notify the KO of any difficulty in scheduling work due to

Government controls.

The Contractor shall submit to the KO a general schedule of planned reoccurring services, PM and repair work for the performance period per

Section F. The schedule, at a minimum, shall indicate the priority, start/completion date, time, location, annex/sub-annex, customer, resources allocated (personnel/material/equipment), estimated cost, and a description of

Spec

Item

Title Description services to be accomplished. Updates shall be maintained by the Contractor and available for Government access/review at any time.

2.6.4 Deliverables Records and reports are specified in Sections C, F, H, I, J, and within the

Directives, Instructions, and References. The Contractor shall submit accurate and complete documents within the specified timeframes. The

Contractor shall revise/modify records and reports, as directed by the KO.

Government acceptance of deliverables shall not relieve the Contractor of the responsibility for any error or omission which may exist in the deliverable, as the Contractor is responsible for all requirements of this contract.

The Contractor shall establish and maintain a secure website for posting an electronic copy of all deliverables listed in Section F. The Contractor shall allow only authorized Government and Contractor personnel to access the website. Government personnel access shall be limited to viewing and downloading of deliverables, but restricted from posting to the website. The

Contractor shall notify the Government by email whenever there are new or updated deliverables posted to the website. Each deliverable posting on the website and each email notification shall include the title of the deliverable, the spec item requiring the deliverable, and the date and time the deliverable was posted. All deliverables shall be available to authorized Government personnel 24 hours/day and 365 days/year for the duration of the contract.

2.6.5 Service

Interruptions

If any utilities or other services must be discontinued (even temporarily) due to scheduled contract work, the Contractor shall notify the KO, affected tenants, and customers in accordance with local procedures. If the discontinued service is due to an emergency breakdown the Contractor shall notify the KO, affected tenants and customers as soon as practicable.

2.6.6 Quality

Management

System (QMS)

The Contractor shall establish and maintain a complete QMS program in accordance with the…