MS Industry Days 3 Overview_09-MDA-4366.pdf

Industry Days

MiDAESS Overview

- Support Contractor Workforce Management -

Carolyn Goldberg Missile Defense Agency Engineering

& Support Services (MiDAESS) Program Manager

MDA/MS

18-19 February 2009

DISTRIBUTION STATEMENT A:

Approved for public release;

Distribution is unlimited.

Approved for Public Release

09-MDA-4366 (5 MAR 09)

MiDAESS Program Mission

• Implement National Engineering and Support Services for the BMDS Mission across the Enterprise

• Enhance the Sharing of BMD Expertise and Knowledge across the Agency

• Centralize the Acquisition of Support Services Manpower in a more Efficient Manner -- One Program Office

• Reduce Agency Overhead Cost Enterprise-Wide

– Eliminate Other Government Agency (OGA)

Administration Cost and Fees

– Reduce Number of Contracts from 250+ to an Estimated

30 (Final Number based on Industrial Market)

- Program Office Established October 2007 -

What is the Issue?

250+ Active Contracts of which most have “Different”

Labor Rates, Overhead, and Administrative FeesApproved for Public Release

“Functional Capability Group” Approach MiDAESS Enterprise-wide Strategy (National)

•Two Competitions in Parallel •Full & Open (F&O) Unrestricted •Small Business Set-Aside (SBSA)

•Multiple Group Indefinite Delivery/Indefinite Quantity (ID/IQ) Contract Awards

•Streamlined Competitive Task Ordering •Task Order Identification by Functional Contract Line Item Number (CLIN)

One Source Selection

Contract Awards = 2+ for Each Group Contract Awards = 2+ for Each Group

F&O Only SB Only

MiDAESS A&AS Scope

Functional Capability Group

Scope (16 Functional Organizations)

Group 1: QSMA Support

NAICS: 541712

•Quality, Safety, & Mission Assurance

(QSMA) (QS)

Group 2:

Acquisition Support

NAICS: 541330

•Acquisition Management (DA) •International Affairs (DI) •Readiness Management (DD) (Logistics) •Business & Financial Management (DOB) •Legislative Affairs (LA)

Group 3:

Engineering Support

NAICS: 541712

•Engineering (DE) •Test (DT) •Advanced Technology (DV) •Information Management & Technology Operations (DOC)

Group 4: Infrastructure & Deployment Support

NAICS: 541330

•Infrastructure and Environment (DOI) •Warfighter Operations and BMDS Training Center (DDO)

Group 5: Agency Operations Support

NAICS: 541611

•Executive and Administrative Support (DS) •Human Resources (DOH) •Public Affairs (PA)

Group 6: Security and Intelligence Support

NAICS: 541690

•Security and Intelligence Support (DOS)

•A&AS work is based on Agency charter and business practices”:

–Acquisition Executive – Group 2 –Program Mgmt – Groups 1, 3, 4 –Agency Operations – Groups 5, 6

•Work is aligned vertically by function and horizontally across programs for better BMDS “integration” and “sharing of expertise” across the Agency

•Work is being brought in-house on “MDA contracts” vice paying administrative costs to other Government agencies (OGAs)

•Work defined as “Requirements” with Shall Statements vice Level-of-Effort

MiDAESS A&AS Scope Details

- Full Open & Small Business -

Full Open/Unrestricted – 62% Small Business Set-Aside – 38%

•Technical Advisory Services

• Business Operations

• Strategic Planning & Analysis

• Acquisition Management

• Logistics Management

• International Affairs

• Legislative Affairs

• Accounting Systems

• Acquisition Business Support •Cost Estimating

• Systems Engineering

• Laser

• Modeling & Simulation •Test Support

•Weapons

•C3BM

•Sensors •Space Portfolio

•Manufacturing/Production •Specialty Systems Eng •Specialty Sensors Eng •Specialty C3BM Eng

• Threat •IT Tech Management

• Information Assurance

•Test Analysis •Test Provisioning •Advanced Technology

• Project Hercules

•Data Analysis (8a) •Test Analysis (8a)

• Infrastructure Management Activities

• Field Operations

• Worldwide Deployment

• Warfighter Operations Support

•BMDS Training & Education Center

•- Executive Support/Office Administration • Executive Support

• Human Resources

• VIPC

•Public Affairs •Historian (8a)

Group 4: Infrastructure/Deployment Support Group 4: Infrastructure/Deployment Support

Group 5: Agency Operations Support Group 5: Agency Operations Support

Group 6: Security & Intelligence Support

- Security / Intelligence / Information Assurance

Group 6: None

Group 1: None Group 1: Quality, Safety, Mission Assurance Support

Group 2: Acquisition Support Group 2: Acquisition Support

Group 3: Engineering Support Group 3: Engineering Support (Specialty)

• Agency organizations, activities, or operations authorized an exemption from the MiDAESS program

• Based on Agency Director’s decisions Jan-May 2008:

– National Teams (Systems Engineering and Command, Control, Battle

Management, Communications)

– Federally Funded Research and Development Centers (FFRDC)

– University-Affiliated Research Centers (UARC)

– Intergovernmental Personnel Act (IPA) Personnel

– *IT Communications (for DOC)

– *Infrastructure - Motor Pool, Shuttle Bus, Custodial, Mailroom, Gym

(for DOI)

– *Guards and Security Operations Center (for DOS)

– Operations Support through SEAPORT-E (for AB)

Authorized Exemptions from MiDAESS Program

*Small Business work remains under DAC

• IDIQ Program Manager: Capable of providing leadership, direction, and management of support for the Acquisition, Business Operations, Legislative Affairs, International Affairs, and Logistics fields and proficient in standards, principles, practices, and processes related to complex weapon systems. Possess extensive managerial, technical, and business knowledge, and experience relating to DoD and major systems or programs. Proven ability to lead and provide direct input in solving complex issues involving staff and resources of sizable magnitude. Capable of thinking strategically to address issues and implement plans for major operational defense programs. Responsible for overall contract performance. Top Secret clearance required.

• Analyst (Advanced) -- TASK LEAD: Capable of leading and executing task associated with acquisition, readiness, financial, legislative affairs, and international issues for complex weapon systems. Has specialized related knowledge. Capable of working independently or leading teams in the solving of solve problems Capable of providing daily supervision and direction to support teams. Security Clearance requirements (TS, TS/SCI, S) as defined in the respective PWS. (MA/MS in Related Field)

“New Business Model” with Labor Competencies

- EXAMPLE: ACQUISITION ANALYST -

“New Business Model” with Labor Competencies Cont’d

- EXAMPLE: ACQUISITION ANALYST -

• Analyst (Intermediate): Capable of applying managerial, technical, and business knowledge and judgment to acquisition, readiness, financial, legislative affairs, and international issues related to complex weapon systems.

Works as a member of team and assists with solving complex problems. Has specialized related knowledge.

Security Clearance requirements (TS, TS/SCI, S) as defined in the respective PWS. (BA/BS in Related Field)

• Analyst (Basic): With general supervision capable of assisting in execution of acquisition, readiness, financial, legislative affairs, and/or international issues. Follows established procedures, and solves routine problems.

Security Clearance requirements (minimum S) as defined in the respective PWS. (Associates or Bachelors in related field). No direct experience required.

An OCI Viewpoint

• Agency Prefers an Organizational Conflict of Interest (OCI) Free Environment

• OCI Waivers Discouraged: Considered Only in Best Interest of Government

• Categories of OCI (from Legal Counsel):

– Unequal Access to Information

– Biased Ground Rules

– Impaired Objectivity

• Associated Concerns:

– Firewall Cannot Adequately Mitigate Impaired Objectivity

– Mitigation Plans do not Automatically Resolve OCI

R e

Refer to “OCI Policy Statement” Released with MiDAESS Draft RFP

Types of OCIs – Impaired Objectivity

• Firewalls do not Mitigate Impaired Objectivity OCIs

• Working Both Sides of a Development Contract

– Army concluded SETA contractor could not work as developmental contractor or subcontractor. Karrar Systems Corporation, B-310661; B-310661.2, 3 Jan 08

– Prohibited OCI where support contractor would establish test requirements it or its prime contractor would perform. Ktech Corp., B-285330, B-285330.2, 17 Aug 00

– GAO Report GGD-96-15, B-260246, 25 Oct 95:

Contractor hired to evaluate a third party’s products or services... involved in the development or marketing of those products or services.”

MiDAESS Acquisition Strategy & Approach Considerations

• Anticipate Contractor Teaming and Partnering - National/Enterprise-wide Solution

• One Source Selection: Full and Open and Small Business Competitions in Parallel - Best Value

– Multiple Indefinite Delivery/Indefinite Quantity (ID/IQ) Contract Awards - 2 or More Awards, per Functional Capability Group

– Performance-Based “Requirements” initiated by Task Order

• Existing Contracts Continue until Work is Transferred – Centralized under MiDAESS Program at Contract Expiration, Option Exercise, Award Term Exercise, etc.

MiDAESS Acquisition Strategy & Approach Considerations

• MiDAESS IDIQ Contracts will have a 5-Year Ordering Period

• MiDAESS Contract Awards Subject to the “Guaranteed Minimum”

• How Long before a Functional Task is Awarded? It Depends.

– Tasks are Initiated based on Functional Requirements

– Requirements Continue to a Logical End on Legacy Contracts

– Multiple Functions within Most Groups -- One Function “could” Initiate a Task before Another

Quality Assurance Surveillance Plan (QASP)

• General QASP Guidelines Apply for Contractor Performance Assessment Reporting System (CPARS)

• Additional “Contractor Surveillance” will be Implemented under the MiDAESS Program to ensure Functional (Matrix) Efforts Remain Stable

– Contribution Effectiveness

– Small Business Utilization

– Promptness in Filling Positions after Award/Vacancy

– Teamwork/Cooperation

– Quality, Responsiveness, and Timeliness

• Potential Monthly & Quarterly Reporting based on Customer Feedback

MiDAESS Industry Day #1 Findings

• Industry Days #1 – Market Research: 05 Feb 08 (HSV, AL) and 07 Feb 08 (Crystal

City, VA)

– 700 Participants (Total Both Locations)

– Questions Received: ~450

• Contracting & Task Ordering

• Solicitation Sections L & M

• NAICS; OCI

• Small Business; Teaming

• Requirements/Strategy

• General Business

– Questions Used to Revise DRFP (will not respond)

• OCI One-on-One Sessions: 130 Meetings Sep 07 to Jan 08

Industry Feedback: 36 RFPs Too Cumbersome // Takes Too Long to Execute

MiDAESS Industry Day #2 Findings

• Industry Days #2 – Agency Update: 18-19 Dec 08 (HSV, AL)

– 600 Registered Participants

– Company Names Released (where Authorized)

– Questions Received: 150

• OCI (Major Focus: OCI Clarification)

• Small Business

• Strategy

• Task Ordering

• Teaming (General, Exclusivity, Cross-Teaming)

• General Business

– Responses Released 11 Feb 09

• OCI One-on-One Sessions in Progress: Over 100 Requested

Why Are We Here Today?

• Industry Days #3: Panel Discussions // by Capability Group

– Draft RFP

– Performance Work Statements

– OCI

– Other Concerns

• Seeking Industry Interaction: Questions, Comments, Dialogue, Feedback

What Have We Been Doing?

- Work Alignments for 16 Functional Areas -

Making Decisions on which organization has the Requirement

Is the Budget Complete? Is it the right NAICs Code?

Final PWS Reviews – By Function

Have all “Program Requirements” been Included at “Functional Level”?

Aligning Work Enterprise-Wide

• Release Final RFP

•Receive “YOUR” Proposal

•Conduct Evaluations

•Complete Source Selection & Award IDIQ Contracts (2 or More/Group)

• Shape “Manpower Program” for Execution

•Post-Award Conference

• Establish Requirements Transfer & Task Ordering Process/Procedures

•Establish Surveillance/ Performance Assessments Procedures

...n

...n

Contracting Snapshot Program Execution Snapshot What’s Next?

6. Acquisition Strategy Panel

2008 2009

TASK

COMPLETION

10. Strategy & Peer Review w/OSD

8. DRFP#2 Approval/Release

11. DRFP Questions Received

7. Industry Day #2

12. Response to DRFP Questions

15. Tech/Mgmt/Past Perf Evaluation

5. Proc Initiation Document (PID)

1. Draft RFP SOW #1 Release

2. Industry Day #1

3. MYE Baseline Verification

4. Benefit Analysis

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep OctJan Feb Mar Apr May Jun

MiDAESS Program Contracting Milestones

13. Final RFP Approval/Release

14. Proposals Received

16. Pricing Evaluation

17. SSET Brief to SSAC (Staggered)

18. SSAC Brief to SSA (Staggered)

20. Congressional Notifications

19. Contract Awards (Rolling)

21. Post Award Conference

9. Industry Day #3

Functional Organizations

Kinetic Energy Interceptor

Sensors

Command, Control, Battle Management &

Communications

Terminal High Altitude Area Defense

Patriot Advanced Capability-3

Terminal Defense Segment

Terminal Defense Segment

Boost Defense Segment

Boost Defense Segment Midcourse Defense SegmentMidcourse Defense Segment

Integrated Ballistic Missile Defense System

Multiple Kill Vehicle

USSTRATCOMUSSTRATCOM USPACOMUSPACOMUSNORTHCOMUSNORTHCOMNMCCNMCC EUCOMEUCOM CENTCOMCENTCOM

Defense Support Program

Space Tracking and Surveillance System Sea-Based Radars

Airborne Laser

Aegis Ballistic Missile Defense

/ Standard Missile-3 Ground-Based

Midcourse Defense

Forward-Based Radar With Adjunct Sensor

Midcourse X-Band Radar

Early Warning Radar

Sea-Based Terminal

Designated Lead Service: Air ForceNavyArmy TBD

Summary

• MiDAESS is a Consolidation of A&AS along Functional Lines for an “Integrated Workforce” and Matrix Management

• Established Functional Capability Groups Based on Common Mission, Priorities, Requirements, Skill/Sets, and Synergy Enterprise-wide (National Approach)

• Challenged to Complete Acquisition/Contracting and Establish Program Execution in 2009

Information & Feedback Sources

• Questions and Recommendations

– During Industry Days: Submit in Writing on

Question Form Provided

– After Industry Days: Submit on the Form Provided with the Solicitation

• Email: MiDAESS@mda.mil

• Updates and New Information will be Posted to FedBizOps Website

– Keyword: MiDAESS

25Approved for Public Release