08Dec Industry Day MiDAESS Reqs Overview_09MDA4145.pdf

MiDAESS Requirements Overview

Ms. Carolyn Goldberg MiDAESS Program Director

Missile Defense Agency

December 18, 2008Distribution Statement A:

Approved for public release;

distribution is unlimited

Approved for Public Release

09-MDA-4145 (08 JAN 09)

09-MDA-4145 (08 JAN 09)

Purpose: Why Are We Here?

• Review the Missile Defense Agency (MDA) Engineering and Support Services (MiDAESS) Acquisition

– Discuss the Agency’s “Follow-on” Advisory & Assistance Services (A&AS) Acquisition

– Review the “Change” in how the Agency will Manage Contractor Support Services within a Program to Implement an “Enterprise-Wide” Solution to Contractor Support

– Review Requirements Aligned in “Functional” Work Packages for Common Missions, Requirements, Priorities, Skill Sets, Training -- Synergy Enterprise-Wide

• Discuss the Overall Acquisition Approach and Contracting Strategy

09-MDA-4145 (08 JAN 09)

Background: Why is This Important?

• Establish a Common Understanding of Way-Ahead with MDA

A&AS

– Functional-Level (vice Program-Level) “Enterprise-Wide” Matrix Workforce (includes Support Contractors)

– Functional Managers Provide the Government and Contractor Workforce throughout the Agency from the Pools of Skilled Personnel

– MiDAESS Acquisition Encompasses “Performance-Based Requirements”

• MiDAESS Program Office will Manage the Overall A&AS Efforts

MiDAESS ACQUISITION IS “NOT” LEVEL-OF-EFFORT

09-MDA-4145 (08 JAN 09)

Background (Continued) What is the Issue?

250+ Active Contracts of which most have “Different”

Labor Rates, Overhead, and Administrative Fees

09-MDA-4145

Kinetic Energy Interceptor

Sensors

Command, Control, Battle Management &

Communications

Terminal High Altitude Area Defense

Patriot Advanced Capability-3

Terminal Defense Segment

Terminal Defense Segment

Boost Defense Segment

Boost Defense Segment Midcourse Defense SegmentMidcourse Defense Segment

Integrated Ballistic Missile Defense System

Multiple Kill Vehicle

USSTRATCOMUSSTRATCOM USPACOMUSPACOMUSNORTHCOMUSNORTHCOMNMCCNMCC EUCOMEUCOM CENTCOMCENTCOM

Defense Support Program

Space Tracking and Surveillance System Sea-Based Radars

Airborne Laser

Aegis Ballistic Missile Defense

/ Standard Missile-3 Ground-Based

Midcourse Defense

Forward-Based Radar With Adjunct Sensor

Midcourse X-Band Radar

Early Warning Radar

Sea-Based Terminal

Designated Lead Service: Air ForceNavyArmy TBD

09-MDA-4145 (08 JAN 09)

• Implement National Engineering and Support Services for the BMDS Mission across the Enterprise

• Enhance the Sharing of BMD Expertise and Knowledge across the Agency

• Centralize the Acquisition of Support Services Manpower in a more Efficient Manner -- One Program Office

• Reduce Agency Overhead Cost Enterprise-Wide

– Eliminate Other Government Agency (OGA) Administration

Cost and Fees

– Reduce Number of Contracts from 250+ to an Estimated 30

(Final Number based on Industrial Market)

Program Office Established October 2007

MiDAESS Program Vision

09-MDA-4145 (08 JAN 09)

MDA Functional Areas As in Jan 08 Draft RFP // Areas Modified or Added Since Jan 08

•Acquisition & Logistics Management (DA)

•Advanced Technology (DV)

•Business & Financial Management (DOB)

•Engineering (DE)

•Administrative & Professional Services // Executive Support (DS)

•Human Resources (DOH)

•Information Management & Technology Operations (DOC)

•Infrastructure & Environment (DOI w/DFW Requirements)

•International Affairs (DI)

•Legislative Affairs (LA)

•Security/Intelligence (DOS)

•Logistics Management (DA/DL)

•Public Affairs (PA)

•Safety, Quality, Mission Assurance (QS)

•Test (DT)

•Warfighter Operations and BMDS Training Center (DFO DDO)

09-MDA-4145 (08 JAN 09)

MiDAESS A&AS Scope

Functional Capability Group Scope

Group 1: QSMA Support

NAICS: 541712

•Quality, Safety, & Mission Assurance

(QSMA) (QS)

Group 2:

Acquisition Support

NAICS: 541330

•Acquisition Management (DA) •International Affairs (DI) •Logistics Management (DL) •Business & Financial Management (DOB) •Legislative Affairs (LA)

Group 3:

Engineering Support

NAICS: 541712

•Engineering (DE) •Test (DT) •Advanced Technology (DV) •Information Management & Technology Operations (DOC)

Group 4: Infrastructure & Deployment Support

NAICS: 541330

•Infrastructure and Environment (DOI) •Warfighter Operations and BMDS Training Center (DDO)

Group 5: Agency Operations Support

NAICS: 541611

•Executive Support (DS) •Human Resources (DOH) •Public Affairs (PA)

Group 6: Security and Intelligence Support

NAICS: 541690

•Security and Intelligence Support (DOS)

•A&AS work is based on Agency charter and business practices”:

–Acquisition Executive – Group 2 –Program Mgmt – Groups 1, 3, 4 –Agency Ops – Groups 5, 6

•Work is aligned vertically by function and horizontally across programs for better BMDS “integration” and “sharing of expertise” across the Agency

•Work is being brought in-house on “MDA contracts” vice paying administrative costs to other Government agencies (OGAs)

•Work defined as “Requirements” with Shall Statements vice Level-of-Effort

09-MDA-4145 (08 JAN 09)

“Functional Capability Group” Approach (A&AS Enterprise-wide (National))

Contract Awards = 2+ for Each Group Contract Awards = 2+ for Each Group

F&O Only SB Only

•Two Competitions in Parallel •Full & Open (F&O) Unrestricted •Small Business Set-Aside (SBSA)

•Multiple Group Indefinite Delivery/Indefinite Quantity (ID/IQ) Contract Awards

•Streamlined Competitive Task Ordering •Task Order Identification by Functional Contract Line Item Number (CLIN)

One Source Selection

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• One Source Selection that includes:

– Full and Open/Unrestricted Competitions by Functional

Capability Group

– Small Business Competitions by Functional Capability Group

• Results In Multiple Indefinite Delivery/Indefinite Quantity (ID/IQ) Contract Awards

– 2 or More Awards, per Functional Capability Group

– Separate Awards:

– Full/Open Unrestricted

– Small Business Set-Aside

• Total Number of Contracts will Depend on the Market for the “Functional Capability Groups”

MiDAESS Acquisition Strategy

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MiDAESS Contract Type / Structure

• Performance-Based Services “Requirements”

– Requirements and Objectives Identified in Performance

Work Statement (PWS)

– Efforts Identified by Group (for Task Ordering)

• Best Value Source Selection

• Indefinite Delivery/Indefinite Quantity (ID/IQ) Contracts

– Firm Fixed Price Labor CLINs -- by Function

– Predetermined Fully Burdened Labor Rates

– Cost Reimbursable Travel – No Fee

– Other Direct Costs (ODC) – No Fee

– Task Orders by Function

– No Level-of-Effort Tasking!

09-MDA-4145 (08 JAN 09)

MiDAESS Contracting Approach (Cont’d)

• Anticipate Contractor Teaming and Partnering for a National Agency Solution -- Increases the Business Base

– Most Work is Enterprise-Wide – “Multiple Locations”

– Functional Work is BMDS-Centric Vice Location or Element/ Program-centric

• Existing Contracts Continue until Work is Transferred to the MiDAESS Program

– Work Transfers to MiDAESS at Contract Expiration, Option Exercise, Award Term Exercise, etc.

– No Contract will be Terminated Only Due To Work Being Transferred to MiDAESS

09-MDA-4145 (08 JAN 09)

OCI Policy

• MDA Organizational Conflict of Interest (OCI) Policy Statement Released November 2008 to Address:

– Impacts to Agency from OCIs that have Developed During Contract Performance (as Subs are Added to Contracts)

– Major Defense Contractor Acquisitions to Secure Smaller Niche Areas

– Limited OCI Tracking at the Prime or Subcontractor Level

• MDA General Counsel is in Attendance Today to Discuss OCI and Address Questions

09-MDA-4145 (08 JAN 09)

Quality Assurance Surveillance Plan (QASP)

• General QASP Guidelines Apply for Contractor Performance Assessment Reporting System (CPARS)

• Additional “Contractor Surveillance” will be Implemented under the MiDAESS Program to ensure Functional (Matrix) Efforts Remain Stable

– Customer Service/Responsiveness

– Vacancy Fills & Turnover

– Teamwork/Cooperation

– Quality/Timeliness

– Small Business Utilization

• Monthly & Quarterly Reporting based on Customer Feedback

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MiDAESS Program Contracting Milestones

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What Have We Been Doing?

Work Alignments for 16 Functional Areas

Making Decisions on which organization has the Requirement

Is the Budget Complete? Is it the right NAICs Code?

Final PWS Reviews – By Function

Have all “Program Requirements” been Included at “Functional Level”?

Aligning Work Enterprise-Wide

09-MDA-4145 (08 JAN 09)

Emphasis Items Related to Overall MiDAESS Execution

• Items of Interest (Focus):

– “Demonstrated Capability”

– Enterprise-Wide Solution (Teaming)

– Functional Management (Matrix)

Functional Capability Groups (6)

– Functional Work Areas

– OCI Policy Statement

– Performance Work Statement

– Requirements

– One Source Selection

– IDIQ Contract (Tasks)

– Surveillance Plan

– Task Ordering

– Teaming/Partnering

• MiDAESS Program Provides Expertise to Support Functionals in BMDS execution - Acquisition, Engineering, Public Affairs, Business Ops, Security… Approved for Public Release

08-MDA-3721 (21 JUL 08)

09-MDA-4145 (08 JAN 09)

• MiDAESS is a Consolidation of A&AS along Functional Lines

• Established Functional Capability Groups Based on Common Mission, Priorities, Requirements, Skill/Sets, and Synergy Enterprise-wide (National)

• Challenged to Complete the Acquisition/Contracting in 2009

– Defined Acquisition Strategy/Contracting Methodology for

One Source Selection

– Includes Two Competitions in Parallel:

– Full and Open/Unrestricted

– Small Business Set-Aside

– IDIQ Contract Awards Starting 2009

– Post Award Conference

– Functional Task Ordering by “Requirements” (not Level-of-Effort)

Summary

09-MDA-4145 (08 JAN 09)

Information & Feedback Sources

• Questions and Recommendations

– During Industry Days: Submit in Writing on Question Form

Provided

– After Industry Days: Submit on the Form Provided with the Solicitation

– Email: MiDAESS@mda.Mil

• Updates and New Information will be Posted to FedBizOps Website

– Keyword: MiDAESS