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Appendix 10 Worldwide Deployment
Worldwide Deployment Functional Annex
Dated: 29 Jan 2008
A. General Information.
The Deputy for Integration and Fielding is the principal advisor to the Missile Defense Agency (MDA) Director for Ballistic Missile Defense System (BMDS) integration and fielding issues relating to the Agency’s procurements. The Deputate’s mission is to synchronize the efforts to integrate, test, and field the Ballistic Missile Defense System to the warfighter. The Deputate is organized with a Deputy Director, and three Directorates: Warfighter Support Center; BMDS Integration; and BMDS Worldwide Deployment.
The Worldwide Deployment Program Management Office is led by a Headquarters staff with functional matrix support teams centered in Huntsville, AL and also assigned to geographically separated organizations. It provides support to all BMDS elements and programs. Specific functional responsibilities are to provide:
· Deployment planning and integration
· Site activation expertise for tactical and test facility acquisition management
· Site activation expertise to perform environmental management
· Deployed site support and sustainment through transition
· Support for BMDS Element integration.
This Deputate provides a continuum of activities and products required to deploy, sustain, and enhance an operational BMDS system. It performs the following functions: Site Development, Site Activation, Environmental Compliance, Test and Facilities Design and Construction, and Commissioning and Deployment Integration of BMDS activities worldwide. The discipline of site activation includes planning, support, execution, and integration of activities required to achieve site selection; site construction; system installation, test and integration; system verification; transfer of system operations to the operational user; and sustainment and delivery of system enhancements.
Contractors support the Deputate across all areas of responsibility. The Deputate obtains deployment and operational expertise from contract support services contracts which will continue under the MiDAESS program. Task orders awarded under one or more of these contracts delineate specific task instructions and project requirements.
B. Statement of Work.
Worldwide Deployment Support
| 1.0 |
| Provide site activation planning, deployment and integration |
| 1.1 |
| Provide expertise to support identification and validation of requirements, site activation planning, plan development and execution, schedule development, and integration. |
| 1.2 |
| Support development and execution of site activation agreements, including Memorandums of Understanding and Memorandums of Agreement and Interservice Support Agreements. |
| 1.3 |
| Provide site activation expertise to execute equipment interface design and construction. Assist in the coordination of Government Furnished Equipment requirements for site activation. |
| 1.4 |
| Provide expertise to support specified coordination of international activities. |
| 1.5 |
| Support the execution of on-site activities for activation of BMDS capabilities; including site evaluations, assessment and execution of community impact requirements, and transition from planning and construction to partial mission capable (PMC) Status. |
| 1.6 |
| Provide support to facilitate systems installation, systems integration, and system readiness testing. |
| 2.0 |
| Support development and management of tactical and test facility site activation |
| 2.1 |
| Support execution of tactical and test facilities planning, to include development, coordination, and validation of requirements, identification and consolidation of existing requirements, and facilities configuration control. |
| 2.2 |
| Support the Agency Facilities Board and other facilities review forums. |
| 2.3 |
| Provide expertise for facilities design and engineering; design and construction schedule development; monitoring and support of design execution, integrating commissioning plans |
| 2.4 |
| Support the execution of design and construction of tactical and test facilities, to include consolidation of tactical and test facilities requirements. |
| 2.5 |
| Provide engineering, seismic, and other special studies support. |
| 2.6 |
| Provide technical expertise to site activation. Support the integration of facilities system engineering, identification of issues impacting architecture, technical baseline and schedule requirements for design, and integration of emerging requirements throughout design and construction. Assist in configuration control and monitoring construction execution. |
| 2.7 |
| Provide expertise to support the commissioning of tactical and test facilities, to include the construction phase. Provide commissioning close-out report for each commissioned facility. |
| 2.8 |
| Provide support to validate delivery of required products at construction completion. |
| 2.9 |
| Provide expertise to support BMDS site activation strategies, capability delivery, system acceptance, turnover, transition, fielding and sustainment activities. |
| 2.10 |
| Provide support for routine and short notice support developing briefings, papers, status reports, web-based materials, data base materials; attend meetings; track, coordinate and following up on action items; ensure technical written products are at executive presentation levels. |
| 2.11 |
| Provide site activation expertise to support the development, planning, coordination, and execution of a risk management program (including areas such as design, construction, integration, and deployment, etc.). |
| 2.12 |
| Provide site activation expertise to support BMDS capability delivery, strategic system acceptance, turn-over, transitioning, fielding and sustainment activities. |
| 3.0 |
| Support environmental management activities |
| 3.1 |
| Assist with Statutory National Environmental Policy Act (NEPA) and Executive Order 12114 analyses and associated implementation plans. |
| 3.2 |
| Provide support for developing and maintaining the Programmatic, Environmental, Safety, and Health Evaluation (PESHE) in accordance with standards. |
| 3.2 |
| Support the development, coordination, review and implementation of environmental compliance plans, permits, studies, and surveys required by Federal, state, and local policies and statutes, DoD regulations, and Host Nation requirements |
| 4.0 |
| Provide deployed site support and sustainment through transition |
| 4.1 |
| Provide expertise for facilities engineering support, technical analyses, and integration for specified sites. |
| 4.2 |
| Support design reviews for spiral upgrades and expansion. |
| 4.3 |
| Support the deployment of site activation support teams |
| 4.4 |
| Provide planning and execution of Sustainment, Revitalization, and Maintenance (SRM) for deployed sites. |
| 4.5 |
| Support development, planning, coordination, and execution of transition to operations requirements for deployed sites. |
| 5.0 |
| Support BMDS element integration |
| 5.1 |
| Support integration of element program component activities with site activation facilities planning. |
| 5.2 |
| Support interface with internal MDA boards to manage and comply with established baselines and revisions. |
C. Estimated Man-year Equivalents (MYEs)/Performance Locations.
The first chart shows the total MYEs, by location, in October 2008 and October 2010. This workforce is not expected to shift significantly by FY 2010 because of Base Realignment and Closure; except the pending move within the National Capitol Region (NCR) from the Navy Annex to Fort Belvoir, VA. The second chart lists a sample skill mix for the Directorate’s contractor support staff.
MYEs by Location with Anticipated BRAC Adjustments
| Location |
| October 2008 |
| October 2010 |
Sample Skill Mix*
Level # Man Year Equivalents
| Technical Manager |
| Senior |
| 3 |
| Technical Manager |
| Junior |
| 1 |
| Technical Manager |
| Junior |
| 1 |
| Technical Writer |
| Senior |
| 1 |
| Program Analyst |
| Junior |
| 11 |
| Certified Industrial Hygienist |
| Senior |
| 1 |
| Electrical Engineer |
| Senior |
| 2 |
| Electronics Engineer |
| Senior |
| 2 |
| Environmental Engineer, PE |
| Senior |
| 4 |
| Environmental Engineer, PE |
| Junior |
| 2 |
| Environmental Compliance Specialist |
| Senior |
| 4 |
| Environmental Compliance Specialist |
| Junior |
| 1 |
| Facilities Engineer |
| Senior |
| 11 |
| Facilities Engineer |
| Junior |
| 3 |
| Geographic Information System Specialist |
| Senior |
| 1 |
| Geographic Information System Specialist |
| Junior |
| 1 |
| General Engineer |
| Senior |
| 4 |
| Mechanical Engineer |
| Senior |
| 1 |
* Position/skill category descriptions and/or definitions have not been provided.
D. Deliverables/General Work Products.
· Transition Plan
· Management Plan
· Monthly Status Reports
· Funds and Labor Hour Expenditure Reports
· Draft executive level decision memorandum and guidance letters
· Presentation and Briefing Materials
· Scientific and Technical Reports and Studies
· Safety Assessment Reports
· Technical letters, special trip reports, and other special reports
· Administrative Record for GMD Environmental and Siting Compliance
· GIS Mapping Products
· Site Activation and Synchronization Schedules
· Site Handbooks
· System Specifications for Automation
· Weekly site activation status reports This Draft RFP provides Contract Data Requirements List (CDRL) submittals common to all MiDAESS contracts. Specialized or tailored CDRL items will be included in final requests for proposal (RFPs) for each functional annex/area.
E. Anticipated Contract Awards.
We anticipate a minimum of two full-and-open competitive contract awards for the Worldwide Deployment functional area. Each selected contractor must be capable of performing all of the tasks provided in the Statement of Work at all locations listed in this annex.
We are continuing our search for additional small business opportunities in this area. Final determinations will be made after reviewing responses to our sources sought announcement.
F. Small Business.
The applicable NAICS code is 541611 and size standard is $6.5 million annual revenue for tasks included in the “Statement of Work—Worldwide Deployment Support.”
G. Security Requirements.
We require a minimum of SECRET security clearances for all employees. We do not anticipate a requirement for any TOP SECRET security clearances.
H. Travel Requirements.
Contractor employees should expect to travel approximately 10% to 25% of their time to various locations for support to various activities and conferences.
I. Government Furnished Information/Equipment/Support.
· MDA will provide access to MDA facilities as required, including on-site work stations with computers and telephones
· Access to Planning, Programming, Budgeting, and Execution System (PPBES) information
· Government laptops and Blackberries may be provided on a need-justified basis
· Access to classified computers and telephones
J. Unique Source Selection Criteria.
This DRFP includes source selection criteria we will use for the Worldwide Deployment solicitation.
The final RFP will include a sample problem specific to the Worldwide Deployment Directorate. Below is a sample problem representative of the problem you will see in the final RFP.
Worldwide Deployment Sample Problem: November 2009, the MDA Director requests an AN-TPY2 radar asset currently being utilized in support of ongoing testing of the Ballistic Missile Defense System (BMDS) at Vandenberg Air Force Base (VAFB) be deployed to the US Air Force Base at Incirlik, Turkey. The emplacement will be permanent to include an operations building, power substation and water substation. This deployment is in response to a rapidly developing threat scenario that is emerging from South Central Asia. Your team has the task of making this happen by the end of FY 2010 (September 2010). What tasks do you need to do, what documentation do you need to prepare, with whom do you need to interface/coordinate and what is the schedule for your work?
K. Organizational Conflict of Interest.
The MDA Director relies on the Deputy for Integration and Fielding to provide unbiased analysis, judgment and recommendations for action. The potential for conflicts of interest, whether real or perceived, is significant for those prime and subcontractors providing support to the Deputy for Integration and Fielding and also providing support elsewhere in the Missile Defense Agency. Careful analysis of conflicts of interest must be accomplished by each offeror. We will allow both prime and subcontractors to accomplish this work only after the Contracting Officer approves a thorough and comprehensive mitigation plan that ensures your work remains independent of other program work. See Section H, Clause H-08, Organizational Conflicts of Interest (OCI) (January 2008), for additional guidance.
DOD Missile Defense Agency