Attachment6-Infrastructure EnvironmentAppendix.doc

Appendix 6 Infrastructure & Environment

Infrastructure & Environment

Functional Annex

Dated: 29 Jan 2008

General Information.

The Director of Infrastructure & Environment is the principal advisor to the Director for all facility project management and other infrastructure activities. The Directorate is led by a Director and Deputy Director and has three principal Field Activity regions located in Huntsville, AL; Dahlgren, VA; and the National Capital Region. It is organized into five subordinate functional organizations:

· Resource Management

· Policy, Planning, and Programs

· Facility Standards & Space Control

· Facilities Logistics

· Management Operations

The Directorate’s mission is accomplished through the centralized management of: infrastructure policy, plan, budget, facility/design standards, and space control formulation; infrastructure quality assurance/oversight; facility project management; and infrastructure/facilities resource management. The Directorate also uses decentralized execution of the core support functions (facilities logistics, facility operations & services, and management support) at the Field Activity Level to provide quality services and facilities to its customers, implement infrastructure policy and plans, perform logistics/services operations, perform management support, and provide headquarters support. The Directorate also coordinates and provides infrastructure support for the BMDS program element level at various locations such as Hanscom AFB, MA; Kirtland AFB, NM; Los Angeles Air Force Station, CA; and Vandenberg AFB, CA through the use of Memorandums of Agreement, Memorandums of Understanding, and other Inter-Service Support Agreements for local services at installations having MDA tenant activities.

The Directorate obtains infrastructure management expertise and services from a mix of contract support services contracts and performance-based commercial services contracts which will continue under the MiDAESS program. Task orders awarded under one or more of these contracts delineate specific task instructions and project requirements Contractor support to the Infrastructure & Environment Directorate includes these six areas:

· Area 1, Management Activities: Strategic Planning; Facility Planning/Acquisition/Support; MDA Environmental Management; Logistics Management and MDA Property Management ; and Management Operations and Metrics (Referred to in this annex as Management Activities)

· Area 2, Field Activity Operations Support: Facilities Logistics/Warehouse/Transportation Operations; and Facility Operations

· Area 3, Operation of the Executive Motor Pool

· Area 4, Operation of the Shuttle Bus Service

· Area 5, Performance of Custodial Services

· Area 6, Mailroom Support The Statements of Work and related information for each of the areas is provided below.

Area 1 Management Activities 1.A. General Information - (Area 1) Management Activities.

Reserved.

1.B. Statement of Work - (Area 1) Management Activities.

Management Activities

· Developing documentation with environmental language and expertise

· Supporting the execution of an Environmental Management System (EMS) and analysis of the geographic siting process

· Supporting overall environmental compliance, hazardous materials management, pollution prevention, explosive safety and weapon systems acquisitions.

· Technical analysis, evaluation and management assistance for geographic siting and environmental management analysis process;

· Management and compliance efforts for the five ESOH DOD requirements: pollution prevention, hazardous material management, explosive safety, weapons systems acquisitions

· Review and evaluation of environmental provisions of acquisition documents such as test and evaluation master plans

· Review of documents and compliance process required under the National Environmental Policy Act.

· Development of environment baselines at facility and installation industrial, site of activities involved in the issue of concern.

· Manage MDA warehouses, including inventory of contents, re-order points, and rotation of stock

· Maintain supply levels for routine operations including office material, computer equipment paper, and furniture.

· Provide for the movement of office furnishings, computers, and personal property, local and long distance

· Pack and ship material and equipment – world wide.

1.C. Estimated Man-year Equivalents (MYEs)/Performance Locations - (Area 1) Management Activities.

The next chart shows the primary locations and total MYEs in October 2008 and October 2010 to support Management Activities. All positions are on-site. This workforce will shift locale due to Base Realignment and Closure (BRAC) between now and fiscal year 2011. The largest impact is movement of personnel from the Navy Annex in the National Capitol Region (NCR) to Huntsville, AL.

MYEs by Location with Anticipated BRAC Adjustments

Note: There is a potential for a significant portion of the Infrastructure & Environment organization to transition as early as fiscal year 2009 from the NCR to Huntsville, AL. Due to a projected shortage in office spaces until construction of the Agency’s Von Braun-III office complex is completed at Redstone Arsenal, contract support services employees may be asked to reside within Huntsville, AL company offices on an interim basis.

The following chart shows the primary skill mix, experience level and man-year equivalents we anticipate are required to support Management Activities.

Sample Skill Mix*

Level # Man Year Equivalents

Total

* Position/skill category descriptions and/or definitions have not been provided.

1.D. Deliverables/General Work Products - (Area 1) Management Activities.

· Transition Plan

· Management Plan

· Monthly Status Reports

· Funds and Labor Hour Expenditure Reports

· Technical Reports, Studies, Presentations, and Briefing Materials

· Drafts of executive-level decision memoranda and guidance letters

This Draft RFP provides Contract Data Requirements List (CDRL) submittals common to all MiDAESS contracts. Specialized or tailored CDRL items will be included in final requests for proposal (RFPs) for each functional annex/area.

1.E. Anticipated Contract Awards - (Area 1) Management Activities.

The Agency anticipates two full-and-open competitive awards covering the full range of requirements in functional Area 1. Each selected contractor must be able to perform all of the tasks provided in the Statement of Work at all listed locations.

We are continuing our search for additional small business opportunities in this area. Final determinations will be made after reviewing responses to our sources sought announcement.

We will determine the actual number of MYEs to be awarded on the first set of task orders based upon on-going manpower reviews and an analysis of existing contracts transitioning into the MiDAESS program. We plan to divide the first set of task orders into a near equal work share across all awardees. For example, if we make 2 awards, each awardee would get approximately 50% of the total work share for their first task order. We will award subsequent task orders based on evaluation criteria such as cost and ongoing performance as explained in this Draft Request for Proposal (DRFP), the final RFP and contract for Infrastructure & Environment and subsequent task order specific RFPs.

We anticipate a 112 MYEs ceiling on contractor support services at time of contract award with a possible expansion of the ceiling by 10% based upon additional taskings and available funding. We anticipate the first set of task orders to total approximately 86 MYEs.

1.F. Small Business - (Area 1) Management Activities.

The applicable NAICS code is 561210 and business size standard is $32.5 million annual revenue for tasks under the “Statement of Work—Management Activities.”

1.G. Security Requirements - (Area 1) Management Activities.

We require a minimum of a SECRET security clearance for all employees and do not anticipate any requirements for Top Secret clearances in this functional area.

1.H. Travel Requirements – (Area 1) Management Activities.

Contractor employees should expect to travel from 10% to 25% of their time to various locations of systems, specific components, manufacturing sites, integration sites, and test sites.

1.I. Government Furnished Information/Equipment/Support - (Area 1) Management Activities.

· MDA will provide access to MDA facilities, including on-site work stations with computers and telephones as required

· Access to Planning, Programming, Budgeting, and Execution System (PPBES) information

· Government laptops and Blackberries may be provided on a need-justified basis

1.J. Unique Source Selection Criteria - (Area 1) Management Activities.

The Draft Request for Proposal includes source selection criteria we will use for the Infrastructure solicitation. The final RFP will not include a Sample Problem specific to Infrastructure & Environment.

1.K. Organizational Conflict of Interest - (Area 1) Management Activities.

The MDA Director relies on the Director of Infrastructure & Environment to provide unbiased analysis, judgment and recommendations for action. The potential for conflicts of interest, whether real or perceived, is significant for those prime and subcontractors providing support to the Director of Infrastructure & Environment and also providing support elsewhere in the Missile Defense Agency. Careful analysis of conflicts of interest must be accomplished by each offeror. We will allow both prime and subcontractors to accomplish this work only after the Contracting Officer approves a thorough and comprehensive mitigation plan that ensures your work remains independent of other program work. See Section H, Clause H-08, Organizational Conflicts of Interest (OCI) (January 2008), for additional guidance.

Area 2 Field Activity Operations Support 2.A. General Information – (Area 2) Field Activity Operations Support.

The responsibilities of the Infrastructure & Environment Directorate include: Logistics / Warehouse / Transportation Operations and Facility Support Operations.

2.B. Statement of Work – (Area 2) Field Activity Operations Support.

Field Activity Operations Support

2.C. Estimated Man-year Equivalents (MYEs)/Performance Locations – (Area 2) Field Activity Operations Support.

This chart shows the primary locations and total MYEs in 2008 and 2010 to support Field Activity Operations. All positions are on-site. This workforce will shift locale due to Base Realignment and Closure (BRAC) between now and fiscal year 2011. The largest impact is movement of personnel from the Navy Annex in the National Capitol Region (NCR) to Huntsville, AL.

MYEs by Location with Anticipated BRAC Adjustments

Note: There is a potential for a significant portion of the Infrastructure & Environment organization to transition as early as fiscal year 2009 from the National Capital Region to Huntsville, AL. Due to a projected shortage in office spaces until construction of the Agency’s Von Braun-III office complex is completed at Redstone Arsenal, contract support services employees may be asked to reside within Huntsville, AL company offices on an interim basis.

The following chart shows the primary skill mix, experience level and man-year equivalents we believe are required for Field Activity Operations Support.

Sample Skill Mix*

Level # Man-year Equivalents

Total

2.D. Deliverables/General Work Products – (Area 2) Field Activity Operations Support.

· Transition Plan

· Management Plan

· Monthly Status Reports

· Funds and Labor Hour Expenditure Reports

· Technical Reports, Studies, Presentations, and Briefing Materials

· Drafts of Executive-level decision memoranda and guidance letters

This Draft RFP provides Contract Data Requirements List (CDRL) submittals common to all MiDAESS contracts. Specialized or tailored CDRL items will be included in final requests for proposal (RFPs) for each functional annex/area.

2.E. Anticipated Contract Awards – (Area 2) Field Activity Operations Support.

The Agency anticipates two full-and-open competitive awards covering all the requirements in Statement of Work—Field Activity Operations Support. Each selected contractor must be capable of performing all of the tasks provided in the Statement of Work at all locations listed in this annex.

We are continuing our search for additional small business opportunities in this area. Final determinations will be made after reviewing responses to our sources sought announcement.

We anticipate awarding a near equal share of available man-year equivalents to each contract award recipient with the first set of task orders. For example, if we make two contract awards, each awardee would get 50% of the total work share from the first set of task orders. We will award subsequent task orders based on evaluation criteria such as cost and ongoing performance as explained in the Draft Request for Proposal (DRFP), the final RFP and contract for Infrastructure & Environment and subsequent task order specific RFPs.

We anticipate a 201 man-year ceiling on contract at time of contract award with a possible expansion of the ceiling by 10% based upon additional taskings and available funding. We will not necessarily award all 201 man-year equivalents with the first task order. Rather, we will determine the number of man-year equivalents awarded with the first set of task orders based upon on-going manpower reviews and an analysis of existing contracts transitioning into the MiDAESS program. We anticipate the first task order award to total approximately 108 MYEs.

2.F. Small Business – (Area 2) Field Activity Operations Support The applicable NAICS Code is 561210 and Size Standard is $32.5 million annual revenue for the tasks in the “Statement of Work—Field Activity Operations Support.”

2.G. Security Requirements - (Area 2) Field Activity Operations Support.

We require a minimum of a SECRET security clearance for all employees immediately upon contract award. We do not anticipate any requirement for Top Secret clearances in this functional management area.

2.H. Travel Requirements - (Area 2) Field Activity Operations Support Contractor employees should expect to travel from 10% to 25% of their time to various locations of systems, specific components, manufacturing sites, integration sites, and test sites.

2.I. Government Furnished Information/Equipment/Support - (Area 2) Field Activity Operations Support.

· MDA will provide access to MDA facilities as required, including on-site work stations with computers and telephones

· Access to Planning, Programming, Budgeting, and Execution System (PPBES) information

· Government laptops and Blackberries may be provided on a need-justified basis

2.J. Unique Source Selection Criteria - (Area 2) Field Activity Operations Support.

The Draft Request for Proposal includes source selection criteria we will use for the Infrastructure solicitation. The final RFP will not include a Sample Problem specific to Field Activity Operations Support.

2.K. Organizational Conflict of Interest - (Area 2) Field Activity Operations Support.

The MDA Director relies on the Director of Infrastructure & Environment to provide unbiased analysis, judgment and recommendations for action. The potential for conflicts of interest, whether real or perceived, is significant for those prime and subcontractors providing support to the Director of Infrastructure & Environment and also providing support elsewhere in the Missile Defense Agency. Careful analysis of conflicts of interest must be accomplished by each offeror. We will allow both prime and subcontractors to accomplish this work only after the Contracting Officer approves a thorough and comprehensive mitigation plan that ensures your work remains independent of other program work. See Section H, Clause H-08, Organizational Conflicts of Interest (OCI) (January 2008), for additional guidance.

Area 3

Operation of the Executive Motor Pool 3.A. General Information – (Area 3) Operation of the Executive Motor Pool.

The Infrastructure & Environment Directorate is responsible for operating the Executive Motor Pool.

3.B. Statement of Work – (Area 3) Operation of the Executive Motor Pool.

Operation of the Executive Motor Pool

3.C. Estimated Man-year Equivalents (MYEs)/Performance Locations – Area 3, Operation of the Executive Motor Pool.

This chart shows the primary locations and total MYEs in October 2008 and October 2010 to support operation of the executive motor pool. All positions are on-site.

MYEs by Location with Anticipated BRAC Adjustments

The following chart shows the primary skill mix, experience level and man-year equivalents we believe are required for Operation of the Executive Motor Pool.

Sample Skill Mix*

Level # Man-year Equivalents

Total

3.D. Deliverables/General Work Products – (Area 3) Operation of the Executive Motor Pool.

· Transition Plan

· Management Plan

· Monthly Status Reports

· Funds and Labor Hour Expenditure Reports

This Draft RFP provides Contract Data Requirements List (CDRL) submittals common to all MiDAESS contracts. Specialized or tailored CDRL items will be included in final requests for proposal (RFPs) for each functional annex/area.

3.E. Anticipated Contract Awards – (Area 3) Operation of the Executive Motor Pool.

The Agency anticipates one small business set-aside contract award covering all the requirements in “Statement of Work—Operation of the Executive Motor Pool.” The selected contractor must be capable of performing all of the tasks provided in the Statement of Work at all locations listed in this annex.

3.F. Small Business – (Area 3) Operation of the Executive Motor Pool.

The applicable NAICS Code is 561210 and Size Standard is $$32.5 million annual revenue for the tasks in the “Statement of Work—Operation of the Executive Motor Pool.”

3.G. Security Requirements - (Area 3) Operation of the Executive Motor Pool.

We require a minimum of a SECRET security clearance for all employees immediately upon contract award. We do not anticipate any requirement for Top Secret clearances in this area.

3.H. Travel Requirements - (Area 3) Operation of the Executive Motor Pool.

Contractor employees may be expected to travel periodically to various locations of systems, specific components, manufacturing sites, integration sites, and test sites.

3.I. Government Furnished Information/Equipment/Support - (Area 3) Operation of the Executive Motor Pool.

· MDA will provide access to MDA facilities as required, including on-site work stations with computers and telephones

· Government laptops and Blackberries may be provided on a need-justified basis

3.J. Unique Source Selection Criteria - (Area 3) Operation of the Executive Motor Pool.

The Draft Request for Proposal includes source selection criteria we will use for the Executive Motor Pool solicitation. The final RFP will not include a Sample Problem specific to operating the Executive Motor Pool.

3.K. Organizational Conflict of Interest - (Area 3) Operation of the Executive Motor Pool.

The MDA Director relies on the Director of Infrastructure & Environment to provide unbiased analysis, judgment and recommendations for action. The potential for conflicts of interest, whether real or perceived, is significant for those prime and subcontractors providing support to the Director of Infrastructure & Environment and also providing support elsewhere in the Missile Defense Agency. Careful analysis of conflicts of interest must be accomplished by each offeror. We will allow both prime and subcontractors to accomplish this work only after the Contracting Officer approves a thorough and comprehensive mitigation plan that ensures your work remains independent of other program work. See Section H, Clause H-08, Organizational Conflicts of Interest (OCI) (January 2008), for additional guidance.

Area 4

Operation of the Shuttle Bus Service 4.A. General Information – (Area 4) Operation of the Shuttle Bus Service.

The Infrastructure & Environment Directorate is responsible for operating the shuttle bus service.

4.B. Statement of Work – (Area 4) Operation of the Shuttle Bus Service.

Operation of the Shuttle Bus Service

4.C. Estimated Man-year Equivalents (MYEs)/Performance Locations – (Area 4) Operation of the Shuttle Bus Service.

This chart shows the primary locations and total MYEs in October 2008 and October 2010 to support operation of the executive motor pool. All positions are on-site.

MYEs by Location with Anticipated BRAC Adjustments

The following chart shows the primary skill mix, experience level and man-year equivalents we believe are required for operating shuttle bus services.

Level # Man-year Equivalents

Total

4.D. Deliverables/General Work Products – (Area 4) Operation of the Shuttle Bus Service.

· Transition Plan

· Management Plan

· Monthly Status Reports

· Funds and Labor Hour Expenditure Reports

This Draft RFP provides Contract Data Requirements List (CDRL) submittals common to all MiDAESS contracts. Specialized or tailored CDRL items will be included in final requests for proposal (RFPs) for each functional annex/area.

4.E. Anticipated Contract Awards – (Area 4) Operation of the Shuttle Bus Service.

The Agency anticipates one small business set-aside contract award covering all the requirements in “Statement of Work—Operation of the Shuttle Bus Service.” The selected contractor must be capable of performing all of the tasks provided in the Statement of Work at all locations listed in this annex.

4.F. Small Business – (Area 4) Operation of the Shuttle Bus Service.

The applicable NAICS Code is 561210 and Size Standard is $$32.5 million annual revenue for the tasks in the “Statement of Work—Operation of the Shuttle Bus Service.”

4.G. Security Requirements - (Area 4) Operation of the Shuttle Bus Service.

We require a minimum of a SECRET security clearance for all employees immediately upon contract award. We do not anticipate any requirement for Top Secret clearances in this area.

4.H. Travel Requirements - (Area 4) Operation of the Shuttle Bus Service.

Contractor employees should expect no additional travel beyond that required to provide these transportation services.

4.I. Government Furnished Information/Equipment/Support - (Area 4) Operation of the Shuttle Bus Service.

· MDA will provide access to MDA facilities as required, including on-site work stations with computers and telephones

· Government laptops and Blackberries may be provided on a need-justified basis

4.J. Unique Source Selection Criteria - (Area 4) Operation of the Shuttle Bus Service.

The Draft Request for Proposal includes source selection criteria we will use for the shuttle bus services solicitation. The final RFP will not include a sample problem specific for shuttle bus services.

4.K. Organizational Conflict of Interest - (Area 4) Operation of the Shuttle Bus Service.

The MDA Director relies on the Director of Infrastructure & Environment to provide unbiased analysis, judgment and recommendations for action. The potential for conflicts of interest, whether real or perceived, is significant for those prime and subcontractors providing support to the Director of Infrastructure & Environment and also providing support elsewhere in the Missile Defense Agency. Careful analysis of conflicts of interest must be accomplished by each offeror. We will allow both prime and subcontractors to accomplish this work only after the Contracting Officer approves a thorough and comprehensive mitigation plan that ensures your work remains independent of other program work. See Section H, Clause H-08, Organizational Conflicts of Interest (OCI) (January 2008), for additional guidance.

Area 5 Performance of Custodial Services 5.A. General Information – (Area 5) Performance of Custodial Services.

The Infrastructure & Environment Directorate is responsible for providing custodial services.

5.B. Statement of Work – (Area 5) Performance of Custodial Services.

Performance of Custodial Services

5.C. Estimated Man-year Equivalents (MYEs)/Performance Locations – (Area 5) Performance of Custodial Services.

This chart shows the primary locations and total MYEs in October 2008 and October 2010 to provide custodial services. All positions are on-site.

MYEs by Location with Anticipated BRAC Adjustments

The following chart shows the primary skill mix, experience level and man-year equivalents we believe are required for Performance of Custodial Services.

Level # Man-year Equivalents

Total

5.D. Deliverables/General Work Products – (Area 5) Performance of Custodial Services.

· Transition Plan

· Management Plan

· Monthly Status Reports

· Funds and Labor Hour Expenditure Reports

This Draft RFP provides Contract Data Requirements List (CDRL) submittals common to all MiDAESS contracts. Specialized or tailored CDRL items will be included in final requests for proposal (RFPs) for each functional annex/area.

5.E. Anticipated Contract Awards – (Area 5) Performance of Custodial Services.

We anticipate awarding one small business set-aside contract award covering all the requirements in “Statement of Work—Performance of Custodial Services.” The selected contractor must be capable of performing all of the tasks provided in the Statement of Work at all locations listed in this annex.

5.F. Small Business – (Area 5) Performance of Custodial Services.

The applicable NAICS Code is 561210 and Size Standard is $$32.5 million annual revenue for the tasks in the “Statement of Work—Performance of Custodial Services.”

5.G. Security Requirements - (Area 5) Performance of Custodial Services.

We require a minimum of a SECRET security clearance for all employees immediately upon contract award. We do not anticipate any requirement for Top Secret clearances in this area.

5.H. Travel Requirements - (Area 5) Performance of Custodial Services.

Contractor employees should not expect travel.

5.I. Government Furnished Information/Equipment/Support - (Area 5) Performance of Custodial Services.

· MDA will provide access to MDA facilities as required, including on-site work stations with computers and telephones Program managers will be provided with work station, telephone and computer. All others will use a liaison desk for telephone requirements and to access MDA computer account.

· MDA will provide all equipment and supplies needed to perform custodial services.

5.J. Unique Source Selection Criteria – (Area 5) Performance of Custodial Services.

The Draft Request for Proposal includes source selection criteria we will use for the custodial services solicitation. The final RFP will not include a sample problem specific to custodial services.

5.K. Organizational Conflict of Interest - (Area 5) Performance of Custodial Services.

The MDA Director relies on the Director of Infrastructure & Environment to provide unbiased analysis, judgment and recommendations for action. The potential for conflicts of interest, whether real or perceived, is significant for those prime and subcontractors providing support to the Director of Infrastructure & Environment and also providing support elsewhere in the Missile Defense Agency. Careful analysis of conflicts of interest must be accomplished by each offeror. We will allow both prime and subcontractors to accomplish this work only after the Contracting Officer approves a thorough and comprehensive mitigation plan that ensures your work remains independent of other program work. See Section H, Clause H-08, Organizational Conflicts of Interest (OCI) (January 2008), for additional guidance.

Area 6 Mailroom Support 6.A. General Information – (Area 6) Mailroom Support.

The Infrastructure & Environment Directorate is responsible for providing mailroom support.

6.B. Statement of Work – (Area 6) Mailroom Support.

Mailroom Support

6.C. Estimated Man-year Equivalents (MYEs)/Performance Locations – (Area 6) Mailroom Support.

This chart shows the primary locations and total MYEs in October 2008 and October 2010 to support mail room operations. All positions are on-site.

MYEs by Location with Anticipated BRAC Adjustments

The following chart shows the primary skill mix, experience level and man-year equivalents we believe are required for Mailroom Support.

Level # Man-year Equivalents

Total

6.D. Deliverables/General Work Products – (Area 6) Mailroom Support.

· Transition Plan

· Management Plan

· Monthly Status Reports

· Funds and Labor Hour Expenditure Reports

This Draft RFP provides Contract Data Requirements List (CDRL) submittals common to all MiDAESS contracts. Specialized or tailored CDRL items will be included in final requests for proposal (RFPs) for each functional annex/area.

6.E. Anticipated Contract Awards – (Area 6) Mailroom Support.

The Agency anticipates one small business set-aside contract award covering all the requirements in Statement of Work— Mailroom Support. The selected contractor must be capable of performing all of the tasks provided in the Statement of Work at all locations listed in this annex.

6.F. Small Business – (Area 6) Mailroom Support.

The applicable NAICS Code is 561210 and Size Standard is $$32.5 million annual revenue for the tasks in the “Statement of Work—Mailroom Support.”

6.G. Security Requirements - (Area 6) Mailroom Support.

We require a minimum of a SECRET security clearance for all employees immediately upon contract award. We do not anticipate any requirement for Top Secret clearances in this area.

6.H. Travel Requirements - (Area 6) Mailroom Support.

Contractor employees should not expect to travel.

6.I. Government Furnished Information/Equipment/Support - (Area 6) Mailroom Support.

· MDA will provide access to MDA facilities as required, including on-site work stations with computers and telephones.

· Postage machine and all other equipment and supplies are provided by MDA.

6.J. Unique Source Selection Criteria – (Area 6) Mailroom Support.

The Draft Request for Proposal includes source selection criteria we will use…