Atch_21,_SECTION_L-_INSTRUCTIONS_TO_OFFERORS_18DEC18.pdf

FA469019RA003 Attachment 21

Section L - Instructions, Conditions, and Notices to Offerors

L-I. INSTRUCTIONS OF OFFERORS

1.0 Proposal Information

1.1 General: The following instructions cover the preparation and submittal of the offeror’s proposal for this solicitation. Offerors must follow the instructions contained herein. Offerors are cautioned that any noncompliance with the terms and conditions of the RFP may cause their proposal to be determined to be not eligible for award. If a joint venture, Mentor-Protégé, or teaming arrangement exists for this acquisition, the offeror shall provide a copy of the agreement that is signed and dated by all joint venture members as part of the proposal submission. Proposals must be received by 28TH Contracting Squadron, 1000 Ellsworth Street, Suite 1200, Ellsworth AFB, SD 57706-4904, Attn: Samantha Hough, no later than the date and time specified in Block 13 on the face page of the RFP. Offers received after the exact time set for receipt of offers will be considered late and therefore ineligible for award. However, the Government request Past Performance Evaluation Questionnaires (PPQs) be received ten (10) calendar days prior to the required due date for proposals. Failure to receive PPQs by the earlier date will not result in offeror disqualification.

1.2 Communications: Exchanges of source selection information after submission of the initial proposal packages between the Government and offerors will be controlled by the Contracting Officer. Email may be used to transmit such information only if the email can be sent encrypted, and must include “Source Selection Information – See FAR 2.101 and 3.104” in the subject line of the See FAR 2.101 and 3.104” in the subject line of the email.

Otherwise, source selection information will be transmitted via direct mailing or ARL SAFE at https://safe.arl.army.mil/. When submitting source selection information via email, file suppression utilities, to include but not limited to zip files, will not be accepted.

1.3 Number of Contracts to be Awarded: The Government intends to award to a target of three (3) contracts.

The Government reserves the right to award more than or fewer than the target number of three (3) contracts as a result of this solicitation. The Government reserves the right to award the sample project to the awarded firm providing the lowest price for the sample project, subject to the availability of funds. The Government requires a minimum acceptance period of 120 calendar days available to the Government for awarding the sample project.

NOTE: At the time of award, the Government will issue a task order for the minimum guarantee amount to all of the contractors awarded a contract under the MACC.

2.0 CD-R/DVD-R Section Organization

2.1 General: Proposals shall be submitted to the Government in three separate sections as set forth below:

SECTION PAGE LIMIT

NUMBER

OF

COPIES DESCRIPTION

I No page limitation 2 Electronic Executed Solicitation Documents & Price Proposal

II No page limitation 2 Electronic Technical Proposal

III

15 Pages (3 pages up to 5 relevant contracts) 2 Electronic Past Performance Information Sheets https://safe.arl.army.mil/

2.2 Proposal information: Sections I, II, and III shall be submitted electronically on CD-Rs or DVD-Rs. The sealed package used to submit the proposal package must show the time and date specified for receipt. Each CD-R or DVD-R shall be marked with the RFP Number FA469019RA003 and the offeror’s name and address, and the number of the Section, i.e. I, II, or III. Proposals shall be in the English language and all monies shall be proposed in United States dollars. Each page containing proprietary information should be so marked. Each page should contain the following legend at the bottom of each sheet:

SOURCE SELECTION INFORMATION--SEE FAR 2.101 and 3.104

FOR OFFICIAL USE ONLY

2.3 Proposal Submission: Submission of the initial proposal packages via electronic mail will not be accepted.

Initial proposal packages shall either be mailed or hand-delivered. Offerors are cautioned that Ellsworth Air Force Base has visitor control procedures requiring individuals not affiliated with the installation to obtain a visitor pass prior to entrance. Some delay should be anticipated when hand-delivering proposal packages. Offerors should allow for sufficient time to obtain a visitor pass and arrive at the specified office PRIOR to the time specified for receipt of proposals.

3.0 SPECIFIC INSTRUCTIONS, SUBMIT THE FOLLOWING:

3.1 SECTION I – EXECUTED CONTRACT DOCUMENTATION & PRICE PROPOSAL

3.1.1 Executive Summary: Submit a summary about the company, including the company’s CAGE code, small business categories, and identification of the name(s), email(s), and phone number(s) of the principal person(s) authorized to negotiate on behalf of and obligate the company.

3.1.2 Tab A – SF 1442. Complete blocks 14 - 20. In doing so, the offeror accedes to the contract terms and conditions as written in the RFP.

3.1.3 Tab B - Acknowledge all amendments issued to the solicitation. All amendments to the solicitation shall be acknowledged in Block 19 of the SF1442 or by completing blocks 15a, b, and c of the SF30 to acknowledge amendment(s).

3.1.4 Tab C – Pricing Factor. In lieu of completing Section B, offerors shall submit a completed AF Form 3052 Construction Cost Estimate Breakdown, attachment 20g, and a completed Bid Schedule, attachment 20f, for the sample project.

3.1.5 Tab D – Section K. Complete the representations, certifications, and acknowledgments. Section K shall be returned in its entirety. If the offeror identifies that paragraph (d) of provision 52.204-8 does not apply, the offeror shall submit all applicable representations and certifications identified as applicable under the provision.

3.1.6 Tab E – Complete Attachment 17, Determination of Responsibility.

3.2 SECTION II -TECHNICAL PROPOSAL

3.2.1 General Instructions: In the technical proposal the offeror shall provide a sample project proposal. At a minimum, the section shall be divided so that the sample project proposal are placed in separate tabs within the technical section. The technical section should be specific and complete. Legibility, clarity and coherence are very important. The technical section will be evaluated against the technical factors and standards identified in the Proposal Evaluation in Section M. Using the instructions below, provide as specifically as possible the actual methodology you would use for accomplishing/satisfying this factor. By your proposal submission, you are representing that your firm will perform all the requirements specified in the solicitation and identified in your proposal.

3.2.2 Format and Specific Content: The technical section should address your technical solution for meeting or exceeding the Government’s minimum performance or capability requirements of the technical factor.

3.2.2.1 Sub-Factor 1 – Sample Project: Provide a complete proposal package as required in order to meet the requirements of the Sample Project. In the technical Section II, address your technical solution for meeting or exceeding the Government’s minimum performance or capability requirements of the FOPR/GIPR/SOW and meet the requirements of the General Provisions. Provide a design and construction approach that describes the design and construction processes that will be used to meet the requirements of the sample project.

3.2.2.2 Sub-Factor 2 – Project Management Plan: The Offeror shall provide a comprehensive Project Management Plan (PMP) developed specifically for implementation of this Contract. In the technical Section II, the PMP shall include an explanation of the total project team management approach for both the design team and the construction team as well as a résumé for the Project Manager. List any relevant experience or certifications the Project Manager may have.

3.2.2.3 Section Organization: The Technical Section shall be organized according to the following general outline:

I. Sample Project Tab A. Drawings.

Tab B. Specifications.

Tab C. 65% Design Submittals

II. Project Management Plan

3.3 SECTION III –PAST PERFORMANCE

3.3.1 General: The offeror shall submit Present and Past Performance Information for itself and any Joint Venture member, Teaming/Partnering relationships, and Mentor-Protégé members in accordance with the format contained in the following paragraphs. Joint venture partners, Mentor-Protégé, and Teaming/Partnering Arrangement’s past performance shall be part of the aggregate performance evaluation, however, past performance on critical subcontractor(s) shall not be considered even though they may perform major or critical aspects of this requirement.

3.3.2 Contents of Past Performance Section: The offeror shall submit a Past and Present Performance Section containing the following information:

3.3.2.1. Table of Contents

3.3.2.2. Tab A. Summary Page describing the role of the offeror, teaming partner, mentor-protégé, and/or joint venture partner that the offeror is required to provide Past Performance Information Sheets in accordance with paragraph 3.3.3 below.

3.3.2.3, Tab B. If the offeror is a joint venture, mentor-protégé, or teaming/partnership agreement, the offeror shall provide all required solicitation information for all parties including a copy of the joint venture/teaming/ partnership agreement with the proposal. The agreement shall include information, which identifies the responsibilities for each entity under this contract. The agreement shall demonstrate the relationship between firms and identify contractual relationships and authorities to bind each entity of the agreement.

3.3.2.4. Tab C. Past Performance Information Sheets completed in accordance with paragraph 3.3.3 and Attachment 18 in Section J. See paragraph 3.3.3 below.

3.3.3 Past Performance Information Sheets: Submit information on all relevant contracts demonstrating your ability to perform the proposed effort. The offeror shall submit up to five (5) Past Performance Information packages (using Attachment 18). Each relevant contract shall have been performed during the past three years from the date of issuance of this solicitation. The offeror shall submit all recent, relevant Past Performance Information packages identifying active or completed contracts, either Government or commercial, for each prime, teaming partner, mentor-protégé, and/or joint venture partner. Offerors are cautioned that the Government will use data provided by each offeror in this volume and data obtained from other sources in the evaluation of past and present performance.

3.3.4 Recent and Relevant Contracts: Past Performance Information sheets referenced in 3.3.3 above shall include information on contracts that you consider relevant in demonstrating your ability to perform under the multiple award construction contract program. Provide data for all relevant contracts held within the last three years for each entity the offeror wants the Government to consider. Performance Information Sheets for each contract is limited to three (3) pages. Note that the Government will not consider performance on an effort that concluded more than three years prior to the issuance date of this solicitation. Offerors are required to explain what aspects of the contracts are deemed relevant to the proposed effort, and to what aspects of the proposed effort they relate.

Relevant past performance information must demonstrate design/build and/or bid-build construction experience with multiple projects, such as new construction, renovation, alteration and repair, with associated architectural and engineering work, with multiple disciplines, such as carpentry, roofing, excavation, interior finishes, to include remodeling and interior modifications on real property facilities, electrical, plumbing, sheet metal, painting, demolition, masonry, HVAC, fire suppression, fire alarm, and other major trades. Projects shall be similar in size, scope, and complexity as those anticipated under this contract, i.e., having a project values of $250,000 and above, and include projects with the Federal Government, state and local government agencies, and commercial customers.

3.3.5 Past Performance Evaluation Questionnaires: The Government requests the offeror to send out Past Performance Evaluation Questionnaires (PPQs) provided in Attachment 19, in Section J to each of the Points of Contact (POCs) identified in the Past Performance Information Sheet for the contracts the offeror provided past performance information on. In turn, the evaluating agencies shall submit the completed questionnaires to:

via Email: bernard.clemens@us.af.mil via Email: samantha.hough@us.af.mil

Evaluators shall send questionnaires directly to the Government. No questionnaire submittals will be accepted from the offeror being evaluated. Ensure each questionnaire completed is in direct correlation to a past performance submission. Once the evaluator completes the questionnaires, the information shall be considered sensitive and shall not be released to the offeror. To allow the government ample time to survey evaluation questionnaires, offerors are encouraged to provide the requested PPQs to the Contracting Office by 4:00 PM (MST) 25 February 2019.

L-I. INSTRUCTIONS OF OFFERORS