CN-370000-CN214-T25.pdf

Florida Department of Environmental Protection

TASK ASSIGNMENT NOTIFICATION FORM

Required Signatures: Adobe Signature

FDEP Contract No.: I Task Assignment No.: Owner's Name: I Project No.:

CN214 25 FDEP-BDC 61180

Project Location: Project Name:

Crystal River Preserve Sewer Improvements Consultant Name:

George & Associates Consulting Engineers, Inc.

Consultant Representative: Phone: Email:

Robert George, P.E. 850-521-0344 rgeorge@gaceng.net FDEP Contract Manager: Phone: Email:

Mae Roth 850-245-2781 mae.roth@dep.state.fl.us Description of Task:

Design, permitting, geotechnical investigations, asbestos and lead-based paint survey, bid and construction phase services to connect the Crystal River Museum to municipal sewer, provide replacement potable water service, and to abandon in place the existing on-site wastewater treatment and disposal system per attached proposal dated 11 /6/17.

Project Manager: Theresa Carron

Start Date: I Upon execution Completion Date: I 6/30/2018

Jennie Bodiford

Budget Representative, FDEP

Theresa Carron

Project Manager, FDEP

Mae Roth

Contract Manager, FDEP

Robert George, P.E.

Consultant

Michael W. Foster Jr., P.E.

Contract Authority, FDEP

Project# Grant# 61180

29 dieit FLAIR Code:

Ore Code 3 722-0400-000

Schedule Fixed Price Cost: $28,462.07

Cost Reimbursement not to exceed: $1,337.65 Total Task Amount: $29,799.72

Approval Signatures:

Jenn l·e Bod ,·to rd Digitally signed by Jennie Bodiford Date: 2017.11.07 14:58:51 -05'00'

Signature

Theresa Carron DigitallysignedbyTheresaCarron Date: 2017.11.07 15:01 :59 -05'00'

Signature

Mae Roth Signature

Digitally signed by Mae Roth Date: 2017.11.07 15:03:50 -05'00'

Robert George Digitally signed by Robert George Date: 2017.11.08 10:22:34 -05'00'

Signature

11/7/2017

Date

11/7/2017

Date

11/7/2017

Date

11/08/2017

Date

M1 Date

Cat/Year Fund Module Ob_f ect Code EO Amount

087870/17 423001 U3200 131500 QH $29,799.72

Total: $0.00

Revised November 6, 2017

Revised November 2, 2017

October 20, 2017

Ms. Theresa Carron Preconstruction Project Manager

Bureau of Design and Construction

Florida Department of Environmental Protection

3900 Commonwealth Boulevard 260L, MS 520

Tallahassee, FL 32399

RE: CN214-TA24

Crystal River State Park- Lift Station and Force Main

Design, Permitting, Bid Support and limited Construction Phase Services

Dear Ms. Carron:

For your review, George & Associates, Consulting Engineers, Inc. has prepared a proposal summary and man-hour documentation for the services identified below:

Please review the attached Proposal Summary and deliverables.

Sinc1~ (;

I/ r 10· ..,, .i _ :rr---i5d I r R be George, P.E.

eorg & Asso"ciates, Consulting Engineers, Inc.

One Source. Many Solutions.

Design and Permitting Services for Municipal Sewer Connection Crystal River Museum, Crystal River Preserve State Park, Citrus County

CN214-TA24

Subtask 1: Initial Data Collection & On-site Project Review Description: George & Associates, Consulting Engineers, Inc. (G&A) will conduct an initial meeting with the BDC project manager to review the project background, goals, and the approved task authorization.

G&A will then schedule and conduct a pre-design site visit to field review the current existing conditions survey that is to be provided by BDC, more or less concurrent with BDC's authorization and notice to G&A to proceed with the scope of services. The purposes of this on-site review will be to familiarize the design team with the existing site conditions, determine viable layout options for new pipe routing, identify if practical potential equipment and material laydown areas, and identify any needs for supplemental data collection, if applicable. Areas to be included in the site visit and pedestrian survey are the museum, the ranger residence (exterior), the existing septic tank and drainfield area, and the existing lift station wet well near the intersection of NW 15th Street and NW 21st Court.

Deliverable: G&A will provide a brief written trip report (PDF).

Performance Measure: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely.

Fixed Price Cost Subtask 1 Firm Name Position Classification Hourly Rate Hours Total NTE Cost George & Associates Chief Engineer $ 203.43 1 $ 203.43 George & Associates Project Manager $129.00 10 $1,290.00 George & Associates Project Engineer II $ 76.44 8 $ 611.52 NHWL Senior Engineer $ 125.00 8 $1,000.00

Fixed Price Total Cost: $3,104.95 Fixed Price Total Cost: $3,104.95

Reimbursable Cost Postage N/A Printing N/A overnight Travel (if applicable) N/A Mileage (@$0.445 per mile) $ 157.53 {354 mi RT x $0.445/mi) Reimbursable Total Cost $ 157.53 Total for Subtask 1: $ 3,262.48

Subtask 2: Geotechnical and Asbestos Investigation Description: Southern Earth Sciences, Inc. will conduct a site visit to perform soil borings with a hand auger, the hand augers/investigation will establish seasonal high groundwater table, and will document shallow (<5 ft below grade) soil profile characteristics in 3 locations, to facilitate design. Hand augers are included in the Southern Earth Sciences hourly rates. The materials testing will consist of an Asbestos NESHAP (40CFR Part 61) demolition survey of one existing underground septic tank and one existing lift station wet well, which G&A understands to be constructed of concrete, and of undetermined age.

The existing lift station wet well and pumping equipment will be reused if practical, but the asbestos test results will be needed in the event that the wet well must be replaced.

Deliverable: Consultant will deliver the geotechnical subconsultant's findings to the BDC project manager electronically, in 8-1/2" x 11" PDF format. The findings will include geotechnical information such as seasonal groundwater table and existing soil characteristics, and asbestos survey results.

Performance Measure: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely.

Fixed Price Cost:

Subtask 2 Firm Name Position Classification Hourly Rate Hours Total NTE Cost

Southern Earth Sciences, Inc. Project Engineer $115.00 16 $1,840.00

Southern Earth Sciences, Inc. Principal Engineer $ 127.00 3 $ 381.00

Southern Earth Sciences, Inc. Asbestos Bulk PLM $ 25.00 4 $100.00

Analysis Fixed Price Total Cost: $2,321.00

Fixed Price Total Cost 2: $ 2,321.00

Reimbursable Cost

Postage (federal express delivery) $ 50.00

Printing N/A Overnight Travel (if applicable) N/A Mileage (@ $0.445 per mile) $ 0.00 Reimbursable Total Cost $ 50.00 Total for Subtask 2: $ 2,371.00

Subtask 3: Preliminary (90%) Design and Permitting

Description: G&A will prepare 90% design plans for permitting of the proposed new municipal sewer connection, including a new small lift station and force main, and related appurtenances to connect the museum effluent to the existing City of Crystal River lift station located near the intersection of NW 15th

Street and NW 21st Court. Make application for City of Crystal River Right-of-Way Use permitting, and for

FDEP sewer extension permitting. This subtask includes one additional site visit by the project engineer for design.

Deliverables: G&A will electronically submit a PDF file of the 90% construction plans, and a DWG file of the 90% construction plans for review and comment by the department, along with permit application documents as described above. A 90% engineer's opinion of probable cost for all proposed improvements will be provided in a separate PDF file.

Performance Measure: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely.

Fixed Price Cost

Subtask 3 Firm Name Position Classification Hourly Rate Hours Tota I NTE Cost

George & Associates Chief Engineer $ 203.43 2 $ 406.86 George & Associates Project Manager $ 129.00 16 $2,064.00 George & Associates Project Engineer II $ 76.44 95 $ 7,261.80 NHWL Senior Engineer $ 125.00 6 $ 750.00 NHWL Senior Designer $ 85.00 30 $2,550.00

Fixed Price Total Cost: $13,032.66 Fixed Price Total Cost: $13,032.66

Reimbursable Cost Postage N/A Printing N/A Overnight Travel (if applicable) N/A

Mileage(@ $0.445 per mile) $ 157.53 (354 mi RT x $0.445/mi) Reimbursable Total Cost $157.53 Total for Subtask 3: $ 13,190.19

Subtask 4: Final {100%) Design & Permitting Description: After receiving BDC and permit review agency comments, G&A will prepare 100% design plans and an updated opinion of probable cost for construction of the proposed improvements, and will respond to permitting agency requests for information (RAls) as applicable.

Deliverables: G&A will electronically submit a PDF file of the 100% construction plans, and a DWG file of the 100% construction plans for final review and approval by the department. An updated (100%) opinion of probable cost for all proposed improvements will be provided in a separate PDF file.

Performance Measure: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely.

Fixed Price Cost Subtask4

Firm Name Position Classification

George & Associates Chief Engineer

George & Associates Project Manager

George & Associates Project Engineer 11

Fixed Price Total Cost:$ 2,757.42 Reimbursable Cost FDEP Permit Fee $ 500.00 Overnight Travel (if applicable} N/A Mileage(@ $0.445 per mile) $ 0.00 (mi RT x $0.445/mi) Reimbursable Total Cost $ 500.00 Total for Subtask 4: $3,257.42

Hourly Rate Hours

$ 203.43 2 $129.00 4 $ 76.44 24

Fixed Price Total Cost:

One Source. Many Solutions.

Total NTE Cost

$ 406.86 $ 516.00

$1,834.56 $2,757.42

Subtask 5: Attend On-Site Pre-Bid Meeting Description: After BDC posts the bid documents and schedules an on-site pre-bid meeting1 G&A will attend the pre-bid meeting, which will be conducted by the Department. Consultant will be prepared to discuss and respond to questions from prospective bidders about technical aspects of the projects.

Deliverables: G&A will deliver an 8-1/2'1 x 11" trip report in PDF format to the BOC project manager, summarizing activities during the site visit, and will provide comments as needed on a review draft of meeting minutes prepared by BOC.

Performance Measure: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely.

Fixed Price Cost

Subtask 5 Firm Name Position Classification Hourly Rate Hours Total NTE Cost

George & Associates Project Manager $129.00 8 $1,032.00

Fixed Price Total Cost: $1,032.00

Fixed Price Total Cost: $ 1,032.00

Reimbursable Cost

Postage N/A Printing N/A Overnight Travel (if applicable) N/A Mileage (@ $0.445 per mile) $ 157,53 {354 mi RT x $0.445/mi)

Reimbursable Total Cost $ 157.53 Total for Subtask 5: $1,189.53

Subtask 6: Services During Bidding Description: G&A will respond to bidders' written questions regarding interpretation and clarification of

Contract Documents, responding only in compliance with Department policies and procedures. G&A will interpret or clarify the Bid Documents, and will prepare appropriate addenda in accordance with

Department policy and procedures, to be approved by the Department Project Manager, and reviewed and issued by the Department.

Deliverables: G&A will deliver a summary of written responses to bidders' questions, and/or addenda consisting of change memoranda, revised plans and/or updated or additional specification(s), in reproducible format, as applicable.

Performance Measure: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely.

Fixed Price Cost

Subtask 6

Firm Name Position Classification Hourly Rate Hours Total NTE Cost George & Associates Project Manager $ 129.00 8 $1,032.00

Fixed Price Total Cost: $1,032.00 Total for Subtask 6: $ 1,032.00

Subtask 7: Attend and Summarize On-Site Pre-Construction Meeting Description: G&A will attend an on-site pre-construction meeting to be conducted by the Department for the project sites, and will be prepared to discuss and respond to Contractor questions about technical aspects of the projects.

Deliverable: Consultant will deliver an 8-1/2" x 11" report in PDF format to project manager. This report will summarize items discussed at the pre-construction meeting.

Performance Measure: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely.

Fixed Price Cost

Subtask 7 Firm Name I Position Classification I Hourly Rate I Hours Total NTE Cost George & Associates I Project Manager I $ 129.00. I 9 $1,161.00

Fixed Price Total Cost: $1,161.00 Total for Subtask 7: $ 1,161.00

Reimbursable Cost

Postage 0.00 Printing 0.00 Overnight Travel (if applicable) 0.00 Mileage (@$0.445 per mile) $157.53 (354 mi RT x $0.445/mi) Reimbursable Total Cost $ 157.53 Total for Subtask 7: $ 1,318.53

Subtask 8: Review Submittals and Respond to Requests for Information Description: Provide qualified representation to the Department during the construction phase to address issues concerning the intent and interpretation of the construction contract plans and documents prepared for the project sites.

From time to time during construction Consultant may be requested by the Department or its designated representative to review contractor proposed field changes, respond with a recommended solution to remedy minor changes in field conditions not covered by the plans and specifications, or respond to Requests for Information (RFl's) submitted by the Contractor.

Review Contractor's shop drawings/submittals, which shall be prepared and submitted by the Contractor in accordance with the Department's Specifications.

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Deliverable: Provide in pdf format Responses to Contractor RFl's, Shop Drawings or other Submittals.

Performance Measure: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely.

Fixed Price Cost

Subtask 8 Firm Name Position Classification Hourly Rate Hours Total NTE Cost

George & Associates Project Manager $ 129.00 2 $ 258.00

George & Associates Project Engineer II $ 76.44 16 $1,223.04

NHWL Senior Engineer $125.00 10 $1,250.00 Fixed Price Total Cost: $2,731.04

Total Cost for Subtask 8: $ 2,731.04

Subtask 9: Substantial Inspection and Punch List

Description: Participate in one inspection when the project is deemed by the Department to be substantially complete.

Deliverable: Provide in pdf format a trip report and punch list for the Substantial Completion inspection.

Performance Measure: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely.

Fixed Price Cost

Subtask9 Firm Name Position Classification Hourly Rate Hours Total Fixed Price Cost

George & Associates Project Manager $129.00 10 $1,290.00

Fixed Price Total Cost: $1,290.00

Total Fixed Cost for Subtask 9: $ 1,290.00

Subtask 9 Reimbursable Cost

Postage 0.00

Printing 0.00

Overnight Travel (if applicable) $0.00

Mileage {@$0.445 per mile) $ 157.53 (1 x 354 mi RT x $0.445/mi)

Meals $0.00

Reimbursable Total Cost $157.53

Total Cost Subtask 9: $1,447.53

George & Associates Project Schedule: C,onsultinn f1nninFrr s. ITnr ]!

Activity Duration (Calendar Days) Dates ~

Pre-Design Survey (contracted directly by BOC)

- Produce Review Draft 14 calendar days 10/18/2017 - 11/02/2017

Survey

- Produce Final Survey 7 calendar days --- (concurrent with G&A Subtask 1)

Subtask 1- Initial Data Receipt of draft survey Collection & On-site Project 7 calendar days (est'd 11/15/2017) Review + 7 calendar days Subtask 2 - Geotechnical and 14 calendar days + 14 calendar days Asbestos Investigation (start w/Subtask 1 KO) Subtask 3 - 90% Design & 21 calendar days + 35 calendar days Permitting

BOC 90% Review 3 calendar days + 38 calendar days Agency Permit Reviews 14 calendar days + 52 calendar days

Subtask 4 - 100% Design & 7 calendar days + 59 calendar days Permitting

BDC Advertise for Bids 14 calendar days + 73 calendar days Subtask 5 -Attend On-Site Pre- As scheduled by BOC --- Bid Meeting

Subtask 6 - Services During Per BDC ---

Bidding

BOC Contracting Per BOC --- Subtask 7 - Attend/Summarize As scheduled by BDC Pre-Con Meeting Pre-Con Meeting + 7 calendar days

Subtask 8 - Review Submittals, 30 calendar days --- Respond to RAls (concurrent with G&A Subtask 9)

Substask 9 - Substantial Inspection

Summarv of Fees:

Subtask Subtask Fixed Cost Subtask Reimbursable Cost

Subtask 1- Initial Data $3,104.95 $ 157.53 Collection & On-site Project

Review

Subtask 2 - Geotechnical and $2,321.00 $50.00 Asbestos Investigation

Subtask 3: Preliminary (90%) $13,032.66 $ 157.53

Design & Permitting

Subtask 4: Final {100%) Design & $2,757.42 $ 500.00

Permitting

Subtask 5: Pre-Bid Meeting $1,032.00 $ 157.53

Subtask 6: Services Bidding $1,032.00

One Source. Many Solutions.

1967 COMMONWEAL Tl1 LANE, SUITE 200, TALLAl-tASSEE, FLOl{IDA. 32303 • PHONE 850.52I.0344 • FAX 850.52I.0345 CIVIL r:NGINt:l:Kl'iG • [NVIIKlNMrNTr\l. f;NOIN[t:l,F'iG • "IW\i"iSl·llhfATION t:NGINEEl{INCl • SYSTEMS 1'1.ANNlrtO • LANll·U~L l'LANNING

Subtask 7: Pre-Con Meeting $1,161.00 $ 157.53

Subtask 8: Submittals & RFl's $2,731.04

Subtask 9: Substantial $1,290.00 $ 157.53

Inspection

Total Hourly Not to Exceed Cost: $28,462.07

Total Reimbursable Cost: $1,337.65

Overall Total Cost: $29,799.72

Payment will be made upon approval of deliverables for each subtask by the FDEP in the amount specified.