CN-370000-CN214-T34.pdf

Florida Department of Environmental Protection

TASK ASSIGNMENT NOTIFICATION FORM

Required Signatures: Adobe Signature

FDEP Contract No.: Task Assignment No.: Owner’s Name: Project No.:

Project Location: Project Name:

Consultant Name:

Consultant Representative: Phone: Email:

FDEP Contract Manager: Phone: Email:

Description of Task:

Project Manager:

Schedule Start Date: Fixed Price Cost:

Completion Date: Cost Reimbursement not to exceed:

Total Task Amount:

Approval Signatures:

Budget Representative, FDEP Signature Date

Project Manager, FDEP Signature Date

Contract Manager, FDEP Signature Date

Consultant Signature Date

Contract Authority, FDEP Signature Date

Project # Grant # Org Code Cat/Year Fund Module Object Code EO Amount

29 digit FLAIR Code: Total:

CN214 34 FDEP-DRP 61382C

Anastasia State Park New Residences

George & Associates

Brian Miller 850.521.0345 Bmiller@gaceng.net

Ralph Perkins or successor 850.245.2594 David.Matson@FloridaDEP.gov

The purpose is to provide professional services to permit and design criteria for (2) two modular residences. See proposal dated 1/11/22

Garland Sandel or successor

06/15 /22 $ 52,697.53 6/1/2023 $ 1,611.40

$ 54,308.93

Diane Langston Diane Langston Digitally signed by Diane Langston Date: 2022.06.07 08:19:18 -04'00'

Garland Sandel Garland Sandel Digitally signed by Garland Sandel Date: 2022.06.09 08:27:12 -04'00'

Ralph M. Perkins Ralph M Perkins Digitally signed by Ralph M Perkins Date: 2022.06.09 08:34:22 -04'00'

Robert George Robert D George

2022.06.12 18:12:26 -04'00' 6/12/2022

Michael W. Foster Jr,.PE. Michael W. Foster Jr., P.E.

Digitally signed by Michael W.

Foster Jr., P.E.

Date: 2022.06.13 09:06:01 -04'00'

61382C 37503000003 080039/22 423001 U3100 131500 QK $ 54,308.93

$ 54,308.93

1967 COMMONWEALTH LANE, SUITE 200 - TALLAHASSEE, FLORIDA 32303

PHONE 850-521-0344 - FAX 850-521-0345

www.gaceng.net CIVIL ENGINEERING - LAND USE PLANNING - ENVIRONMENTAL - SYSTEMS PLANNING - TRANSPORTATION

January 11, 2022

Mr. Richard J. Rowe Project Manager Bureau of Design and Construction Florida Department of Environmental Protection 3900 Commonwealth Boulevard, MS 520 Tallahassee, FL 32399

RE: CN214‐TA34: Anastasia State Park – Two New Ranger Residences

Dear Mr. Rowe:

For your review, George & Associates, Consulting Engineers, Inc. has prepared a fee proposal summary and man‐hour documentation for the proposed Anastasia State Park Two New Ranger

Residences. Tasks include surveying, utility coordination, construction documents and construction administration services. Design and permitting services will include providing a

“Scope Of Work” suitable for the Bureau of Design and Construction to put out to bid.

Some initial coordination with the St. Johns County utility department has been conducted. Issues related to the water/sewer services and connections have been discussed. Exclusions to the proposed scope of work related to these connections are included in the subtasks below.

Please review the attached Proposal Summary and deliverables.

Sincerely, Brian Miller, P.E.

George & Associates, Consulting Engineers, Inc.

Anastasia State Park Two New Ranger Residences

CN214‐TA34

Subtask 1a – Site Specific Surveys & Data Collection

Description: McKim & Creed will provide site specific topographical survey for up to two sites proposed for new residences at Anastasia State Park (Park). Input received from the Park and BDC during the scoping phase will be utilized for the proposed survey locations for Residence #1 (on Pope Road) and

Residence #2 (on San Juan Street Extension).

Survey will include the following items: McKim & Creed will first establish Horizontal and Vertical control on the two project sites using Trimble R10 GPS receivers and the Florida Department of Transportation

(FDOT) Florida Permanent Reference Network (FPRN) and 3‐wire differential leveling. We will locate all above ground improvements within the project scope limits. Trees 3” and larger will be collected in the proposed residence areas. Grade elevations will be observed on a 50 foot by 50 foot grid and at major grade breaks. Where access is available, storm and sanitary sewer pipes will be located, displaying invert elevation, pipe size and material. The Topographic Survey will be drawn in AutoCAD C3D Version 2020 and will include a Surface Digital Terrain Model (DTM). Limits of survey to be primarily within cleared areas and will extend to vegetation, or tree lines, which will be shown on survey.

Deliverable:

Site‐specific 24”x36” survey, signed and sealed, pdf Electronic AutoCAD file, .dwg

Performance Measure: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely.

Fixed Price Cost Subtask 1a – Site Specific Surveys & Data Collection

Firm Name Position Classification Hourly Rate

Hours Total Fixed Price Cost

McKim & Creed Sr. Surveyor / Project Manager I $175.02 2 $350.04

McKim & Creed Project Surveyor $137.01 6 $822.06

McKim & Creed Survey CAD Technician $95.01 16 $1,520.16

McKim & Creed Field Survey Party 2 Person Crew

$144.00 24 $3,456.00

George & Associates Project Manager $129.00 5 $645.00

Fixed Price Total Cost: $6,793.26

Total for Subtask 1a: $6,793.26

Subtask 1b – CCTV inspection of existing sewer main for sewer service tap Description: Proposed residence #2 currently has an Onsite Sewage Treatment and Disposal System (OSTDS), consisting of a septic tank and drainfield serving a laundry facility and two RV hook‐ups. The Park desires to abandon the OSTDS and instead tap into an existing 8” wastewater sewer main running along San Juan Street Extension within the Park. The sewer line currently runs between the RV dump station and a St. Johns County Utility Department Pump Station (PS).

The St. Johns County Utility Department has requested that the existing 8” sewer main be inspected via CCTV services. Atlantic Pipe Services (APS) will clean and inspect the line via a CCTV robotic camera sufficient to the St. Johns County requirements. This information will be used to verify the service tap requirements with the St. Johns County.

Deliverables:

CCTV Inspection Report of Findings, pdf Memo to St. Johns County Utility Department, pdf

Fixed Price Cost:

Subtask 1b – CCTV inspection of existing sewer main for sewer service tap

Firm Name Position Classification Hourly Rate

Hours Total Fixed Price Cost

APS Vac Truck Service $250.00 8 $2,000.00

APS TV Truck Service $200.00 8 $1,600.00

APS Debris Disposal Fee $135.00 5 $675.00

George & Associates Project Manager $129.00 4 $516.00

Fixed Price Total Cost: $4,791.00

Total for Subtask 1b: $4,791.00

Subtask 1c – Lead and Asbestos Testing Description: GLE will perform a renovation asbestos survey for asbestos‐containing materials (ACM) of existing infrastructure in the proposed residence(s) area that may be scheduled for demolition which will generally consist of the following items.

1. Visual observations of friable and non‐friable ACM

2. Physical assessment of suspected friable materials

3. Bulk sampling

4. Laboratory analysis

5. Written report documenting findings, recommendations, and conclusions

All testing to comply with current National Emissions Standards for Hazardous Air Pollutants (NESHAP) and Occupational Safety & Health Administration (OSHA) regulations. Upon completion of the above‐ referenced survey, GLE will issue a final report summarizing the results of the survey, and will identify the location, quantity, and accessibility of the materials sampled and determined to contain asbestos.

Our reports will include recommendations and conclusions for dealing with any asbestos determined to be present.

GLE will perform a lead paint survey of the painted components of each structure that may be impacted by the scheduled renovation. Representative paint chip samples will be obtained for lead identification by atomic absorption spectroscopy (AAS). This method of analysis is recommended by the EPA.

A lead paint survey report will be generated indicating paint sample locations and analytical results of the survey. The report will satisfy OSHA requirements for lead paint surveys and may be used as the basis for future renovation activities.

Asbestos & Lead‐Paint Survey Report, pdf

Fixed Price Cost:

Subtask 1c – Lead and Asbestos Testing

Firm Name Position Classification Hourly Rate

Hours Total Fixed Price Cost

GLE Certified Industrial Hygienist $192.45 0.75 $144.34

GLE

Senior Project Manager/ Asbestos & Lead Consultant

$112.08 1 $112.08

GLE

Project Manager/ Asbestos & Lead Consultant

$91.23 4 $364.92

GLE Asbestos/Lead Monitor $76.50 8 $612.00

GLE Administrative I $69.66 2 $139.32

GLE

Laboratory Analysis/Sample Cost per sample

$15.00 3 $45.00

George & Associates Project Manager $129.00 1 $129.00

Fixed Price Total Cost: $1,546.66

Total for Subtask 1c: $1,546.66

Subtask 2 – Civil 60% Construction Documents Description: G&A will conduct one site visit to review existing site conditions with respect to surveyed elements. G&A will then prepare 60% planning documents and draft “Scope of Work” (SOW) utilizing the existing conditions survey as the basis for the two proposed residences.

Residence #1 and #2 are proposed to be a modular or manufactured home with the final floorplan layout to be decided by the Park and BDC. The proposed residences will meet City of St. Augustine code and/or building department official requirements. G&A will detail or design utility connections or reconnections for water and sewer to within 5’ of the residential building foundation. Plan sheets will be setup to BDC drafting standards, on BDC title blocks and include;

Existing conditions / demolition / erosion and sedimentation control Site and Grading Plan Site Details

A SOW will be drafted detailing required specifications for the installation of a modular or manufactured home proposed for the site. This scope of work will include project specifications, provided permits, and a list of permits that would be expected for the project.

Exclusions: G&A is excluding tasks related to geotechnical boring information, foundation, or electrical design for the proposed residences, unless otherwise requested by the BDC. These services are expected to be provided by the contractor or their subs during construction.

Initial communication with the St. Johns County Utility Department (SJCUD) has determined a CCTV inspection of the sewer main between the park dump station and County lift station is required in order to receive approval to tie into the system. Rehabilitation design services to the gravity sewer outside the project limits are excluded.

The SJCUD has noted that there are 4 separate water meters within the park boundary, and no access easements to these meters exist. In initial discussion the SJCUD expressed a desire to get access easements to service these meters or place a new master meter at the park boundary ROW. Design services related to either of these options are excluded, but can be added upon request if required.

60% Construction Documents, pdf 60% Engineer’s Opinion of Probable Cost, pdf 60% Scope of Work, pdf

Fixed Price Cost:

Subtask 2

Firm Name Position Classification Hourly Rate

Hours Total Fixed Price Cost

George & Associates Chief Engineer $203.43 1 $203.43

George & Associates Project Manager $129.00 32 $4,128.00

George & Associates Project Engineer II $76.44 48 $3,669.12

George & Associates Senior Engineer Technician $72.00 80 $5,760.00

Fixed Price Total Cost: $13,760.55

Reimbursable Cost:

Mileage $186.90 (420 miles @ 0.445 per mile)

Reimbursable Total Cost $186.90

Total for Subtask 2: $13,947.45

Subtask 3 – City of St. Augustine & St. Johns River Water Management District (SJRWMD) permitting Description: After submittal of the 60% construction documents, and pending revisions or any substantial changes, G&A will setup a pre‐app meeting with the SJRWMD to determine required permitting effort. Permit submittal is expected to be a modification to the existing Environmental Management Permit (ERP) for the park, Permit# 48044‐6. Anticipate submitting an Individual ERP Form 62‐330.060(1) – Section A, per initial guidance from SJRWMD staff.

If no substantial tree impacts are proposed then no local permitting is expected through the City of St.

Augustine. G&A will submit plans for a cursory review to the City Building and Planning departments to verify that no design phase permitting is required and that all proposed infrastructure meet City of St.

Augustine codes and requirements.

Deliverable:

SJRWMD Individual ERP Form 62‐330.060(1) submittal package, pdf Correspondence and review comments from City of St. Augustine Building and Planning departments, pdf

Fixed Price Cost:

Subtask 3 – City of St. Augustine & St. Johns River Water Management District (SJRWMD) permitting

Firm Name Position Classification Hourly Rate

Hours Total Fixed Price Cost

George & Associates Project Manager $129.00 16 $2,064.00

George & Associates Project Engineer II $76.44 40 $3,057.60

George & Associates Senior Engineer Technician $72.00 4 $288.00

Fixed Price Total Cost: $5,409.60

SJRWMD Individual Permit ERP Form 62‐330.060(1)

$490.00

Reimbursable Total Cost $490.00

Total for Subtask 3: $5,899.60

Subtask 4 – Civil 100% Construction Documents Description: G&A will prepare 100% construction plans for the two proposed residences. Construction documents will include updating all plan sheets from the previous submittal with requested revisions from 60% plans. Also included will be an updated opinion of probable cost and SOW.

Deliverable:

100% Construction Documents, pdf 100% Engineer’s Opinion of Probable Cost, pdf 100% Scope of Work, pdf Response to 60% BDC comments, pdf

Fixed Price Cost:

Subtask 4 – Civil 100% Construction Documents

Firm Name Position Classification Hourly Rate

Hours Total Fixed Price Cost

George & Associates Chief Engineer $203.43 2 $406.86

George & Associates Project Manager $129.00 24 $3,096.00

George & Associates Project Engineer II $76.44 32 $2,446.08

George & Associates Senior Engineer Technician $72.00 56 $4,032.00

Fixed Price Total Cost: $9,980.94

Total for Subtask 4: $9,980.94

Subtask 5 – Attend Pre‐Bid meeting Description: Attend (travel to) a pre‐bid meeting onsite, if applicable, at the BDC’s behest. Provide qualified representation for the BDC during the field review with prospective contractors by preliminarily addressing issues concerning the intent/interpretation of the construction contract plans and documents prepared for the project.

Provide an official response to questions received during the pre‐construction meeting after the conclusion.

Document and respond to questions brought up during pre‐bid meeting, pdf

Fixed Price Cost:

Subtask 5 – Attend Pre‐Bid meeting

Firm Name Position Classification Hourly Rate

Hours Total Fixed Price Cost

George & Associates Project Manager $129.00 12 $1,548.00

Fixed Price Total Cost: $1,548.00

Total for Subtask 5: $1,734.90

Subtask 6 – Services During Bidding Description: Respond to bidders written questions regarding interpretation and clarification of Contract Documents, responding only in compliance with BDC policies and procedures. Interpret or clarify the Bid Documents, prepare appropriate addenda in accordance with BDC policy and procedures, to be approved by the BDC Project Manager, and reviewed and issued by BDC.

Deliverable:

Respond to bidder’s questions, consisting of a written response or reproducible set of plans and/or specifications, pdf

Fixed Cost:

Subtask 6 – Services During Bidding

Firm Name Position Classification Hourly Rate

Hours Total Fixed Price Cost

George & Associates Project Manager $129.00 4 $516.00

Fixed Price Total Cost: $516.00

Total for Subtask 6: $516.00

Subtask 7 – Attend Pre‐Construction meeting

Description: Attend an onsite pre‐construction meeting at the BDC’s behest. Provide qualified representation for the BDC to the contractor during the construction kick‐off meeting by addressing issues concerning the intent/interpretation of the construction contract plans and documents prepared for the project. G&A can assist the BDC and contractor in pulling construction related permits by providing signed/sealed plans and documents, or providing qualified consultation for permitting requirements if requested.

Pre‐construction meeting minutes, pdf

Fixed Cost:

Subtask 7 – Attend Pre‐Construction meeting

Firm Name Position Classification Hourly Rate

Hours Total Fixed Price Cost

Total for Subtask 7: $1,734.90

Subtask 8 – Shop Drawing Review and Request For Information Description: Provide qualified representation to the BDC during the construction phase to address issues concerning the intent and interpretation of the construction contract plans and documents prepared for the project. Should changed conditions be encountered in the field, and when requested by the BDC, G&A will respond within 5 business days of receiving a request with suitable engineering solutions that consider the changed conditions.

From time to time during construction G&A may be requested by the BDC or its designated representative to review contractor proposed field changes or to respond with a recommended solution to remedy particular field situations not covered by the plans and specifications or respond to requests made by the Contractor for information (RFl's).

Review Contractor’s shop drawings/submittals. Contractor’s shop drawings/submittals shall be prepared and submitted in accordance with the BDC Specifications.

Deliverable:

Review contractor shop drawing or other submittals, and responses to contractor’s Requests for Information (RFI), pdf

Fixed Price Cost:

Subtask 8 – Shop Drawing Review and Request For Information

Firm Name Position Classification Hourly Rate

Hours Total Fixed Price Cost

George & Associates Project Manager $129.00 12 $1,548.00

Total for Subtask 8: $1,548.00

Subtask 9 – Site Visit Inspection Description: Visit site during construction to review ongoing construction progress, or work completed during prior phase. Inspection to include review of residence construction to date. On‐going documentation in the form of photos, field notes and/or recommendations to be provided after each site visit. Meeting report will be provided within 5 business days of onsite inspection.

Deliverable:

Meeting report and photographic documentation of construction progress in pdf

Performance Measure: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely.

Fixed Cost Price:

Subtask 9 – Periodic Site Visit Inspection

Firm Name Position Classification Hourly Rate

Hours Total Fixed Price Cost

Total for Subtask 9: $1,734.90

Subtask 10 – Site Visit Inspection Description: Visit site during construction to review ongoing construction progress, or work completed during prior phase. Inspection to include review of residence construction to date. On‐going documentation in the form of photos, field notes and/or recommendations to be provided after each site visit. Meeting report will be provided within 5 business days of onsite inspection.

Deliverable:

Meeting report and photographic documentation of construction progress in pdf

Performance Measure: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely.

Fixed Cost Price:

Subtask 10 – Site Visit Inspection

Firm Name Position Classification Hourly Rate

Hours Total Fixed Price Cost

Total for Subtask 10: $1,734.90

Subtask 11 – Substantial Inspection Description: G&A to attend one Substantial Inspection meeting to review the completed residence improvements. Put together a punch list of items to be completed prior to final acceptance. Submit project closeout docs to SJRWMD and other applicable permitting agencies.

Deliverable:

Provide Substantial Completion punch list, pdf Provide and submit project closeout documents to the SJRWMD, pdf

Fixed Cost:

Subtask 11 – Substantial Inspection

Firm Name Position Classification Hourly Rate

Hours Total Fixed Price Cost

George & Associates Project Manager $129.00 12 $1,548.00

George & Associates Project Engineer II $76.44 8 $611.52

Fixed Price Total Cost: $2,159.52

Total for Subtask 11: $2,346.42

Project Schedule:

Activity Duration (calendar days)

Dates

Subtask 1a – Site Specific Surveys & Data Collection 28 Upon execution

Subtask 1b – CCTV inspection 14 Upon execution

Subtask 1c – Lead and Asbestos Testing 14 Upon execution

Subtask 2 – Civil 60% Construction Documents * 30 Upon completion of Site Survey

Subtask 3 – St. Augustine & SJRWMD permitting 45 Upon completion of 60%

Subtask 4 – Civil 100% Construction Documents * 21 Upon completion of 60% docs and receiving comments from BDC

Subtask 5 – 11 Construction Administration TBD Upon design and permitting completion

* ‐ assumed minimum 2‐week review phase by BDC between each construction document submittal. Next phase would not begin until comments are received from BDC unless directed otherwise.

Summary of Fees:

Subtask Subtask Fixed Price Cost

Subtask Reimbursable

Subtask 1a – Site Specific Surveys & Data Collection $6,793.26

Subtask 1b – CCTV inspection $4,791.00

Subtask 1c – Lead and Asbestos Testing $1,546.66

Subtask 2 – Civil 60% Construction Documents $13,760.55 $186.90

Subtask 3 – St. Augustine & SJRWMD permitting $5,409.60 $490.00

Subtask 4 – Civil 100% Construction Documents $9,980.94

Subtask 5 – Attend Pre‐Bid meeting $1,548.00 $186.90

Subtask 6 – Services During Bidding $516.00

Subtask 7 – Attend Pre‐Construction meeting $1,548.00 $186.90

Subtask 8 – Shop Drawing Review and RFI's $1,548.00

Subtask 9 – Periodic Site Visit Inspection $1,548.00 $186.90

Subtask 10 – Periodic Site Visit Inspection $1,548.00 $186.90

Subtask 11 – Substantial Inspection $2,159.52 $186.90

Total Fixed Cost: $52,697.53

Total Reimbursable Cost $1,611.40

Overall Total Cost: $54,308.93

Payment will be made upon approval of deliverables for each subtask by the FDEP in the amount specified.