CN-370000-CN210-T44CO3.pdf
PDF 445 KB Posted
- Contract number
- CN210
- Issued by
- Florida
About this file
This is a Task Assignment Change Order Form (CO3) issued by the Florida Department of Environmental Protection (FDEP) for Contract CN 210, Task Assignment TA 44, pertaining to the Orman House Historical State Park Pavilion & Restroom project. The document represents a modification to the existing contract between FDEP and consultant CPH, Inc., with Jason Toole, P.E. serving as the consultant representative and Ralph Perkins as the FDEP contract manager. The change order was approved on March 5-12, 2024, and is allocated to Project 61444C.
Subtask 8A covers additional permitting coordination with the City of Apalachicola, specifically for CPH to attend a Planning Board meeting and an additional City Commission meeting, and to prepare concept exhibits showing a reduced-sized pavilion and restroom repositioning to preserve oak trees. The fixed price cost for professional services totals $5,766.84, comprising 20 hours of senior project management, 16 hours of project engineering, 20 hours of senior design technical work, and 8 hours of administrative support. Reimbursable costs of $600 cover application fees. The total change order amount is $6,366.84, with no change to the task end date of April 11, 2026. Payment is contingent upon FDEP approval of deliverables, which include meeting notes and PDF exhibits. The scope explicitly excludes redesign fees if the project proceeds with either design modification option.
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Text version
Florida Department of Environmental Protection
TASK ASSIGNMENT CHANGE ORDER FORM
( ) Page 1 of 1
Required Signatures: Adobe Signature
FDEP Contract No.: Task Assignment No.: Change Order No.: Project No.:
Project Location: Project Name:
Consultant Name:
Consultant Representative: Phone: Email:
FDEP Contract Manager: Phone: Email:
Description and Justification of Change:
Change in Task Amount:
Item Reimbursement Fixed Fee Total
Original Task Amount:
Task amount including all previous Change Orders:
Net increase/decrease in task amount for this Change Order:
Total Amounts with all Change Orders:
Change in Task Time:
Original Task Execution Date:
Original Task End Date:
Present Task End Date:
Net Change in Days:
New Task End Date:
Approval Signatures:
Budget Representative, FDEP Signature Date
Project Manager, FDEP Signature Date
Contract Manager, FDEP Signature Date
Consultant Signature Date
Contract Authority, FDEP Signature Date
Project # Grant # Org Code Cat/Year Fund Module Object Code EO Amount
29 Digit FLAIR Code: Total:
CN 210 TA 44 CO3 61444C
Orman House Historical State Park Pavilion & Restroom
CPH, Inc.
Jason Toole P.E. (850) 563-1490 jtoole@cphcorp.com
Ralph Perkins, or successor (850) 245-2640 Ralph.Perkins@FloridaDEP.gov
This Change Order is for attending (2) City Commission Meetings & Coordination with Exhibits to present and discuss in the public hearings per Change Order dated February 8, 2024.
$ 0.00 $ 99,188.28 $ 99,188.28 $ 0.00 $ 123,170.79 $ 123,170.79
$ 600.00 $ 5,766.84 $ 6,366.84 $ 600.00 $ 128,937.63 $ 129,537.63
04/11/2023
04/11/2026
04/11/2026
04/11/2026
Tamika Bass Tamika Bass Digitally signed by Tamika Bass Date: 2024.03.05 11:26:37 -05'00'
Del Cobb Del Cobb Digitally signed by Del Cobb Date: 2024.03.05 11:53:34 -05'00'
Ralph Perkins Ralph M Perkins Digitally signed by Ralph M Perkins Date: 2024.03.05 14:08:57 -05'00'
Jason Toole P.E.
Digitally signed by Jason L Toole DN: C=US, O=Florida, dnQualifier=A01410C0000017E5468FDBE00018735, CN=Jason L Toole Reason: I am the author of this document Location: Florida Date: 2024.03.06 12:45:16-06'00' Foxit PhantomPDF Version: 10.1.0
Jason L Toole
Bryan Bradner Bryan Bradner Digitally signed by Bryan Bradner Date: 2024.03.12 15:28:50 -04'00'
61444C 37501000260 080039/23 000286 U3100 134000 AD $ 6,366.84
$ 6,366.84
February 8, 2024
Del Cobb Project Manager Bureau of Design and Construction Florida Department of Environmental Protection 3900 Commonwealth Boulevard, MS 520 Tallahassee, FL 32399
RE: Orman House Historical State Park
Dear Del:
Subtask 8 – City of Apalachicola Permitting had the following scope in the current contract.
CPH shall complete the coordination and submittals to the City of Apalachicola. This includes preparing applications, submitting and attending one (1) City Commission meeting to discuss the project. This scope also covers completion of two (2) Flood Elevation Certificates for the two proposed restroom buildings. Please note, that this scope does not cover additional site survey.
If the City requires additional site surveying then an amendment to this contract will be needed.
As previously discussed, the City of Apalachicola has required that CPH attend a Planning Board meeting as well as a second City Commission meeting in order to discuss the proposed design of the site.
For your review, CPH, LLC., has provided a proposal summary and man-hour documentation for the professional design service tasks identified below:
- Attending the two (2) additional meetings.
- Coordination and exhibits to present and discuss in the public hearings.
Please review the attached Proposal Summary and deliverables.
Sincerely, Jason Toole, P.E.
Program Manager
CPH, LLC.
1031-C W. 23rd Street Panama City, FL 32405
Phone: 850.563.1490 Fax: 850.563.1495 CN210 TA44 CO3
Subtask 8A: Additional City of Apalachicola Permitting Description:
CPH will prepare for and attend a Planning Board meeting with the City of Apalachicola.
CPH will prepare for and attend an additional City Commission meeting with the City of
Apalachicola.
CPH will prepare a concept exhibit showing a reduced sized pavilion.
CPH will prepare a concept exhibit showing the restrooms shifted to save the 2 Oak trees.
Please note that this scope and fee does not cover the redesign of the project. If it is determined that the project will move forward with either shifting of the restrooms or reduction of the Pavilion, then a separate amendment will be required to cover the fees for the redesign.
Deliverable:
Notes from the Planning Board meeting.
Notes from the City Commission meeting.
PDF of the Exhibit showing the reduced pavilion.
PDF of the Exhibit showing the shifted Restroom buildings.
Performance Measure: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely.
Fixed Price Cost:
Subtask 8A – City of Apalachicola Permitting Firm Name Position Classification Hourly
Rate Hours Total Fixed Price
Cost CPH, LLC Sr. Project Manager $132.61 20 $2,652.20 CPH, LLC Project Engineer $73.37 16 $1,173.92 CPH, LLC Senior Design Tech $73.34 20 $ 1,466.80 CPH, LLC Administrative $59.24 8 $ 473.92
Subtotal Task 8A $5,766.84
Estimated Reimbursable Cost:
Postage N/A Printing $0.00 Overnight Travel (if applicable)
$0
Mileage (@ $0.58 per mile) $0 Application Fees $600 Reimbursable Total Cost $600
Payment will be made upon approval of deliverables for each subtask by the FDEP in the amount specified.
Project Schedule:
Notes:
Activity Estimated Duration
(Calendar Days) Proposed Dates
Subtask 8A – Additional City of Apalachicola Permitting
90 12/5/23 - 6/5/24
Summary of Fees:
Subtask Subtask Fixed Price Cost Reimbursable Subtask 8A – Additional City of Apalachicola Permitting
$5,766.84 $600
Total Reimbursable Cost: $600
Overall Total Cost: $6,366.84
Payment will be made upon approval of deliverables for each subtask by the FDEP in the amount specified.
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