B2_DRAFT_03.9_Section_C_Appendix H_SLAC_Drawing_Deliverables.pdf

NATIONAL

ACCELERATOR

LABORATORY

Drawing Deliverables for Architectural & Engineering Firms and Subcontractors

January 7, 2021

Document Approvals Date

AUTHOR:

Heidi Goodrich, Facilities & Operations Project Management Specialist

REVIEWER:

Shane Wells, Facilities & Operations

REVIEWER:

Chandler Eason, Facilities & Operations Director

APPROVER:

Machelle Vieux, Facilities & Operations Division Director

DS-016-410-18 R3

1/22/2021

DRAFT

Drawing Deliverables for A&E Firms and Subcontractors DS-016-410-18 R3

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Revision History for this document

Revision Date Released Description of Change

00 03/08/2012 Revision 00 Original release of this document

01 10/18/2012 Revision 01 Reviewed and updated by the CAD Standards team

02 12/21/2018 Revision 02 Reviewed and updated by the Teamcenter & CAD SME’s

03 1/07/2021 Revision 03 Reviewed and updated by the Teamcenter & CAD SME’

Table of Contents Purpose Scope Responsibilities Specifications Title Blocks and Formatting Revision Level Title Block Drawing Numbering System Excel sheet requirements for all drawing information PDF Naming Convention AutoCAD Information, Requirements, and Configuration Details AutoCAD Naming Convention Linking (external References) Requirements Revit File Requirements Additional ‘GIS’ Drawing @ 100% as-built (If required) Initial inspection for the CAD Documentation Package Final inspection of A&E and Subcontractors Deliverables to SLAC ........................................................... 12 DRAFT

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Purpose

This specification defines the minimum requirements for A&E firms and subcontractors who provide facilities design documentation to the SLAC National Accelerator Laboratory in Menlo Park, California.

All specifications set forth in this document must be met prior to submission of drawings to SLAC for preliminary review and prior to final submittal.

Scope This Drawing Deliverables applies to deliverables from all A&E firms and subcontractors, in addition to any contractual agreement between SLAC and an A&E design firm.

A&E Firms Architectural and Engineering Firms and Subcontractors.

Drawing Deliverables AutoCAD and Revit files, PDFs, Excel spreadsheets, and image files, electronic or otherwise.

SEDA SLAC Engineering Document Archive – a viewer of PDF drawing images

PDM/PLM -

Teamcenter

Product Data and Lifecycle Management system utilized at SLAC

Responsibilities

External A&E vendors and subcontractors

Follow this specification when generating Drawing Deliverables to SLAC National Accelerator Laboratory.

SLAC employees Check to ensure standards set forth in this procedure have been followed through preliminary inspection and final inspection of the documentation package. Preliminary and final inspection requirements are described later in this document.

Specifications

The details of establishing uniformity for each of the documentation package deliverable are listed below in no particular order.

Title Blocks and Formatting

The Drawing title line shall consist of four lines and include typical Title Block Information. See examples of titles below. NOTE: Do not use '&' characters in any title line and limit all lines to 32 characters.

Title line 1 (32 character limit) Project Location/Building No.

B044, BEAM SWITCH YARD, or BEAM TRANSPORT HALL, etc.

Title line 2 (32 character limit) Project name OFFICE ADDITION, or UNDERGROUND UTILITIES, etc.

Title line 3 (32 character limit) Discipline STRUCTURAL, ELECTRICAL, MECHANICAL, or CIVIL, etc.

Title line 4 (32 character limit) Drawing Content PLANS AND DETAILS, SINGLE LINE DIAGRAM, FLOOR PLAN, or DETAILS, etc.

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Figure 1 – Example of SLAC Drawing Title Block

Revision Level

The revision number is displayed in two locations; in the lower-right corner of the drawing title block and in the lower-right side of the drawing format as shown in Figure 1 below and indicates the number of revisions to the drawing. All revision numbers, descriptions, and dates shall be recorded in the revision record block located in the upper-right corner of the drawing.DRAFT

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0 0 0 1

Title Block Drawing Numbering System

1. PREFIX 2. DISCIPLINE 3. SUBCATEGORY 4. SUFFIX 5. REVISION

Figure 2 - Example of SLAC Title Block Drawing Number System

The drawing numbers consist of five separate fields (Prefix, Discipline & Subcategory, Suffix, and

Revision). See example B0051-A01-0001-00 in figure above. See below for numbering conventions:

1. PREFIX:

This is a five-digit facility code (Building # or Site work#). This number will be assigned by SLAC.

2. DISCIPLINE:

This is a two-digit drawing discipline code, below is a small example of general disciplines, see “Dwg Name Codes” tab in the ‘Metadata-Drawing Index’ Excel file for the full list:

A0 - Architectural General

C0 - Civil General

E0 - Electrical General

G0 - General

L0 - Landscape General

M0 - Mechanical General

P0 - Plumbing General

S0 - Structural General

3. SUBCATEGORIES:

This is a one-digit drawing type code, below is the list, also found in the ‘Metadata-Drawing Index’ Excel file:

0 - General

1 - Plan

0 0B 0 0 5 1 – A 0 1

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2 - Elevations

3 - Sections

4 - Large Scale Views

5 - Details

6 - Schedules and Diagrams

7 - Single Line for Electrical

8 - User Defined

9 - 3D Representations

4. SUFFIX:

This contains a four-digit value representing the successive drawing number from 0000 through 9999. This number will be assigned by SLAC.

5. REVISION:

The two-digit revision numerical value shall reflect the submittal/redline (conceptual (A0), 30% (A1), 60% (A2), 90% (A3)); however, final submittal must return to zero to reflect as-built status.

NOTE: Revision should be revised to ‘00’ for final As-Builts.

Excel sheet requirements for all drawing information

The highlighted areas on the ‘Metadata - Drawing Index’ template shall be populated by the drawing number requester to include the following information. NOTE: Do not use '&' characters in any title:

Column Letter Description

Column H Contractor’s Sheet Number

Column I Project Location/Building No. (Title Line 1; 32 character limit)

Column J Project Name (Title Line 2; 32 character limit)

Column K Discipline (Title Line 3; 32 character limit)

Column L Drawing Content (Title Line 4; 32 character limit)

Column M Number of Sheets (1,2,3..)

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0 0 0 0 0 1

1st STEP: SLAC will provide the Drawing Index template to A&E Firm (see Figure 3).

2ND STEP: A&E Firm shall populate the highlighted sections of the spreadsheet and return to SLAC.

3RD STEP: SLAC will return the spreadsheet to the A&E Firm with appropriate drawing numbers.

Column H Column I Column J Column K Column L Column M

Figure 3 – Example of Excel Spreadsheet ‘Metadata - Drawing Index’ template

PDF Naming Convention

Listed below are requirements for PDF files prior to being accepted by SLAC.

Single file PDFs shall be saved in this following format:

– A 0 1 – – .pdf

1. 2. 3. 4. 5.

Figure 4A - Example of single drawing .pdf Filename format (see Figure 2 for reference)

Full package PDF file shall be saved in this following format (Project ID# (PREFIX.PROJECT YEAR.#) this will be supplied to you in the excel spreadsheet Metadata - Drawing Index’:

B 0 0 5 1 . 2 0 2 0 . 0 1 .pdf

1. 2.

Figure 4B - Example of full package .pdf Filename format: (1.) PREFIX (2.) PROJECT

YEAR

All PDF files must be directly viewable in the proper orientation with title block reading from left-to-right.

B 0 0 5 1

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A 0 1

AutoCAD Information, Requirements, and Configuration Details

A&E firms and subcontractors documentation packages must fully comply with the drawing information and configuration details listed below.

SLAC will provide drawing template for AutoCAD, .ctb, and .shx o NOTE: Font shall be Arial o DO NOT change or use any templates that are not provided by SLAC

All drawings shall be created on a SLAC provided template provided by SLAC All drawings should include Project ID# provided by SLAC (e.g. B0002.2020.01) CAD drawings shall be created using CAD Software Applications as listed below:

o AutoCAD (.dwg) o Revit

All digital CAD files shall be provided with a secure file sharing system (such as Box) in the following formats:

o AutoCAD (.dwg) o PDF (.pdf)

All layout tabs to be labeled per the revision number. For example, once drawings become As-Builts, the tab should be labeled ‘00’.

o Only (1) tab per drawing.

All drawing files, including reference drawings, shall be drawn to scale.

All notation, dimensioning, and lettering on drawings shall be at the industry accepted scale; 1/8 inch for notes and 1/4 inch for all major labels (this is included in the SLAC titleblock). Do not use lower case lettering. All drawings shall have the standard SLAC graphic scale integrated into the format.

Flatten all folders from each discipline into one folder.

REMOVE from drawing files all broken or unused reference files, layers, blocks, image files, font files, and pdf files.

o NOTE: A&E firm should purge and audit before submitting to SLAC at 90% submittal.

Do not explode attribute block or any other SLAC provided block.

AutoCAD Naming Convention

All drawings to be drafted and saved in AutoCAD in this following format:

– – 0 0 0 1 .dwg

1. 2. 3. 4.

Figure 5 - Example of .dwg Filename format (see Figure 2 for reference)

B 0 0 5 1

SLAC Drawing Deliverables (DS-016-410-18), drawing sheet template, and Drawing Index template spreadsheet are attached.

(.rvt)

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Linking (external references) Requirements

REMOVE from drawing files all broken or unused reference files, layers, blocks, image files, font files, and pdf files.

Use Relative Path for all linked documents.

All external files should be accompanied by an excel spreadsheet that contains the locations and drawing dependencies of the external file.

All external files shall start with an X designator, for example X_imagename.jpg.

Note: Nested external references SHALL NOT be used on AutoCAD drawings submitted to SLAC.

Revit File Requirements Revit files (.rvt) shall contain all views (model based and sheet based) in the same file. Using agreed upon conventions, make it easy to identify the following:

Discipline Project Number Project Zone (where applicable) Model Description Revit Version

These guidelines focus primarily on adaptation of standards for practical and efficient application of BIM, particularly at the handover (Record – As built) stage of the project.

Listed below are requirements for Revit files prior to being accepted by SLAC:

Digital Revit files to be structured correctly to enable efficient data sharing within SLAC.

All views that are created for sheet views shall be named in accordance with SLAC naming convention (see Figure 6A and 6B below).

For record files, only As-built views shall be available within the project browser. All other views should be considered as working views and must be filtered out of the project browser.

Sheet views (discipline sets) in the Revit project browser dictates the final product delivered by the consultant and shall have all appropriate views filtering applied in the model to represent this state.

Record model quality control procedures must be performed prior to delivering to SLAC.

The main central files from each discipline shall be supplied to SLAC as the final record model.

All essential linked models including Revit files, CAD files, and Point Clouds must be provided as their own separate central files.

All Revit models supplied shall reference true coordinates and use Revit shared coordinates functionality for all linked files that require coordinates with the final record files.

All issues in coordination review within Revit shall be resolved.

All Revit files associated to project shall be provided to SLAC.

Revit files to be saved in Release 17 or below when delivered to SLAC.

Revit files to be saved in the following format:

NO .png external reference files.

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B0002 _ S10 Injector - Central_R17 .rvt Location Project Name

Figure 6A - Example of central model .rvt Filename format

B0002 _ S10 Injector - Discipline_R17 .rvt Location Project Name

Figure 6B - Example of discipline .rvt Filename format

To achieve technical excellence and a successful outcome to a project, it is essential that explicit attention is given to the management, display, and quality of the record (as-built) data.

Listed below are best practices to follow that facilitate efficient, high quality deliverables:

Manage the model o No overlapping of design elements, especially wall and room boundaries.

o All rooms must be subdivided by space/room.

o Ensure all discipline systems are defined; every element belongs to a system.

o All un-hosted / orphan families resulting from “copy/paste” shall be reconciled into the appropriate host.

o All notation, dimensioning, and lettering on drawings shall be at the industry accepted scale; 1/8” for notes and 1/4” for all major labels. Do not use lower case lettering. All drawings shall have the standard SLAC graphic scale and title block “SLAC-44x34-TTLB.rfa’.

o All Revit families must follow a logical naming convention; this is true for all system, component and in-place families.

o All families must be categorized in a correct Revit category. No families shall be referenced as “Generic model” only.

o PURGE unnecessary families, raster images, CAD links, CAD imports, unused sheets, and all other unreferenced data.

o Reduce the number of warnings. Revit will calculate each open item each time, causing it to regenerate slower.

Use Worksets efficiently o Always model in the correct Workset.

o Each discipline in a Revit model shall be in its unique Workset.

o Don’t unload links. Manage the visibility of your Revit links through the Worksets dialog box through your view templates.

Manage links o Ensure all .rvt, .dwg, and all required files are linked and imported into the Revit file.

o Remove all links that are not required as record file deliverables.

Avoid hiding elements o Use model categories, filters, and view templates to control your view. A change in the view template will apply to views referencing the same view template, saving time.

Sheet / Views extraction o Create export to CAD views within project browser with the appropriate view settings to extract 2D CAD drawings.

o Plan views shall be setup for CAD background purposes with appropriate screen color settings.

o All sheet / views (.dwg) extractions shall be at minimum, R13.

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Additional ‘GIS’ Drawing @ 100% as-built (If required)

Included in the 100% As-Builts there shall be an additional drawing called ‘GIS’. This drawing shall include the following:

Use only the GIS layers. The GIS layers are included in the AutoCAD title block. See below Figure 6 example of GIS layers.

Drawing shall be a flat file with no Xref’s.

The drawing shall consist of

a. One GIS drawing for each floor plan, i.e. B0057_GIS_FL1.dwg

i. Roof plan, if available, i.e. B0057_GIS_ROOF.dwg

ii. Basement level plan, if available, i.e. B0057_GIS_BSMNT.dwg

b. Footprint of ground-level, if different than 1st floor layout

c. All lines and polylines shall be closed

d. All blocks shall be exploded and lines shall be put on their respective layers

Figure 6 – Example of GIS layers

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Initial inspection for the CAD Documentation Package

Three weeks after the drawings commence, a drawing package will be submitted for inspection of file structure and drawing accuracy, completed by an AutoCAD SME to ensure the standards set forth in this document are being followed.

NOTE: Only a portion of drawings are needed, submit AutoCAD files.

The drawing package inspection includes:

The excel spreadsheet as outlined in this specification

Title block, provided by SLAC, is being used

DWG file naming conventions as outlined in this procedural guide

Drawing numbers correctly named (see Figure 5) and saved as separate drawings (no multiple tabs)

Embedded images

External references (Xref) guidelines are being followed

Fonts are being used correctly

Final inspection of A&E and Subcontractors Deliverables to SLAC

Prior to final completion of drawing package the following items must be included for submission to SLAC National Accelerator Laboratory:

Submit all drawings digitally, including AutoCAD files, 3D Models, and PDF files.

All drawings to be saved as SLAC designated drawing numbers (see Figure 5).

Provide an excel spreadsheet that contains all drawings and Xref’s including file locations and drawing dependencies of the Xref's.

Additional deliverables as outlined in the work contract signed at the beginning of the project.

NOTE: All final 100% As-Built drawings shall incorporate all RFI changes, all approved submittals, all approved shop drawings, red lines, and all Addendums. The set of As-Builts will be labeled as a final revision as-built and shall be Revision 00 with all previous revision information removed from drawing.