ATTACHMENT 4- COVER LETTER.pdf
PDF 54 KB Posted
- Solicitation number
- 0000040415
- Issued by
- California
About this file
This is a Cover Letter attachment for a Request for Proposal (RFP) issued by the State of California Department of Motor Vehicles (RFP ISD26-3629). The document serves as a required submission component that bidders must complete and include with their proposals. The cover letter requires bidders to affirm their agreement to specific terms and conditions, including confirmation that the proposal constitutes an irrevocable offer, acceptance of solicitation terms as prime contractor, availability of appropriately skilled staff to complete all services described in the solicitation and Statement of Work, and submission of an approved eVAQ application through OSTP. Additionally, bidders must disclose any intention to provide Generative AI as a deliverable or to utilize GenAI (including third-party GenAI) in completing deliverables that materially impact state system functionality, risk to the State, or contract performance.
The cover letter must be signed by an authorized representative of the bidding firm who is capable of binding the firm contractually, with the signatory's printed name, title, and position clearly identified. Required bidder information fields include the bidding firm's legal name, address, authorized representative contact information, phone number, and email. The document emphasizes that unsigned bids may be rejected and requires certification that all submitted information, including eVAQ details, is true, correct, and complete as of the submission date. No specific pricing terms, set-asides, incumbents, funding amounts, or contract duration details are addressed in this cover letter template.
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Text version
ATTACHMENT 4: COVER LETTER
The Bidder must complete and submit this form with its proposal.
COVER LETTER REQUIREMENTS
BIDDER AGREES
YES/NO
The Bidder agrees this proposal is an irrevocable offer per +
IRREVOCABLE OFFER.
☐ Yes ☐ No
The Bidder agrees to the terms and conditions of this solicitation and accepts responsibility as the prime contractor if awarded the contract resulting from this solicitation.
☐ Yes ☐ No
The Bidder agrees to having available staff with the appropriate skills to complete the contract for all services as described in this solicitation and
SOW.
☐ Yes ☐ No
The Bidder has completed and submitted the eVAQ application and has been deemed approved by OSTP. The Bidder hereby certifies that all information submitted in the eVAQ is true, correct, and complete as of the date of submission, and that such information is incorporated herein by reference and made a part of this bid
Bidder shall provide OSTP approved eVAQ number:
☐ Yes ☐ No
The Bidder must notify the State in writing if it: (1) intends to provide GenAI as a deliverable to the State; or (2), intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts: (i) functionality of a State system, (ii) risk to the State, or (iii) Contract performance. Refer to General Provision Section 22 for the GenAI Disclosure Obligations.
(1) ☐ Yes ☐ No
(2) ☐ Yes ☐ No
This form is signed by an individual who is authorized to bind the bidding firm contractually. The individual’s name must also be typed, and include the title or position that the individual holds in the firm. An unsigned bid may be rejected.
☐ Yes ☐ No
State of California Department of Motor Vehicles
RFP ISD26-3629
COVER LETTER
TBD
Bidder's Information
Bidding Firm's Legal Name:
Bidding Firm's Address:
Printed Name of Authorized Representative:
Title/Role:
Address:
Phone Number:
Email:
Signature:
Date:
State of California Department of Motor Vehicles
RFP ISD26-3629
COVER LETTER
TBD
ATTACHMENT 4: COVER LETTER
File details come from the government source that posted it. Updated .