Attachment 4 668-18-109_Supplement to SPEC 01 00 00 Part 1-6-I.pdf

Project 668-18-109, Refurbish and Upgrade Elevators in Bldg 1 and 27 Page 1 of 7

STATEMENT OF WORK FOR CONSTRUCTION SERVICES

Refurbish and Upgrade Elevators in Bldg 1 and 27

Project No. 668‐18‐109 Supplement to SPEC 01 00 00 Part 1.6.I Mann‐Grandstaff VA Medical Center

Spokane, WA May 31, 2022

3. Performance of Work

3.4. As stated in 1.6.I of the attachment to this document “SPEC 01 00 00”, “When a building and/or construction site is turned over to Contractor, the Contractor shall accept entire responsibility including upkeep and maintenance of the building and/or construction site:”. Upkeep and maintenance of the elevators (identified as P1, P2, S3 & P4 on the drawings) shall include, but not be limited to the following:

3.4.1. Contractor shall provide services to include supervision, labor, tools, materials, travel, parts, equipment, and other services necessary to provide full‐service maintenance, preventive maintenance, repairs, inspection, testing, and emergency call back services for the subject elevators. Routine repair work shall be immediate and/or continuous until out of service elevator(s) are restored to safe and reliable operating condition. Routine repair work includes parts required for normal preventive maintenance. If repairs cannot be made immediately, the Contractor shall notify the Contract Officer’s Representative (COR) in writing. Notification shall include why repairs cannot be made immediately and the time and date the elevator is anticipated to be operational. Upon completion of repair the Contractor shall report in writing to the COR.

3.4.1.1. GENERAL

3.4.1.1.1. Contractor shall assign a certified Journeyman elevator mechanic for regular and systematic inspection, cleaning, adjustment, lubrication, and repair of equipment.

3.4.1.1.2. All work shall be performed in accordance with terms and conditions of the contract under normal commercial practices, manufacturer guidelines and latest Federal, State, and Local codes as listed:

3.4.1.1.2.1. ASME A17.1, Safety Code for Elevators and Escalators

3.4.1.1.2.2. ASME A17.2, Inspectors, Manual for Elevators and Escalators

3.4.1.1.2.3. ASME A17.3, Safety Code for Existing Elevators and Escalators

3.4.1.1.2.4. NEIT, Vertical Transportation Standards for Elevators, Escalators and

Dumbwaiters

3.4.1.1.2.5. NFPA 70, National Electric Code

3.4.1.1.3. The following performance levels shall be maintained always:

3.4.1.1.3.1. Contract speed and brake to brake flight time shall be maintained as originally installed and adjusted.

3.4.1.1.3.2. Leveling accuracy shall be maintained always.

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3.4.1.1.3.3. Door opening times, door closing times, and door close torques of all cars shall always be maintained within the limits of ASME A17.1 Code, with a minimum of stand open time consistent with traffic demands at each floor.

3.4.1.1.3.4. Door reversal on all elevators equipped with mechanical safety shoes shall always be initiated with the stroke of the shoe. Ensure all electric eyes or door detectors are working always.

3.4.1.1.3.5. Variable car and hall door open times shall be maintained in accordance with original field adjustments. Deviations from this will not be permitted unless requested and/or approved by the COR.

3.4.1.1.3.6. Maintain an adequate factor of safety, to equalize the tension on all hoisting ropes, repair and replace conductor cables and hoist way and machine room wiring.

3.4.1.1.3.7. Upon satisfactory completion of this or subsequent readjustments, a computerized elevator analyzer or similar type event recorder shall be utilized to accurately record the hall waiting time at each landing and other data necessary to establish that the system is operating at peak efficiency. Results shall be submitted and be labeled as to floor, time, date, and identification of all other data and shall be delivered together with an analysis of the tapes/disks to the COR.

3.4.1.1.3.8. Unless otherwise specified or required by code, quarterly the Contractor shall clean hoist way including all equipment located in or moving through the hoist way, car top, car sling, safeties, appliances, pits, sill, door tracks and hangers.

3.4.1.1.3.9. LAMP REPLACEMENT: Car top lights, pit lights, hoist way lights, floor signal lights and operational control lights are to be kept operational by the Contractor. Contractor shall check all lamps at the time of required inspection and shall immediately replace those found to be burned out.

When Contractor personnel are on station, a list of known inoperative lights shall be posted in the boiler plant and the Contractor shall install new lamps before he leaves the station.

3.4.1.2. MAINTENANCE AND REPAIRS

3.4.1.2.1. The Contractor shall perform on‐site preventive maintenance and intervening repair services. The Contractor shall furnish all necessary parts, tools, data tags, materials, and any additional human resources (Repair Team) to conduct the repair(s) in an efficient manner. The Contractor shall provide qualified repair crews to meet the downtime requirements contained herein.

Access to machine rooms from buildings shall be kept closed and locked. Do not block open or leave rooms unattended.

3.4.1.2.2. Emergency Car Top Exits: Car top access doors shall be kept closed and locked while elevators are in service and accessible to the public.

3.4.1.2.3. Lock‐out Tag‐out: The Contractor shall follow lock‐out tag‐out procedures to meet OSHA and VA requirements.

3.4.1.2.4. Signage: Magnetic “Elevator Out of Service” signs shall be furnished and posted on each elevator at the basement and first floor levels during PM work or outages for repairs. The signs shall be professionally made with space to insert planned completion date, not handwritten or computer printed paper.

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3.4.1.2.5. All tests or inspections that require the elevator to be removed from normal operations shall be coordinated in advance with the COR.

3.4.1.3. INSPECTIONS AND TESTS

3.4.1.3.1. The certified Journeyman elevator mechanic assigned by the contractor shall assist and accompany third party elevator safety inspector(s) during the semi‐annual and annual elevator inspections and performance tests required by ASME A 17.1. These tests include the three‐year load tests and the five‐year tests. The tests will be performed under the direction of an appointed elevator inspector having area jurisdiction and appointed under separate contract by the VA. The on‐site Contractor will furnish all labor and materials required to conduct the tests per the following:

3.4.1.3.1.1. The Contractor shall be responsible for furnishing all necessary equipment, weights, labor, and means of transportation throughout the medical center to various locations, as directed by the inspector.

3.4.1.3.1.2. Journeyman Elevator Mechanic will operate elevator during inspection, complete safety code testing under the direction of the contract elevator inspector, and complete routine and periodic testing called for in the inspection contract under the direction of the Inspection Contractor.

3.4.1.3.1.3. Once inspections are complete, documented discrepancies shall be presented to the Contracting Officer not later than 10 calendar days. The onsite Journeyman will be notified of repairs to be completed within 30 calendar days after receipt of inspection report.

3.4.1.3.1.4. Services shall be performed by the Contractor in intervals specified in the American National Safety Standard Code for Elevator and Dumbwaiters Manual.

3.4.1.3.1.4.1. Car safety and rated load.

3.4.1.3.1.4.2. Buffer acceptance test.

3.4.1.3.1.4.3. Load and speed test.

3.4.1.3.1.4.4. Plunger return test.

3.4.1.3.1.4.5. Emergency light, telephone.

3.4.1.3.1.5. During all tests, the certified Journeyman elevator mechanic assigned by the contractor will be present and assist the elevator inspector. All tests will generally be performed during normal business/working hours defined as between the hours of 7:30 a.m. and 4:30 p.m., Monday through Friday.

3.4.1.3.1.6. The Contracting Officer or COR will notify the Contractor of the dates the above tests will be performed within five (5) business days of receipt of notice that the inspection / test will be performed.

3.4.1.3.1.7. The Contractor shall take corrective action including, if required, governor to be calibrated and sealed for proper tripping speed.

3.4.1.3.2. Monthly Fireman Recall Tests

3.4.1.3.2.1. Contractor shall conduct monthly fireman recall tests for all elevators.

Tests shall be completed outside normal business hours. Documentation shall be provided to the COR monthly. Take corrective action as necessary.

3.4.1.3.3. Annual Fire Alarm Testing and Inspections

3.4.1.3.3.1. The Contractor shall aid VA personnel or VA provided Contractor for conducting annual Fire Alarm Testing on elevator recall, shunt trips and

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3.4.1.4. SERVICE MANUALS / TOOLS / EQUIPMENT

3.4.1.4.1. The VA medical center will not be responsible for providing tools, (test) equipment, laptops, service manuals or service diagnostic software to the Contractor. The Contractor shall obtain, or have on file, and make available to its service technician all operational and technical documentation (such as:

operational and service manuals, schematics, and parts lists) and diagnostic equipment which are necessary to meet the performance requirements of this contract. The existing wiring diagrams are to remain property of the VA. The location and listing of the service data manuals, by name, and / or the manuals themselves shall be provided to the Contracting Officer upon request.

3.4.1.5. SUBMITTAL OF REPORTS

3.4.1.5.1. A check chart for each elevator in each machine room shall be in plain view. The check chart shall identify each elevator component, required maintenance or testing frequency as well as entries for completion. The chart shall be kept up to date always, initialed and dated by the Contractor’s employee.

3.4.1.5.2. An electronic written report will be submitted at the end of each week and immediately after each unscheduled visit to the COR prior to leaving the premises. The report shall identify full name of employee(s) performing work, date work performed, actual time started, actual time work ended, each elevator serviced, the location, maintenance work performed, repairs needed, replacement part/s installed/ordered, and overall assessment of the elevator.

3.4.1.6. EMERGENCY REPAIR SERVICE CALLS, The Contractor shall provide callback services 24 hours a day, 7 days a week including holidays, as follows:

3.4.1.6.1. Callback service is defined as a request by the COR or designee, either during or after normal working hours, to correct any elevator problem or condition. Emergency repairs shall be provided whenever one of the subject elevators experiences unscheduled downtime.

3.4.1.6.2. Callbacks during normal working hours consist of responding to MGVAMC, 4815 N Assembly Street, Spokane, WA 99205 for elevator service calls to take corrective action at the site within 1 hour for passenger entrapments and 2 hours for all other service calls.

3.4.1.6.3. Callbacks outside of normal working hours consist of responding to MGVAMC, 4815 N Assembly Street, Spokane, WA 99205 for elevator service calls to take corrective action at the site within 1 hour for passenger entrapments and 4 hours for all other service calls.

3.4.1.6.4. Normal working hours defined as between the hours of 7:30 a.m. and 4:30 p.m., Monday through Friday.

3.4.1.6.5. Callbacks shall not take time away from preventive maintenance and other requirements required under this contract.

3.4.1.6.6. Equipment malfunctions shall be corrected the same day that the service call is issued.

3.4.1.6.7. If circumstances beyond the Contractor’s control preclude resolution of the problem that day, the COR shall be notified in writing. Notification shall

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3.4.1.6.8. A service ticket for each service call will be signed by COR or designee.

Service ticket shall identify the piece/part of equipment, description of problem, explanation of corrective measures taken, and the date and time the unit was returned to regular service.

3.4.1.6.9. The COR or designee shall be notified by the contractor by email after completion of each service call.

3.4.1.6.10. Contractor shall identify one point of contact (POC) for the COR to contact for service calls. This information shall be kept current throughout the duration of the contract.

3.4.1.6.10.1. Name and Title.

3.4.1.6.10.2. Telephone Number.

3.4.1.6.10.3. Email Address.

3.4.1.6.11. Contractor shall identify two responsible officials. At least one of these officials shall be available at all times including nights, weekends, and holidays.

3.4.1.6.11.1. Names and Titles.

3.4.1.6.11.2. Telephone Numbers.

3.4.1.6.11.3. Email Addresses.

3.4.1.7. MATERIALS & PARTS

3.4.1.7.1. Contractor shall furnish all lubricants, hydraulic fluids, cleaning supplies, and tools necessary to perform the required work included in this contract.

Report any oil/fluid usage on each maintenance report.

3.4.1.7.2. Contractor shall keep an adequate supply of spare parts on site to ensure prompt preventative maintenance and repairs.

3.4.1.7.3. Contractor shall furnish and install, or repair when and as necessary, all new parts to include, but not limited to:

3.4.1.7.3.1. Machine, worm gear, thrust bearings, drive sheave, and drive sheave shaft bearings, brake pulley, brake coil, brake contact, brake linings and component parts.

3.4.1.7.3.2. Machine motor, motor generator, motor windings, rotating element, commutator, brushes, brush holders and bearings.

3.4.1.7.3.3. Controller, selector and dispatching equipment, all relays, solid state components, resistors, condensers, transformers, both power and control that are located on the load side of the main shunt trip circuit breaker, contacts, leads, dashpots, time devices, computer devices, CRT devices, selector tape or wire and mechanical and electrical driving equipment.

3.4.1.7.3.4. Governor, governor ropes, governor sheave and shaft assembly, bearings, contacts, and governor jaws.

3.4.1.7.3.5. Deflector or secondary sheave, bearings, car and counterweight buffers, car and counterweight guide rails, top and bottom limit switches, governor tension sheave assembly, compensating sheave assembly, counterweight guide shoes including rollers or gibs.

3.4.1.7.3.6. Hostway door interlocks, hoist way door hangers, bottom door guides and auxiliary door closing devices.

3.4.1.7.3.7. Automatic power operated door operator, car door hanger, car door contact, door protective devices, load weighing equipment, car frame, car

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3.4.1.7.3.8. Car operating panel(s) and equipment, hall lanterns, hall buttons and signal devices.

3.4.1.7.3.9. Cab Lighting and cab convenience 120VAC duplex receptacle.

3.4.1.7.3.10. Where applicable to hydraulic elevators include cylinder head, plunger exposed surfaces, plunger gland and packing, pumps, exposed piping, fittings and flexible pipe connections, operating controls, check and relief valves, valves, gages and tanks.

3.4.1.7.3.11. All parts and materials shall be of the original manufacturer’s design and specification, or equal thereto. All lubricants shall be as recommended by the manufacturer.

3.4.1.7.4. Contractor shall provide and install, or repair as necessary all parts required to maintain elevators in proper working condition. Major components replaced shall be guaranteed against defect and /or failure for a period of one year from date of the completed installation. All other components shall be guaranteed for a period of ninety (90) days. All parts/ components installed shall be only new standard parts and shall have full versatility with presently installed equipment.

3.4.1.7.5. Contractor is responsible for all parts and labor required for regular maintenance and repairs required herein.

3.4.1.7.6. All defective parts that have been replaced become the property of the Contractor and shall be disposed in accordance with all Local, State and Federal Laws.

3.4.1.7.7. The Contractor shall furnish only new standard or exchanged replacement parts shall be of like technology and appropriate for use in a medical facility and meet the original equipment manufacturer specifications with non‐ proprietary parts.

3.4.1.7.8. Replacement parts incorporated into repair become the property of the Government. Replaced parts are to be disposed of by the Contractor after obtaining approval from the COR.

3.4.1.7.9. Parts replaced shall be itemized as monthly no‐charge items on the Contractor’s invoice and shall be identified by part number listed on the manufacturer’s schematics or parts list.

3.4.1.8. CONTRACTOR SUBMITTALS

3.4.1.8.1. Within 30 calendar days after notification of award, the Contractor shall submit two copies of the Preventive Maintenance Procedure (which will be used during the PM Services of this contract) including proposed dates when PMI’s will be accomplished to the Contracting Officer. These procedures are required by the Government as a condition of the facility’s Joint Commission Accreditation.

3.4.1.8.2. Contractor shall provide a copy of the Contractor’s site‐specific safety plan, PPE, and MSDS.

3.4.1.9. CONTRACTOR QUALIFICATIONS

3.4.1.9.1. Contractor shall submit a certificate stating the following:

3.4.1.9.1.1. Elevator Contractor is currently and regularly engaged in maintenance and repair of elevator equipment as one of its principle services, and has mechanic personnel and facilities to maintain and repair elevator

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3.4.1.9.1.2. Contractor shall not substitute/replace resident mechanic without reasonable notification to the Contracting Officer or COR, and written approval has been provided by the Contracting Officer or COR.

3.4.1.9.2. Elevator mechanics shall have at least five years (post apprenticeship) of successful experience, trained supervisory experience, and be appropriately certified. Provide documentation to the COR proving mechanics qualifications, experience and training records. This requirement applies to any elevator mechanic that works on the MGVAMC elevators. Obtain approval, in writing, by the Contracting Officer or COR prior to commencement of any work.

3.4.1.9.3. All elevator mechanics shall be certified by the State of Washington.

3.4.1.9.4. All elevator mechanics shall provide a certificate of completion indicating they have successfully passed an examination of a nationally recognized training program for vertical transportation equipment (VTE) (National Elevator Industry Education Program (NEIEP) or equivalent), or a certificate of completion of a registered apprenticeship program.