Attachment 2 - 689A4-22-700.EHRM.Newington.Spec.Final.20240806.Part1.pdf

Newington VA Medical Center

Project Number: 689A4-22-700

EHRM Infrastructure Upgrades - Newington

VAMC

Issued for Construction

PROJECT SPECIFICATIONS

Prepared For:

Newington VA Medical Center 555 Willard Ave.

Newington, CT 06111

Prepared By:

Triple C A & E Group

100 Pearl Street, 14th Floor Hartford, CT 06103

Project Team:

Mat Perkins, AIA, PMP, NCARB

Kevin Luke, PE

04/26/2024 04/26/2024

EHRM Infrastructure Upgrades - Newington VAMC Project #: 689A4-22-700

06-01-21

00 01 10 - 1

NEWINGTON VA MEDICAL CENTER

EHRM INFRASTRUCTURE UPGRADES - NEWINGTON VAMC

TABLE OF CONTENTS

SECTION 00 01 10

SECTIONS DIVISION AND SECTION TITLES DATE

DIVISION 00 — PROCUREMENT AND CONTRACTING REQUIREMENTS

NOT USED

DIVISION 00 — SPECIAL SECTIONS

00 01 10 Table of Contents 06-2021

DIVISION 01 — GENERAL REQUIREMENTS

01 00 00 General Requirements 05-2021 01 00 00.B B - Appendix B - OIT-InfrastrucStdTelecomSpaces 01 00 00.B1 Appendix B - Submittal Log 01 00 00.C1 C1 - Appendix C - VHA ICRA 2023-1.0 Final Template 0 01 00 00.D1 D1 - Appendix D -VHA PCRA 31May2023-Final PCRA for Construction 01 00 00.E E Site Telecomm VA Newington report 01 00 00.F F Newington VAMC ACM Inspection and Lead Paint Screening Report Final 01 32 16.15 Project Schedules (Small Projects) 01 33 23 Shop Drawings, Product Data, and Samples 06-2021 01 33 24 Electronic Submittal Procedures 01 35 26 Safety Requirements 10-2022 01 42 19 Reference Standards 11-2020

01 45 00 QUALITY CONTROL 05-2021

01 45 00.01 Quality Control Sample Forms 01 45 29 Testing Laboratory Services 01 45 35 Special Inspections 06-2021 01 45 35.01 Schedule of Special Inspections Template 04-2018 01 57 19 Temporary Environmental Controls 01-2021 01 58 16 Temporary Interior Signage 07-2015 01 74 19 Construction Waste Management 04-2022 01 81 13 Sustainable Construction Requirements 10-2017 01 91 00 General Commissioning Requirements 04-2022 01 91 00.A Commissioning Plan

DIVISION 02 — EXISTING CONDITIONS

02 21 13 Site Surveys 01-2021 02 41 00 Demolition 08-2017 02 82 11 Traditional Asbestos Abatement 02 82 13.13 Glovebag Asbestos Abatement 02 83 33.13 Lead-Based Paint Removal and Disposal 01-2021

DIVISION 03 — CONCRETE

03 30 00 Cast-In-Place Concrete 01-2021

DIVISION 04 — MASONRY

04 01 00 Maintenance of Masonry 04 05 13 Masonry Mortaring 04 05 16 Masonry Grouting 04 20 00 Unit Masonry

06-01-21

00 01 10 - 2

DIVISION 05 — METALS

05 12 00 Structural Steel Framing 05 31 00 Steel Decking 05 36 00 Composite Metal Decking 05 40 00 Cold-Formed Metal Framing

DIVISION 06 — WOOD, PLASTICS, AND COMPOSITES

06 10 00 Rough Carpentry 06 20 00 Finish Carpentry

DIVISION 07 — THERMAL AND MOISTURE PROTECTION

07 01 50.19 Preparation for Re-Roofing 07 21 13 Thermal Insulation 07 22 00 Roof and Deck Insulation 07 27 26 Fluid-Applied Membrane Air Barrier, Vapor Permeable 07 54 23 TPO Roofing 07 60 00 Flashing and Sheet Metal 07 71 00 Roof Specialties 07 72 00 Roof Accessories 07 81 00 Applied Fireproofing 07 84 00 Firestopping 07 92 00 Joint Sealants

DIVISION 08 — OPENINGS

08 11 13 Hollow Metal Doors and Frames 08 14 00 Interior Wood Doors

08 31 13 ACCESS DOORS AND FRAMES

08 71 00 Door Hardware

DIVISION 09 — FINISHES

09 05 16 Subsurface Preparation for Floor Finishes 01-2021 09 22 16 Non-Structural Metal Framing 06-2018 09 29 00 Gypsum Board 04-2020 09 51 00 Acoustical Ceilings 12-2018 09 65 13 Resilient Base and Accessories 01-2021 09 65 19 Resilient Tile Flooring 05-2018 09 65 19.19 Resilient Tile Flooring - Static Dissipative Tile 09 69 00 Access Flooring 01-2021 09 91 00 Painting 01-2021

DIVISION 10 — SPECIALTIES

10 14 00 Signage 01-2021 10 44 13 Fire Extinguisher Cabinets 08-2018

DIVISION 11 — EQUIPMENT

NOT USED

DIVISION 12 — FURNISHINGS

12 24 00 Window Shades 08-2017 12 36 00 Countertops 12-2018

DIVISION 13 — SPECIAL CONSTRUCTION

13 05 41 Seismic Restraint Requirements for non-structural Components

DIVISION 14 — CONVEYING EQUIPMENT

NOT USED

DIVISION 20 — MECHANICAL SUPPORT

NOT USED

DIVISION 21 — FIRE SUPPRESSION

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00 01 10 - 3

21 08 00 Commissioning of Fire Suppression System 11-2016 21 13 13 Wet-Pipe Sprinkler System 21 22 00 Clean Agent Fire Suppression Systems 05-2015

DIVISION 22 — PLUMBING

22 05 11 Common Work Results for Plumbing 01-2023 22 05 23 General-Duty Valves for Plumbing Piping 11-2022 22 07 11 Plumbing Insulation 22 08 00 Commissioning of Plumbing Systems 22 11 00 Facility Water Distribution 05-2021 22 13 00 Facility Sanitary and Vent Piping 09-2020 22 14 00 Facility Storm Drainage 09-2015

DIVISION 23 — HEATING VENTILATING AND AIR CONDITIONING

23 05 11 Common Work Results for HVAC 04-2022 23 05 12 General Motor Requirements for HVAC and Steam Generation Equipment 03-2023 23 05 41 Noise and Vibration Control for HVAC Piping and Equipment 03-2023 23 05 93 Testing, Adjusting, and Balancing for HVAC 03-2023 23 07 11 HVAC, Plumbing, and Boiler Plant Insulation 02-2020 23 08 00 Commissioning of HVAC Systems 03-2023 23 09 23 Direct-Digital Control System for HVAC 03-2023 23 21 13 Hydronic Piping 03-2023 23 22 13 Steam and Condensate Heating Piping 04-2023 23 23 00 Refrigeration Piping 03-2023 23 25 00 HVAC Water Treatment 03-2023 23 31 00 HVAC Ducts and Casings 03-2023 23 34 00 HVAC Fans 03-2023 23 36 00 Air Terminal Units 03-2023 23 37 00 Air Outlets and Inlets 03-2023 23 40 00 HVAC Air Cleaning Devices 03-2023 23 81 00 Decentralized Unitary HVAC Equipment 03-2023 23 81 23 Computer-Room Air-Conditioners 03-2023 23 82 00 Convection Heating and Cooling Units 03-2023 23 82 16 Air Coils 03-2023

DIVISION 25 — INTEGRATED AUTOMATION

25 10 10 Advanced Utility Metering System 02-2010

DIVISION 26 — ELECTRICAL

26 05 11 Requirements for Electrical Installations 11-2022 26 05 13 Medium-Voltage Cables 11-2022 26 05 19 Low-Voltage Electrical Power Conductors and Cables 11-2022 26 05 26 Grounding and Bonding for Electrical Systems 11-2022 26 05 33 Raceway and Boxes for Electrical Systems 11-2022 26 05 41 Underground Electrical Construction 11-2022 26 05 73 Overcurrent Protective Device Coordination Study 11-2022 26 08 00 Commissioning of Electrical Systems 11-2016 26 09 23 Lighting Controls 11-2022 26 11 16 Secondary Unit Substations 11-2022 26 12 19 Pad-Mounted, Liquid-Filled, Medium-Voltage Transformers 11-2022 26 13 13 Medium-Voltage Circuit Breaker Switchgear 11-2022 26 13 16 Medium-Voltage Fusible Interrupter Switches 11-2022 26 22 00 Low-Voltage Transformers 11-2022 26 23 00 Low-Voltage Switchgear 11-2022 26 24 13 Distribution Switchboards 11-2022 26 24 16 Panelboards 11-2022 26 25 11 Busways 11-2022 26 26 00 Power Distribution Units for Static Uninterruptible Power Systems 11-2022

06-01-21

00 01 10 - 4

26 27 26 Wiring Devices 11-2022 26 29 11 Motor Controllers 11-2022 26 29 21 Enclosed Switches and Circuit Breakers 11-2022 26 33 53 Static Uninterruptible Power Supply 11-2022 26 35 26 Harmonic Filters 11-2022 26 36 23 Automatic Transfer Switches 11-2022 26 41 00 Facility Lightning Protection 11-2022 26 43 13 Surge Protective Devices 11-2022 26 51 00 Interior Lighting 11-2022 26 56 00 Exterior Lighting 11-2022

DIVISION 27 — COMMUNICATIONS

27 05 11 Requirements for Communications Installations 09-2019 27 05 26 Grounding and Bonding for Communications Systems 27 05 33 Raceways and Boxes for Communications Systems 27 05 36 Cable Trays for Communications Systems 27 05 53 Identification for Communications Systems 27 08 00 Commissioning of Communications Systems 27 10 00 Control, Communication and Signal Wiring 27 10 00.1 Structured Cabling 27 11 00 Telecommunications Room Fittings 27 11 16 Communications Cabinets, Racks, Frames, and Enclosures 27 11 19 Communications Termination Blocks and Patch Panels 27 11 26 Communications Rack Mounted Power Protection and Power Strips 27 13 13 Communications Copper Backbone Cabling 27 13 13.13 Communications Copper Cable Splicing and Terminations 27 13 23 Communications Optical Fiber Backbone Cabling 27 15 00 Communications Structured Cabling 27 15 13 Communications Copper Horizontal Cabling 27 15 13.13 Communications Optical Fiber Cable Splicing and Terminations 27 16 19 Communications Patch Cords, Station Cords, and Cross Connect Wire 27 78 00 Closeout Submittals for Communications

DIVISION 28 — ELECTRONIC SAFETY AND SECURITY

28 05 00 Common Work Results for Electronic Safety and Security 28 05 13 Conductors and Cables for Electronic Safety and Security 28 05 26 Grounding and Bonding for Electronic Safety and Security 28 05 28.33 Conduits and Backboxes for Electronic Safety and Security 28 08 00 Commissioning of Electronic Safety and Security Systems 11-2016 28 13 00 Physical Access Control Systems 28 23 00 Video Surveillance 28 31 00 Fire Detection and Alarm

DIVISION 31 — EARTHWORK

31 20 00 Earthwork 31 23 19 Dewatering 10-2012 31 23 23.33 Flowable Fill 10-2012

DIVISION 32 — EXTERIOR IMPROVEMENTS

32 05 23 Cement and Concrete for Exterior Improvements 32 12 16 Asphalt Paving

32 17 23 PAVEMENT MARKINGS

32 84 00 Planting Irrigation 32 90 00 Planting

DIVISION 33 — UTILITIES

33 08 00 Commissioning of Site Utilities

33 10 00 WATER UTILITIES

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33 30 00 SANITARY SEWER UTILITIES

33 40 00 STORM SEWER UTILITIES

33 63 00 STEAM ENERGY DISTRIBUTION

DIVISION 34 — TRANSPORTATION

NOT USED

DIVISION 35 — WATERWAYS AND MARINE CONSTRUCTION

NOT USED

DIVISION 40 — PROCESS INTERCONNECTIONS

NOT USED

DIVISION 41 — MATERIAL PROCESSING AND HANDLING EQUIPMENT

NOT USED

DIVISION 42 — PROCESS HEATING, COOLING, AND DRYING EQUIPMENT

NOT USED

DIVISION 43 — PROCESS GAS AND LIQUID HANDLING, PURIFICATION AND

STORAGE EQUIPMENT

NOT USED

DIVISION 44 — POLLUTION CONTROL EQUIPMENT

NOT USED

DIVISION 45 — INDUSTRY-SPECIFIC MANUFACTURING EQUIPMENT

NOT USED

DIVISION 46 — WATER AND WASTEWATER EQUIPMENT

NOT USED

DIVISION 48 — ELECTRICAL POWER GENERATION

NOT USED

General Requirements

01 00 00 - 1

SECTION 01 00 00

GENERAL REQUIREMENTS

PART 1 - GENERAL

1.1 SAFETY REQUIREMENTS

A. Refer to section 01 35 26, SAFETY REQUIREMENTS for safety and infection control requirements.

1.2 GENERAL INTENTION

A. Contractor shall completely prepare site for building operations, including demolition and removal of existing structures, and furnish labor and materials and perform work for EHRM Infrastructure Upgrades - Newington VAMC as required by drawings and specifications.

B. All installed cables shall be terminated at each end with documentation, labeling, and test results provided. This applies to all permanently installed cable types. Building fiber will be plenum rated OM4 and OS2-10GB.In addition to replacing all of the communications cabling, an additional 20% capacity, in terms of cable count, shall be provided as shown on the drawings and specifications. All Copper replacement will be CAT 6A. CAT 6A Patch Cords shall be provided and installed for all locations, including patch cords at the End User Device and at the

TR.

C. Visits to the site by Bidders may be made in accordance with what is listed in the solicitation and at the discretion of the Contracting Officer.

D. For site fiber routes, no directional boring allowed without VA contracting approval. Base Bid shall be trenching with concrete encased duct bank per Specification 26 05 41.

E. Offices of Triple C A & E Group at 100 Pearl Street, 14th Floor, Hartford, CT 06103, as Architect-Engineers, will render certain technical services during construction. Such services shall be considered as advisory to the Government and shall not be construed as expressing or implying a contractual act of the Government without affirmations by Contracting Officer or his duly authorized representative.

F. Prime Contractor Personal Minimum Requirements:

1. As Required in other parts of the Project Manual and Contract Requirements the following are minimum requirements:

a. The Superintendent shall be an employee of the Prime Contractor with authority to act as the contractor, responsible for the day-to-day operations at the construction site, planning, quality control, verification of delivery of approved material and equipment, subcontractor coordination responsibilities and execution of the complete project as per the contract documents.

1) Superintendent shall have no hands-on construction interaction. In addition, the superintendent shall provide proof to the COR regarding completion of 30 hour OSHA.

2) Superintendent assigned to this project shall not be assigned to any other project and shall only have duties on one project at a time.

3) The Superintendent shall sign-in at the beginning of each day of work and Sign-out at the end of the work day at the Office of Engineering Service. No work shall be performed by any contractors or subcontractors without the presence of the superintendent at the actual work site.

4) The Superintendent shall be responsible for submitting daily work logs to the COR at the end of every work day.

b. Site Safety and Health Officer (SSHO) shall be a separate qualified individual from the Prime Contractor’s Superintendent or CQC System Manager with duties only

01 00 00 - 2 as the SSHO. See 01 35 26 SAFETY REQUIREMENTS for more information on roles and responsibilities for General Contractor’s staff.

c. CQC System Manager shall be a separate qualified individual from the Prime Contractor’s Superintendent or Site Safety and Health Officer (SSHO) with duties only as the CQC System Manager. See Section 01 45 00 Quality Control for more information on roles and responsibilities for CQC Personnel.

d. The Prime contractor shall provide services of a Project Manager whose responsibilities would include but not be limited to providing support to the Superintendent at the job site and shall be responsible for finance related tasks and scheduling.

G. Dig Permit

1. The contractor shall complete the VA dig permit with the COR and submit the Dig Safe notification prior to start of any excavation work.

H. Electrical Work Permit

1. The contractor shall complete the VA Electrical Work Permit with the COR and submit to the COR a minimum of 72 hours prior to start of electrical work within the facility.

I. Welding and Cutting

1. A Hot Work Permit is required. See Section 01 35 26, SAFETY REQUIREMENTS for requirements.

J. Contract Work Hours

1. Normal working hours for this contract will be from 7:00AM to 4:30PM (local time)

Monday through Friday except for weekends and established Federal Holidays.

Contractors who wish to work other than “normal working hours” for work to be done during those hours must submit a written request to the Contracting Officer for approval.

The request must state that the Contractor is requesting to work other than normal working hours at no additional expense to the Government. Such requests shall be coordinated with the COR and must be submitted to the CO two (2) working days in advance.

2. For certain aspects of work the Contractor shall be required to work off duty hours to perform that part of the work, for continued operations of the Medical Center. After duty hours work shall be coordinated with and approved by the COR.

a. Noisy demolition work, work at building entrances, electrical or other utility work necessary to pass within, above, traverse hallway corridors, temporary shutdowns of utilities for tie-in.

b. Performing on-site work outside normal working hours will require approval from the Contracting Officer and the COR. Requests shall be submitted via email at least 72 hours prior to the requested date and at no additional cost to the Government. Approvals are subject to the availability of on-site staff.

K. Contractor shall perform work in accordance with requirements of “ASHE Construction in a Healthcare Facility”.

L. Contractor shall adhere to all requirements documented in the “Infrastructure Standard for Telecommunications Spaces, Version 3.1”, “OEHRM Site Infrastructure and Und User Device (EUD) Requirements, Version 2.0” and the “VA Physical Security and Resiliency Design Manual”. Deviation from VA standards is not allowable.

M. Contractor shall execute electrical, communications and security systems installations in accordance with TIA, VA and BICSI installation standards. The telecommunications contractor shall be a BICSI licensed Contractor with a minimum of five (5) years’ experience installing and servicing systems of similar scope and complexity. The Contractor shall provide four (4) current references from clients with systems of similar scope and complexity which became operational in the past three (3) years. At least three (3) of the references shall be utilizing the same system components, in a similar configuration as the proposed system. The references must include a

01 00 00 - 3 current point of contact, company or agency name, address, telephone number, complete system description, date of completion, and approximate cost of the project. The owner reserves the option to visit the reference sites, with the site owner’s permission and representative, to verify the quality of installation and the references’ level of satisfaction with the system. The Contractor shall provide copies of system manufacturer certification for all technicians. The Contractor shall provide proof project superintendent with BICSI Certified Commercial Installer Level 1, Level 2, or Technician to provide oversight of the project. Cable installer must have on staff a Registered Communication Distribution Designer (RCDD) certified by Building Industry Consulting Service International (BICSI). The RCDD licensed staff member shall be on-site throughout the life of the project to oversee all telecommunications and security scope and shall provide consistent oversight of the project cabling throughout design, layout, installation, termination, and testing.

N. All testing shall be by certified testing laboratories subcontracted by the Contract. The Government shall not be required to contract testing for any trade.

O. All employees of general contractor and subcontractors shall comply with VA IT security management program and obtain permission of the VA police, be identified by project and employer, and restricted from unauthorized access. All employees of general contractor and subcontractors shall have successfully passed VA IT background checks or be escorted to work on Government networks. VA Engineering IT staff are not available to continuously escort and monitor Contractor activities.

P. The Government does not provide courtesy, pre-inspections of the area during construction.

The Contractor shall request progress inspections and communicate requests for inspections at least one week in advance.

Q. Comprehensive 3rd party inspections, testing and written reports for all Divisions (paid by the General Contractor). Contractor shall employ third party inspection consultants to perform all inspections required by this contract. The VA has no inspection capability. Any reference to VA inspections shall be by a third-party inspector qualified to perform the work. Credentials shall be supplied to the VA/AE as required by this contract. All inspections, testing, certifications, and permits are to be paid for by the General Contractor. The VA will not pay for or perform any required inspections. VA inspections are for VA use only, when performed, and do not reduce the inspection burden on the Contractor. Third party inspection services must be submitted for acceptance by the VA after award. Submission to include resumes of inspectors, with alternates, projected days on site, qualifications of inspectors showing similar projects, related portfolio, and description of communication protocol with Owner. Minimum qualifications for each Division’s inspector are identified in 01 45 00 “Experience Matrix”. Third-Party inspections are in addition to, and independent of, the General Contractor’s primary Quality Control Manager and associated protocol or Government/AE Construction Period Services.

R. Contractor shall notify VA COR minimum (7) days in advance of each third-party inspection to allow coordination with VA personnel.

S. Contractor to provide secure FTP site dedicated for this project for the duration of the contract.

Contractor will provide VA access to the site. Contractor will keep this site current and will use it for all submittals, RFIs, change documents, Record Drawing, electronic file management, and communication logs for the duration of the contract.

T. Contractor’s Daily Logs shall be submitted to the VA COR on a weekly basis.

U. Contractor shall provide Submittal Exchange®, Autodesk Build® and/or ProCore Project Site dedicated for this project or approved equal (substitutions must be submitted with Contractor Bid), for the duration of the contract. Contractor will provide VA access to the site. Contractor will keep this site current and will use it for all submittals, RFIs, change documents, Record Drawing, electronic file management, and communication logs for the duration of the contract.

01 00 00 - 4

V. Contractor shall provide Infection Control Plan as required by Memorandum 111-40, Subj: VHA Directive 7715 Safety and Health During Construction dated April 6, 2017. Submit to COR for approval prior to the start of work.

W. Prior to commencing work, general contractor shall provide proof that an OSHA designated “competent person” (CP) (29 CFR 1926.20(b)(2) will maintain a presence at the work site whenever the general or subcontractors are present. CP will have authority letter.

X. The General Contractor’s Superintendent assigned to this project shall not be assigned to any other project and shall only have duties on one project at a time. See 01 35 26 SAFETY REQUIREMENTS for more information on roles and responsibilities for General Contractor’s staff. The Superintendent shall be a separate qualified individual from the Prime Contractor’s Quality Control Manager (QCM) or Site Safety and Health Officer (SSHO) with duties only as the Superintendent. SSHO shall be a separate qualified individual from the Prime Contractor’s Superintendent or QCM with duties only as the SSHO. QCM shall be a separate qualified individual from the Prime Contractor’s Superintendent or SSHO with duties only as the QCM.

Y. Refer to specifications for installation requirements for each Division. Refer to drawings for estimated quantities and schematic layouts/locations. Contractor to provide a complete, commissioned, functioning product. The VA is not required to inspect or install any portion of this project. Contractor bears all installation and testing costs. Contractor to provide all testing reports prior to the start of commissioning. This project requires phased commissioning and turnover by building. This project may require limited night and weekend work during utility changeover; however, all cable replacements will occur during normal business hours, using the phasing plans developed by the Contractor to maintain continuous network service.

Z. Per VA Directive 1085, smoking, vaping and smokeless tobacco are prohibited on the grounds of VA facilities, including in vehicles. This Directive applies to all Prime Contractor and Subcontractor employees.

AA. The commissioning agent (CxA) shall be a third-party entity, provided by the VA.

1. The Firm and designated Commissioning Authority shall have been the principal commissioning authority on a least three (3) comparable projects that have been completed within the previous five (5) years.

2. The proposed commissioning firm should be certified by at least one of the following agencies:

a. National Environmental Balancing Bureau (NEBB)

b. AABC Commissioning Group (AGC)

c. Building Commissioning Association (BCxA)

3. The Fire Protection Commissioning Specialist should be a registered Fire Protection Engineer in at least one state.

a. He/she should have a minimum of 5 years’ experience with design, installation, inspection, or testing of fire protection systems, and/or smoke control systems.

4. The Building Envelope Commissioning Specialist should be a Registered Architect in at least one state.

a. He/she should also have a minimum of five (5) years’ experience with design, installation, or inspection of building envelope components.

5. The Controls Commissioning Specialist should have a minimum of 5 years’ experience in design, installation, programming, inspection, or testing of direct digital control systems for HVAC systems.

6. Key members of the Commissioning Authority’s commissioning team should have:

a. Bachelor’s degree in Mechanical, Electrical, Architectural engineering.

b. Professional Engineer license in at least one jurisdiction is desired.

c. Over 5 years field experience in building systems operations, maintenance, and troubleshooting, HVAC system installation, maintenance, and troubleshooting, HVAC Direct Digital Control system installation, programming, maintenance, and troubleshooting, electrical system installation, maintenance, and troubleshooting, 01 00 00 - 5 other applicable trade contracting experience may be deemed equivalent experience for the bachelor’s degree.

7. Commissioning Services will be provided in accordance with the Department of Veterans Affairs Commissioning Process Manual. Prospective proposers shall review the Whole Building Commissioning Process Manual available on the VA Technical Information Library at http://www.cfm.va.gov/til/.

a. The following tables describe the commissioning services and deliverables to be provided by the Commissioning Agent:

Commissioning Team Task/Deliverables Description

Construction Phase

Project Phase/ Cx

Task

Commissioning Task Description Commissioning

Deliverables

Commissioning Kick Off

Meeting

(Construction Phase)

(The kickoff meeting should occur within 60 days of Notice to

Proceed.)

Conduct a “Commissioning Kickoff Meeting” with the Construction Team

Establish the purpose and process for commissioning the project.

Establish the individual roles of each participating commissioning team member.

Review the Construction Phase Commissioning

Plan and Commissioning Specifications.

Review the Commissioning Documents

Review the Project Schedule and discuss how commissioning activities will be incorporated into the master schedule.

Review Draft PFC and FPT; identify pre-requisites for functional testing.

ATTENDEES:

Commissioning Agent, A/E Design Team

Representatives, Contractor’s Commissioning

Representative, Subcontractor’s Commissioning

Representatives, VA RE.

Meeting Minutes

Revised Project

Commissioning Plan

(Include Names/Contact

Information for selected

Commissioning Team

Members)

Duration Schedule for

Commissioning

Activities

Based on the Construction Phase

Commissioning Plan, prepare a duration schedule for the commissioning activities required by the commissioning plan. This duration schedule should be incorporated into the contractor’s project schedule to track all commissioning activities of the commissioning team.

Commissioning Duration

Schedule

(Schedule shall be periodically updated to reflect changes in the project schedule and/or scope.)

01 00 00 - 6

Commissioning Team Task/Deliverables Description

Construction Phase

Project Phase/ Cx

Task

Commissioning Task Description Commissioning

Deliverables

Submittal & Shop

Drawing Review

Review all pertinent project shop drawings necessary to support the Commissioning

Process. Review of the shop drawings is for the purpose of developing appropriate Pre-

Functional Checklists and Systems Functional

Performance Test Procedures. Submittals &

Shop drawings shall be reviewed for commissionability, maintainability and for compliance to the Construction Documents.

Note any issues identified in the Shop Drawing

Review that might compromise the final commissioned system on the ‘Commissioning

Review Log’ and submit comment to the Design

Team and the RE contemporaneously with the

A/E review for resolution.

Comments shall be submitted in accordance with the contractual submittal review time.

Comments shall be provided to the Design

Team no less than 7 days prior to the Submittal

Review Due Date provided that the Cx Agent has no less than 7 days to review the submittals.

ANY ISSUES IDENTIFIED IN THE SUBMITTAL

REVIEW THAT MIGHT REQUIRE A

CONTRACT CHANGE BUT IS NECESSARY

TO MEET DESIGN INTENT SHOULD BE

SPECIFICALLY REFERRED TO THE RE.

Shop Drawing Cx Review

List

Shop Drawing Review

Comments

Construction Phase

Commissioning Plan

Based on the work completed in the items above, the Construction Phase Commissioning

Plan for the project shall be periodically reviewed with the Commissioning Team and updated to reflect changes in project equipment, sequences of operations, scope or schedule and with project personnel.

Revised Project

Commissioning Plan

01 00 00 - 7

Commissioning Team Task/Deliverables Description

Construction Phase

Project Phase/ Cx

Task

Commissioning Task Description Commissioning

Deliverables

Commissioning

Construction

Observations

During the course of construction, the

Commissioning Agent will visit the site to observe the progress of construction with respect to the systems being commissioned.

The focus of the observations will to verify that systems being installed comply with the

Construction Documents and can be successfully configured, operated and maintained.

In addition, site observations visits will be scheduled to include

● Witnessing factory testing and/or contractor equipment/system start up activities;

● Verification of Completed Pre

Functional Checklists

● Verification that the Contractor and his subcontractors are completing and documenting Pre-Test procedures required by the specifications.

● Clarification and technical support for understanding and resolving

Commissioning Issues.

Site Observation Reports

Updated Commissioning

Issues Log

01 00 00 - 8

Commissioning Team Task/Deliverables Description

Construction Phase

Project Phase/ Cx

Task

Commissioning Task Description Commissioning

Deliverables

Commissioning Team

Meetings

The Commissioning Agent will hold regular commissioning team meetings to review progress of the commissioning effort and reinforce individual responsibilities. The team will review schedule, construction sequence, and completed work (PFC, PFT and FPT’s) and outstanding issues on the Commissioning

Issues Log.

Commissioning Team Meetings may be held at the jobsite or by teleconference depending upon the status of construction. While it is imperative that many of the Commissioning Team

Meetings be held in person, during early construction phases, some meetings may be more cost effectively conducted remotely.

Scheduling and location of meetings shall occur by consultation between the Commissioning

Agent and the VA-RE.

The Prime Contractor’s scheduler should attend approximately every other Commissioning

Team Meeting to review the master schedule and any changes that will affect commissioning activities.

Commissioning Meeting

Agenda and Minutes

Updated Commissioning

Issues Log

Develop Final Pre-

Functional Checklists

(PFC’s)

The Commissioning Agent will prepare Pre-

Final Pre Functional Checklists (PFC) for the project and distribute to all Cx Team members for review and comment. The Commissioning

Agent will incorporate review comments and prepare Final PFCs.

An executed PFC submitted by the Prime

Contractor indicates the system and its related equipment is ready for Systems Functional

Performance Testing.

The requirements for Pre Functional Checklists shall be coordinated with the startup requirements specified for each commissioned system. The PFC’s shall be constructed to leverage the specified contractor and vendor start activities to avoid unnecessary duplication.

Pre Functional Checklists

(PFC’s)

01 00 00 - 9

Commissioning Team Task/Deliverables Description

Construction Phase

Project Phase/ Cx

Task

Commissioning Task Description Commissioning

Deliverables

Final Systems

Functional Performance

Test (FPT’s)

Procedures

Based on construction documents and approved submittals, the Commissioning Agent will prepare Pre-Final Systems Functional

Performance Test Procedures (FPT’s) for systems to be commissioned.

Completed Final FPT’s will be distributed to all appropriate members of the Commissioning

Team for review and comment.

Final FPT’s will be issued once comments are reviewed and incorporated into final documents as appropriate.

Pre-Final and Final

Systems Functional

Performance Test

Procedures (FPT’s)

Review Operations &

Maintenance Manuals

The Commissioning Agent shall review

Operations and Maintenance Manuals submitted by contractors for general conformance with specifications and VA’s requirements, including:

If provided with the manuals, Review Preventive

Maintenance Schedules provided as part of the

O&M Manuals for completeness. Verify that data is provided in a manner consistent with VA process for managing Preventive Maintenance tasks.

Review of O&M Manuals will include a review of system and component warranties to confirm conformance with contract requirements and adequate documentation of warranty contact information and VA obligations.

Review of O&M Manuals shall be completed in accordance with the Submittal Review schedule requirements.

Updated Commissioning

Issues Log

Review Contractor

Equipment Startup

Checklists, TAB

Reports and PFC’s

The Commissioning Agent will review all contractor prepared Equipment Startup

Checklists, TAB Reports (including “pencil” daily test results) and PFC’s to confirm that the systems have been subject to appropriate

Quality Control and Start Up procedures prior to initiation of Functional Performance Testing.

Incomplete work, inadequate preparation and deficiencies will note noted and tracked on the

Commissioning Issues Log.

Commissioning Issues Log

01 00 00 - 10

Commissioning Team Task/Deliverables Description

Construction Phase

Project Phase/ Cx

Task

Commissioning Task Description Commissioning

Deliverables

TAB Verification The Commissioning Agent shall work with the

TAB Contractor to verify that all Testing and

Balancing work is conducted in strict accordance with the specified Procedural

Standards for Testing, Adjusting and Balancing by either NEBB or AABC. The Commissioning

Agent shall execute the following tasks:

● Review the TAB Agenda provided by the TAB Contractor to verify that it is complete, thorough and in compliance with the specification and Procedural

Standards requirements.

● On the project site, the CxA shall review the calibration certificates for the instrumentation being used by the TAB

Contractor during the execution of TAB activities to confirm that the instrumentation meets the requirements of the spec and the appropriate

Procedural Standard.

● The CxA shall periodically visit the project site and review the TAB documentation for method, reasonable values, and compliance with the specification, Procedural Standard and

TAB Agenda.

● Upon completion of the TAB activities, the CxA shall visit the project site with the TAB Contractor and the RE. The

TAB Contractor shall demonstrate readings selected by the CxA that demonstrate that the system performance is consistent with the submitted values on the TAB report.

Readings shall include Air Handling Unit total flows, static pressure control values, select outlet flows, building, and space pressures selected by the CxA as critical system operating values.

TAB Agenda Review

Comments

TAB Agenda Review

Meeting Minutes

Field Observation Reports of TAB Inspections

Summary Report of TAB

Verification Readings

01 00 00 - 11

Commissioning Team Task/Deliverables Description

Construction Phase

Project Phase/ Cx

Task

Commissioning Task Description Commissioning

Deliverables

Systems Functional

Performance Testing

The Commissioning Agent will oversee, facilitate, and document all FPT testing.

Execution of FPT’s shall be executed in accordance with the Functional Testing

Procedures published by the Commissioning

Agent. All systems tested in accordance with the FPT’s shall be operated by the contractors in accordance with the approved FPT.

Contractors shall retain responsibility for the installed systems during and after functional testing until substantial completion or final acceptance as determined by the VA.

The Commissioning Agent, in collaboration with the control contractor shall include long term trends (greater than 7 days) of integrated system performance once all systems have been commissioned. The Commissioning

Agent shall provide analysis of these trends to confirm that the installed systems are stable and reliable

Executed Functional

Performance Tests and support documentation.

Long Term Trend Data and

Analysis

Prepare Systems

Manuals

The Commissioning Agent shall work with the design team, contractor and VA to develop

Systems Manuals. Manuals will contain system design, operations and sequence information that describes the design intent, operational features and appropriate operational practices necessary to sustain the system operation in accordance with the Design Narrative and the

VA’s overall objectives for the facility.

Systems Manual will include sections for each major system included in the commissioning process.

Project Systems Manual

01 00 00 - 12

Commissioning Team Task/Deliverables Description

Construction Phase

Project Phase/ Cx

Task

Commissioning Task Description Commissioning

Deliverables

Training Plan Review

The Commissioning Agent shall collaborate with the Prime Contractor and installing subcontractors to develop effective contractor and manufacturer training plans and agendas for general conformance with specifications and

VA’s requirements. Observe training for quality of training and for general conformance with the training plan and agenda.

The CxA shall observe contractor and vendor training for critical systems. The Contractor shall provide and the CxA shall maintain all attendance records and associated agendas and presentations for all training sessions.

Attendance records shall be written original sign in sheets for each training session.

Compiled Training Plan

Individual Training Agendas

Training Attendance Sign In

Sheets

Systems Training

The Commissioning Agent will conduct training sessions to provide systems-level training for

O&M personnel. Training will include:

● Review of system design, capacity, and equipment selection

● Review of system operating sequences

● Review of interconnection with other systems

● Review of Emergency operating procedures

● Review of the Project Systems Manual and its Use

● Student Evaluation forms

The number, duration and scope of the Systems

Training sessions shall be determined by the specific requirements of the project.

The training provided by the CxA does not in any way relieve the Contractor from any specified training obligations.

Systems Training

Presentations (electronic)

01 00 00 - 13

Commissioning Team Task/Deliverables Description

Construction Phase

Project Phase/ Cx

Task

Commissioning Task Description Commissioning

Deliverables

Final Commissioning

Report

The Commissioning Agent shall compile a comprehensive commissioning report documenting all commissioning activities, including but not limited to the following:

● Executive Summary

● Commissioning Scope of Work

● Test methods and results

● Outstanding commissioning issues

● Comprehensive Commissioning Issues

Log, including resolved items and a description of their resolution,

● Commissioning plan,

● Field Observation Reports, Status reports and other field activity documentation,

● Submittal and O&M manual reviews

● Training record

● Completed Pre Functional Checklists

● Completed Functional Performance

Test protocols and support documentation

● Other support documentation developed as part of the execution of the project Construction Phase

Commissioning Process

01 00 00 - 14

Commissioning Team Task/Deliverables Description

Construction Phase

Project Phase/ Cx

Task

Commissioning Task Description Commissioning

Deliverables

Deferred and/or

Seasonal Testing

The Commissioning Agent shall witness and document Systems Functional Performance

Testing that was deferred to allow systems to be tested in appropriate seasonal conditions.

Testing will be conducted in accordance with

Systems Functional Performance Test

Procedures. Testing support will be required from the installing contractors, EMCS Vendor and VA. Requirement for seasonal testing will be incorporated into the project specifications.

As part of the Seasonal Testing Effort, the

Commissioning Agent shall review systems operations with the onsite operations team and reinforce training and best operating practices of the operations team.

Executed Functional

Performance Test and

Support Documents

Warranty Period Site

Visits

The Commissioning Agent shall make quarterly visits to the project site to reinforce training, evaluate performance of the installed systems and provide technical support to the operating team to sustain commissioned performance of the systems.

Warranty Site Visit Reports

01 00 00 - 15

Commissioning Team Task/Deliverables Description

Construction Phase

Project Phase/ Cx

Task

Commissioning Task Description Commissioning

Deliverables

Post-Occupancy

Inspection

Return to the project approximately 10 months after substantial completion to review the building operation with the facility occupants and O&M staff, and to discuss outstanding issues related to commissioning. Provide suggestions for improvements to systems operation including,

● Measurement & Verification Issues,

● Re-Commissioning Tasks, and

● Improvements in Preventive

Maintenance or Operational Strategies

Assist facility staff in developing warranty issues, documents and requests for service to remedy outstanding problems.

As part of the Post Occupancy Inspection, the

Commissioning Agent shall analyze the energy consumption records from the project site (both utility and system generated reports) and provide the team with an analysis of actual system energy performance versus predicted performance. To the extent possible, deficiencies in performance shall be analyzed to provide an understanding of the systems, components or operating strategies that may be operating outside predicted parameters.

Post Occupancy Field Visit

Warranty Issues Report

Systems Energy Review

Report

Report Amendment

Amend Final Commissioning Report to document the Warranty Phase commissioning activities.

Final Report Amendment

1.3 STATEMENT OF BID ITEM(S)

A. Contractor shall completely prepare project site for operations, including demolition and removal of existing site elements, and furnish labor and materials and perform construction work for Project 689A4-22-700, EHRM Infrastructure Upgrades - Newington VAMC as required by drawings and specifications. Period of performance is projected to be five-hundred forty (540) calendar days.

B. ITEM I, GENERAL CONSTRUCTION: BASE BID: Work includes general construction, alterations, and necessary removal of existing structures and construction and certain other items. Contract documents, drawings, and specifications, indicate the scope of work. The purpose of this project is to address deficiencies and upgrade communications cabling Telecommunications Rooms (TR) and Main Computer Room (MCR) located within multiple

01 00 00 - 16 buildings on campus, including Buildings 1, 2, 3, 12, 32, 33, 34, 42, 65, and the site infrastructure. Project scope also includes the phased renovation of a new Main Computer Room with temporary fiber. This project provides the new construction, renovation, and infrastructure required to provide new telecommunications infrastructure, including (but limited to): new Fiber Optic Cable and new CAT 6a telecommunications cable to all locations, Work Area Outlets (WAO), racks, UPS, power supplies and associated electrical distribution equipment, new HVAC, new CCTV, new Fire Protection and Fire Alarm, new Advanced Utility Monitoring System and new PACS and doors for all buildings in this project.

1. The work shall be performed in (9) buildings and site work across the entire campus fiber distribution network. The work for each Building shall be completed as follows:

a. All work as identified by the drawings and specifications for Buildings 01/02 and

MCR, 300 days.

b. All work as identified by the drawings and specifications for Building 03/42, 90 days.

c. All work as identified by the drawings and specifications for Building 12, 15 days.

d. All work as identified by the drawings and specifications for Building 32/33/34, 30 days.

e. All work as identified by the drawings and specifications for Building 65, 15 days.

f. All work as identified by the drawings and specifications for Site Work., 90 days.

1) Construction addresses deficiencies including new electrical service, new dedicated mechanical units, new UPS, new grounding and bonding conditions within each TR, new racks and cable management equipment within the TRs and new cable tray for each building as shown on the plans.

2) Provide new equipment rack(s) furnished with both horizontal and vertical cable managers, vertical bonding bars, UPS, patch panel and an optical fiber termination shelf. All telecommunications equipment and cabling shall be tested, approved, and accepted by the VA prior to connecting to active, ongoing operations. Any modifications required to existing systems (HVAC, smoke detectors, fire alarm, fire sprinklers, lights, other devices, etc..) are the responsibility of the Contractor. The VA will not assist with any modification.

3) Includes all labor, material, equipment, and supervision to perform the required electrical and telecommunications construction work on this project including materials and construction equipment to provide new telecommunications Cat 6A and Fiber cable throughout, new outlets, and new racks, patch panels, UPS, fiber panels and associated equipment for all buildings.

4) Provide new electrical panels, transformers, circuit breakers and distribution to serve the new spaces/equipment.

5) For communications functions, provide cable trays, equipment racks with vertical/horizontal wire management. Replace all fiber optic lines serving the TRs. Provide network drops in each new TR. Provide a new digital, wall mounted CCTV (Closed Circuit Television) camera at each TR, camera shall comply with Campus standards (IP addressable network camera, POE+, PTZ, motion sensor, auto-tracking, dome with wall mount. Integrate camera into existing VMS. provide controllability through existing IT network).

6) Temporary fiber shall be provided between existing entrance room and Main Computer Room and from the existing Data Center.

7) Provide Physical Security Access Control (PACS) for all the TR doors (including controllers and power supplies), coordinate with the door hardware specification for additional requirements.

8) The existing fire alarm system will be modified by relocating and/or adding compatible devices to the existing building fire alarm system.

9) Contractor shall provide a 30-day load test on all existing source panels serving new work at each Building. This test is required by NEC 220.87 for

01 00 00 - 17 verification that no loads have been added since the design level survey.

Contractor shall provide load monitoring data to the COR/AE. New electrical panels and electrical service branch circuits are specified by the scope of work and shall be furnished by the contractor. Load monitoring shall also be performed on all panels upstream of the new branch circuit panels.

10) Work includes all labor, material, equipment, and supervision to perform the required Mechanical, Plumbing and Fire Protection construction work on this project including new dedicated cooling, condensate pumps and drains, and reconfiguring and certifying existing wet pipe fire protection system.

11) Contractor shall submit coordination drawings for approval showing all trades including: equipment locations, proposed routing, supports and penetrations prior to beginning any work. Also indicate new and existing systems and all provisions for coordinating existing utilities.

12) For fire suppression, contractor shall reconfigure and/or provide additional sprinkler heads to the existing building automatic sprinkler system as shown on the drawings. Provide wet-pipe and clean agent fire suppression system for the renovated MCR.

13) Site Work: Site work includes all labor, material, equipment and supervision to perform the required hardscape and landscape construction work on this project including materials and construction equipment to provide new concrete walkways, planting beds, artificial turf, fencing, trees and additional landscape materials to the new building and renovations detailed by the construction drawings and specifications.

i. Protection for existing plantings, trees and hardscape to remain shall be installed, maintained and enforced by contractor.

14) New site fiber conduit shall be encased in concrete. Base bid shall include trenching, concrete ductbank and hand digging at existing utility crossings.

Directional boring with annular concrete encasement requires Government approval.

15) For all telecommunications rooms (TR), the contractor is responsible for providing a new fire extinguisher cabinet with a Type 2A:10B:C clean agent fire extinguisher located no greater than 75 feet away from the new TR.

Contractor to coordinate the new location with the COR. Contractor shall bid a new FEC for each TR in the Scope of Work. See specification 10 44 13.

16) All new and existing systems within the Scope of Work shall be commissioned (or recommissioned) for each building per Specification 01 91 00.

C. This project will require working on multiple buildings simultaneously with multiple crews to achieve the overall construction period duration for the entire project. Based on the approved schedule by the VA COR (and based on approved Project Schedule and Phasing plan submittals), multiple buildings shall be renovated simultaneously to meet Construction Schedule requirements. However, any required shutdowns shall be limited to one at a time to minimize the impact on Facility Operations.

D. The expected construction period of 540 Calendar days includes all pre-construction activity, construction, and post-construction testing, third-party inspections, Owner inspections, and commissioning. Contractor shall submit a comprehensive schedule of work in compliance with

01 32 16.15 PROJECT SCHEDULES (SMALL PROJECTS DESIGN/BID/BUILD).

1. Contractor shall submit and obtain approval for all project submittals including coordination drawings prior to beginning physical construction.

2. Contractor shall perform Commissioning per 01 91 00 of all new systems and existing systems…