Admin_Requirements.pdf

City of Debary – Rob Sullivan Park Maintenance Barn (Bid # 05-15)

SECTION 01310

ADMINISTRATIVE REQUIREMENTS

PART 1 GENERAL

1.01 Section Includes

Meetings, construction progress documentation, submittals, record documents

1.02 Preconstruction Meeting

The Owner will schedule a preconstruction meeting prior to beginning the Work to review shop drawing procedures, submittal requirements, and construction administration requirements (project coordination and communication). The Contractor shall bring to the preconstruction meeting the proposed construction schedule, which will be reviewed with the Owner during the meeting.

1.03 Definitions

A. Shop Drawings - Shop drawings are original drawings, prepared by the Contractor, a subcontractor, supplier, or distributor, which illustrate some portion of the Work; showing fabrication, layout, setting, or erection details. Shop drawings shall be prepared by a qualified detailer and shall be identified by reference to sheet and detail numbers on the Contract Drawings

B. Product Data - Product data are manufacturer's standard schematic drawings and manufacturer's catalog sheets, brochures, diagrams, schedules, performance charts, illustrations, and other standard descriptive data. Catalog sheets, brochures, etc., shall be clearly marked to identify pertinent materials, products, or models.

C. Samples - Samples are physical examples to illustrate materials, equipment, or workmanship and to establish standards by which work is to be evaluated.

1.04 Submittal Requirements

A. Prior to submission, thoroughly check shop drawings, product data, and samples for completeness and for compliance with the Contract Documents. Verify all field measurements, quantities, dimensions, specified performance criteria, fabrication, shipping, handling, storage, assembly, installation, and safety requirements.

B. Coordinate the submittals with the requirements for other related work.

C. Notify the Engineer, in writing at the time of submission, of deviations in submittals from the requirements of the Contract Documents. The Contractor's responsibility for deviations in submittals from the requirements of the Contract

Documents is not relieved by the Engineer's review of submittals, unless the Engineer gives written acceptance of specific deviations.

D. Submit at least six (6) copies of each shop drawing and product data. The specific number of copies required of all submittals will be determined during the preconstruction meeting. Submit the number of samples indicated in the individual Specification Sections.

E. Where a specific product manufacturer and model number is listed in individual specification sections and is proposed by the Contractor to be used, full submittal of product data is not required. In this case, submit in letter format the name of the product, manufacturer, model number, specification section, and name of project. Certify the identified product is proposed to be used in the project.

F. Shop drawings, product data, and samples shall be accompanied by a letter of transmittal referring to the name of the project and to the specification page number and/or Drawing number for identification of each item. Submittals for each type of work shall be numbered consecutively, and the numbering system shall be retained throughout all revisions.

G. Submittals shall bear the Contractor's stamp of approval certifying that they have been checked and indicate appropriate specification section and/or drawing location. Submittals without the Contractor's initialed or signed certification stamp and submittals which, in the Engineer's opinion, are incomplete, contain numerous errors or have not been properly checked, will be returned unchecked by the Engineer for resubmission.

H. Begin no work which requires submittals until return of submittals with Engineer stamp and initials or signature indicating the submittal has been approved.

1.05 Engineer Review of Submittals

A. Engineer’s review and approval of submittals will not extend to means, methods, techniques, sequences, procedures of construction or to safety precautions.

B. The review and approval of a separate item will not indicate approval of the assembly in which the item functions. Engineer’s review and approval of submittals shall not relieve Contractor from responsibility for any variation from the requirements of the Contract Documents.

C. The Engineer will review submittals with reasonable promptness. The Engineer's review of submittals shall not be construed as a complete check and shall not relieve the Contractor from responsibility for complete compliance with the Contract requirements.

D. No corrections, changes, or deviations indicated on submittals reviewed by the

Engineer shall be considered as a change order.

E. Where review of submittals is required by the Owner or other agencies, the Engineer will forward the appropriate submittal(s) to these parties after Engineer review. Once review of all parties is complete, the submittal(s) will be returned to the Contractor reflecting the review of all parties

F. If the submittal is not satisfactory, one copy of the submitted item will be retained by the Engineer and all other copies returned to the Contractor for appropriate action.

G. In the event a third submittal is required, due to previous submittals of incomplete or incorrect data or not in compliance with the Contract Documents, the Contractor will be charged one-half of the cost incurred by the Engineer for the review of the third submittal. The Contractor shall bear the total cost incurred by the Engineer for all subsequent reviews. The Engineer costs charged to the Contractor will be at the cost plus rate generally charged by the Engineer and will be deducted by the Owner from payments due to the Contractor.

H. Distribution of copies of acceptable submittals will be as mutually determined by the Contractor, Owner, and Engineer on an individual item basis during or following the preconstruction conference.

1.06 Progress Meetings

A. The frequency of progress meetings shall be determined during the preconstruction meeting. As a minimum, progress meetings shall be held once per month during construction.

B. The Contractor and Owner shall attend the progress meetings.

1.07 Record Drawings

A. As the Work progresses, the Contractor shall be responsible for recording information on the approved Contract Documents concurrently with construction progress.

B. Mark on the Contract Drawings all changes in direction and location of structure, piping, equipment, electrical, and mechanical work.

C. If requested, mark on the Specifications the manufacturer, trade name, catalog, and supplier of each product actually installed, and mark changes made by Change Order or Field Order.

D. All Record Drawings shall be prepared by Contractor in ACAD format using base drawings provided by Engineer. As-built information shall be field verified, measured, certified, signed and sealed by the Contractor’s licensed Surveyor who will be responsible for the accuracy of all dimensions and elevations.

E. The as-built information shown on the Record Drawings is to include, but not be limited to, the following:

1. Horizontal locations and vertical elevations for all electrical conduit.

2. Horizontal locations of all new light poles and electrical service panels.

3. Directional bore horizontal and vertical locations.

4. Irrigation system controllers (alternate bid)

5. Irrigation pipeline horizontal and vertical location (alternate bid).

6. Horizontal and vertical data for any construction that deviates from the approved construction drawings.

F. Deliver to Engineer one set of Record Drawings signed and sealed by Contractor’s surveyor plus one electronic copy (ACAD format) of the drawings.

The Engineer will review the drawings and within seven (7) full working days either return the drawings to the Contractor for correction, or will deliver approved signed and sealed record drawings to the Owner.

G. Complete signed and sealed Record Drawings are required to be delivered to the

Owner prior to final inspection of the project. Record Drawings are to be prepared by the Contractor, certified by the Contractor’s licensed surveyor, and delivered to the Engineer for review. The Engineer will review the drawings for completeness in accordance with the requirements of this section. If the drawings are found to be incomplete, the drawings will be returned to the Contractor for correction prior to final inspection. Complete record drawings that are found to be satisfactory as a result of the Engineer’s review will be signed and sealed by the Engineer and delivered to the Owner. Final inspections will only be scheduled upon receipt of signed and sealed record drawings that have been reviewed by the Engineer and delivered by Engineer to the Owner.

PART 2 PRODUCTS - Not Used

PART 3 EXECUTION - Not Used

END OF SECTION