52.212-1 Instruction to Offerors Final Edit 20 mar 26.pdf

Addendum 52.212-1 Instructions to Offerors – Commercial Items

In the event of conflict this addendum governs.

A. GENERAL.

1. Period of acceptance of offers: 120 days

2. Each Offeror shall submit a written proposal to be considered for the award of a contract.

Each Offeror’s proposal shall be submitted in two (2) separate parts – one entitled "Technical Proposal" and the other entitled "Business/Price Proposal," in accordance with instructions set forth in this section.

3. All communications regarding this solicitation must be directed to the Contracting Officer. Failure to adhere to this instruction may result in elimination from consideration.

4. The proposal shall be prepared simply and economically, providing a straightforward concise description of proposed aircraft. The proposal shall therefore be practical, legible, clear and coherent. In order that evaluation may be accomplished strictly on the merit of material submitted, no pricing information is to be included in the technical proposal.

5. Offerors shall not propose any additional/different CLINs. Offerors may propose both a

737-700 and 737-800 model aircraft, however JPATS will issue only one (1) award for one (1) aircraft.

B. PROPOSED ORGANIZATION AND CONTENT

1. Proposals submitted in response to this solicitation shall be formatted in accordance with the instructions provided in this section. Offerors shall furnish proposals in separately bound volumes as specified below. Each volume shall be complete in order that evaluation of one volume may be accomplished independently of, and concurrently with the evaluation of the others.

2. To aid in evaluation of the proposals, all proposals shall follow a format that mirrors the evaluation factors set forth in the solicitation. Each Offeror shall submit the following number of proposals:

Volume 1 - Technical Proposal Volume 2 - Business/Price Proposal

NOTE: If an offeror chooses to submit a proposal for both the 737-700 and 737- 800 models, each model submission must include volumes 1 and 2, a separately completed and signed SF1449 and a separately completed pricing table.

3. The information set forth in this Section is required to ensure that Offerors have fully indicated their understanding of the Government's requirement. Failure to furnish full and complete information requested may cause an offer to be determined unacceptable.

4. Each page within each volume shall be numbered using a consistent numbering scheme.

This scheme shall also be used for all supporting documentation such as charts, figures, etc. included in each volume. This means each attachment, appendix; chart, etc. may be pre-numbered or sequentially numbered within it.

5. All pages shall have appropriate left margins. The technical proposal shall not exceed

100 pages in length. Type (font) size must be no less than 10 point and no more than 12 point for general text. Page limit does not include the Maintenance Status Report.

6. An Executive Summary (or cover letter) shall accompany the proposal to set forth any information that the Offeror wishes to bring to the attention of the Government. This letter shall be considered part of the Offeror’s proposal and shall be included as part of Volume 1-Technical Proposal.

VOLUME 1 – TECHNICAL PROPOSAL

The technical proposal shall be crafted to address the following technical evaluation factors succinctly and clearly without excess verbiage.

Factor 1: Technical (Aircraft) and Delivery Schedule

Offerors must clearly identify the Boeing 737-700 or 737-800 aircraft being proposed and complete JPATS Aircraft Technical Specification Document Appendices A through E. Offerors must provide adequate documentation and evidence to convince the Government that the proposed Boeing 737-700 or 737-800 aircraft meets all technical requirements at the time of proposal submission. If the aircraft does not meet these minimum technical requirements at the time of proposal submission, the Offeror must describe a plan to meet these minimum technical requirements by the delivery date.

For the proposed aircraft, Offerors must provide color photographs detailing the proposed aircraft’s exterior, interior, flightdeck, and cargo / baggage compartments. The following digital color photographs must be submitted for each aircraft proposed by the Offeror:

An exterior photograph taken from the front of the aircraft that depicts all of the aircraft from that viewpoint.

An exterior photograph taken from the rear of the aircraft that depicts all of the aircraft from that viewpoint.

An exterior photograph taken from the area of the left wingtip that depicts all of the aircraft from that viewpoint.

An exterior photograph taken from the area of the right wingtip that depicts all of the aircraft from that viewpoint.

An interior photograph taken from the front of the cabin area (just aft of the flightdeck door) looking aft.

An interior photograph taken from the rear of the cabin area (just forward of the rear bulkhead) looking forward.

An interior photograph taken from the over wing exit area looking forward.

An interior photograph taken from the over wing exit area looking aft.

A flightdeck photograph that clearly depicts the Captain’s Instrument Panel (P1).

A flightdeck photograph that clearly depicts the Center Instrument Panel (P2).

A flightdeck photograph that clearly depicts the First Officer’s Instrument Panel (P3).

A flightdeck photograph that clearly depicts the Pilot Overhead Panel (P5).

A flightdeck photograph that clearly depicts the Glareshield Panel (P7).

A flightdeck photograph that clearly depicts the Aislestand, Aft Panel (P8).

A flightdeck photograph that clearly depicts the Captain’s MCDU (P9-65).

A flightdeck photograph that clearly depicts the First Officer’s MCDU (P9-66).

A flightdeck photograph that clearly depicts the Captain’s Map Light Panel (P21).

A flightdeck photograph that clearly depicts the First Officer’s Map Light Panel (P23).

An interior photograph taken from the aft area of the forward cargo / baggage compartment looking forward.

An interior photograph taken from the forward area of the aft cargo / baggage compartment looking aft.

The Offerors must provide the following reports, current at the time of submission:

An Aircraft Serial Number Specific, Maintenance and Inspection Status Report.

Airworthiness Directive Status for the:

o Airframe, and o Engines, Service Bulletin Status.

Hard Time-Controlled Component Status.

Instructions for Continued Airworthiness (ICA) Status.

Supplemental Type Certificate (STC) List.

Landing Gear Life Limited Parts (LLP) Status.

Engine Life Limited Parts (LLP) Status.

Auxiliary Power Unit (APU) Life Limited Parts (LLP) Status.

The Offeror must provide a proposed delivery schedule (workflow schedule) for the proposed aircraft. The government’s required delivery schedule is 12 weeks after date of award. Any proposed delivery schedule exceeding 12 weeks after date of award will be determined as unacceptable.

Factor 2: Aircraft Sales Experience:

The Offeror must describe their experience during the past five (5) years in providing aircraft of similar size, complexity, and scope to either public or private sector entities. The government requires this information to assess whether the Offeror’s experience reflects if the Offeror has performed similar work before.

The Offerors must provide up to five (5) references, no more than one (1) page each in length.

At a minimum, the references must include:

The Customer’s Name Point of Contact Period of Performance Total Dollar Value of the Contract, and A Brief Description of the Work Performed

VOLUME 2 – BUSINESS/PRICE PROPOSAL

The Business/Price proposal shall be submitted in the following format:

Offerors shall submit their Business proposal consisting of a Cover Letter including Contractor/Offeror Name, Address, Telephone Number, CAGE Code, and SAM.Gov UEI Number and any Discount Terms. The letter shall be signed by an authorized representative with the authority to bind the Offeror to show that the Offeror has read and agrees to comply with all the conditions and instructions provided in the solicitation document.

Factor 3: Purchase of Existing Boeing 737-400 Aircraft and Spare Parts

The Offeror must provide JPATS with an offer to purchase a JPATS owned Boeing 737-400 aircraft and spare parts. The Offeror must be advised JPATS owned Boeing 737-400 aircraft and spare parts will be sold in an “AS IS, WHERE IS” condition.

The offer to purchase the existing Boeing 737-400 aircraft and spare parts must be provided on pricing table which is included on page 4 of the Addendum 52.212-2 Evaluation - Commercial Items Document. The offer can be as little as $1 however, JPATS reserves the right to either accept or reject the Offeror’s Proposal. Details regarding this aircraft can be found under Section 3 of the attached technical specifications document. Should an offeror wish to obtain the additional information JPATS can provide for this Factor, please reach out to the Contract Specialist, Sheila Nimrod, Sheila.nimrod@usdoj.gov.

If JPATS elects to accept the Offeror’s proposal, the funds due to JPATS will offset the purchase price of the Offeror’s aircraft, and the Offeror can anticipate the JPATS owned Boeing 737-400 aircraft and spare parts will be ready for pickup not earlier than twenty-eight (28) days after JPATS final acceptance of the Offeror’s aircraft.

Factor 4: Price of New Boeing 737-700 or 737-800 Aircraft

Offeror shall complete the pricing table which is included on page 4 of the Addendum 52.212-2 Evaluation - Commercial Items Document. The pricing table is the Government’s required pricing format and will be used for evaluation. If pricing is provided elsewhere and conflicts, the pricing table governs. Offerors can submit a proposal for either the 737-700 or 737-800. As noted above if an offeror chooses to submit a proposal for both models, they must submit two separate proposals to include all required documents for both proposals.

Exceptions to Terms and Conditions or Conditional Assumptions:

Indicate the Section number and paragraph of the requirements to which the exception or conditional assumption is taken, Paragraph Title/Page no., and the reason for the exception or conditional assumption. This response shall also include any exceptions to the pricing requirements and the Statement of Work. Exceptions will not, in and of themselves, automatically cause a proposal to be deemed unacceptable unless they result in material deviation(s) from the requirements.

Small Business Subcontracting Plan:

If the Offeror is other than a small business concern as defined in RFO 19.103, and subcontracting opportunities exist; the Offeror, shall prepare and submit its small business subcontracting plan with this solicitation. The U.S. Marshals Service’s overall subcontracting goals for procurement dollars spent each fiscal year are:

Small Business (SB) – 36% Small Disadvantaged Business (SDB) – 5% Women-Owned Small Business (WOSB) – 5% Service-Disabled Veteran Owned Small Business (SDVOSB) – 3% HUBZone – 3%

The plan should be submitted in accordance with the USMS Small Business Subcontracting Plan Template which is attached to this solicitation.

C. Inquires

Any questions concerning the Request for Proposals (RFP) must be submitted in writing via e-mail to Sheila Nimrod, Sheila.nimrod@usdoj.gov, not later than 1:00 p.m. CST, April 6, 2026.

The Government plans to answer questions and publish a consolidated set of questions (redacted to remove questioner identities) and Government responses, as an Amendment to the Solicitation. Any questions received after the above date shall be answered on an optional, best-effort basis only.

D. Proposal Submission

The due date and time for submission of offers is no later than April 30, 2026, at 13:00 p.m.

CST.

Preparation of Proposal

You must submit the following documentation as part of your proposal:

1. Signed and Dated SF-1449 and completed Offeror’s Information

2. Signed and Dated Standard Form SF-30 (Amendment of Solicitation/Modification of

Contract) [If any amendments were issued]

3. Technical Proposal

4. Business/Price Proposal(s) – completed pricing table

Proposal Validity

By submission of its signed offer, the Offeror attests to its validity for evaluation, acceptance and award purposes for a period not less than one hundred and twenty (120) calendar days from the Solicitation Closing Date. If the Offeror wishes to propose a longer proposal validity period, it may so state its length in the Business Proposal cover letter.

Confirmation of receipt of proposals is the sole responsibility of the Offeror.