Virtual BID Opening New Date - 27 July 2025 - Calverton Natl Cem - FY-26.pdf
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- Solicitation number
- 36C78625B0029
About this file
This document is a Virtual Bid Opening Notice for a construction project at Calverton National Cemetery in New York. The solicitation (IFB No. 36C78625B0029) seeks a contractor to perform construction of Columbarium H, I, J, K, L, M, and associated repairs and improvements. Key submission details include: all bids must be electronically emailed to Contracting Officer Sheryl Palacio-Davis by 27 July 2025 at 1:00 PM EST, with a specific email subject line format. The virtual bid opening will occur via Microsoft Teams and telephone conference, with detailed connection instructions provided.
The bid package must be a single PDF document containing multiple required elements, including completed SF 1442 forms, Contract Administration Data sheet, Price/Cost Schedule, Contractor Cost Estimate Worksheet, Past Performance sheet, Limitations of Subcontracting Certification, and potentially a Bid Bond. All questions must be submitted in writing to the Contracting Officer, referencing the solicitation number. The project is being conducted by the Department of Veterans Affairs National Cemetery Administration, with the project located at Calverton National Cemetery in Suffolk County, New York, and involves professional construction services for columbarium and cemetery infrastructure improvements.
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VIRTUAL BID OPENING NEW DATE IS 27 JULY 2025 @ 1300
BID FOR CALVERTON NATIONAL CEMETERY, NY:
1) SUBMITTAL OF BIDS: All Bid must be emailed to Contracting Officer Ms. Sheryl Palacio-Davis at sheryl.palacio-davis@va.gov. The eMail subject line MUST be addressed as follows:
BID for Calverton National Cemetery | IFB No. 36C78625B0029 | Company’s Name | Project No. 805CM3048 | FY-25.
2) VIRTUAL BID OPENING: A public Virtual Bid Opening will occur on 29th July 2025 @ 1300 – EST, by telephone conference using the following: (See Attachment #01).
New Virtual Bid Opening is now 27 July 2025 @ 1300.
▪ Call Line: 1-872-701-0185 Conference ID: 887 203 308#
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Meeting ID: 282 213 808 259 5
Passcode: UK2DS2KR
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+1 872-701-0185,,887203308# United States, Chicago
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Phone conference ID: 887 203 308#
For organizers: Meeting options | Reset dial-in PIN
a. All Bids shall be submitted electronically via email to the attention of the
Contracting Officer sheryl.palacio-davis@va.gov (Government’s email address).
b. All Interested Bidders should register on the Department of Veterans Affairs eCMS Vendor Portal at https://www.vendorportal.ecms.va.gov.
c. Bidders who require registration shall proceed to the Vendor Portal’s Login section and shall click on Request a user account to register. In the event an interested bidder is unable to submit a bid through the Department of Veterans
Affairs eCMS Vendor Portal domain, prior to the bid closing date, contact the
VAAS helpdesk at 1-877-634-3739, or via email at
VA.Acquisition.Systems@va.gov.
mailto:sheryl.palacio-davis@va.gov https://aka.ms/JoinTeamsMeeting?omkt=en-US https://teams.microsoft.com/l/meetup-join/19%3ameeting_NzNkYTg1M2MtYmI2Yi00MjYyLTkwZmMtZWUyZmVjZTBhOTVm%40thread.v2/0?context=%7b%22Tid%22%3a%22e95f1b23-abaf-45ee-821d-b7ab251ab3bf%22%2c%22Oid%22%3a%22f41e0c37-e521-44c5-9188-60248738095b%22%7d tel:+18727010185,,887203308 https://dialin.teams.microsoft.com/14a86cbc-ba2a-4dde-a83a-5b9e20685e48?id=887203308 https://teams.microsoft.com/meetingOptions/?organizerId=f41e0c37-e521-44c5-9188-60248738095b&tenantId=e95f1b23-abaf-45ee-821d-b7ab251ab3bf&threadId=19_meeting_NzNkYTg1M2MtYmI2Yi00MjYyLTkwZmMtZWUyZmVjZTBhOTVm@thread.v2&messageId=0&language=en-US https://dialin.teams.microsoft.com/usp/pstnconferencing mailto:sheryl.palacio-davis@va.gov https://www.vendorportal.ecms.va.gov/ mailto:VA.Acquisition.Systems@va.gov
d. DO NOT wait until the last day to submit bid documents. Bidders are highly encouraged to submit bid packages 3-4 hours in advance of the time specified to avoid system lock outs.
e. Document /transmittal naming convention. Solicitation number, Project Description, and Company name.
EXAMPLE: 36C78623B0029, _ Columbarium, _ ABC 123 Corp.
f. Bid package shall be one (1) pdf document combining the following minimum required documents:
• Completed blocks 14-20c on the back of the SF 1442, ensuring full completion of all blocks;
• Completed Contract Administration Data sheet identifying the Company name and address, POC name, Phone number, eMail address, and
Company’s Unique Entity ID / DUNS numbers;
• Completed Price/Cost Schedule;
• Completed Contractor Cost Estimate Worksheet (Attached).
• Completed, signed and attached SF30 Amendments (if applicable);
• Completed Past Performance sheet, (Attached).
• Completed Attachment - Limitations of Subcontracting Cert (Attached).
• Attached scanned digital copy of the Bid Bond (if applicable); (ensure to lightly darken raised seals).
NO FAX/ FACSIMILE SUBMITTED BIDS WILL BE ACCEPTED.
• Bids shall be subject to the terms and conditions of the solicitation.
3) QUESTIONS: All questions regarding this solicitation must be submitted in writing (email is acceptable) to: Ms. Sheryl Palacio-Davis at sheryl.palacio-davis@va.gov.
Any prospective Bidder desiring an explanation or interpretation of the solicitation, drawings, specifications, etc., must request it in writing (Please See RFI Doc Attachment #05). No phone requests will be accepted. NOTE: All questions must reference the Solicitation number, Project number (if applicable) and the Description of the project in the Header or Opening Statement.
mailto:sheryl.palacio-davis@va.gov
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