A0003- Questions and Answers to RFIs - Calverton NC - 805CM3048 - FY-25.pdf

805CM3048 Calverton NC Columbarium H, I, J, K, L, M Repairs and Improvements Project PRFI responses 01

Questions from Mindy Bradner

1. is every stone to be removed and reset or just the loosened ones

No, the scope is per drawings and notes

2. All the concrete pads to be demoed and replaced to control joints No, demo and replacement is selective per drawings and notes

3. Are we settled on bronze plaques only no foam No, foam is included in the base contract, replacing foam with bronze is a contract option. Contract option would include cost line item credit for the foam plaques

4. I believe all caps have to be lifted and reset because there is a stem wall behind them No, scope is per drawings and notes

Questions from Ty Perini

5. Who Supplied the Original pre-cast Panels

VA NCA project archive does not have this information

6. Who Supplied the Service Branch Placards?

VA NCA project archive does not have this information

7. Where will there be a Laydown Area to store Materials?

See drawing CS100, 3 areas shown that will require screened construction fence enclosure. Other laydown areas if needed can be coordinated with cemetery operations.

Questions from Dan Gates

8. Please clarify if a superintendent can be a dual hat to cover the requirements of

SSHO?

Yes is qualified, qualifications have to be submitted for approval.

9. If no to the question above, will the SSHO need to be full-time for this project?

N/A

10. Please clarify if a superintendent can be a dual hat to cover the requirements of

QA/QC?

GC must provide a PM with an engineering background to ensure that submittals provided comply with drawings and specifications and that products and materials used on site align with CDs in addition to the superintendent the PM will provide QA/QC.

11. If no to the question above, will the QA/QC need to be full time for this project?

Scale of project does not justify full time QA/QC.

12. Please provide the latest wage determination for this project’s county.

SEE ATTACHEMENT.

13. Please confirm if an onsite arborist is required for any tree removal or tree protection?

Trees adjacent to or within areas of work must be protected from damage during construction operations, do not think arborist is needed for this project.

14. Please confirm if we will be allowed to keep a locked storage container or conex box within the grounds Yes, within fenced in and screened construction staging areas

Questions from Ben Schleer

15. Missing Drawing Pages: We were unable to locate pages 74, 75, 76, and 77 of the Project Drawings in the solicitation attachments on SAM.gov. Drawing files 26 and 27 aren’t included, and these specific pages appear to be missing. Could the Government please provide the missing drawing pages?

Drawing books 26 and 27 will be provided by CO

16. Bid Submission Extension Request: Due to the detailed nature of the restoration work, additional time is required to prepare a comprehensive and accurate proposal. Would the Government consider extending the bid submission deadline?

Please Amendment (A00003).

Key Personnel Requirements: Aside from the Superintendent, are there any additional key personnel required to be on-site? Additionally, is it acceptable for the Superintendent to serve in multiple roles (i.e., perform multiple responsibilities)?

VA NCA would expect a PM to make regular visits to the site to ensure the work put in place aligns with drawings and specifications, super can serve multiple roles if qualified to do so, qualifications to be reviewed by VA NCA team.

17. Contract Duration Adjustment: The contract currently stipulates a performance period of 180 calendar days. If the project starts in the fall and must pause during winter, would the Government consider extending the performance period to 270 calendar days to accommodate seasonal constraints?

The CMES POP is 180 days as well, extending the performance period would add cost for the federal government. The project will most likely start in the spring of 2026 since we anticipate award late September. VA NCA would prefer not to have abandoned construction areas during the winter months.

18. Cleaning Requirements – Niche Covers: The contract requires cleaning of all wall surfaces. Does this cleaning scope include the removal of niche covers, or should they remain in place?

Niche covers are not to be removed, cleaning is by hand with mild detergent to avoid damage to concrete paint and other finishes. Touch up of concrete paint in some areas may be necessary, this will most likely be a contract modification where not specifically noted on the drawings.

19. Existing Materials Information: Can the Government provide information on the manufacturers or suppliers of the existing coping, caps, or stone veneer used in the original construction?

This information is not available in our project archive, so no.

20. To what depth does the stone mulch in existing gravel strips need removed and replaced?

Needs to be removed down to below concrete shelf supporting pre-cast panels, so around 12” of gravel.

21. Will contractor be permitted to use existing cemetery utilities – water and electric?

Contractor will be permitted to use water and electricity if available and accessible, but assume you will have to provide your own power and water.

22. CS221 – Restoration note 1 states to remove and salvage existing foam seals and note 2 states to provide new seals to match existing. Are existing foam Service Seals to be reinstalled according to new layout or are existing Service Seals being salvaged and turned over with all new Service Seals installed?

No reason to salvage existing foam seals

23. Will existing precast columbarium units require any repair or staining?

Fee proposal is to be per what is shown on drawings and specifications and statement of work. Additional repairs that are identified during construction will be covered with contract modifications.

24. Is this project tax exempt?

No

25. Please provide/specify material for “native stone” to be used as decorative stone and gravel in Zen Gardens. See below, VA NCA would like to see a mock up for one of the zen garden planting beds prior to the rest of them being done.

26. Please provide Wage Determination to be used for the project.

Please see attached.

Questions from Patrick Shaw

27. There was an issue encountered when downloading the drawings off GovWin.

Some pages did not transfer over. Could you please provide the missing pages from the drawings?

• Contractors are responsible for using the proper systems to download the solicitation documents, solicited via SAM.gov.