S04 -Virtual and Site Visit Agenda - IFB 2024 08 29 2024.doc

36C77624B0025 EHRM Infrastructure Upgrades Construction

Ann Arbor VAMC

Virtual and Visit Agenda 08-29-2024 and 09-04-2024 - 10:30 PM (ET)

1. Open meeting & Introductions:

· Contract Specialist: Emil Reyes

· Contracting Officer: David Mark

· General Engineer/COR: Curtis Trinkle

· Architect-Engineer (A-E): APOGEE CONSULTING GROUP, P.A.

2. Solicitation Information:

· Please note that any verbal exchange at this virtual visit (or at the site visit on 09/04/2024) does not constitute a change to this solicitation. Only amendments constitute a change. Only questions received in writing and answered via solicitation amendment will be deemed official.

· This solicitation is set-aside for SDVOSB concerns under NAICS Code 236220 Commercial and Institutional Building Construction.

· This procurement is a 100% set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns. Offers received from other than SDVOSB concerns will not be considered. All SDVOSBs must be listed as “certified” by the Small Business Administration (SBA) Veteran Small Business Certification (VetCert). Bidders must be certified in the SBA VetCert database (Veteran Small Business Certification (sba.gov)) at TIME OF SUBMISSION OF BIDS AND TIME OF AWARD. Failure to be certified at the time of bid submission and time of award will result in the offeror’s bid being non-responsive.

· Invitation for Bid (IFB) IAW FAR Part 14

· Solicitation Closing Date: September 23.2024 at 9:00 AM ET. Bid opening will be at 9:30 AM ET.

· Cut-off date for technical questions is September 09, 2024 at 1:00 PM ET.

· Technical Questions received after the Cut-Off date will be reviewed, but the VA does not guarantee that they will be answered.

· Please submit all technical questions to me via email at emil.reyes@va.gov and david.mark2@va.gov.

· Responses to technical questions will be posted in a timely manner as an amendment to the solicitation on SAM.gov. Please confirm receipt of all amendments in IFB responses.

· Bid format submission requirements are located in the solicitation.

· Please be advised that the bid bond shall be submitted as part of the electronic bid submission. An original hard copy of the bid bond is NO LONGER required.

· The VAAR range of magnitude for the project is between $10 and $20 Million.

· The Period of Performance for the project is 720 calendar days after receipt of NTP.

· A copy of the site visit sign in sheet will be provided as an amendment to the solicitation and posted to: SAM.gov.

3. Presentation Conclusion:

· The site walk through will be done as a group on September 04. 2024 at 10:30 AM ET. Remember that you are in a hospital setting. Please have respect for the patients and staff. All verbal communication is considered unofficial and for general information sharing only. Are there any questions concerning this solicitation that I can clarify?

4. COR Presentation: Provide general review of the job and review of any important Drawings and Specifications, unique requirements and site-specific items.

5. Site Walk Through: COR will lead on September 04, 2024.