Attach Amend 0005 RFI BID Responses.pdf

PRE-BID RFI RESPONSE

640-23-108 (SPUR.1795.07)

Renovation and Expansion of

SPS

July 16, 2025 Pre-Bid RFIs

PROJECT NUMBER

PROJECT NAME

DATE

SUBJECT

A | 312 SW 25th St. Oklahoma City, OK 73109 P | 405.842.6100 E | howdy@spur-design.com W | spur-design.com

36C26125R0008 Amendment 0004

NO. QUESTION RESPONSE

01 Is it the intent of the contract documents to extend the existing Siemens Design CC Network and NOT provide a duplicate ECC?

Yes, the intent is to integrate new systems into the existing Siemens Desigo CC BAS. See the Specification provided to address Pre-Bid RFI 02.

02 Please provide Section 23 09 23 as it referenced in numerous other Mechanical and Electrical sections.

Spec Section 23 09 23 is in the specification file “Basement_640-230-108_Bid Document Specifications Note that the Temporary SPS Swing Space do not include this requirement.

03 Please provide Div. 11 – Equipment and Div. 12

– Furnishings.

For the Temporary SPS Swing Space, there are no Division 11 or 12 specifications, as there aren't any furnishings in this part of the project. Also, all the sterilizing equipment will be provided by the mobile sterilization manufacturer (Steris).

For the main hospital basement SPS, refer to the “Basement _640-23_Bid Documents Specifications.” The SPS equipment will be provided by VA (refer to equipment schedule).

04 Please provide us with information on (E) Fire control panel and Voice Comm. System (Manufacturer name & Serial No./ Date Installed).

The existing fire alarm system is by Notifier.

05 Intrusion/ Video Surveillance: Are (N) system to be compatible with (E) system. If it does, please provide us with the manufacturer information (Manufacturer name/ Serial No. of the main equipment, date Installed).

Please provide information (Phone no/ email/ the company maintaining the system).

The SSTV in B100 is by Avigilon. The VA maintains the system. New system shall be compatible.

06 The Pre-Engineered Modular Building specification 13 34 23 has multiple references to DSA (Division of State Architect). Please confirm if these new modular buildings are required to be DSA approved.

The PEMBs do not require DSA approval.

mailto:howdy@spur-design.com

Renovation and Expansion of

SPS

July 16, 2025 Pre-Bid RFIs

PROJECT NUMBER

PROJECT NAME

DATE

SUBJECT

A | 312 SW 25th St. Oklahoma City, OK 73109 P | 405.842.6100 E | howdy@spur-design.com W | spur-design.com

07 Can the VA please confirm whether this request indicates inclusivity of any Niagara & Siemens certified controls contractors that have the same access to the Siemens controls system or whether this request indicates a sole source requirement of Siemens local branch only?

VA to provide response/ information on existing equipment.

The facility uses Siemens Desigo system, maintained and operated by Siemens. Use of Siemens certified control is a sole source requirement.

08 Is there a Geotech report available for the swing space area?

See Geotechnical Report dated Feb. 2, 2021.

09 Sheet MH-105 note 24 states to clean and encapsulate ducting serving the SPS Basement.

Sheet M-201 detail 2 shows that the exhaust ducting also serves the first and second floor.

The air handler ducting has a similar condition shown in the same detail.

Is the intent to clean and seal the 1st and 2nd floor branch ducting as well? Please advise quantity and location of rooms on the 1st and 2nd floors if so.

The branch ductwork on the 1st and 2nd floors does not require cleaning and sealing. Cleaning and sealing the main supply ductwork will sufficiently ensure that the SPS space receives clean, conditioned air within the scope of this project.

On the exhaust side, air is discharged through a HEPA filtration system, and all critical sections of the exhaust ductwork have been identified for cleaning and sealing in the design documentation.

10 Please confirm the temporary corridor is to receive lightweight concrete with an epoxy finish.

Reference Finish Schedule on sheet AE152.

Renovation and Expansion of

SPS

July 16, 2025 Pre-Bid RFIs

PROJECT NUMBER

PROJECT NAME

DATE

SUBJECT

A | 312 SW 25th St. Oklahoma City, OK 73109 P | 405.842.6100 E | howdy@spur-design.com W | spur-design.com

11 Sheet CS106 shows the water tie-in for the temp facilities to be at an existing 10” water line.

Further up the line near the new water heaters, there is a 6x6x3 tee for the new firewater service for the two temporary SPS trailers.

There are floor plans that show the fire suppression requirements for the corridor and the two modular buildings, but there are no details showing where the service is coming from. Please advise where the fire suppression utility is coming from for the two modulars, as well as the temporary storage trailer at the loading dock. There are no drawings which show the requirements for the temporary storage trailer, nor where the sprinkler service is coming from.

Please also advise if the intent is for the fire water service and domestic water service to come from the same 10” water line.

Please advise if there needs to be any fire alarm monitoring at the 6x6x3 tee.

There will be an additional tap into the existing 10" water line to provide fire suppression for the two modular buildings and the corridor. That means there will be a total of three taps into the existing 10" water line. Markup attached.

There will not be any fire sprinklers or fire alarm in the trailer at the loading dock.

Both fire water and domestic water service will come from the 10" waterline.

No fire alarm monitoring on the 6x6x3 tee.

12 Please advise if the seismic piers shown on sheet SB101 and details 4 and 5 on sheet SF503 are required to be used on the project or can be changed at the opinion of the modular supplier’s engineer. The pier in detail 5 uses bolts as a fastener to the ground, but the site plans show gravel finish under the larger easternmost modular.

The design of the modular building foundations is a deferred submittal as noted on sheet S-000. The modular foundation details shown on the structural drawings are conceptual and not intended to be the final design. The contractor shall submit stamped drawings and calculations for the foundation design.

Renovation and Expansion of

SPS

July 16, 2025 Pre-Bid RFIs

PROJECT NUMBER

PROJECT NAME

DATE

SUBJECT

A | 312 SW 25th St. Oklahoma City, OK 73109 P | 405.842.6100 E | howdy@spur-design.com W | spur-design.com

13 1. Can you please confirm that Class IV ICRA compliance is required throughout the containment areas shown on AD- 100 and AD-101?

2. Will non-1-hour temporary wall systems currently being used at the VA in other facilities be acceptable? (eg STARC, Abatement, Swiftwall) STARC offers 1-hr rated Fireblock, but Starc Realwall also offers an ICRA IV rated barrier at a more economical price for the VA.

3. Is the use of more environmentally friendly reusable modular walls (instead of poly sheeting) acceptable and preferred by the VA at this facility?

(plastic sheet anteroom specifically referenced in AD-100)

4. Are there any VA restrictions or preferences for wall attachment methods in sensitive areas with floor or ceiling finish constraints?

1. Class IV ICRA Compliance is required.

2. A 1-HR rated temporary construction barrier noted and detailed on sheet AD-100. Drawings for Basement SPS work are dated 03/03/2023. Alternate wall system meeting the 1 HR rating and ICRA IV criteria may be submitted for review and approval during construction. Specifications must be met for consideration.

3. Alternate means may be submitted for review and approval. Specifications must be met for consideration.

4. It must be installed per specifications and industry standards.

14 Depending on the answers received to the questions asked, additional questions may arise.

Is it possible to extend the deadline to submit questions?

We may provide another couple of days.

15 Additional questions may arise as trades and subcontractor inquiries are made. Is it possible to extend the deadline to submit questions?

Duplicate question. See response to question #14.

16 Is there any known asbestos to be aware of within the scope of the project? Has/will an asbestos report been completed?

There is no known asbestos. The building was completed in 1997 and an Asbestos Survey and Assessment was completed in 2010.

17 Is the Geotechnical report available that was referred to in the drawings?

Duplicate question. See response to question #08.

18 How much area is allowed for construction work and/or staging in the docks including any additional equipment besides the work trailer?

No staging area at the loading dock. Only the SCS Storage trailers will be at the loading dock. Access to the loading dock for project deliveries shall be requested and coordinated with the COR.

19 How much of the dock loading area will be available for contractor trailer and equipment storage?

The loading dock area shall not be used for contractor staging. A contractor staging area can be made available within the Palo Alto campus.

Renovation and Expansion of

SPS

July 16, 2025 Pre-Bid RFIs

PROJECT NUMBER

PROJECT NAME

DATE

SUBJECT

A | 312 SW 25th St. Oklahoma City, OK 73109 P | 405.842.6100 E | howdy@spur-design.com W | spur-design.com

20 Where does the VA propose for the additional work area and construction staging?

The contractor staging area may be in the open lot between the Parking Structure 2 and Bldg. 710. This is, however, not guaranteed and will depend on the time the project begins. Alternate locations can be provided if this space is not available at the time.

21 Specification references restricted access and limited GC parking in designated areas.

Drawings were not clear regarding quantity or location of construction parking. Is there a designated location for parking and will it be limited in quantity?

There is no designated contractor parking outside of the contractor staging area. Patients and staff have priorities for parking spaces.

22 Regarding access to the dock area with the new swing gate, who will manage the security and gate access?

Security gate is deleted from the scope.

23 Will the dock need to continue to be accessible for personnel, deliveries, etc. and who will manage that outside the scope of the GC’s work?

Loading dock operations will continue and shall not be interfered with during construction. Contractor operations requiring the use of the loading dock shall be requested and coordinated with the COR.

24 Where does the VA plan or propose for temporary storage for equipment and devices to be salvaged including but not limited to: doors with jambs, lockers, shelving, sprinklers, hvac valves, medical equipment and cabinets?

The VA will pick up and transport equipment and furniture that is required to be salvaged. Coordinate with COR prior to demolition work.

25 Is there a proposed schedule for any of the devices or equipment currently in use which must remain in use during the project, such as carts, security badging, cameras, tracking badges etc.?

Coordinate removal of such devices with the COR.

Generally, the devices in the basement will not be in use once the space is transferred to the contractor for construction.

26 Is there a list or schedule identifying any of the basement SPS equipment which will need to be used in the temporary SPS?

None of the basement SPS equipment will be used in the temporary SPS. Refer to the equipment schedule.

27 What is the scope of work related to removal and replacement of the Centrak monitoring system?

Refer to TD-100 and TN-100 of the Contract Documents. Coordinate with COR prior to removal of cabling and ceiling mounted access points.

Renovation and Expansion of

SPS

July 16, 2025 Pre-Bid RFIs

PROJECT NUMBER

PROJECT NAME

DATE

SUBJECT

A | 312 SW 25th St. Oklahoma City, OK 73109 P | 405.842.6100 E | howdy@spur-design.com W | spur-design.com

28 Will the VA Hospital staff remove or manage anything related to the Centrak tracking system before, during or inside the completion timeline of this project?

The Centrak system will not be in operation once the Basement SPS are turned over to the contractor.

29 Will the Centrak monitoring system be in use in any of the temporary storage modulars? If so, who will be responsible for installing and then managing?

Not in scope of this project. VA will install the system and manage.

30 Are there any existing redundant Air supply or exhaust sources available for the renovation section or will only temporary air supply be required to maintain the negative pressure conditions and HEPA filtration requirements called out in the specifications?

No. The contactor shall maintain negative air pressure and ICRA Level IV requirements.

31 Will the contractor be responsible for paying for and acquiring any permits related to temporary services? Specification identifies some VA paid connection fees, as well as metering, however question is looking for clarity regarding possible permitting for temporary services.

Refer to specification section 01 00 00 para 1.19.

There are currently no utility permitting fees for water and power.

32 Will the local jurisdiction require any permit fees for development, utility caps or meter fees. Will any required fees for permits be waived?

See response to question 31.

33 Can you provide the thickness of existing concrete and asphalt hardscape?

According to the Geotech report, the existing asphalt pavement is 5.5 inches with a 6" base course.

34 Does the VA have their own timeline and proposed down time for SPS Operations?

SPS operations shall not have a downtime at either the basement or the swing space. Construction at the basement will not be allowed to start until the swing space is operational.

The VA will activate the swing space when the temporary facility is completed by the Contractor. When ready, SPS operations will be transferred to the swing space and the basement turned over to the Contractor. When the basement space is completed and accepted, the VA will activate the new space. Once the SPS operation begins in the basement, the swing space will be turned over to the Contractor for demolition.

35 Plans ask for the relocation of 2 small generators in the temporary site, but not shown to be commissioned for this job; confirming only relocated?

The contractor shall relocate the existing generation trailers in the location of the temporary SPS site. No commissioning is required on these existing trailers.

Coordinate with COR prior to relocation.

Renovation and Expansion of

SPS

July 16, 2025 Pre-Bid RFIs

PROJECT NUMBER

PROJECT NAME

DATE

SUBJECT

A | 312 SW 25th St. Oklahoma City, OK 73109 P | 405.842.6100 E | howdy@spur-design.com W | spur-design.com

36 Where is access proposed for bringing in the temporary modular trailers to the Temporary site? It appears that there is a 2-lane road, however it has an access panel and center island that may interfere with bringing in the modular trailers. Is there another path or access, or will some demo and repair be needed for the existing access island?

The contractor shall be responsible for any damage to existing structures. Several other temporary trailers have been brough in through this access road.

Contractors are required to coordinate and submit their plan for trailer delivery.

37 What operational redundancies does the GC need to be aware of regarding the (2) SPS Trailers and bringing them online in stages or making them operational together?

GC to coordinate with SPS trailer supplier/ manufacturer for start-up process & procedures.

38 What interior improvements are to be completed in the Large Storage Modular building?

Reference elevations and sections noted on sheet AE150, and finish schedule on sheet AE152.

39 Will the General Contractor be responsible for any consumption metering of the electrical usage, water usage or other utilities for the temporary site?

Refer to specification section 01 00 00, para 1.19.

40 Does the VA have a proprietary manufacturer or vendor that must be used to be compatible with and integrate with the campus wide system for HVAC, CCTV, Access, and Fire Alarm controls?

New systems must be compatible with existing systems. HVAC is Siemens, CCTV is Avigilon and Fire Alarm is Notifier.

41 Will the VA allow or accept any alternate manufacturers or vendors to the HVAC control system the facility is already using?

NO.

42 Will the VA allow or accept any alternate manufacturers or vendors to the CCTV system the facility is already using?

SSTV equipment shall be compatible with the existing campus head-end, SSTV system, and construction documents. The current system is AVIGILON.

43 Will the VA allow or accept any alternate manufacturers or vendors to the Access control system the facility is already using?

Access control equipment shall be compatible with the existing campus head-end, access control system, and construction documents. The current system is Sielox Pinnacle with HID PIV class card readers.

Renovation and Expansion of

SPS

July 16, 2025 Pre-Bid RFIs

PROJECT NUMBER

PROJECT NAME

DATE

SUBJECT

A | 312 SW 25th St. Oklahoma City, OK 73109 P | 405.842.6100 E | howdy@spur-design.com W | spur-design.com

44 Will the VA allow or accept any alternate manufacturers or vendors to the Fire Alarm system the facility is already using?

Provide a complete, turnkey and warrantable system that will function with existing equipment.

45 What coordination is required for moving existing scaffolding and temporary trailers next to the building adjacent to the loading dock for crane access for the Rooftop work?

Refer to Safety Requirements section 01 35 26. The contractor is responsible for coordinating with COR.

46 Is there a proposed location for access, including safety clearances and a loading zone for the HVAC Rooftop Unit both for removal and installation of the new Air Handler?

Contractor is responsible for coordinating and providing a crane lift plan for approval.

47 Is there a proposed location for delivery and storage of the new Air Handler as well as a proposed staging location for the disassembly and loading for removal of the Air Handler that is being removed?

See response to question 46.

48 The underground 10” Water Service Line will need shut off and de-energized for the proposed temporary lines to accommodate the Temporary site. Does the VA have redundant service to keep the portions of the facility active during the shutdown of that line? What coordination and additional management will be required to manage the redundant service? If no redundancies exist or can be managed, will the shutdown be limited to a proposed duration?

Refer to General Requirements section 01 00 00. The contractor shall coordinate and submit appropriate requests and MOP’s for all utility shutdowns for approval.

49 Who will need access to the online photographic progress evidence called out in the specification? Are there further instructions, examples as reference, or existing detailed written requirements for this access?

The VA Team and AE will require access.

Multivista has been used in the past on VA projects.

50 Who will need access to the FTP file sharing system called out in the specification for submittals? Are there further instructions or existing detailed written requirements for this access?

The VA Team and AE require access. Procore is widely in use on VA projects at Palo Alto. The contractor must have a submittal platform such as procore for this project.

Renovation and Expansion of

SPS

July 16, 2025 Pre-Bid RFIs

PROJECT NUMBER

PROJECT NAME

DATE

SUBJECT

A | 312 SW 25th St. Oklahoma City, OK 73109 P | 405.842.6100 E | howdy@spur-design.com W | spur-design.com

51 Drawings identify some sprinkler heads as remaining, can there be a specific drawing showing all remaining sprinklers, and where they are located and include quantity?

Intent is to provide new fire sprinklers throughout the scope of work area. The drawings do not show existing sprinklers to remain.

52 Drawings identify some sprinkler heads as salvage and reinstall, can there be a specific drawing showing all salvage and reinstall sprinklers, and where they are located and include quantity?

Intent is to provide new fire sprinklers throughout the scope of work area. The drawings do not show salvage and reinstall sprinklers.

53 Is there a camera specification? Yes. 28 23 00.

54 What is the existing Video Surveillance System

(VSS)?

Avigilon is the current system in use.

55 Will the security contractor be providing the camera license?

Contractors shall provide camera licenses as needed.

Coordinate with VA as required.

56 What room will the security cameras terminate? Local Telecommunications Room.

57 Will the security contractor be programming the cameras on the existing VSS?

Yes, refer to specs 28 05 00 and 28 23 00.

58 Is there an incumbent dedicated security vendor supporting the security systems?

NO.

59 Wondering if you have an idea of the expansion joint coverage you are looking for on this project.

I can't seem to find any requirements on the drawings.

The question is not clear as to what expansion joint it is referring to, please call out sheet number.

60 The HVAC-mechanical plans that have been uploaded for this project seem to be incomplete, are there any missing HVAC-mechanical pages that can be added?

Question from Strategic Industry (8). Not sure what they are asking. Bid for what is in the drawings or ask what information they are needing.

61 Has the asbestos and lead surveys been completed for this project?

Duplicate question. See response to question #16.

62 In reviewing the documents for AV and not seeing any details or needs for AV on this project, also the Division 27 section in the specs has a callout for Public Address 27 51 16 in the table of contents but specs for this are not provided, can you let us know if public address is needed for this project? If so, can you forward any of those specs & plans for Public Adress?

Section 27 51 16 is included in the specification file titled “Basement _640-23_Bid Documents Specifications”. See Technology drawing sheets.

Renovation and Expansion of

SPS

July 16, 2025 Pre-Bid RFIs

PROJECT NUMBER

PROJECT NAME

DATE

SUBJECT

A | 312 SW 25th St. Oklahoma City, OK 73109 P | 405.842.6100 E | howdy@spur-design.com W | spur-design.com

63 Can you help clarify if the VA is looking for the Commissioning Agent (CxA) SOW or the Commissioning Manager SOW? The specification section 01 91 00 (page 22) states that CxA is appointed by VA. Just want to confirm, as sometimes the specification isn’t always accurate.

The specification section is worded correctly.

The CxA is provided by the VA, not the contractor.

64 The door hardware section in the project specification manual, Section 08 71 00, only provides the hardware sets for the modular building. We will need the hardware sets that are identified in the Door Schedule.

Hardware for the doors in the basement SPS are located in the 08 71 00 DOOR HARDWARE specification section in the Basement 640 23 108 Bid Document Specifications file.

65 Will the Ramp be concrete and will it have concrete walls?

Reference sections through the ramp in the construction documents.

66 The stairs call out metal, but will they need concrete footing or anchored to the pavement?

Reference keynotes in plans. Anchorage will follow manufacturer requirements.

67 Will there be concrete footings for the canopy shown on page AE250 gridline T1?

Yes. Reference structural drawings.

68 Due to possible delays in construction for reasons beyond either VA's or contractors’ control and the extremely high cost from Steris per month for the SPS trailers, any delays could put a contractor in a very bad position financially.

We would like to know if VA is open to having VA pay for the SPS trailer rental as an option? We have seen other SPS projects set up this way for this exact reason.

No. Bid per documents. The contractor may bill for large equipment items upon delivery.

69 Warehouse building 24x60 and the 60x60 Warehouse building – there are few real details on those. What is the flooring type for the warehouse modulars?

Reference elevations and sections noted on sheet AE150, and finish schedule on sheet AE152.

70 What are the time frame expectations for installation of the modulars?

The contractor is responsible for developing the schedule. The modulars and all the swing spaces must be completed before the work in the basement can start. See response to question 34.

71 Does the contractor also supply the 2 Temporary SPS storage trailers shown on page CS103 note #6? If so, what size are each of these?

Yes. SPS trailer information provided in the project specifications.

72 Who is responsible for moving the 2 existing Generator trailers in the new position shown on page CS103 note #14? If it’s a contractor, can you give us more details about these?

The general contractor will relocate the position of the generators and maintain the existing connections. One of the generators serves B102 and the other B100.

Renovation and Expansion of

SPS

July 16, 2025 Pre-Bid RFIs

PROJECT NUMBER

PROJECT NAME

DATE

SUBJECT

A | 312 SW 25th St. Oklahoma City, OK 73109 P | 405.842.6100 E | howdy@spur-design.com W | spur-design.com

73 What size is the new generator trailer that the CG is to coordinate with COR for the exact position shown on page CS103 Note #5?

Trailer to be adequately sized to provide necessary power to the new electrical equipment. Refer to sheet ES601 for more information.

74 Are there any shell system fire sprinkler record drawings available for review? Sheet FX-101 in the bid set only shows the main piping location -pipe sizing and branch line piping are not shown.

Attached fire protection as-built drawings from the original building construction.

75 Sheet FX-101 - Fire suppression note #22 states that contractor is to be responsible for reconfiguration of wet system as needed to provide compliant sprinkler coverage throughout the scope of work. The bid set doesn't show any MEPF coordinated drawings to establish conflicts and relocation / revision requirements.

Please advise if it is safe to assume that the shell fire sprinkler system will remain as in and the other trades will work coordinate around existing fire sprinkler piping.

The intent is for all new sprinklers within the scope of work area. Sprinklers shown on Sheet FX-101 are to help with bidding purposes. Final location of sprinkler piping and fire sprinklers is the responsibility of the contractor.

76 Is the space above the existing ceilings rated and non-combustible? Is sprinkler coverage required above dropped ceilings?

Sprinklers are not required in the concealed spaces above the drop-in ceiling.

77 If there isn't sprinkler coverage above the ceiling, will existing drops need to remain for construction sprinkler protection?

The general contractor is responsible for meeting the current fire and life safety code requirements during construction.

78 Is it safe to assume that the existing shell fire sprinkler system's seismic bracing / restraint is code compliant? Are there any requirements to upgrade seismic bracing / restraint in the scope of work?

The intent is for all new sprinklers within the scope of work area. The contractor is allowed to re-use the existing piping/fittings/seismic bracing if they deem it acceptable per the project specifications.

79 Please provide the fire sprinkler shut down / draining responsibility for this site. Does the VA staff drain and fill the fire sprinkler systems? If so, please provide minimum drain / fill notice time and the earliest drain down time and the latest refill time.

The contractor shall coordinate for a utility shutdown per the general requirements section of the specifications. The facility maintenance will shut down, drain and fill the fire sprinkler system in coordination with the contractor’s request.

80 Can we assume the temporary construction barricade will be installed so that it will not obstruct the existing sprinkler coverage in the corridor?

Contractors verify that construction of temporary barricades does not obstruct or otherwise diminish the functionality of sprinklers on either side.

Renovation and Expansion of

SPS

July 16, 2025 Pre-Bid RFIs

PROJECT NUMBER

PROJECT NAME

DATE

SUBJECT

A | 312 SW 25th St. Oklahoma City, OK 73109 P | 405.842.6100 E | howdy@spur-design.com W | spur-design.com

81 Civil sheet CS106 shows the fire services for the SPS trailers only. Please provide Temporary Modulars and Walkway underground feed to the sprinkler riser location shown on Sheet FX101.

Please provide underground routes from riser location to connection point on existing water main.

See attached drawing sheet CS106.

82 Civil sheet CS106 calls out sheet note #6 as "Connect fire line to trailer. Please confirm if any backflow prevention / fire department connection will be needed between the existing sprinkler riser on the SPS trailers and the new underground fire service.

Please refer to the fire riser detail on FX001.

83 On sheet FX001 the Fire Suppression Riser Detail is shown. Please confirm where the underground and aboveground fire protection scope starts and stops. Please note that an In Building Riser assembly is not required if the fire service comes up outside the structural slab.

Aboveground fire protection scope starts at the aboveground flange from the underground connection. In-Building Riser Assembly is shown for ease of installation and has less potential for future leaks.

84 Please provide modular building plans showing roof framing and all other above ceiling equipment (HVAC, Electrical, Plumbing) to properly determine the fire sprinkler system design build layout. These plans are also needed to properly assess the seismic bracing and hanger requirements for each modular.

Modular Building structure and infrastructure are delegated design. Refer to 13 34 23 Pre-Engineered Modular Buildings specification section.

85 Please confirm that both Modular Buildings and Corridor will be supplied from the riser shown on Sheet FX101. Please note that a minimum of (2) seismic separation assemblies (warehouse modular to corridor / corridor to smaller modular) will be needed to meet the requirements of

NFPA 13.

Correct. The intent is a single fire riser will supply the scope of work area.

86 Please confirm that both temporary modular buildings will need a fire sprinkler system installed onsite (not provided by modular building manufacturer).

Correct. The modular buildings do not come with a pre-manufactured fire sprinkler system, so the contractor is responsible for installing the fire sprinklers within these spaces.

87 If the fire sprinkler systems are to be installed onsite for the modular buildings, what systems (HVAC, ceiling, electrical, etc.) will already be installed?

Determined by the general contractor in coordination with the modular building manufacturer/provider.

Renovation and Expansion of

SPS

July 16, 2025 Pre-Bid RFIs

PROJECT NUMBER

PROJECT NAME

DATE

SUBJECT

A | 312 SW 25th St. Oklahoma City, OK 73109 P | 405.842.6100 E | howdy@spur-design.com W | spur-design.com

88 Does the signage proposal need to be separated for the temp building and basement scopes, or can it be combined into one?

Bid per the documents.

89 For temporary SPS:

What are the through put requirements?

- How many trays are expected to be processed daily?

- What are the typical tray sizes?

- What types of instruments or equipment will be processed?

VA to provide a response.

Awaiting SPS response, if this is for trailer size that is already in the specifications.

90 For temporary SPS:

How many shifts per day will the temporary SPS be operating?

The SPS will operate 24/7.

91 For temporary SPS:

Is it acceptable to propose a single high-efficiency unit that meets all applicable VA requirements and codes, or must it be configured as two separate temporary units?

Bid per the documents.

92 For temporary SPS:

Can a proposal be submitted for the temporary SPS component only, or must the temporary SPS and modular buildings be proposed as a single, combined bid package?

NO. Bid per the documents. The General will be managing the temporary units alongside the construction of the SPS space.

Question Received on 7/1/25 93 For Tag # SA03 feeders for temporary rooms one line diagram shows no ground, how to proceed?

The two service-entrance-rated 800A safety switches provided shall be grounded as a service entrance in accordance with article 250 of the NEC.

94 Is the contractor required to provide the temporary backup generator (800KW) for the entirety of the project?

The backup generator is for SPS swing space. It will be required for the entire time that the swing space is operational. It must be on-site in a timely manner to coordinate locations with other temporary utilities/buildings/provisions.

95 Sheet AF-901, detail 2 doesn’t reference a corresponding sheet, please advise.

On sheet AQ-802, replace reference to 3/AF-901 with 2/AF-901. 3/AF-901 can be omitted as a detail.

96 Sheet AF-901, detail 5 references sheet AE-350, cannot be found, please advise.

AE350 is the sheet for modular building interior elevations. See 12/AE350.

Renovation and Expansion of

SPS

July 16, 2025 Pre-Bid RFIs

PROJECT NUMBER

PROJECT NAME

DATE

SUBJECT

A | 312 SW 25th St. Oklahoma City, OK 73109 P | 405.842.6100 E | howdy@spur-design.com W | spur-design.com

97 The epoxy flooring spec is not included in the specifications. Please provide.

Spec is included in the Basement SPS project manual. Can be provided for Temporary SPS

98 Is door 314C intended to be a coiling door? No – It is an Automatic Double Sliding Frame Assembly

99 No details showing seismic Compression Posts were found.

Question: Can you please supply approved seismic post and post assembly as well as attachment for the Temporary Buildings and Basement Ceilings

Follow ASTM requirements for spacing and attachment per spec section 09 51 00-3.4. E.

100 No details showing wire attachment to the structure of the acoustic ceilings were found.

Question: Can you please supply approved wire attachment methods for: support wires, perimeter wires and seismic splay wires for both the Temporary Buildings and Basement Ceilings

Follow ASTM requirements for spacing and attachment per spec section 09 51 00-3.4. E.

Question Received on 7/2/25 101 Specs and drawings for Division 28 CCTV systems say these are to match existing systems at the campus. But nowhere are those manufacturers identified. Can you please indicate (1) manufacturer of the head-end Video Software Management (VMS) system and (2) existing or preferred manufacturer of the security cameras?

Duplicate question. See response to #54.

102 Also, for Division 28, specs for access control systems say that the “basis of design” is the Tyco CCure 9000 system. Can you confirm that there is an existing system at the campus?

Sielox Pinnacle is the current access control system.

103 Division 28 also mentions the Intrusion Detection System needed at the new locations but again does not provide information on that system.

Can you please identify the preferred or existing intrusion detection manufacturer? Is it Bosch?

Or another brand?

No preferred manufacturer. The new IDS will require a dedicated copper telephone line to notify the VA Police. In use and existing are networX NX-8V2.

Renovation and Expansion of

SPS

July 16, 2025 Pre-Bid RFIs

PROJECT NUMBER

PROJECT NAME

DATE

SUBJECT

A | 312 SW 25th St. Oklahoma City, OK 73109 P | 405.842.6100 E | howdy@spur-design.com W | spur-design.com

104 There is much confusing and possibly irrelevant narrative in the Division 28 written specs about “Central Station” management and “PSIM” requirements. Central Station refers to off-site monitoring by an outside organization, not on the premise. Is that the desire for this project?

Also, PSIM means “Physical Security Information Management” or, in other words, a custom software. The CCTV, access control and intrusion detection systems could all be integrated under an enterprise Video Management Software system, without needing a custom PSIM. Can you please clarify the management protocol desired and how you want an integration of the security systems? And whether they will be managed on premises at the campus or with an outside entity?

The security systems will be managed on premises at the campus with 24/7 offsite monitoring.

SMS/PSIM interlock of all SSTV coverage, PACS (means Physical Access Control System), and Panic/Duress.

105 What is the existing AIC or FCA on site? AIC is not listed on any panels or gear. Please advise.

Existing short circuit information should be verified in the field. Preliminary calculations for temporary spaced assume infinite bus at the medium voltage source, due to limited information during the design period.

The contractor must obtain the most accurate available fault current data for existing equipment from the VA to perform calculations based on actual feeder sizes and run lengths, per Specification §26 05 73, Overcurrent Protective Device Coordination Study. A licensed engineer must perform these calculations and submit them for AE review as a prerequisite for any electrical equipment approval.

106 RFP Page 63 includes clause 52.236-1 Performance of Work by the Contractor (APR 1984) and states, “The Contractor shall perform on the site, and with its own organization, work equivalent to at least 50 percent of the total amount of work to be performed under this contract.”. Requiring 50% self-performance for a SDVOSB general contractor on a project under NAICS code 236220 is not typical and with so many specialty trade scopes on this project, is not a reasonable requirement. Please advise.

52.236-1 shall be updated to read 15% not 50%.

Renovation and Expansion of

SPS

July 16, 2025 Pre-Bid RFIs

PROJECT NUMBER

PROJECT NAME

DATE

SUBJECT

A | 312 SW 25th St. Oklahoma City, OK 73109 P | 405.842.6100 E | howdy@spur-design.com W | spur-design.com

107 On RFP Page 9, under 6. (Proposal Format) item d. states that proposals shall be prepared on standard 8.5 x 11-inch paper and that charts may be landscaped but must also be on 8.5x11-inch paper. Will the Government allow the schedule submitted with Factor III to be submitted in landscape format on 11 x 17-inch paper? Otherwise, it will likely not be very legible.

Yes, schedule can be on a larger page.

108 On RFP Page 10, under 7.g. it indicates that joint ventures shall provide a copy of the executed joint venture agreement with the proposal.

a. As this is listed under the Technical Volume, it appears the Gov’t is looking for this to be included with the Technical Proposal. Please confirm.

If this is to be included with the Technical Proposal, please confirm it will not count against the thirty-five (35) page limit for the Technical Proposal.

IF there is a Joint Venture, we will allow the extra pages for this information it shall be referenced as an attachment

109 The provided copy of VAAR 852.219-75 does not have any boxes checked. Please confirm “General construction” is the applicable box to be checked for this project.

Yes, please check General Construction and fill out the form completely. Failure to do has resulted in being removed from competition. As this is a legal certification.

110 Reference Section M: On RFP Page 88 under “Factor I – Technical/Management Approach’ it states, ‘Each offeror’s technical and management proposals shall be evaluated based on the factors and subfactors below.” This paragraph also indicates ‘for each subfactor’ the offeror shall identify risks and associated proposed approach and actions the offeror will take to mitigate identified risks. There is no clear description of what the Government is looking for under Factor I, nor are there any subfactors identified. Please advise.

It should read for each factor instead of sub factor.

There are 5 factors. Under Factor one technical approach you should be demonstrating knowledge of the challenges the project represents and how they will be managed.

Renovation and Expansion of

SPS

July 16, 2025 Pre-Bid RFIs

PROJECT NUMBER

PROJECT NAME

DATE

SUBJECT

A | 312 SW 25th St. Oklahoma City, OK 73109 P | 405.842.6100 E | howdy@spur-design.com W | spur-design.com

111 On RFP Page 10 under item f., it indicates that current employees must sign a letter of intent that lists their proposed role on the project.

However, in Section M under the description for Factor II (RFP Page 89) it states, “For individuals identified in items 1 through 3 above, offeror shall state in their proposal that the individual is a current employee of the prime contractor or provide a letter of commitment stating the proposed individual will become an employee of the prime contractor prior to award.

A. Is a letter of commitment required for current employees?

Regarding letters of commitment for non-current employees: Please confirm these should state the proposed individual will become an employee upon award (not prior to the award).

Letters of Commitment are only required for those personnel being hired specifically for the project and are not current employees.

A letter is not required for current employees.

112 Reference Attachment C – Key Personnel Evaluation: Near the top of the first page in blue it indicates we are to demonstrate experience for “Elevator Design Project Manager, Elevator Project Superintendent, Elevator Project Engineer, Elevator Safety Officer, and Elevator QC Manager”. These positions do not align with RFP instructions for Key Personnel and appear to be remnants from a different project. Please confirm these positions are not applicable to this SPS project.

The form may be edited to reflect the project you are intending to submit a proposal.

113 Reference Section M: Under Factor II Key Personnel (RFP Page 89) the last paragraph indicates that to be considered acceptable or higher on this factor, the offeror must provide project personnel who have 3 projects of similar size and scope. Attachment C (Key Personnel Evaluation) asks for a list of projects that were completed by the key personnel within the past six years (note that the RFP does not list this requirement). Projects that meet the RFP definition of similar size and scope do not come along frequently for SDVOSB contractors. Will the Government please allow key personnel to list project experience that occurred more than six years ago?

We can expand to 10 years in this instance.

Renovation and Expansion of

SPS

July 16, 2025 Pre-Bid RFIs

PROJECT NUMBER

PROJECT NAME

DATE

SUBJECT

A | 312 SW 25th St. Oklahoma City, OK 73109 P | 405.842.6100 E | howdy@spur-design.com W | spur-design.com

114 Section M Factor V evaluation criteria on RFP Page 90 states, “Submit a completed CPARS evaluation for each project under Factor 3.”

Factor III is Schedule Phasing Management and does not include project submission. Please advise.

Factor III is Schedule Phasing Management and statd.

Contractor is to provide a phased schedule with a synopsis as to how the work will be accomplished within the 720- day period of performance. Offeror shall provide a high-level milestone plan of project execution to demonstrate their means and methods of approach to successfully manage and execute this SPS HVAC and Flooring project, which clearly demonstrates how the two tasks will be accomplished in the same space during the 720-day time period. It shall be no more than 5 pages in length.

CPARS is factor V.

115 Reference Attachment D – Construction Experience Project Data Sheet:

a. The RFP does not indicate that projects are required to be submitted on this form. Please clarify whether this form is required.

b. If this form is required, will the Government please issue it in Word format so that it can be completed legibly (ex., without trying to fit a ‘detailed’ project description into the small box provided)?

You can either submit the past performance questionnaire or the Construction Experience data sheet. A word version is attached to this amendment for your use.

Question Received on 7/2/25

Specification 28 31 00 - PACS

116 UPS; Security System Monitors, CPU, SSTV, NVR, Racked Equipment, Network Switches. Should JCI include Network Switches? IF so, manufacturer/model?

Network switches are GFGI.

117 I am assuming that we are Excluding PIV credential cards. No access to PIV cards and no quantity provided.

Correct.

118 I am assuming that we are Excluding Crash Bar, Key Bypass, Electric Strikes/Bolts, Electric Mortise Locks, Electromagnetic Locks, Cabling.

Incorrect. Electrified door hardware (except for powered actuators) to be provided.

Renovation and Expansion of

SPS

July 16, 2025 Pre-Bid RFIs

PROJECT NUMBER

PROJECT NAME

DATE

SUBJECT

A | 312 SW 25th St. Oklahoma City, OK 73109 P | 405.842.6100 E | howdy@spur-design.com W | spur-design.com

119 All equipment and materials for the system will be compatible to ensure correct operation as outlined in FIPS 201, March 2006 and HSPD-12.

Concur.

Renovation and Expansion of

SPS

July 16, 2025 Pre-Bid RFIs

PROJECT NUMBER

PROJECT NAME

DATE

SUBJECT

A | 312 SW 25th St. Oklahoma City, OK 73109 P | 405.842.6100 E | howdy@spur-design.com W | spur-design.com

120 SMS Server Computer: DUAL 11th Gen Intel® Core™ i7-11700 processor, 32GB RAM, 460W Redundant PS, 1GB NIC, DUAL 2TB M.2 PCIe SSD. Is Server/Software required for this Renovation and Expansion?

Server upgrade is not required. Additional licenses are required if current licenses are not sufficient for additional devices.

121 Redundant Central Computer: One identical redundant central computer, connected in a hot standby, peer configuration. Is a Redundant Server/Software required for this Renovation and Expansion?

Redundant central computers are not required.

123 Workstation Computer: CPU operating speed shall be at least 133MHz, 256MB RAM, 250W PS, 17" Monitor, Laser Printer 12PPM. Is a Workstation required for this Renovation and Expansion?

No workstation is required.

124 Redundant Workstation: One identical redundant workstation, connected in a hot standby, peer configuration. Is a Redundant Workstation required for this Renovation and Expansion?

No workstation is required.

125 Secondary Alarm Annunciation Site: A workstation with limited I/O capacity, consisting of a secondary alarm annunciation Is a Secondary Alarm Annunciator required for this Renovation and Expansion?

Not required.

126 UPS: Provide a minimum of 6 hours of operation of the central-station equipment, including 2 hours of alarm printer operation

No modifications to the central station or SCC, so not required.

127 PIV Middleware shall provide three-factor authentication, including biometric matching using a capture device capable of single fingerprint capture. Is PIV Middleware required for this Renovation and Expansion?

PIV Middleware not required.

Renovation and Expansion of

SPS

July 16, 2025 Pre-Bid RFIs

PROJECT NUMBER

PROJECT NAME

DATE

SUBJECT

A | 312 SW 25th St. Oklahoma City, OK 73109 P | 405.842.6100 E | howdy@spur-design.com W | spur-design.com

128 PIV Middleware PC requirements: minimum 1.8 GHz CPU, 1 GB RAM, 40 GB hard disk, and Microsoft Windows XP SP2. Unit shall fingerprint capture devices and smart card reader. Is PIV Middleware required for this Renovation and Expansion?

No PC required.

129 DRAWINGS, "MATCH EXISTING VA CARD

READER SYSTEM" Maybe Sielox?? What is the existing system that is being expanded? Is there spare reader licensing for these additional 31 Readers for this Renovation and Expansion?

The existing card reader system is Sielox Pinnacle.

Licensing is not required.

130 Shall utilize facial image verification and could be utilized as secondary authentication in conjunction with card readers in high security area as defined by the VA. Is PIV Middleware required for this Renovation and Expansion?

There are no biometric readers found in the drawing set.

PIV Middleware not required.

Specification 28 16 00 - IDS

131 All equipment shall have a back-up source of power that will provide a minimum of 96 hours of run time in the event of a loss of primary power to the facility.

Concur.

132 Tamper Switches: All enclosures including cabinets, housing, boxes, raceways, and fittings with hinged doors or removable covers containing circuits and power supplies related to the IDS shall include corrosion-resistant tamper switches.

Concur.

133 I did not see any Intrusion Devices, and therefore assuming that nothing is needed for this specification section.

Door position switches on doors entering the SPS area, as well as motions within the SPS area required.

VA to confirm if these are desired/required. If so, confirm location.

Renovation and Expansion of

SPS

July 16, 2025 Pre-Bid RFIs

PROJECT NUMBER

PROJECT NAME

DATE

SUBJECT

A | 312 SW 25th St. Oklahoma City, OK 73109 P | 405.842.6100 E | howdy@spur-design.com W | spur-design.com

Specification 28 23 00 - VSS

134 Minimum System Requirements VMS Server:

Minimum 2.4 GHz CPU and 1 GB RAM, Minimum 1GB disk space available. Is Server/Software required for this Renovation and Expansion?

Concur.

135 Minimum System Requirements PDA Server:

Minimum 2.4 GHz CPU and 1 GB RAM, Minimum 1GB disk space available. Is Server/Software required for this Renovation and Expansion?

Required if enough spare capacity for additions is not present.

VA to confirm spare capacity.

136 Minimum System Requirements VMS Client:

Minimum 2.4 GHz CPU and 1 GB RAM, Minimum 1GB disk space available. Is Server/Software required for this Renovation and Expansion?

A new server/software is not required

137 Licensing Structure 1. Base Server License 2.

The Base Server license contains a. Unlimited numbers of Recording Server licenses b.

Unlimited numbers of Smart Clients, Remote Clients, PDA Clients and Matrix Monitor licenses What is the existing system that is being expanded? Manufacturer/Model #

Avigilon 4th Generation, NVR4X Premium

138 Recording Servers: Comply with FIPS PUB 140-2 Concur.

139 Recording Rate: 30 ips for 720 x 24; Capacity of 160GB Is there spare storage available for these additional 14 Cameras for this Renovation and Expansion?

YES

Renovation and Expansion of

SPS

July 16, 2025 Pre-Bid RFIs

PROJECT NUMBER

PROJECT NAME

DATE

SUBJECT

A | 312 SW 25th St. Oklahoma City, OK 73109 P | 405.842.6100 E | howdy@spur-design.com W | spur-design.com

Specification 28 26 00 - EPPS

140 All equipment shall have a battery back-up source of power that will provide 12 hours (hrs.)

of run time in the event of a loss of primary power.

Concur.

141 Alarm Monitoring and Reporting: Shall annunciate information to at least two (2) separate locations.