27-25-26-02-20 Hodge Walk-In Refrigerator Project Manual.pdf

BIDDING DOCUMENTS FOR THE

AZUSA UNIFIED SCHOOL DISTRICT

FOR

REPLACEMENT OF WALK -IN REFRIGERATOR

VICTOR HODGE ELEMENTARY SCHOOL

700 W 11TH Street, Azusa, CA 91702

DSA Application No. 03-121479 Bid No. 25-26-02-20 ( Rebid )

LGM Design Project No. 25_1020 Hodge

AZUSA UNIFIED SCHOOL DISTRICT

546 South Citrus Avenue

Azusa, CA 91702

(626) 967-6211

DUE DATE: April 10, 2026 at 2:00 PM through Bonfire platform

THIS PAGE INTENTIONALLY LEFT BLANK FOR PRINTING PURPOSES

TABLE OF CONTENTS

NOTICE INVITING BIDS

INSTRUCTIONS TO BIDDERS

CHECKLIST OF MANDATORY BID FORMS

DESIGNATION OF SUBCONTRACTORS

DESIGNATION OF SUBCONTRACTORS FORM

BID FORM

BID GUARANTEE FORM

BID BOND FORM

DISABLED VETERAN BUSINESS ENTERPRISE (DVBE) PARTICIPATION STATEMENT

AGREEMENT FORM

PAYMENT BOND

PERFORMANCE BOND

GUARANTEE

ESCROW AGREEMENT FOR SECURITY DEPOSITS IN LIEU OF RETENTION

INSURANCE DOCUMENTS & ENDORSEMENTS

DISABLED VETERAN BUSINESS ENTERPRISE (DVBE) CONTRACTOR CLOSE-OUT

STATEMENT

CONTRACTOR CERTIFICATION REGARDING BACKGROUND CHECKS

CONTRACTOR CERTIFICATION REGARDING BACKGROUND CHECKS

ARTICLE 1 DEFINITIONS

1.1 BASIC DEFINITIONS

1.2 EXECUTION, CORRELATION AND INTENT

1.3 OWNERSHIP AND USE OF ARCHITECT’S DRAWINGS, SPECIFICATIONS

AND OTHER DOCUMENTS

ARTICLE 2 DISTRICT

2.1 INFORMATION AND SERVICES REQUIRED OF THE DISTRICT

2.2 DISTRICT’S RIGHT TO CARRY OUT THE WORK DUE TO PARTIAL

DEFAULT IN A SPECIFIC SEGREGATED AREA OF WORK (48 HOUR

NOTICE TO CURE AND CORRECT)

ARTICLE 3 THE CONTRACTOR

3.1 SUPERVISION AND CONSTRUCTION PROCEDURES

3.2 SUPERVISION

3.3 LABOR AND MATERIALS

3.4 WARRANTY

3.5 TAXES

3.6 PERMITS, FEES AND NOTICES

3.7 SUBMITTALS REQUIRED AT THE COMMENCEMENT OF THE PROJECT

3.8 DOCUMENTS, SAMPLES, AND COMPUTER AT THE SITE

3.9 SUBMITTALS INCLUDING SHOP DRAWINGS, PRODUCT DATA, AND

SAMPLES

3.10 SUBSTITUTIONS

3.11 INTEGRATION OF WORK

3.12 CLEANING UP

3.13 ACCESS TO WORK

3.14 ROYALTIES AND PATENTS

3.15 INDEMNIFICATION

3.16 SUBMISSION OF DAILY REPORTS

3.17 AS-BUILT DRAWINGS AND ANNOTATED SPECIFICATIONS

3.18 EQUIPMENT MANUALS

3.19 DIR REGISTRATION

ARTICLE 4 ADMINISTRATION OF THE CONTRACT AND CLAIMS

4.1 ARCHITECT

4.2 ARCHITECT’S ADMINISTRATION OF THE CONTRACT

4.3 PROJECT INSPECTOR

4.4 STOP WORK ORDER

4.5 RESPONSIBILITY FOR ADDITIONAL CHARGES INCURRED BY THE

DISTRICT FOR PROFESSIONAL SERVICES

4.6 DISPUTES AND CLAIMS

ARTICLE 5 SUBCONTRACTORS

5.1 DEFINITIONS

ARTICLE 6 CONSTRUCTION BY DISTRICT OR BY SEPARATE CONTRACTORS

6.1 DISTRICT’S RIGHT TO PERFORM CONSTRUCTION AND TO AWARD

SEPARATE CONTRACTS

6.2 CONSTRUCTIVE OWNERSHIP OF PROJECT SITE AND MATERIAL

6.3 DISTRICT’S RIGHT TO CLEAN UP

ARTICLE 7 CHANGES IN THE WORK

7.1 CHANGES

7.2 CHANGE ORDERS (“CO”)

7.3 CONSTRUCTION CHANGE DOCUMENT (CCD Category A, and CCD

Category B) and IMMEDIATE CHANGE DIRECTIVE (ICD)

7.4 REQUEST FOR INFORMATION (“RFI”)

7.5 REQUEST FOR PROPOSAL (“RFP”)

7.6 CHANGE ORDER REQUEST (“COR”)

7.7 COST OF CHANGE ORDERS

ARTICLE 8 TIME AND SCHEDULE

8.1 DEFINITIONS

8.2 HOURS OF WORK

8.3 PROGRESS AND COMPLETION

8.4 EXTENSIONS OF TIME - LIQUIDATED DAMAGES

ARTICLE 9 PAYMENTS AND COMPLETION

9.1 CONTRACT SUM

9.2 COST BREAKDOWN

9.3 PROGRESS PAYMENTS

9.4 APPLICATIONS FOR PROGRESS PAYMENTS

9.5 STOP NOTICE CLAIMS AND WARRANTY OF TITLE

9.6 DECISIONS TO WITHHOLD PAYMENT

9.7 NONCONFORMING WORK

9.8 SUBCONTRACTOR PAYMENTS

9.9 COMPLETION OF THE WORK

9.10 PARTIAL OCCUPANCY OR USE

9.11 COMPLETION AND FINAL PAYMENT

9.12 SUBSTITUTION OF SECURITIES

ARTICLE 10 PROTECTION OF PERSONS AND PROPERTY

10.1 SAFETY PRECAUTIONS AND PROGRAMS

10.2 SAFETY OF PERSONS AND PROPERTY

10.3 EMERGENCIES

10.4 HAZARDOUS MATERIALS

ARTICLE 11 INSURANCE AND BONDS – See Supplementary Conditions

11.1 CONTRACTOR’S LIABILITY INSURANCE

11.2 WORKERS’ COMPENSATION INSURANCE

11.3 BUILDER’S RISK/ “ALL RISK” INSURANCE

11.4 FIRE INSURANCE

11.5 AUTOMOBILE LIABILITY

11.6 OTHER INSURANCE

11.7 PROOF OF INSURANCE

11.8 COMPLIANCE

11.9 WAIVER OF SUBROGATION

11.10 PERFORMANCE AND PAYMENT BONDS

ARTICLE 12 UNCOVERING AND CORRECTION OF WORK

12.1 COMPLIANCE WITH TITLE 24 INSTALLATION REQUIREMENTS

12.2 SPECIAL NOTICE OF AMERICAN’S WITH DISABILITIES ACT

12.3 UNCOVERING OF WORK

12.4 CORRECTION OF WORK

ARTICLE 13 MISCELLANEOUS PROVISIONS

13.1 GOVERNING LAW

13.2 SUCCESSORS AND ASSIGNS

13.3 WRITTEN NOTICE

13.4 RIGHTS AND REMEDIES

13.5 TESTS AND INSPECTIONS

13.6 TRENCH EXCAVATION

13.7 WAGE RATES, TRAVEL, AND SUBSISTENCE

13.8 RECORDS OF WAGES PAID

13.9 APPRENTICES

13.10 ASSIGNMENT OF ANTITRUST CLAIMS

13.11 STATE AND DISTRICT CONDUCTED AUDITS

13.12 STORM WATER POLLUTION PREVENTION

13.13 PROJECT LABOR AGREEMENT

ARTICLE 14 TERMINATION OR SUSPENSION OF THE CONTRACT

14.1 TERMINATION BY THE CONTRACTOR FOR CAUSE

14.2 TERMINATION BY THE DISTRICT FOR CAUSE

14.3 TERMINATION OF CONTRACT BY DISTRICT (CONTRACTOR NOT AT

FAULT)

14.4 REMEDIES OTHER THAN TERMINATION

ARTICLE 15 DEBARMENT

15.1 DEBARMENT MEANS THERE HAS BEEN A FINDING THAT THE

CONTRACTOR IS NOT RESPONSIBLE

15.2 BOARD FINDING

15.3 HEARING AND PRESENTATION OF EVIDENCE

Notice Inviting Bidders Azusa USD

NOTICE INVITING BIDS

AZUSA UNIFIED SCHOOL DISTRICT

NOTICE IS HEREBY GIVEN that the Azusa Unified School District, acting by and through its Governing Board, (hereinafter “DISTRICT”).

Bid Deadline: Sealed bids containing the following documents shall be received up to but not later than 2:00 PM PST on the 1 0 th day of April, 2026.

It is each Bidder’s sole responsibility to ensure its bid is timely delivered and received at the location designated below. Any bid received at the designated location after the scheduled closing time for receipt of bids shall be treated as invalid bids.

Place of Bid Receipt: Bonfire E-Procurement Platform at https://azusa.bonfirehub.com

Bid Opening: Bids shall be electronically unsealed publicly and read aloud following the Bid Deadline stated above.

Project Identification Name: Victor Hodge Elementary School Walk -In Refrigerator Bid 25-26-02-20

NOTICE IS HEREBY GIVEN that DISTRICT, acting by and through its Governing Board (the “Board”), will receive up to, but not later than the above-stated time, unless extended by addendum.

Pursuant to California Public Contract Code 20111.5 Bidder should upload Pre-Qualification Questionnaire and the latest Financial Statement on the Bonfire Vendor Pre-qualification section. Link for your reference: How-do-I-update-the-documents-on-my-vendor-profile-after-registration?

Bids will not be accepted if a Contractor has not been prequalified where prequalification is required. A Bidder who has not previously completed the District’s Pre-Qualification Questionnaire must complete and submit the Pre-Qualification Questionnaire to the District not less than ten (10) working days prior to the latest date for submission of Bid Proposals. Failure of such a Bidder to timely submit a completed Pre-Qualification Questionnaire and to be deemed a Pre-Qualified Bidder for the Work will result in rejection of the Bidder’s Bid Proposal for nonresponsiveness. To prequalify, Bidders should access the Bonfire Bid portal:

https://azusa.bonfirehub.com/ .

If this Project includes work that will be performed by mechanical, electrical or plumbing (“MEP”) subcontractors (contractors that hold C-4, C-7, C-10, C-16, C-20, C-34, C-36, C-38, C- 42, C-43 or C-46 licenses), such MEP subcontractors must also be prequalified. A list of prequalified MEP subcontractors will be made available by the District to all bidders at least five

(5) business days prior to the bid opening date. It is the responsibility of the bidder to ensure that all MEP subcontractors holding any of the licenses listed above are properly prequalified before submitting a bid.

This prequalification requirement applies even if the subcontractor will perform, or is designated to perform, work that does not require one of the licenses listed above, but the subcontractor holds one of the licenses listed above. To prequalify, Bidders should access the https://azusa.bonfirehub.com/ https://vendorsupport.gobonfire.com/hc/en-us/articles/6831643773847-How-do-I-update-the-documents-on-my-vendor-profile-after-registration?source=search&auth_token=eyJhbGciOiJIUzI1NiJ9.eyJhY2NvdW50X2lkIjozMTkwMzgsInVzZXJfaWQiOjYwNTEzOTgwNTcyMzksInRpY2tldF9pZCI6MzIwNzIxLCJjaGFubmVsX2lkIjo2MywidHlwZSI6IlNFQVJDSCIsImV4cCI6MTcwOTMyOTI1Mn0.7Fo5i0DdnIZzBCLMVEflW0JO8rwLhC3y3MDm8pY_BZw%20All%20the%20qualified%20contractors%20will%20be%20listed%20on%20CUPCCAA%20Contractor%20List.

https://vendorsupport.gobonfire.com/hc/en-us/articles/6831643773847-How-do-I-update-the-documents-on-my-vendor-profile-after-registration?source=search&auth_token=eyJhbGciOiJIUzI1NiJ9.eyJhY2NvdW50X2lkIjozMTkwMzgsInVzZXJfaWQiOjYwNTEzOTgwNTcyMzksInRpY2tldF9pZCI6MzIwNzIxLCJjaGFubmVsX2lkIjo2MywidHlwZSI6IlNFQVJDSCIsImV4cCI6MTcwOTMyOTI1Mn0.7Fo5i0DdnIZzBCLMVEflW0JO8rwLhC3y3MDm8pY_BZw%20All%20the%20qualified%20contractors%20will%20be%20listed%20on%20CUPCCAA%20Contractor%20List.

https://azusa.bonfirehub.com/

Azusa USD

Bonfire Bid portal: https://azusa.bonfirehub.com/ . Follow the instructions to submit an application.

Link for your reference: How-do-I-update-the-documents-on-my-vendor-profile-after-registration?

All bids shall be made and presented on a form furnished by DISTRICT. All bids shall be submitted electronically via the Bonfire Hub Bids E-Procurement Platform, available at https://azusa.bonfire.com, at no cost to Bidders. The parties hereto agree that this solicitation submission may be electronically signed and submitted and the electronic signature appearing in this response to the solicitation is the same as handwritten signatures for the purposes of validity, enforceability and admissibility. Hard copy submissions of the Bid Form will not be accepted. The only acceptable hard copy submission is the Bid Bond. Please ensure the hard copy Bid Bond is submitted before the bid due time. The submission address is 546 South Citrus Ave, Azusa, California 91702. Failure to provide the Bid Bond to the above-mentioned address by the due time will result in being deemed a non-responsive bidder. In such cases, the online submission will not be evaluated.

All bids shall be submitted electronically via the Bonfire Hub Bids E-Procurement Platform, available at https://azusa.bonfirehub.com no later than 2:00 PM PST on Friday, April 10th 2026. Bids received after the deadline will not be considered as invalid. Bids shall be electronically un-sealed and publicly read aloud at the above stated date, time, and online.

Victor Hodge Walk – In Refrigerator

Bid Opening -Public Meeting Bid 25-26-02-20

2:15 PM PST on Friday, April 10th 2026.

Google Meet joining info

Video call link: https://meet.google.com/fjc-mrwx-zer

All meeting attendees are required to complete the Meeting Attendee Form, which will be shared in the meeting chat.

Each bid must conform and be responsive to all pertinent bidding and Contract Documents. Copies are on file and open for public inspection at the DISTRICT OFFICE and on the DISTRICT Website.

No Contractor or Subcontractor may be listed on the Bid Form or Designation of Subcontractors Form for the Project unless registered with the Department of Industrial Relations (“DIR”) pursuant to Labor Code section 1725.5 [with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)]. No Contractor or Subcontractor may be awarded a contract for the Project unless registered with DIR pursuant to Labor Code section 1725.5. This Project is subject to compliance monitoring and enforcement by the DIR.

The District reserves the right to reject any, and all bids for any reason or to waive any irregularities or informalities in any bids or in the bidding.

In accordance with the provisions of California Public Contract Code section 3300, DISTRICT requires that Bidder possess the following classification(s) of contractor’s license at the time that the Contract is awarded:

Class B – General Building Contractor https://azusa.bonfirehub.com/ https://vendorsupport.gobonfire.com/hc/en-us/articles/6831643773847-How-do-I-update-the-documents-on-my-vendor-profile-after-registration?source=search&auth_token=eyJhbGciOiJIUzI1NiJ9.eyJhY2NvdW50X2lkIjozMTkwMzgsInVzZXJfaWQiOjYwNTEzOTgwNTcyMzksInRpY2tldF9pZCI6MzIwNzIxLCJjaGFubmVsX2lkIjo2MywidHlwZSI6IlNFQVJDSCIsImV4cCI6MTcwOTMyOTI1Mn0.7Fo5i0DdnIZzBCLMVEflW0JO8rwLhC3y3MDm8pY_BZw%20All%20the%20qualified%20contractors%20will%20be%20listed%20on%20CUPCCAA%20Contractor%20List.

https://azusa.bonfire.com/ https://azusa.bonfirehub.com/ https://meet.google.com/fjc-mrwx-zer

Azusa USD

CONTRACTOR’s California State License number shall be clearly stated on the Bid Form. No payment shall be made for Work or material under the Contract unless and until the Registrar of Contractors verifies to DISTRICT that CONTRACTOR was properly licensed at the time the Contract was awarded and CONTRACTOR continues to be so licensed throughout the term of the Contract. Failure to satisfy this requirement shall disqualify Bidder. The successful Bidder and its Subcontractors must have the required valid licenses at the time the bid is submitted and must maintain the licenses throughout the duration of the Contract and warranty period.

Each Bidder shall submit, on the form furnished with the Contract Documents, a list of the proposed Subcontractors on this Project as required by the Subletting and Subcontracting Fair Practices Act at Public Contract Code section 4100 et seq.

The successful bidder shall file a payment bond issued by an admitted Surety authorized to conduct business in the State of California approved by the District. A performance bond will also be required.

Disabled Veteran Contractors are encouraged to submit bids. This bid is subject to Disabled Veteran Business Enterprise requirements.

This Project is a public works project and is subject to the payment of prevailing wages. The Director of Industrial Relations has determined the general prevailing rate of per diem wages in the locality in which this work is to be performed for each craft or type of worker needed to execute the contract that will be awarded to the successful bidder, copies of which are available to the public on the internet at http://www.dir.ca.gov/DLSR/ or from the Facilities, Planning and Construction Department, upon request.

Bid proposals may be withdrawn by the bidders prior to the time fixed for the opening of bids, but may not be withdrawn for a period of sixty (60) days after the opening of bids, except as permitted pursuant to Public Contract Code § 5103.

MANDATORY JOB WALK AND PRE-BID CONFERENCE: A MANDATORY pre-bid conference and job walk will be held at Victor Hodge Elementary School for attendance by any interested Bidder with representatives of District. The pre-bid conference and job walk will commence at 9:00 AM on Thursday March 19th, 2026 All attendees shall meet at the site at Victor Hodge Elementary School located at 700 W 11TH Street, Azusa, California 91702.

Governing Board of the

AZUSA UNIFIED SCHOOL DISTRICT

Stella Ndahura Director, Nutrition Services

Instructions to Bidders Azusa USD

INSTRUCTIONS TO BIDDERS

1. Preparation of Bid Form. Proposals under these specifications shall be submitted on the blank forms furnished herewith at the time and place stated in the Notice Inviting Bids. All blanks in the bid form must be appropriately filled in, and all proposed prices must be stated clearly and legibly in both words and numerals. All bids must be signed by the bidder in permanent blue ink and submitted in sealed envelopes, bearing on the outside, the bidder’s name, address, telephone number, and California Contractor’s License number, and the name of the Project for which the bid is submitted. The District reserves the right to reject any bid if all of the above information is not furnished. It is each bidder’s sole responsibility to ensure its bid is timely delivered and received at the location designated as specified above. Any bid received at the designated location after the scheduled closing time for receipt of bids shall be returned to the bidder unopened.

2. Bid Security. Each bid must be accompanied by one of the following forms of bidder’s security:

(1) cash; (2) a cashier’s check made payable to the District; (3) a certified check made payable to the District;

or (4) a bidder’s bond executed by a California admitted surety as defined in Code of Civil Procedure section 995.120, made payable to the District, in the form set forth in the Contract Documents. Such bidder’s security must be in an amount not less than ten percent (10%) of the maximum amount of such bidder’s bid as a guarantee that the bidder will enter into the Contract, if the same is awarded to such bidder, and will provide the required Performance and Payment Bonds, insurance certificates and any other required documents. In the event that a bidder is awarded the Contract and such bidder fails to enter into said Contract or provide the surety bond or bonds within five (5) calendar days after award of the Contract to bidder, said security will be forfeited.

The only acceptable hard copy submission is the Bid Bond. Please ensure the hard copy Bid Bond is submitted before the bid due time. The submission address is 546 South Citrus Ave, Azusa, California 91702. Failure to provide Bid Bond to the above-mentioned address by the due time will result in being deemed as non-responsive bidder. In such cases, the online submission will not be evaluated.

3. Signature. The bid form, all bonds, all designations of subcontractors, the Contractor’s Certificate, the Agreement, and all Guarantees must be signed in permanent blue ink in the name of the bidder and must bear the signature in longhand of the person or persons duly authorized to sign the bid.

4. If bidder is a corporation, the legal name of the corporation shall first be set forth, together with two signatures: one from the President and one from the Secretary or Assistant Secretary. Alternatively, the signature of other authorized officers or agents may be affixed, if a certified copy of the resolution of the corporate board of directors authorizing them to do so is provided to the District. Such documents shall include the title of such signatories below the signature and shall bear the corporate seal.

If bidder is a partnership, the true name of the firm shall first be set forth, together with the names of all persons comprising the partnership or co-partnership. The bid must be signed by all partners comprising the partnership unless proof in the form of a certified copy of a statement of partnership acknowledging the signer to be a general partner is presented to the District, in which case the general partner may sign.

Bids submitted as joint ventures must so state and be signed by each joint venturer.

Azusa USD

Bids submitted by individuals must be signed by the bidder unless an up to date power- of-attorney is on file in the District office, in which case, said person may sign for the individual.

The above rules also apply in the case of the use of a fictitious firm name. In addition, however, where a fictitious name is used, it must be so indicated in the signature.

5. Modifications. Changes in or additions to the bid form, recapitulations of the work bid upon, alternative proposals, or any other modification of the bid form which is not specifically called for in the Contract Documents may result in the District’s rejection of the bid as not being responsive to the Notice Inviting Bids. No oral or telephonic modification of any bid submitted will be considered.

6. Erasures, Inconsistent or Illegible Bids. The bid submitted must not contain any erasures, interlineations, or other corrections unless each such correction creates no inconsistency and is suitably authenticated by affixing in the margin immediately opposite the correction the signature or signatures of the person or persons signing the bid. In the event of inconsistency between words and figures in the bid price, words shall control figures. In the event that the District determines that any bid is unintelligible, inconsistent, or ambiguous, the District may reject such bid as not being responsive to the Notice Inviting Bids. Bid documents obtained under deposit shall be returned within ten (10) days after bid opening.

7. Examination of Site and Contract Documents. Each Bidder shall visit the site of the proposed work and fully acquaint itself with the conditions relating to the construction and labor so that it may fully understand the facilities, difficulties, and restrictions attending the execution of the work under the Contract.

Bidders shall thoroughly examine and be familiar with the Drawings and Specifications. All Drawings, Specifications and other documents used or prepared during the project shall be the exclusive property of the District. The failure or omission of any Bidder to receive or examine any Contract Documents, forms, instruments, addenda, or other documents or to visit the site(s) and acquaint itself with conditions there existing shall in no way relieve any Bidder from obligations with respect to its bid or to the Contract. The Bidder is responsible to obtain any geotechnical and/or soils report pertaining to the site of the work at Bidder’s expense, if applicable. Although any such report does not operate as a warranty or guarantee of site conditions, the submission of a Bid shall be taken as prima facie evidence of compliance with all terms of this section.

Discrepancies in, and/or omissions from the Plans, Specifications or other Contract Documents or questions as to their meaning shall be immediately brought to the attention of the District by submission of a written request for an interpretation or correction to the District. Such submission, if any, must be sent to Brian Allen, the District's Director Maintenance, Operations & Transportation (“MOT”), at ballen@azusa.org.

Any interpretation of the Contract Documents will be made only by written addenda duly issued and mailed or delivered to each person or firm who has obtained a set of Contract Documents directly from the District.

The District will not be responsible for any explanations or interpretations provided in any other manner.

No person is authorized to make any oral interpretation of any provision in the Contract Documents to any Bidder, and no Bidder should rely on any such oral interpretation.

Bids shall include complete compensation for all items that are noted in the Contract Documents as the responsibility of the Contractor.

(a) Each Bidder, by making its bid, represents that it has read and understands the Contract and Contract Documents and any and all related reports and information. After executing the Agreement, no consideration will be given to any claim of

Azusa USD misunderstanding of the documents.

(b) Each Bidder, by making its bid, represents that it has visited the site(s), inspected the area of the work, and familiarized itself with the local conditions under which the work is to be performed, including sub-surface conditions, as appropriate. Such inspection shall specifically consider requirements for accessing the site and determining the work can be completed as required by, and as shown in, the Contract Documents.

(c) No bidder shall visit the site without prior authorization of the District. Bidders shall contact Brian Allen, the District's Director of MOT, at ballen@azusa.org or designee for coordination of site visits.

8. Withdrawal of Bids. Any bid may be withdrawn, either personally or by written request, at any time prior to the scheduled closing time for receipt of bids. The bid security for bids withdrawn prior to the scheduled closing time for receipt of bids, in accordance with this paragraph, shall be returned upon demand therefor.

Bid proposals may be withdrawn by the bidders prior to the time fixed for the opening of bids, but may not be withdrawn for a period of sixty (60) days after the opening of bids, except as permitted pursuant to Public Contract Code § 5103.

9. Agreements, Insurance and Bonds. The Agreement form which the successful bidder, as Contractor, will be required to execute, and the forms and amounts of surety bonds and insurance endorsements which Contractor will be required to be furnished at the time of execution of the Agreement, are included in the bid documents and should be carefully examined by the bidder. The number of executed copies of the Agreement, the Performance Bond, and the Payment Bond required is three (3). Payment and Performance bonds must be executed by an admitted surety insurer as defined in Code of Civil Procedure 995.120.

10. Interpretation of Plans and Documents/Pre-Bid Clarification. If any prospective bidder is in doubt as to the true meaning of any part of the Contract Documents, or finds discrepancies in, or omissions, a written request for an interpretation or correction thereof may be submitted to the District. The bidder submitting the request shall be responsible for its prompt delivery. Any interpretation or correction of the Contract Documents will only be made by Addendum. No person is authorized to make any oral interpretation of any provision in the Contract Documents, nor shall any oral interpretation be binding on the District. If discrepancies on drawings, specifications or elsewhere in the Contract Documents are not covered by addenda, bidder shall include in their bid methods of construction and materials for the higher quality and complete assembly. Each request for clarification shall be submitted in writing, via email, to only the following persons:

TO: LGM Design Group CC: Joseph Marin, j.marin@lgmdesign.com, Stella Ndahura, sndahura@azusa.org

Each transmitted request shall contain the name of the person and/or firm filing the request, address, telephone, and fax number, Specifications and/or Drawing number. Bidder is responsible for the legibility of handwritten requests. Pre-bid clarification request shall be filed BEFORE THE RFI DUE DATE. A written response to timely pre-bid clarifications requests which materially affects the bidders price will be made by Addendum issued by the District not less than seventy-two (72) hours prior to bid opening.

mailto:j.marin@lgmdesign.com mailto:sndahura@azusa.org

Azusa USD

Pre-bid clarification can also be sent via Bonfire/Message.

11. Bidders Interested in More Than One Bid. No person, firm, or corporation shall be allowed to make, or file, or be interested in more than one bid for the same work unless alternate bids are specifically called for. A person, firm, or corporation that has submitted a sub-proposal to a Bidder, or that has quoted prices of materials to a Bidder, is not thereby disqualified from submitting a sub-proposal or quoting prices to other Bidders or making a prime proposal. No person, firm, or corporation shall be allowed to bid who has participated in the preparation of contract specifications; a bid by such a person, firm, or corporation shall be determined to be nonresponsive.

12. Award of Contract. The Contract shall be awarded to the lowest responsible and responsive bidder as interpreted by the District under California law and the Contract Documents, including the Notice to Bidders and these Instructions. The District reserves the right, without any liability, to cancel the award of any bid for any reason at any time before the full execution of the Agreement between District and Contractor. The District may reject any bid which, in its opinion when compared to other bids received or to the District’s internal estimates, does not accurately reflect the cost to perform the Work. The District may reject as non-responsive any bid which unevenly weights or allocates costs, including but not limited to overhead and profit to one or more particular bid items.

13. Execution of Contract. The successful bidder shall, within ten (10) calendar days of the Notice of Intent to Award of the Contract, sign and deliver to the District the executed contract along with the bonds and certificates of insurance required by the Contract Documents. In the event the successful bidder fails or refuses to execute the Contract or fails to provide the bonds and certificates as required, the District may declare the bidder’s bid deposit or bond forfeited as liquidated damages, and may award the work to the next lowest responsible, responsive bidder, or may reject all bids and, in its sole discretion, call for new bids. In all cases, the District reserves the right, without any liability, to cancel the award of Contract at any time prior to the full execution of the Contract

14. Method of Determining Basis of Award. Pursuant to Public Contract Code §20103.8, should this bid solicitation include additive and/or deductive items, the checked [X] method shall be used to determine the lowest bid:

___X___(a) The lowest bid shall be the lowest bid price on the each respective base bid section contract without consideration of the prices on the additive or deductive items.

_______(b) The lowest bid shall be the lowest total of the bid prices on the base contract and those additive or deductive items that were specifically identified in the bid solicitation as being used for the purpose of determining the lowest bid price.

______ (c) The lowest bid shall be the lowest total of the bid prices on the base contract and those additive or deductive items taken in order from a specifically identified list of those items that, when in the bid form and added to, or subtracted from, the base contract, are less than, or equal to, a funding amount publicly disclosed by the District before the first bid is opened.

______(d) The lowest bid shall be determined in a manner that prevents any information that would identify any of the Bidders from being revealed to the public entity before the ranking of all Bidders from lowest to highest has been determined.

Azusa USD

If no method is checked, sub-paragraph (a) shall be used to determine the lowest bid.

Notwithstanding the method used by the District to determine the lowest responsible Bidder, the District retains the right to add to or deduct from the Contract any of the additive or deductive items included in the bid solicitation.

15. Bid Protest Procedure. A bidder may protest the bidding process for the project only by filing a written protest with the Director of MOT, in accordance with the procedures set forth in this section. The District will not consider any verbal protests (e.g., by telephone) or any protests sent by electronic mail. In order for a protest to be valid and considered by the District, the protest must: (a) be filed not later than seventy-two (72) hours after the end of the bid opening; (b) clearly identify the bidder on whose behalf the protest is being filed, together with the name, address and telephone number of the person representing the bidder for purposes of the protest; (c) clearly identify the specific bidding process, bid or award of the Contract being protested; (d) clearly identify and describe in detail the specific basis or bases for the protest and all facts relevant thereto and in support thereof; (e) clearly identify all references to the specific portions of all documents relevant to the protest; (f) clearly identify and describe in detail all arguments in support of the protest, including, without limitation, any citations to all legal authorities; and (g) be submitted with all documentation that is relevant to and supports the basis or bases underlying the protest.

If a protest filed by a Bidder does not comply with each and every one of the foregoing requirements, the District may reject the protest as invalid. If a Bidder files a valid protest, the District shall review the protest and all relevant information and documents and will provide written decision to the protesting bidder. In response to a protest, the District may decline to award a contract, may award a contract to a bidder other than as previously intended, or may award a contract to a bidder as previously intended despite the protest.

Such action by the District shall be a condition precedent to the filing of any claim or demand and to the initiation of any action (legal or equitable) or other proceeding arising from the matter(s) protested.

COMPLIANCE WITH THE FOREGOING REQUIREMENTS IS MANDATORY. Each bidder that desires to protest must file a protest in accordance with the foregoing requirements, and no bidder may rely on a protest by another bidder as a means of satisfying such requirements. Compliance with the foregoing requirements is the sole and exclusive means of protesting the bidding process, any bid, and/or the intended award of a contract for the project, and failure to so comply shall be deemed and construed as a waiver of any and all rights the Bidder may have to pursue a claim, demand or action based on the bidding, any bids, and/or any contract awarded for the project. The appeal must be in writing and sent via overnight registered mail with all accompanying information relied upon for the appeal and an e-mail address from which questions and responses may be provided to:

Azusa Unified School District Business Department ATTN: Purchasing Specialist 546 South Citrus Avenue Azusa, California 91702

16. Alternates. If alternate bids are called for, the Contract may be awarded at the election of the Governing Board to the lowest responsible and responsive bidder using the method and procedures outlined in the Notice Inviting Bids and as specified in the section entitled Alternate/Deductive Bid Alternates.

(a) Subcontractor Listing for Alternates. If alternate bids are called for and the bidder intends to use different or additional subcontractors, a separate list of subcontractors must be submitted

Azusa USD for each such alternate.

17. Evidence of Responsibility. Upon the request of the District, a bidder whose bid is under consideration for the award of the Contract shall submit promptly to the District satisfactory evidence showing the bidder’s financial resources, surety and insurance claims experience, construction experience, completion ability, workload, organization available for the performance of the Contract, and other factors pertinent to a Project of the scope and complexity involved.

18. Listing Subcontractors. Each bidder shall submit with his bid, on the form furnished with the Contract Documents, a list of the names, license numbers, scopes of work, locations of the places of business, contact information, and Department of Industrial Relations (“DIR”) registration numbers of each subcontractor who will perform work or labor or render service to the bidder in or about the project, or a subcontractor who under subcontract to the bidder, specially fabricates and installs a portion of the work, in an amount in excess of one-half of 1 percent of the bidder’s total bid as required by the Subletting and Subcontracting Fair Practices Act (Public Contract Code section 4100, et seq.) Pursuant to Labor Code section 1725.5, all subcontractors (of any tier) performing work on this Project must be properly registered with DIR.

If the bidder fails to specify a Subcontractor for any portion of the work to be performed under the Contract in excess of one-half of one percent (0.5%) of the bidder’s total bid, bidder agrees that bidder is fully qualified to and shall perform that portion of the work. The successful bidder shall not, without the written consent of the District or compliance with Public Contract Code §§ 4100 et seq., either:

(a) Substitute any person as Subcontractor in place of the Subcontractor designated in the original bid;

(b) Permit any subcontract to be voluntarily assigned or transferred or allow the work to be performed by anyone other than the original Subcontractor listed in the bid; or

(c) Sublet or subcontract any portion of the work in excess of one-half of one percent

(0.5%) of the total bid as to which the bidder’s original bid did not designate a Subcontractor

19. Workers’ Compensation. In accordance with the provisions of Labor Code section 3700, the successful bidder as the Contractor shall secure payment of compensation to all employees. The Contractor shall sign and file with the District the following certificate prior to performing the work under this contract:

“I am aware of the provisions of Section 3700 of the Labor Code, which requires every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.” The form of such certificate is included as a part of the Bid Documents.

20. Contractor’s License. To perform the work required by this notice, the Contractor must possess the Contractor’s License as specified in the Notice Inviting Bids, and the Contractor must maintain the license throughout the duration of the contract. If, at the time of bid, bidder is not licensed to perform the Project in accordance with Division 3, Chapter 9, of the Business and Professions Code for the State of California and the Notice to Contractors calling for bids, such bid will not be considered and the Contractor will forfeit its bid security to the District.

21. Insurance Requirements. The successful Bidder shall procure the insurance in the form and in the

Azusa USD amount specified in the Contract Documents.

22. Anti-Discrimination. It is the policy of the District that in connection with all work performed under contracts, there be no discrimination against any prospective or active employee engaged in the work because of race, color, ancestry, national origin, religious creed, sex, age, or marital status. The Contractor agrees to comply with applicable federal and California laws, including, but not limited to, the California Fair Employment and Housing Act, beginning with Government Code section 12900 and Labor Code section 1735. In addition, the Contractor agrees to require like compliance by any subcontractors employed on the work by such Contractor.

23. Disabled Veteran Business Enterprise. Compliance with Disabled Veteran Business Enterprise contracting goals is required for this project. Although, minority, women and disabled veteran contractors are encouraged to submit bids.

24. Preference for Materials and Substitutions.

(a) One Product Specified. Unless the Plans and Specifications state that no Substitution is permitted, whenever the Contract Documents indicate any specific article, device, equipment, product, material, fixture, patented process, form, method, construction, or any specific name, make, trade name, or catalog number, with or without the words, “or equal,” such specification shall be read as if the language “or equal” is incorporated.

(b) Request for Substitution. Bidder may, unless otherwise stated, offer any material, process, article, etc., which is materially equal or better in every respect to that so indicated or specified (“Specified Item”) and will completely accomplish the purpose of the Contract Document. If bidder desires to offer a Substitution for a Specified Item, such bidder must make a request in writing on the District’s Substitution Request Form (“Request Form”) and submit the completed Request Form with the bidder’s bid. The Request Form must be accompanied by evidence as to whether the proposed substitution:

(1) Is equal in quality, service, and ability to the Specified Item as demonstrated by a side by side comparison of key characteristics and performance criteria (CSI comparison chart);

(2) Will entail no changes in detail, construction and scheduling of related work;

(3) Will be acceptable in consideration of the required design and artistic effect;

(4) Will provide no cost disadvantage to the District;

(5) Will require no excessive or more expensive maintenance, including adequacy and availability of replacement parts; and

(6) Will require no change in the Contract Time.

In completing the Request Form, bidder must state with respect to each requested substitution whether bidder will agree to provide the Specified Item in the event that the District denies bidder’s request for substitution of a Specified Item. In the event that bidder does not agree in the Request Form to provide the Specified Item and the District denies the requested Substitution, the bidder’s bid shall be considered non-

Azusa USD responsive and the District may award the Contract to the next lowest bidder or in its sole discretion, release all bidders. In the event that bidder has agreed in the Request Form to provide the Specified Item and the District denies bidder’s requested substitution for a Specified Item, bidder shall execute the Agreement and provide the Specified Item without any additional cost or charge to the District, and if bidder fails to execute the Agreement with the Specified Item(s), bidder’s bid bond will be forfeited.

After the bids are opened, the apparent lowest bidder shall provide, within five (5) calendar days of opening such bids, any and all Drawings, Specifications, samples, performance data, calculations, and other information as may be required to assist the Architect and the District in determining whether the proposed substitution is acceptable. The burden of establishing these facts shall be upon the bidder.

After the District’s receipt of such evidence by bidder, the District will make its final decision as to whether the bidder’s request for Substitution for any Specified Items will be granted. The District shall have sole discretion in deciding as to whether a proposed request for Substitution is equal to or better than a Specified Item. Any request for Substitution which is granted by the District shall be documented and processed through a Change Order. The District may condition its approval of any Substitution upon delivery to the District of an extended warranty or other assurances of adequate performance of the Substitution. Any and all risks of delay due to DSA, or any other governmental agency having jurisdiction shall be on the bidder.

25. Disqualification of Bidders and Proposals. More than one proposal for the same work from any individual, firm, partnership, corporation, or association under the same or different names will not be accepted; and reasonable grounds for believing that any bidder is interested in more than one proposal for the work will be cause for rejecting all proposals in which such bidder is interested and the bidder will forfeit their bid security to the District.

26. Unbalanced or Altered Bids. Proposals in which the prices are obviously unbalanced, and those which are incomplete or show any alteration of form, or contain any additions or conditional or alternate bids that are not called for or otherwise permitted, may be rejected. A proposal on which the signature of the bidder has been omitted may be rejected. If, in the District’s sole discretion, it determines any pricing, costs or other information submitted by a bidder may result in an unbalanced bid, the District may deem such bid non-responsive. A bid may be determined by the District to be unbalanced if the bid is based on prices significantly less than cost for some work and prices which are significantly overstated in relation to cost for other work, and if there is a reasonable doubt that the bid will result in the lowest overall cost to the District even though it may be the low evaluated bid, or if it is so unbalanced as to be tantamount to allowing an advanced payment.

27. Employment of Apprentices. The Contractor and all Subcontractors shall comply with the provisions of California Labor Code including, but not limited to sections 1777.5, 1777.6, and 1777.7 concerning the employment of apprentices. The Contractor and any Subcontractor under him shall comply with the requirements of said sections, including applicable portions of all subsequent amendments in the employment of apprentices; however, the Contractor shall have full responsibility for compliance with said Labor Code sections, for all apprenticeable occupations, regardless of any other contractual or employment relationships alleged to exist.

28. Non-Collusion Declaration. Public Contract Code section 7106 requires bidders to submit declaration of non-collusion with their bids. This form is included with the bid documents and must be signed and dated by the bidder under penalty of perjury.

29. Wage Rates, Travel and Subsistence.

(a) The Contractor and all subcontractors shall comply with the requirements set forth in

Division 2, Part 7, Chapter 1 of the Labor Code. Pursuant to Labor Code section 1770 et seq., the District has obtained from the Director of the Department of Industrial Relations the general prevailing rate of per diem wages and the general prevailing rate for holiday and overtime work in the locality in which this work is to be performed for each craft, classification or type of worker needed to execute the contract. Copies are available from the District to any interested party on request and are also available from the Director of the Department of Industrial Relations. The Contractor shall obtain copies of the above-referenced prevailing wage sheets and post a copy of such wage rates at appropriate, conspicuous, weatherproof points at the Site.

(b) Any worker employed to perform work on the Project and such work is not covered by any classification listed in the published general prevailing wage rate determinations or per diem wages determined by the Director of the Department of Industrial Relations, shall be paid not less than the minimum rate of wages specified therein for the classification which most nearly corresponds to the employment of such person in such classification.

(c) Holiday and overtime work, when permitted by law, shall be paid for at the rate set forth in the prevailing wage rate determinations issued by the Director of the Department of Industrial Relations or at least one and one-half (1½) times the specified basic rate of per diem wages, plus employer payments, unless otherwise specified in the Contract Documents or authorized by law.

(d) These per diem rates, including holiday and overtime work, and employer payments for health and welfare, pension, vacation, and similar purposes, are on file at the administrative office of the District, located as noted above and are also available from the Director of the Department of Industrial Relations. It is the Contractor’s responsibility to ensure the appropriate prevailing rates of per diem wages are paid for each classification. It shall be mandatory upon the Contractor to whom the Contract is awarded, and upon any subcontractor under such Contractor, to pay not less than the said specified rates to all workers employed by them in the execution of the Contract.

30. DIR Registration of Contractor and Subcontractors. A contractor or subcontractor shall not be qualified to bid on, be listed in a bid proposal, subject to the requirements of Section 4104 of the Public Contract Code, or engage in the performance of any contract for public work, as defined in the Labor Code, unless currently registered and qualified to perform public work pursuant to Section 1725.5. It is not a violation of this section for an unregistered contractor to submit a bid that is authorized by Section

7029.1 of the Business and Professions Code or by Section 10164 or 20103.5 of the Public Contract Code, provided the contractor is registered to perform public work pursuant to Section 1725.5 at the time the contract is awarded.

This Project is a public works project as defined in Labor Code section 1720. Each contractor bidding on this Project and all subcontractors (of any tier) performing any portion of the Work must comply with the Labor Code sections 1725.5 and 1771.1 and must be properly and currently registered with DIR and qualified to perform public works pursuant to Labor Code section 1725.5 throughout the duration of the Project. For more information and up to date requirements, contractors are recommended to periodically review the DIR’s website at www.dir.ca.gov. Contractor shall be solely responsible for ensuring http://www.dir.ca.gov/

Azusa USD compliance with Labor Code section 1725.5 as well as any requirements implemented by DIR applicable to its services or its subcontractors throughout the term of the Agreement and in no event shall contractor be granted increased payment from the District or any time extensions to complete the Project as a result of contractor's efforts to maintain compliance with the Labor Code or any requirements implemented by the DIR. Failure to comply with these requirements shall be deemed a material breach of this Agreement and grounds for termination for cause. Unless specifically exempted by the Labor Commissioner for this Project, the contractor and all subcontractors shall furnish certified payroll records as required pursuant Labor Code section 1776 directly to the Labor Commissioner in accordance with Labor Code section 1771.4 on at least on a monthly basis (or more frequently if required by the District or the Labor Commissioner) and in a format prescribed by the Labor Commissioner. The District reserves the right to withhold contract payments if the District is notified, or determines as the result of its own investigation, that contractor is in violation of any of the requirements set forth in Labor Code section 1720 et seq. at no penalty or cost to the District. Unless specifically exempted by the Labor Commissioner for this Project, monitoring and enforcement of the prevailing wage laws and related requirements will be performed by the Labor Commissioner/ Department of Labor Standards Enforcement (DLSE).

31. No Telephone or Facsimile Availability. No telephone or facsimile machine will be available to bidders on the District premises at any time.

32. Public Records. All documents included in the bids become the exclusive property of the District upon submittal to the District. All Bids and other documents submitted become a matter of public record, except for information contained in such bids deemed to be trade secrets, as defined in California Civil Code Section 3426.1.