QA- TI Maintenance Yuma ELC 1-30-26.xlsx
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- Solicitation number
- 20154783
About this file
This file is a Questions and Answers (Q&A) document addressing 56 inquiries from offerors regarding Solicitation No. 70B01C26R00000018 for Yuma and El Centro border fence and infrastructure (TI) maintenance services. The solicitation is a base year plus four one-year option periods (12 months each), with scheduled maintenance work issued as fixed-price task orders and unscheduled maintenance capped at $750,000 annually. All maintenance teams must consist of at least two personnel; contractors must establish local offices in each sector area of responsibility post-award; and all personnel require CBP vetting, with background investigations potentially taking up to one year for system access. The contractor is responsible for locating water sources, obtaining necessary materials, and performing all qualified labor, supervision, tools, equipment, and certifications for maintaining roads, bridges, fence/gates, vegetation control, drainage systems, border lighting, tunnels, and TI attributes such as cameras and generators.
Key submission requirements include a four-page Corporate Interview Questionnaire (Factor 1 limited to quoter's own prime contractor experience within the last eight years), 15-page maximum technical proposal (Factor 2, excluding resumes), and Key Personnel resumes with four-page limits (Factor 3). Phase 1 corporate interviews will allow 60-minute presentations with visual aids; selected offerors advance to Phase 2. Offerors must submit bonding capability evidence post-award; invoices require Contracting Officer Representative approval before upload to the Integrated Procurement Platform; Davis-Bacon wage rates apply to construction work; Buy American Act requirements apply; and urgent work may be performed 24/7. Inspections may be conducted by single qualified individuals; government-furnished materials are not guaranteed, and contractors must plan accordingly; and the CBP will address unmanned aircraft systems use and organizational conflict of interest provisions in future amendments.
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RFIs
| RFI # | RFI Title | RFP Reference | RFI Question | RFI Response | Reference |
| 1 | Sand Removal Scope Variability | SOW – Sand Removal / Unscheduled Maintenance | How will sand relocation quantities be managed in the C1 Sand Dunes area, where accumulation levels vary significantly? Will task orders allow quantity verification or adjustment based on actual field conditions? | Scheduled Maintenance work Orders will be FFP to include fixed unit prices, plus the fixed coefficient. | SOW C.5.1 |
| 2 | Solo Inspection Staffing | SOW – Inspection Requirements | Will the Government permit fence and lighting inspections to be performed by a single qualified individual, or is there a requirement for inspections to be conducted by two or more personnel at all times while in the field? | All maintenance teams shall consist of at least two people. | SOW C.5.6.2 |
| 3 | Local Office / Yard Requirements | RFP Section C – Contractor Facilities | Will the Government allow the Contractor’s local presence to be satisfied through a home-based office arrangement, provided all performance, reporting, storage, and response requirements are met? | The Contractor shall have an office within each sector AOR and provide the office address to the Government. | SOW C.9.0 |
| 4 | Water Supply Availability | SOW – Earthwork / Dust Control | Which agencies or sources are authorized to provide water for contract performance? | As discussed at the Site Visits, the contractor is responsible to locate water sources and develop agreements. | |
| 5 | Water Supply Availability | SOW – Earthwork / Dust Control | What are the current flow rates (GPM) available from CBP-owned wells, where applicable? | Flow rates are not available due to variances in each well. | |
| 6 | Specialty Insurance Requirements | RFP Section I – Insurance | Beyond standard construction and general liability insurance, will the Government require any specialty insurance coverages or endorsements, such as kidnap and ransom insurance, due to the operational environment? | No | |
| 7 | Night / Overnight Work Authorization | SOW – Work Hours | Will the Government authorize night or overnight work in response to extreme heat conditions, operational needs, or emergency repairs? | Urgent work is expected to be performed 24/7. | SOW C.12.0 |
| 8 | Government-Furnished Materials | SOW – Materials | Which materials, if any, will be furnished by the Government for maintenance and repair activities (e.g., fence patch kits, replacement panels, concertina wire)? | Government provided materials is dependent on the requirement. The Contractor will plan on providing all materials. | |
| 9 | Emergency Work Volume | SOW – Emergency Repairs | Can the Government provide historical data from 2023 and 2024, or an estimated annual range for scheduled and unscheduled task orders issued within the Yuma and El Centro sectors? | As discussed at the Site Visits, the Government will provided list of Scheduled Work in the RFP. | |
| 10 | Bonding Requirements | RFP Section I – Bonding | What is the total bonding value requirement anticipated for this contract, including base and option periods? | Bonding is discussed in the RFI. | |
| 11 | Inspection Reporting Format | SOW – Inspection & Reporting | Is the Contractor required to provide a formal inspection report following routine inspections, and is there a standard format required? | SOW says "make available weekly" and "upon request" | |
| 12 | Road Compaction Standards | SOW – Road Maintenance | Is there a requirement for third-party geotechnical testing or inspection to certify road compaction results following grading or maintenance activities? If so, what standards or acceptance criteria apply? | Refer to the TI Design Standards V.6 | |
| 13 | Questionnaire Submission Requirements | RFP Instructions | Please clarify the required content and format for the written Phase 1 submission referenced in the Corporate Questionnaire, and whether the Phase 1 interview/presentation will be limited to the materials submitted in writing. | Corporate Questionnaire is self explanatory. Limit interview to answering the question on the Corporate Questionnaire. | |
| 14 | Response Time vs Escort Availability | SOW § C / Site Access | Are there specific task orders or locations that require government-provided escorts for contractor access? If so, please identify the applicable locations or work types, and clarify how escort requirements will be considered when evaluating emergency or unscheduled response times. | Escorts are not required. | |
| 15 | Security Clearance Lead Times | SOW § Security | What are the expected processing timelines for badging and background checks for new personnel? | As stated in the RFP, all personal will be vetted by CBP. The vetting process normally takes less the three weeks. Employees requiring access to CBP Systems will require a Background Investigation (BI). The BI can take one year to complete. | |
| 16 | Task Order Ceiling Utilization | RFP Section B | Does the CBP have an anticipated contract value for scheduled and unscheduled work? | See all RFP attachments in the solicitation. | |
| 17 | Solicitation No. 70B01C26R00000018 (SF 1449), as amended in the UPDATED RFP dated 1-28-26. | Factor 1 requires examples “the Quoter performed as the Prime Contractor…within the last eight (8) years.” Will the government accept: |
Parent/affiliate/sister company performance with documented shared resources/management control?
| No...Factor 1 requires examples “the Quoter performed as the Prime Contractor…within the last eight (8) years. | ||
| 18 | Solicitation No. 70B01C26R00000018 (SF 1449), as amended in the UPDATED RFP dated 1-28-26. | Factor 3 states “The Offeror shall have an office within each sector AOR.” Please define: |
1. Minimum “office” criteria (physical address, staffing, hours, dispatch, secure storage).
2. Acceptability of shared or subleased facilities with exclusive-use areas and 24/7 access.
3. Timing: Must space be established at proposal submission, or will LOIs/contingent leases suffice with post-award stand-up deadlines?
| 4. What proof is required at submission (leases, photos, floor plans)? | There is no definition for Office Space. The Contractor will determine the appropriated office space requirements based on the requirements listed in the SOW. | ||
| 19 | Solicitation No. 70B01C26R00000018 (SF 1449), as amended in the UPDATED RFP dated 1-28-26. | The RFP references a Corporate Experience Questionnaire as a required input for Factor 1 – Experience and the Phase 1 advisory down-select; however, this questionnaire was not included in the SAM.gov release and appears to have been distributed only in connection with the 1/26–1/27 site visits. |
Because the questionnaire is a required evaluative artifact that directly impacts eligibility to proceed to Phase 2, please confirm when and how CBP will provide the Corporate Experience Questionnaire to all offerors.
| Further, to allow adequate time for review, internal coordination, and preparation of compliant responses, please confirm that CBP will issue an amendment extending the applicable submission deadlines associated with Factor 1 and Phase 1 interviews. | The Contracting Officer provided the Corporate Questionnaire. During the Site Visits the Government confirmed with all Contractors that they received the Corporate Questionnaire. | ||
| 20 | Solicitation No. 70B01C26R00000018 (SF 1449), as amended in the UPDATED RFP dated 1-28-26. | Section II.93, TERM OF CONTRACT (MAR 2003), states a total duration of “5 years, a base year and four one-year option periods,” while Section II.103, 52.217-9 Option to Extend the Term of the Contract (MAR 2020), paragraph (c), caps the total duration at 54 months. |
Please confirm:
1. Whether offerors should structure pricing as Base + four option periods, with the understanding that the 54-month cap controls total exercised performance, and
| 2. What base period length CBP intends for pricing purposes. | This is a base plus 4 option year contract, with each contract period being twelve (12) months in length. | ||
| 21 | Solicitation No. 70B01C26R00000018 (SF 1449), as amended in the UPDATED RFP dated 1-28-26. | Section II.102 states that pricing under 52.217-8 Option to Extend Services will be evaluated using “the same rates as the last option period (Option Period 4).” |
Please confirm:
1 That CBP will evaluate any -8 extension using Option Period 4 rates, and
| 2. That offerors’ price submissions should reflect rate continuity supporting that evaluation. | Should the Government need to extend the Period of Performance, the agreed to pricing at that time will be applied as determined by the Contracting Officer. | |||
| 22 | Solicitation No. 70B01C26R00000018 (SF 1449), as amended in the UPDATED RFP dated 1-28-26. | Please confirm that Key Personnel resume limits are 4 pages per role, inclusive of references, as stated in Factor 3. | That is correct. | |
| 23 | Solicitation No. 70B01C26R00000018 (SF 1449), as amended in the UPDATED RFP dated 1-28-26. | Section III.11 (52.212-2 Evaluation) limits the Corporate Interview Questionnaire to 4 pages and removes resumes from Factor 1. Please confirm that: |
1. Resumes do not count toward the 15-page limit for Factor 2, and
| 2. Factor 1 submissions are limited strictly to the 4-page corporate questionnaire provided as part of the Yuma/El Centro Site visits? | Resumes do not count toward the 15 page limit for Factor 2. Factor 1, Corporate Interview Questionnaire is limited to 4 pages in length. | |||
| 24 | Solicitation No. 70B01C26R00000018 (SF 1449), as amended in the UPDATED RFP dated 1-28-26. | Please confirm whether self-performance percentages stated by work area will be evaluated independently of formal 52.219-14 compliance, as a comparative discriminator under Factor 2. | Self Performance will be evaluated for all work areas. | |
| 25 | Solicitation No. 70B01C26R00000018 (SF 1449), as amended in the UPDATED RFP dated 1-28-26. | Under 52.240-91(c), please confirm whether any use of unmanned aircraft systems (including inspection or survey tasks) is prohibited absent an explicit waiver. If waivers or exceptions are contemplated, will CBP define the process and timing in Section II or at the task order level? | Yes, the Government will provide the corresponding information. | |
| 26 | Solicitation No. 70B01C26R00000018 (SF 1449), as amended in the UPDATED RFP dated 1-28-26. | Under Section II.86 (52.225-9 Buy American—Construction Materials), please confirm whether CBP will: |
1. List any excepted materials at award (or state “none”), or
| 2. Expect offerors to assume none and submit exception requests per paragraph (c) with market surveys. | Buy American Act will be required. | ||
| 27 | Solicitation No. 70B01C26R00000018 (SF 1449), as amended in the UPDATED RFP dated 1-28-26. | Under Section II.110 (52.222-55, Deviation 24-02), please confirm: |
1. That CBP will consider price adjustments tied to future EO minimum wage changes per paragraph (b)(3), and
| 2. Preferred documentation for such adjustments in the price narrative. | Confirmed | ||
| 28 | Solicitation No. 70B01C26R00000018 (SF 1449), as amended in the UPDATED RFP dated 1-28-26. | Sections II.114 and II.115 include placeholders (“BOND 10 PCT” and “$BOND_PRICE”). Please provide: |
1. The final bid guarantee percentage,
2. Any dollar cap, and
| 3. Whether surety evidence or letters of intent are required with offers. | Bonding capability will be required, evidence will be required after Award. | |||
| 29 | Solicitation No. 70B01C26R00000018 (SF 1449), as amended in the UPDATED RFP dated 1-28-26. | Please confirm whether CBP has any specific IPP fields, document naming conventions, or attachment rules beyond the clause text that must be followed to avoid invoice rejection. | Invoice will be submitted by email to the Contracting Officer Representative for review and approval prior to uploading into IPP. Format will be provided post Award. | |
| 30 | Solicitation No. 70B01C26R00000018 (SF 1449), as amended in the UPDATED RFP dated 1-28-26. | Section II.90 (3052.212-70) includes OCI provisions with editable placeholders. Please confirm whether CBP will: |
1. Identify any specific OCI risks and limitations in Section II, or
| 2. Expect offerors to submit proactive OCI mitigation plans under Factor 2. | This will be addresed in a furure amendment. | ||
| 31 | Solicitation No. 70B01C26R00000018 (SF 1449), as amended in the UPDATED RFP dated 1-28-26. | For the Phase 1 Corporate Interview Questionnaire (4-page limit), please confirm: |
1. Whether CBP will provide advance interview questions (and timing), and
| 2. Whether offerors may display visuals or slides during the Teams interview beyond the submitted questionnaire. | 1. Corporate Questionnaire was provided by the Contracting Officer. 2. The Contractor will have 60 minutes to present, displays are acceptable. | ||
| 32 | Solicitation No. 70B01C26R00000018 (SF 1449), as amended in the UPDATED RFP dated 1-28-26. | Multiple FAR 52.236 construction clauses are included in Section II. Please confirm: |
1. That these clauses apply only to task orders involving construction, and
| 2. How CBP will indicate applicability and associated wage determinations at the order level. | 1. Construction Clauses will be adhered to. 2. Davis Bacon Wage Rates will be required. | ||||
| 33 | Solicitation No. 70B01C26R00000018 (SF 1449), as amended in the UPDATED RFP dated 1-28-26. | Under Section II.13 (52.204-13 SAM Maintenance), beyond the 30-day CO notification requirement, are there any CBP-specific forms or notices required? | Refer to RFP and SOW. | ||
| 34 | Solicitation No. 70B01C26R00000018 (SF 1449), as amended in the UPDATED RFP dated 1-28-26. | Are there any CBP-specific expectations for Service Contract Reporting content beyond the standard clause requirements (due October 31)? | Refer to RFP and SOW. | ||
| 35 | Solicitation No. 70B01C26R00000018 (SF 1449), as amended in the UPDATED RFP dated 1-28-26. | Please confirm whether cover pages, tables of contents, and lists of acronyms are excluded from the page limits applicable to Factors 1–3, and that only the substantive proposal narrative content will be counted toward the stated page limitations. | Number of pages are restricted to page limitations. | ||
| 36 | Is the contractor to remove sand between the footings of the floating wall? | Requirements will be determined when developing the Work Plan. | |||
| 37 | What are the minimum required frequencies for the scheduled maintenance? | A list of Scheduled Maintenance is provided in the RFP. | |||
| 38 | What supervision is required? (QC, SSHO, Superintendent) | Refer to Key Personnel as described in the SOW | |||
| 39 | Can the QC/SSHO/Superintendent be the same person? | Refer to Key Personnel as described in the SOW | |||
| 40 | Is the contractor required to provide the Yuma and El Centro office location pre-award (in the RFP response) or post award (after)? | Post Award | |||
| 41 | In our response to the Corporate Questionnaire, are full resumes required? If so, would this be included in the page count? | Resumes are to be submitted for Factor 2, but do not count toward the 15 page limit of Factor 2. | |||
| 42 | Can we use visual aids during our interview? | The Contractor will have 60 minutes to present, displays are acceptable. | |||
| 43 | Does all of the vegetation need to removed and hauled off the Alamo site? | Refer to Notional Work Plan | |||
| 44 | Will the contractor be required to have a certified gate technician for the gate maintenance? | This contract includes all labor, supervision, tools, materials, parts, equipment, transportation, licenses, permits, certifications, and management necessary to perform maintenance and repair services for TI assets in the YUM and ELC Sectors. The Contractor shall furnish all the necessary services, qualified personnel, material, equipment, and facilities, not otherwise provided by the Government, as needed to perform all services delineated in, and in accordance with Contract requirements within the scope addressed in Section C.4.0. All work shall be performed by properly trained and/or certified personnel. | SOW C.3.0 | ||
| 45 | Is contractor allowed to pump water out of any water way for construction water? | As discussed at the Site Visits, the contractor is responsible to locate water sources and develop agreements. | |||
| 46 | Is it safe to assume staged equipment will be secure at all times? | No | |||
| 47 | What is the engineers estimate for both scheduled and non-scheduled work per year? Does the $750,000 budget include non-scheduled work? | Scheduled work is provided in the RFP. $750K is the limit for Unscheduled Work. | |||
| 48 | How does your billing cycle work? | Invoice will be submitted by email to the Contracting Officer Representative for review and approval prior to uploading into IPP. Format will be provided post Award. | |||
| 49 | Which document (the Solicitation RFP posted to SAM on 01/16 OR the PPT slides from the site visit) shall the Offeror/Quoter use as a guide to the proposal instructions? There are some conflicting requirements between the two documents. | There should be no conflicting requirements, please provide specifics. | |||
| 50 | For Factor 1, will the Government accept Key Personnel and/or a teaming partner’s experience/past performance for this factor? | No...Factor 1 requires examples “the Quoter performed as the Prime Contractor…within the last eight (8) years. | |||
| 51 | For Factor 1, what information is the Government requesting Offerors/Quoters to submit? The RFP says Corporate Interview Questionnaire, Key Personnel resumes, and references. The PPT slides from the site visit mentions the Questionnaire and vaguely references the key personnel. | The offeror should submit the Corporate Interview Questionnaire for Factor 1. | |||
| 52 | For Factor 1, what is the page limit? Specifically, what is the page limit for the Corporate Interview Questionnaire? Are the references a part of the page count? | 4 pages for Factor 1. | |||
| 53 | For Factor 1, the RFP (Section III, Factor 1, c., iii., pg. 46) and PPT slides (slide #4) mention references. Are these references for Key Personnel or for Past Performance contracts? | Both | |||
| 54 | For Factor 1, is there a dollar value range (min. or max) for past performance contracts? | the Quoter shall identify a minimum of one (1) and a maximum of three (3) past contracts/orders that are most similar in size and scope to the work of this RFP. The examples provided must be from work the Quoter performed as the Prime Contractor for that contract and have occurred within the last eight (8) years. The Quoter shall also describe the following corporate experience relevant to this requirement: (A) its own recent experiences (last 3 years) in providing similar services in circumstances similar to CBP’s as a Prime contractor, (B) the similarities and the differences in the work, (C) the value it brought to those experiences, and (D) the value to the Government that comes with its experiences. | |||
| 55 | Does the Offeror/Quoter need to complete/return any clauses with its proposal? If so, is there a Factor where these should be included or emailed as a separate attachment? | Not to my knowledge. | |||
| 56 | Can you provide the TIDS standards for Yuma prior to version 5? | Refer to the TI Design Standards V.6 |
File details come from the government source that posted it. Updated .