Attachment 0039 HWAD Questions and Answers 9 - 26JUN20.XLSX
XLSX spreadsheet 17 KB Posted
- Solicitation number
- 19R0069
About this file
This document contains questions and answers related to a solicitation for the operation and maintenance of Hawthorne Army Depot. Key details include:
-
The solicitation seeks to award a single firm-fixed price contract to operate and maintain Hawthorne Army Depot from fiscal year 2021 through 2030, including base support operations such as safety, security, and demilitarization.
-
The contract consists of a base period with five one-year ordering periods, a three-year evaluated option with one-year ordering periods, and a two-year evaluated option with one-year ordering periods.
-
Questions addressed pricing terms for transition costs, donor material, and labor rates; page limits for transition plans; and clarified that the first contract year consists of a six-month transition and six months of performance.
-
Revisions to the solicitation include updated attachments and price matrices to reflect ordering periods and changes to transition requirements.
View the file
Other files
Show 40 more
Latest 50 of 105 listed here. See the rest on GovTribe.
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Sheet1
| HWAD Q&A #9 | ||||||
| Sequence # | Solicitation Area | Paragraph - Page | Reference | Question | Government Response | |
| 1 | Attachment 0016-17-18 | Pricing Matrix | With regard to the Price Matrix, we assume that CY 22 aligns with Ordering Period 1, CY23 aligns with Ordering Period 2, CY 24 aligns with Ordering Period 3, etc. Will the Government please consider changing the CY reference in the Price Matrix to Ordering Period? | The price matrix has been revised per Amendment 0010 to reflect ordering periods. | ||
| 2 | Attachment 0016 | |||||
| CLIN 0016 - Transition-In | Pricing Matrix | Transition-In CLIN 0016 | In the Price Matrix, should the Transition-In CLIN, which has a period of performance from July 1, 2021 - December 31, 2021, be for CY21 as opposed to CY22? | The price matrix has been revised per Amendment 0010 to reflect ordering periods. | ||
| 3 | Attachment 31 | Forecast for CY22 to CY31 | Should offerors assume that the Attachment 31 forecast shifts by one year from CY22 to CY 31, or will the Government update Attachment 31 to include CY31? | Revised attachment 0031 is provided with amendment 0010. | ||
| 4 | Section L | Amendment 0009 - Page 15 of 26 | ||||
| Transition Plan | Transition Plan Page Count | The Transition Plan now must include the addition of detailed requirements from the Transition PWS, over and above previous section L & M requirements. Respectfully request that allowed pages for the Transition plan be increased to 100 pages (from 50 pages) to respond fully to the additional requirements. | Section L has been updated to allow 100 pages for the Transition Plan. | |||
| 5 | CBA Rates | With the expiry of the CBAs prior to the beginning of Ordering Period 1, would the USG consider establishing the current CBA direct labor rates and benefits (PTO accruals, 401k, medical etc.) as floor rates? This would prevent offerors (in the absence of approved CBA labor rates for CY 22 and beyond) from using SCA rates instead, which could have the effect of underbidding current salaries and benefits of HWAD personnel, which in turn could result in workforce instability, cause undue contention in union/labor relations, and expose the USG to a large equitable adjustment once the new CBAs are negotiated. | Industry shall use the CBA as floor rates. Industry shall use historically demonstrated escalation for the out-years. | |||
| 6 | Section L | Volume 4 - Price | ||||
| Page 17 of 26 | File Naming Convention for Labor Breakdown file | Section L, Volume 4 requires a breakdown of all applicable cost and pricing data for Ordering Period 1 (CY22), to be submitted in Microsoft Excel format. Should offerors use the following file naming convention: | ||||
| Offeror's_Name_Vol_4_Price_Labor Breakdown.xlsx? | The Labor Breakdown is supporting documents to the price matrix and should use the naming convention for price factor in Section L. | |||||
| 7 | Attachment 0016-17-18 | Pricing Matrix | Transition-In CLIN | Given that the current operating contractor will have significantly less Transition-In costs than other offerors due to being the incumbent (e.g. the incumbent will not have to make equipment investments, such as fire and emergency services vehicles not available from GFE), and in order to ensure fair competition for all offerors, will the Government consider removing Transition-In costs from the Total Evaluated Price, for purpose of bid evaluation? | No, the transition costs will not be removed from Total Evaluated Price. The transition costs are only for labor and material that support transition activities. No equipment costs should be priced in CLIN 0016 or CLIN 0017. | |
| 8 | Section L | Amendment 0009 - Page 15 of 26 | ||||
| Transition Plan | Transition-In Plan | Given that there is no reference to Transition Out in the version of Sections L & M in Amendment 9, would the Government please confirm that the required Transition Plan is to include only the Transition-In Plan and does not need to include a Transition-Out Plan, which could be developed after the contract award, some time prior to the end of the Base Period? | The Transition PWS on page 3 describes the Transition Out requirement. CLIN 0017 on Pricing Matrix supports the Transition Out costs. | |||
| 9 | Attachment _0038_PWS16 | Paragraph 2.3 Page 2 and Paragraph 3.2 Page 4 | Use of the term "non-transferable instruments" | Can the Government please provide an example of a non-transferable instrument" associated with the HWAD contract? We have been unable to find the term "non-transferable instrument" referenced in the FAR. | PWS-16 - Transition has been updated, references to "non-transferable instruments" are deleted. | |
| 10 | Attachment _0038_PWS16 | Para 1.2.5 | ||||
| Page 1 | Non-Proprietary CDRLs and Plans availability | Paragraph 1.2.5 of the Transition PWS states that "The contractor shall assume that all standard operating procedures, maintenance procedures, and safety plans or procedures must be reconstituted." We understand that proprietary internal SOPs that belong to the incumbent contractor may not be made available to the incoming contractor, but will non-proprietary materials from a CDRL or other requirement that the incumbent operating contractor has delivered to the Government be made available for reference by the incoming contractor during transition? | Yes, CDRL type material will be provided to the successful offeror after award. | |||
| 11 | Section L | Page 9 &16 | MGQ | In the instructions for the Demil IMP on page 9 of Amendment 9, there is reference to "ordering period 1 MGQ, with MGQ period of performance of 12 months after contract performance start date"; however, ordering period 1 is later defined on page 16 as being only 6 months long. We do believe that in order to demil the quantities required in the MGQ, 12 months are required -- those quantities cannot be demil'd in just 6 months. Can the Government please confirm that the MGQ is to be demil'd over a 12 month period? | Yes, Section L will be revised to reflect a period of performance of 12 months for MGQ. | |
| 12 | Section L | Para 11, page 6 | Period of acceptance of offers | The RFP states the "The Offeror agrees to hold firm the prices in its offer for 180 calendar days from the date specified for receipt of offers." Given the revised period of performance and a projected award of June 2021, will the government revise the validity period for offeror proposals to 360 calendar days from the date specified for receipt of offers? | Yes, will be revised per Amendment 0010. | |
| 13 | Amendment 0008 | |||||
| Page 2 of 3, item f. | Proposals shall be submitted electronically to |
angela.m.calhoun.civ.mil and beau.j.bixler.civ@mail.mil. Due to the file size restrictions, proposals may be submitted through DOD Secure Access file Exchange (SAFE): https://safe.apps.mil/ Are Offerors permitted to submit proposals in electronic format only and not provide hardcopies?
| Will the government inform us of the file size restrictions for email? | Amendment 0009 amended Section L incorporating electronic submittal instructions only. 20MB is file size restrictions. | ||
| 14 | Amendment 0004, Section L | Page 6 of 27, paragraph 3, Proposal Submission |
Page 7 of 27, paragraph 5 Offeror shall submit its proposal to:
U.S. Army Contracting Command - Rock Island Attn: PCO, Ms. Angela M. Calhoun, CCRI-AL 3055 Rodman Avenue Rock Island, IL 61299-8000
| Hard copy submittal…. | Will the government be amending Section L regarding electronic submittal only? | Amendment 0009 amended Section L incorporating electronic submittal instructions only. | ||
| 15 | A01 Attachment 0011 | A01 Attachment 0011, page 5; and Amendment 008 Q&As #50 | PWS 11-6.3 Fire and Emergency Services The PWS para 6.3 references both the 2009 Version of AR 525-27 with Table 4-1 and the 2019 Version of AR 525-27 with Table 11-1. The PWS Document Summary List references only the 2019 version of AR 525-27. There are differences in training requirements for firefighters in the two versions of AR 252-27, and the 2019 version says it supersedes the regulation from 2009. |
| Answer to #50: his section of the PWS is re-written as follows: 6.3 The contractor’s training programs shall interface with the DOD Fire Fighter Certification System requirements, including DoD F&ES certification program, Firefighter I and II, Fire Instructor I, and Incident Commander. Firefighters will be trained and receive continuing education to maintain emergency medical technician (EMT) or paramedic certification IAW AR 420-1, 25-42(a). Dispatchers shall be certified as a Public Safety Telecommunicator I, II, or equivalent through an accredited program in accordance with DoD 6055.06-M. If the dispatcher provides emergency medical instructions, the dispatcher must be emergency medical dispatcher certified. Additionally, the March 2019 version of AR 525-27, Army Emergency Management Program, Table 11-1 will be utilized as follows: (1) firefighters shall complete IS100, IS200, IS700, IS800, HazMat Tech and HazWOPER, (2) chief and company officers shall complete IS29, IS100, IS200, ICS300, ICS400, IS144 IS700, IS800, E388, and E/L 950, (3) dispatchers shall complete IS100, IS200, IS144, and IS700, (4)F&ES personnel designated to work in the emergency operations center will complete the courses identified for emergency operations center personnel listed in Table 11-1. For all F&ES personnel, Contractor shall provide proof of completion certificates of all training courses. | The Government indicated that PWS 6.3 of Attachment 0011 would be updated to clarify text on training requirements for F&ES personnel. However, the text that was provided as the update in the Q&A is not the same as the text provided at 6.3 in the newest version of Attachment 0011 issued on May 29, 2020. The text in the latest version of the PWS is exactly the same as it was in the prior version of the PWS. Q. Will the Government please clarify if the Q&A response takes precedence over the published PWS text or will the Government update and reissue Attachment 0011? | Attachment 0011, Exhibit A, and attachment 0030 have been updated and provided with amendment 0010. | |||
| 16 | Section L | Q&A #22 and Q&A #8 | Reference Section L, Q&A #22 and Q&A #8, Does the Government want one year of cost and pricing data in accordance with Section L Volume 4 Price Factor Instructions for completion of the Price Matrix, d., or each year (i.e., 10 years) of cost and pricing data in accordance with Q&A # 22 provided in HWAD RFP W52P1J-19-R-0069 Q&A # 8? | Industry shall provide one (1) year of cost and pricing data | |
| 17 | PWS 2 Attachment 0002; 29 May 2020 | Para 7. Donor Material. Pages 5-6 | Demilitarization of Specified Families of Ammunition Performance Work Statement (PWS) – 2 Attachment 0002 29 May 2020 paragraph 7 states, “The contractor shall provide their own donor material (recovered or purchased). If the contractor’s recovered/purchased donor material has been exhausted, then they can request government furnished material prior to the order acceptance and discount the negotiated price of demil accordingly. The government will not provide donor material unless the contractor has fully exhausted their supply.” The amount of donor required for purchase to execute demil activities each year is completely contingent upon the demil order issued by JMC. While JMC has placed a minimum guaranteed quantity as part of this PWS area, JMC may also choose to order more than the MGQ in CY 2021. Many munitions in the 24 MIDAS families listed do not produce donor material but require it in order to properly demilitarize them. The impact to the Total Evaluated Price for this CLIN can vary wildly depending on the assumptions used to estimate the amount of donor required versus donor produced. Since there is no information available as to the demil orders placed in CY 2022-2030, we believe that any estimate we have developed for donor material runs afoul of FAR 31.205-7 Contingencies, which says: (a) “Contingency,” as used in this subpart, means a possible future event or condition arising from presently known or unknown causes, the outcome of which is indeterminable at the present time. (b) Costs for contingencies are generally unallowable for historical costing purposes because such costing deals with costs incurred and recorded on the contractor’s books. However, in some cases, as for example, terminations, a contingency factor may be recognized when it is applicable to a past period to give recognition to minor unsettled factors in the interest of expediting settlement. (c) In connection with estimates of future costs, contingencies fall into two categories: (1) Those that may arise from presently known and existing conditions, the effects of which are foreseeable within reasonable limits of accuracy; e.g., anticipated costs of rejects and defective work. Contingencies of this category are to be included in the estimates of future costs so as to provide the best estimate of performance cost. (2) Those that may arise from presently known or unknown conditions, the effect of which cannot be measured so precisely as to provide equitable results to the contractor and to the Government; e.g., results of pending litigation. Contingencies of this category are to be excluded from cost estimates under the several items of cost, but should be disclosed separately (including the basis upon which the contingency is computed) to facilitate the negotiation of appropriate contractual coverage. (See, for example, 31.205-6(g) and 31.205-19.) The assumptions on the amount and price of donor material made by different contractors would result in the government trying to compare apples to oranges to plums to pears, making it impossible to conduct a meaningful evaluation of demil prices. For the purposes of evaluation, would the government consider removing the requirement to include donor in the total evaluated price? The government could solve this issue by making a separate sub-CLIN specifically for donor material based on the historical amounts the government has provided over the past 10 years. This approach would also solve the issue created by the sentence in this requirements that says “If the contractor’s recovered/purchased donor material has been exhausted, then they can request government furnished material prior to the order acceptance and discount the negotiated price of demil accordingly.” A contractor could interpret “accordingly” two ways: 1) if the contractor did not include any cost of donor in their price, then the corresponding discount would be zero, or 2) the government would require a discount of the price per ton according to the value of donor material requested regardless of whether the contractor included a cost per ton in their price. If option 2 is the government’s interpretation and requirement, then the contractor is required to include contingent pricing in their estimates as we do not know how much donor we will need or what the government will charge per pound of donor. The amount of donor required is based on what munitions will be demiled in any given year. A separate sub-CLIN with plug numbers for donor, like CLIN 0001AD or CLIN 0003AB, would solve both of the issues raised in this question and allow the government to conduct a meaningful reasonableness analysis on each contractor’s demil prices. | Amendment 0010 revised paragraph #7 as follows: 7. Donor Material. The contractor shall perform OD operations with donor material. For pricing purposes, the contractor is required to provide the complete unit price for the OD operations, excluding the cost of the donor material. Donor material will be priced separately and negotiated at the time of task order as a separate cost. Donor material can consist of a combination of the contractor's recovered explosive and/or the government furnished material (such as TNT)." |
| 18 | Attachment 0038 | Page 2 | PWS 16 Transition Section 2.2 states “Unless otherwise approved by the PCO in advance, Transition-in activities shall be at the Contractor’s expense.” PWS 16 – Contract Transition defines the requirements for transition, including a Transition-In Plan, which is required to be implemented by the Contractor. | Q. Please confirm that transition costs incurred by the incoming Contractor, in accordance with the approved Transition-In Plan, are allowable and that they should be included in the pricing for PWS 16 – Transition-In on the revised Price Matrix issued with Amendment 0009. | The transition costs are only for labor and material that support transition activities, including the transition in plan. |
| 19 | Ordering period 1 | Is ordering period 1 only 6 months? | Yes, the first year of the contract period of performance is made up of a 6 month transition and 6 months of performance. |
File details come from the government source that posted it. Updated .