A01 Attachment 0008 - PWS 8 - Government Property.pdf

GOVERNMENT PROPERTY

PERFORMANCE WORK STATEMENT (PWS) 8

Attachment 0008

19 MAY 2020

1. INTRODUCTION:

This PWS provides additional information on the contractor’s stewardship responsibilities found in Federal Acquisition Regulation (FAR) 52.245-1, Defense Federal Acquisition Regulation Supplement (DFARS) clauses and the contract. This PWS also establishes requirements the contractor will perform to assure accuracy of Government Property (GP) records for accountability and fiduciary compliance. The property discussed in this section is Government Real Property (RP), Personal Property/General Equipment (PP/GE), plant equipment, special tooling, special test equipment, and Ammunition Peculiar Equipment (APE).

1.1 Stewardship records of all Government Property (GP), Government Furnished Property (GFP) and Government Furnished Material (GFM))/Property in the Possession of Contractor (PIPC): Contractor shall be responsible and accountable for all Government property, regardless of origin, provided under the contract or otherwise obtained through contractually authorized methods and shall comply with;

FAR Clause 52.245-1 (hereinafter referred to as the Property Clause), DoD regulatory guidance, policies, directives and applicable DFARS clauses cited in the contract pertaining to acquisition, use, management and disposition of Government property in its possession or otherwise under control of the contractor.

1.2 Government Asset Records: The contractor shall perform actions necessary to create, update, correct and sustain auditable records for acquisition through disposition of all Government Property, to include asset documentation supporting the data recorded in the Government’s Accountable Property Systems of Record Records (APSRs) that comprise the official government records. This encompasses government records for all GP located at Hawthorne Army Depot (HWAD) to include both PIPC and all property used by the government staff.

1.3 The contractor shall maintain auditable accountability records and provide accurate listings for the following:

1.3.1 Government Furnished Equipment (GFE) requiring contractor stewardship records and support in maintaining government records (documentation and

APSR)

1.3.2 Incidental items requiring stewardship records and tracking through Government summary record

1.3.3 List of current Table of Distribution and Allowances (TDA) for equipment and any changes pending review or approval (Technical Exhibit)

1.3.4 Real Property assets requiring stewardship records and support in maintaining government records (documentation and APSR)

1.3.5 Ammunition Peculiar Equipment (APE) requiring stewardship records

1.3.6 Equipment used by government personnel requiring contractor support in maintaining government records (documentation and APSR)

2. RESPONSIBILITIES:

Contractor shall be responsible for establishing and maintaining a Contractor Property Management System (CPMS) that includes the property plan and detailed procedures for processes used to manage the contractor stewardship records pursuant to the terms of the property clause and for management of government records as defined in the

PWS.

2.1 Contractor is responsible for accurate accountability, care, and maintenance of all GP IAW FAR, DFARS, property and maintenance PWS requirements and the contractor’s property and maintenance plans and procedures.

2.2 Contractor will provide requested or scheduled reporting information to the GPA as appropriate for the type of asset (RP, PP/GE, and APE), by timeframes necessary to complete various site and higher headquarters’ taskers, information requests, and audit of GP.

2.2.1 Contractor shall provide auditable support documentation (i.e. contract, contract modification, invoice, etc.) for real and personal property assets acquired/improved through modernization projects and other acquisition methods. The support documents will identify the final cost (to include allowable costs per DOD 7000.14-R) that substantiates the cost of each asset identified on applicable acceptance forms; i.e. DD Form 1354 for Real Property and DD Form 250 (or alternate form designated by GPA) for Personal Property/General Equipment.

2.2.2 Documentation for contractor stewardship and formal government records are often the same. However, unless otherwise approved by the Procuring Contracting Officer (PCO), separate sets of records will be maintained IAW with requirements of FAR, DOD policy/instructions, and Army regulations for audit compliance. Annually, a reconciliation between the contractor’s GP inventory, the government inventory, and the contract GP listings will be conducted with the GPA to assure record adjustments resulting from any GP acquisitions, modernization/capital improvements and disposals are accurately maintained.

(CDRL H001).

2.3 Contractor shall utilize the Government Furnished Property module in the Procurement Integrated Enterprise Environment (PIEE) for submission of invoices, government inspections, excess property, and loss, damaged and destroyed property and acceptance documents related to Government Furnished Property transactions.

2.4 Contractor shall comply with applicable local, state and Federal codes, laws, and Executive Orders (EO) in execution of this contract.

3. CONTRACTOR PROPERTY MANAGEMENT SYSTEM (CPMS):

3.1 The contractor’s property management plan will be evaluated during the contract selection process. Within 60 days after contract award, the contractor shall submit their Contractor Property Management System (CPMS) for performance of both GP stewardship and the PWS requirements. The CPMS shall be submitted through the GPA for concurrence by the PCO. The CPMS shall be reviewed and updated by 31 August each year, or more frequently if required by operational or equipment changes. Proposed revisions to the Property Plan will be highlighted in red and submitted to the GPA for review and PCO approval. (CDRL H002).

3.2 The CPMS will comprise of plans, systems and detailed operating procedures utilized to accomplish tasks for the 10 lifecycle outcomes addressed in FAR 52.245- 1(f); i.e., acquisition, receipt, records, physical inventory, subcontractor control, reports, relief of stewardship responsibility, utilization, maintenance, and property closeout. It will provide procedures for the proper care, use and safeguard of all Government property including the stewardship recordkeeping processes for all accountable GFP , processes that track incidental assets, and processes supporting the management of Government records for asset, fiduciary, and APSR information IAW DODI 5000.64 and other accountability requirements such as AR 735 5 and AR 405-45.

3.3 All property provided under the terms and conditions of this contract is provided as “as is” serviceable conditions unless specifically stated by the Government herein or elsewhere within the context of this contract IAW FAR 52.245.1(d) (2) (iii).

Generally, the government will not replace GFP initially provided in an “as is” condition when it becomes uneconomical to maintain. Replacement of any item by the government is discretionary; contractor will submit formal request to the PCO and approval will be determined on a case-by-case basis.

3.4 Annual reconciliation of the Contractor’s GP inventory, the Government’s APSR records, and the contract GP listings will be conducted to assure record adjustments resulting from any GP acquisitions, capital improvements, and disposals transactions are accurately maintained. (CDRL H001).

3.5 Pursuant to paragraph 1(b)(4) of the property clause, the contractor will conduct self-assessments of the CPMS processes on an annual basis assure adequate controls are in place to achieve the 10 life-cycle outcomes listed in 3.2 above.

Results are to be submitted to the GPA and ACO by 30 June each year. (CDRL H003).

4. REPAIRS/MODIFICATIONS:

4.1 Pursuant to FAR 52.245-1(e), any repair or modification of property furnished “as is” shall not affect the title of the Government unless expressly agreed to by the Administrative Contracting Officer (ACO) or GPA. Unless approved as temporary, or for a specific/limited time period identified by the ACO, modifications are considered to be permanent. The Government shall take complete ownership of the property and any associated intellectual property (IP) for any permanent changes. For modifications approved by the ACO as temporary or for specific/limited time periods, the modifications shall be removed and item shall be returned to its original condition, less reasonable wear and tear, and presented for inspection and acceptance by the Government. Should the Contractor modify GP without GPA or ACO approval, the government may take complete ownership of the property and any associated Intellectual Property (IP), or require the contractor to restore the GP to its original condition, at the Contractor’s expense.

4.2 Prior to any modification of GP, the contractor shall submit a written request to the GPA for ACO approval of the proposed modification. The request shall include:

property number, location, and item description of the item to be modified to ensure identification. The following circumstances do not require advance approval but do require advance notification to the GPA and ACO via email prior to the modification.

4.2.1 Modifications authorized by the contract for separate initiatives; i.e., Armament Retooling and Manufacturing Support (ARMS) and other program sources of improvement projects.

4.2.2 Modifications that are incidental to routine maintenance or repair of government property.

4.2.3 Contractor agrees to grant rights to technical data associated with the modifications or modified government property in accordance with requirements of the basic contract.

4.3 Contractor will notify the GPA of movements and transactions. Notification will include: property number, location, and a description of the item.

4.4 Cannibalization of equipment and parts borrowing/controlled substitute is not permitted without the express written consent of the GPA or PCO as applicable.

Contractor must submit a request to the GPA for approval and if approved, procedures will be developed and incorporated in the contractor’s PP and CPMS.

5. GOVERNMENT REVIEWS:

5.1 HWAD Government Staff shall have access to all GP, including GP in possession of subcontractors/tenants, for purposes of reviewing, inspecting, and evaluating the contractor’s PMS. This shall include plans, records, systems, and supporting documentation that pertain to accountability, preventative maintenance, and protection of GP.

5.2 Contractor shall support pre-visits, on-site visits, and follow-up activities. Before any visit, the contractor may be required to review past findings, gather information and maps, plan meetings, and arrange escorts. During any visit, the contractor may be required to discuss its programs, provide information and maps, plan and participate in meetings, and escorts visitors to various locations on the installation.

6. PERSONAL PROPERTY:

6.1 Contractor shall maintain stewardship records for GFP IAW with FAR 52.245-1 requirements, includes but not limited to the following:

6.1.1 Reporting Loss, Damage or Destruction (LDD) of GP, Contractor shall submit an initial report to the GPA immediately but not later than 24 hours after discovery of loss, damage or the destruction of GP provided under this contract.

FAR 52.245-1(f) (1) (vii) and DFARS Clause 252.245-7002. A quarterly report in EXCEL format will be submitted to the GPA indicating: description of loss, date occurred, date closed, and if open provide status of investigation/resolution and estimated completion date. (CDRL H004).

6.1.2 Physical Inventories: Contractor shall perform required inventories and make all adjustments to property APSR in coordination with the GPA. (H005) The inventory frequencies include:

6.1.2.1 Joint inventory will be conducted by outgoing and incoming contractors and the Government Representatives for 100% accountability of Government property.

6.1.2.2 General Equipment – Once every 3 years. This pertains to accountable assets (i.e. mission critical, serially managed, and pilferable items). Performance of the physical inventory will be IAW with DOD and Army Guide and will entail verification of numerous elements, to include but not limited to:

• Visual validation and verification that items recorded in the APSR exist

(existence), and verification that all existing assets are recorded in the APSR (completeness)

• Photographing of capital equipment

• Verification that source documents are available and maintained

• Verification that APSR data is correct

• Document the physical verification and asset data review on a checklist with signature and date. Complete appropriate documents (i.e., Memorandums for Record, Loss of GP, PCARSS cases, etc.) to support data element changes/corrections that where needed. Assure copies of the checklist and support documents are added to the asset file.

• Updating of the APSR with the inventory date. If available, the next cyclic inventory due date will also be scheduled. This inventory will be conducted by calendar year with completion prior to COB 31 December of each year.

• Final results of the inventory will be provided to the GPA within 30 days of completion, signed and dated by the contractor property manager

6.1.2.3 If the Contractor’s Property Management System is in an unapproved status, the contractor shall be required to inventory and report all equipment, special tooling, special test equipment, and all incidentals annually.

6.1.2.4 Other inventory frequencies as specified by the GPA for mission essential, serially managed, sensitive items or controlled inventory, such as weapons, precious metals, etc.

6.2 Contractor performance of additional government requirements:

6.2.1 Vehicles:

6.2.1.1 The contractor shall supply their own vehicles (i.e., automobile sedan, class II compact, truck cargo, truck carryall, and truck stake).

6.2.1.2 The quantity of government owned Non-Tactical Vehicles (NTV) shall be consistent with mission requirements or purposes for which the vehicles were acquired and require approval of a technical exhibit to the contract that will be used by Headquarters Department of Army (HQDA) to update in a Tables of Distribution and Allowances (TDA). Equipment control record and reports and usage reports are required to be established and maintained on all TDA equipment. Usage standards for vehicles shall be on a monthly basis.

6.2.1.3 Contractor shall maintain vehicle information for government owned vehicles in the Federal Motor Vehicle Registration System (FMVRS) data base (http://fmvrs.fas.gsa.gov/). The Contractor shall acquire and maintain current vehicle license plates for all Government-owned vehicles in the

FMVRS.

6.2.1.4 Contractor shall input all data necessary to maintain accurate inventory, utilization, costs and fuel used for the Army owned motor vehicles in the GSA Federal Automotive Statistical Tool (FAST). The input shall be completed in accordance with annual tasker provided by the each year.

(http://fastweb.inel.gov/). (CDRL H006).

6.3 Equipment Authorizations

6.3.1 Contractor shall assure accuracy of the technical exhibit used to support TDA authorizations (reference AR 71-32, paragraph 7-3 (3) and supplemental http://fmvrs.fas.gsa.gov/ http://fastweb.inel.gov/

HQDA policy). Contractor shall notify the GPA when mission requirements necessitate increases/decreases to TDA items and shall complete annual review of the Technical Exhibit by 31 August each year. Results/updates shall be provided to the GPA for submission to HQ, JMC for update of the technical exhibit and submission of necessary documentation to HQDA for adjustment of TDA authorizations. (CDRL H007).

6.3.2 The Government generally will not replace equipment authorized by TDA currently on-site once an item is determined uneconomically repairable.

Replacement of any item by the government is discretionary and will be determined on a case-by-case basis with the submission of a justification by the Contractor to the GPA to document the requirement. PCO will determine whether replacements require equitable adjustment.

6.4 Contractor will respond to and provide necessary support for taskers/data calls;

such as but not limited to data calls on Baseline Commercial Equipment (BCE), Fire Fighting Apparatus (FFA), and Vehicle Allocation Methodology/Vehicle Utilization Review Board (VAM/VURB) and other related data calls to identify condition of the HWAD fleet to better compete against all Army requirements for any available Government-owned replacements.

6.5 Equipment operators shall possess appropriate licenses/certificates prior to operation of GP which is motorized (i.e., vehicles, construction equipment, and TDA equipment). A copy of these licenses must be provided to ACO.

6.6 Contractor shall prepare the Report of Disposition of Contractor Inventory (DD Form 1638) along with supporting documentation and submit to the GPA for review, approval and transmittal to HQ JMC, AMJM-LG. This report shall be submitted on a quarterly basis (on or before 10 April, 10 July, 10 October, and 10 January). (CDRL H008).

6.7 Government Asset Records and APSR:

6.7.1 Contractor shall establish and maintain document files with supporting documentation for all GP to facilitate Government financial reporting requirements, such as but not limited to capital asset depreciation reports and chief financial officer act financial statements. Asset files will be created that follow Department of Defense (DOD) and Army guidance and policy for audit compliance. Supporting documentation may include but is not limited to, purchase invoices, procurement contracts, and receiving documents such as the

DD Form 250, “Material Inspection and Receiving Report or similar documentation (reference DODI 5000.64 and DOD 7000.14-R).

6.7.2 Within 90 days after contract award, the contractor will complete all necessary training and security requirements required to obtain access to the government’s APSR for accountable GE/PP (currently identified as Defense Property Accountability System (DPAS)).

6.7.3 Contractor will perform actions in coordination with the GPA to assure new and legacy asset documentation is audit sufficient. Contractor will identify discrepancies and coordinate corrective actions needed with the GPA.

6.7.4 Contractor will perform actions necessary to update the APSR for acquisitions, capital improvements transactional document and APSR management actions in coordination with the GPA. No adjustments are authorized to be made to official records prior to concurrence by the GPA.

6.7.5 Contractor will use the Army Enterprise Systems Integration Program (AESIP) to identify, verify, or create national stock numbers necessary for property cataloging in the APSR for new items and to correct catalog records where needed.

6.7.6 PP/GE records (documentation and APSR) for accountable assets shall be updated within seven (7) business days of acquisition, disposal, or other transactional data changes to facilitate compliance with Department of Defense Instructions (DoDI) 5000.64 requirements for asset management, accountability, and financial reporting.

6.7.7 Contractor is required to annotate within the APSR the actual acquisitions cost to meet audit readiness guidelines. This would include purchase requests, purchase orders, packing slips, invoices, negotiated contracts, etc. for the equipment to support the acquisition cost of the item. An asset folder for acquisitions of general equipment will be established within seven (7) working days of receipt of the equipment onto the installation.

6.7.8 The contractor will coordinate with the GPA on changes needed in the government APSR to reflect correct user of the GP; i.e., Loan Code ‘C’ for GFP provided to the contractor and Loan Code ‘G’ for GP property used by Government personnel.

6.7.9 Reconciliation will be conducted between the contractor PMS listing, the GFP attachment(s) and the APSR on an annual basis to assure audit compliance (CDRL H001 – Annual).

6.8 Incidental Equipment Items:

6.8.1 Incidental property is government property identified as incidental to the operating contractor's performance of base operations and missions at HWAD that will be available to the contractor to use until expended, unserviceable or determined excess to requirement. Items identified as incidental may include administrative items such as office space, desks, chairs, telephones, (ref. FAR Part 45.000(b)(5)), as well as industrial items such as hand tools, work benches/tool cabinets, fans, etc. "Incidental" items are not critical or essential to the direct performance of the mission although they may provide indirect support to its accomplishment such as the foregoing examples.

6.8.2 Incidental items will be accounted for separate from GFP. Incidental property will be annotated within the contract on via a listing attached to the contract. Incidental items will be updated by the contractor and verified by the GPA. Contractor’s stewardship records for incidentals items can be managed through same method as GFE or through property listing similar to the government’s listing (spreadsheet).

6.8.3 Contractor will coordinate any proposed additions and disposals of incidental items with the GPA. Decisions on whether acquisition of new or replacement items will be recorded as accountable or incidental items will be made in coordination with the Contracting Officer and/or the GPA, as appropriate.

6.8.4 The initial listing of incidental items is subject to further review by the Government to assure property classification. Contractor will coordinate with the GPA to assure that correction, additions and deletions are properly documented.

6.8.6 Annual reconciliation will be conducted between the contractor list, the government and the contract attachment to assure audit compliance. (CDRL H001 – Annually).

6.8.7 Updates to the listing for disposals or other data changes will be made within seven (7) days.

6.8.8 Upon completion or termination of the contract, the contractor shall perform a 100% physical inventory in conjunction with the outgoing and incoming contractors and the Government of all personal property to include all incidental property items.

6.8.9 Contractor shall support other inventories as directed by JMC, AMC and

HQDA.

6.9 Disposal of Personal Property:

6.9.1 Contractor shall be responsible for identification and disposal of excess personal property IAW requirements of the property clause (52.245-1(f)(1)(viii) and agency regulatory guidance. For the purpose of this paragraph, the term “excess” is defined as property in possession of the Contractor that no longer required for contract performance, 52.245-1(j), and DFARS 245.6/71. Excess items shall be initially reported to the Plant Clearance Officer (PLCO) for screening by HQ JMC and HQ AMC for potential redistribution. The contractor shall use Procurement Integrated Enterprise Environment (PIEE) when implemented, until then the DCMA eTools software application Plant Clearance Automated Reutilization Screening System (PCARSS) IAW with DFARS 252.245-7004 (Reporting, Reutilization, and Disposal) to initiate Plant Clearance cases in coordination with the HWAD Government Plant Clearance Officer should be used. The eTools “Plant Clearance Automated Reutilization Screening System” toolset can be accessed from the DCMA home page External Web Access Management application at http://www.dcma.mil/aboutetools/ .

6.9.2 Prior to excess action, items will be assessed for potential contaminations, such as asbestos, polychlorinated biphenyl, explosives, etc. Contaminated items shall be disposed of IAW applicable laws and regulations.

6.9.3 All proceeds from the sale of GP shall be deposited into an overhead account to be used to offset the cost for disposal efforts and fund additional disposal or other projects as directed by the PCO. Quarterly reports of the fund, showing projects/transactions, receipts and expenses shall be submitted to the government. The government reserves the right to examine all records relating to the sales. Funds are the property of the government and upon completion or termination of the contract, the balance of the funds in the overhead account shall be reconciled and check may be issued to the US Treasury, deposited into a new account or disbursed in a manner directed by the PCO. (CDRL H009).

http://www.dcma.mil/aboutetools/

6.9.4 Scrap: The Contractor shall submit a scrap plan for approval by the GPA/PLCO in coordination with the ACO within 90 days of award of the contract.

6.10 APE: The contractor may request use of APE and Gages, if pre-approved by HQ JMC APE Office. If use of APE is granted, the contractor shall (at completion of the work for which use was granted) promptly request disposition from the PLCO.

The Contractor is responsible for the cost of receipt of the APE, as well as the cost for packing, crating, handling and transportation to return the APE to the Army’s engineering support depots or other designated destination. The contractor is responsible for decontamination and coordinating return/disposition of the APE/Gages as directed by the GPA/PLCO. For commercial and other users, reference AR 700-20, paragraph 2-2.

7. REAL PROPERTY/REAL ESTATE (RP/RE):

7.1 Contractor performance of additional government requirements for RP/RE:

7.1.1 The PMS shall include management plans, systems and procedures for accountability, management and inventory of real property. The below must be included in PMS.

7.1.2 Contractor shall establish and maintain document files with source documentation to support the financial and management information on all real property assets IAW the Real Property Handbook, DoDI 4165.14 and other DOD and Army policy.

7.1.3 Contractor shall complete training and security access requirements to take on input and maintenance of the Real Property Inventory (RPI) in the Government’s APSR (currently identified as General Financial Enterprise Business System (GFEBS)) website available from RPAO).

7.1.4 The RP documentation and RPI shall be maintained as transactions occur and IAW statutory and regulatory guidance to facilitate data extractions by JMC, AMC, DA and DOD or routine and special reporting requirements (Facility Reduction Program and Utilization Survey). Contractor will maintain a voucher register to track transactional changes and provide a report to the GPA on quarterly basis. (CDRL H010) (Reference AR 405-45 and other policy documents available from the RPAO).

7.1.5 The contractor shall input and maintain Installation Status Report (ISR) data in a format compatible with the Army’s automated database (currently identified as Installation Status Report – Infrastructure (ISR-I)). The ISR data shall be maintained in a manner to support electronic data extractions from ISR-I on annual, semi-annual, quarterly and special need basis, by higher headquarters in accordance with statutory and regulatory guidance. The ISR data will include contractor inspection rating of all facilities (sampling allowed) (reference AR 210-14, The Army Installation Status Report Program). (CDRL H013) The contractor shall complete taskers as received.

7.1.6 Physical Inventory: RP shall be physically inventoried IAW AR 405-45 and Higher HQ guidance; once every five years, except for historic/ heritage facilities, which are physically inventoried every three years. The contractor shall document within their PMS how these perpetual inventories will be accomplished.

7.1.6.1 The Contractor will schedule a portion of the asset to inventory each year to be completed by 30 September of each year. Data elements established within DoDI 4165.14 must be updated/ verified in GFEBS as part of the inventory process. All data elements must be validated by supporting documentation.

7.1.6.2 Conducting the RP physical inventory will entail verification of numerous elements, to include but not limited to:

• Visual verification that items recorded in the APSR exist

• Verification that all existing assets are recorded in the APSR

(completeness)

• Verify operational status

• Verification of the facility data

• Photograph each RP asset

• Document the physical verification and asset data review on a checklist with signature and date. Complete appropriate documents for RPAO signature (i.e. Memorandums for Record, 1354s, 337s) to support data element changes/corrections where needed. Assure copies of the checklist and support documents are added to the asset file.

• Update the APSR with changes/corrections as necessary.

• Update of the APSR with the inventory date as well as the scheduling of the next cyclic inventory.

• Update the asset file with inventory information and supporting documentation.

• Final results of the annual inventory activity will be provided to the GPA/RPAO within 30 days of completion. Contractor will submit a listing of assets inventoried to the RPAO indicating date inventoried, results/changes required for each asset where applicable and notation that GFEBS updates were completed. A listing of significant changes to the RPI to include additions (acquisitions/ capital improvements/found on site), conversions (category code changes) and disposals/demolition, etc. will be provided. The inventory listings will be signed and dated by the contractor property manager (CDRL H011)

7.1.7 Contractor shall conduct annual utilization surveys (reference AR 405-70)

(CDRL H012).

7.2 Regulation/pamphlets for Real Estate/Property (405- Series) are available at Army Publication Directorate homepage: http://www.apd.army.mil/ to use as reference and guidance for Real Property acquisition, management/outgrant, inventory, utilization, and disposal. Such actions will be coordinated with the RPAO for Army staffing and approval.

7.3 Disposal of Real Property:

7.3.1 Contractor shall identify excess real property (i.e., land, buildings, or other improvements) not needed for support of assigned mission, facility use or future planning purposes. Facilities that are not required for assigned mission or future planning requirements, but have potential future value in the contractor’s facility use mission, require justification and approval to retain. The contractor shall prepare Reports of Excess/Disposal Reports or DA Form 337 as stated in AR 405-90 and supplemental guidance.

7.3.2 The status of excess actions will be maintained in the APSR. The real property accountable records shall be updated within 10 days of a demolition or disposal to reflect the completion of the disposal.

7.4 Reporting/Records:

http://www.apd.army.mil/

7.4.1 Contractor shall maintain new and existing installation maps and utility maps. Installation and utility maps prepared under this contract shall be created or maintained in electronic format and available for review. The contractor shall review “as built” property drawings and update when required or when modifications are completed.

7.4.2 Management of RPLANS, ISR, ASIP, GIS and use of GFEBS Maintenance and C-Project Modules are addressed in other PWSs that are interfacing requirements for RP accountability.

8. CONTRACT CLOSE-OUT:

8.1 The contractor will define in their PMS how final contract close-out actions to include final inventory, loss of GP, and disposition of GP will be accomplished. The PMS will define established timelines for each of these actions, and procedures for conducting these operations.

8.2 Final reconciliation of stewardship inventories and Government APSRs will be performed to facilitate return transfer of GFP and incidentals through contract mod to a subsequent contractor or return to Government possession. All files pertaining to government property will remain on the installation.

DOCUMENT SUMMARY LIST

The contractor shall work with the HWAD ACO to identify any changes to the references or any applicable regulations or laws, which may affect process, cost, and/or schedule.

The ACO will review and provide implementation guidance.

Doc. Document No. (Contract Ref.)

FAR 52.245-1 Government Property (Jan 2017) https://www.acquisition.gov/content/regulations

DFARS 252.245-7002 Reporting Loss of Government Property (Dec 2017) https://www.acquisition.gov/dfars/part-252-clauses#252.245-7002

DOD 7000.14-R Department of Defense Financial Management Regulation (Various dates)

Unified Facilities Criteria (UFC) 1-300-08 Criteria for Transfer and Acceptance of DoD Real Property (16 Apr 2009, Chg 2 1 Aug 2011) https://www.wbdg.org/ffc/dod/unified-facilities-criteria-ufc/ufc-1-300-08

DODI 5000.64 Accountability and Management of DoD Equipment and Other Accountable Property (27 Apr 2017; Chg 3 10 Jun 2019)https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodi/50006 4p.pdf?ver=2019-06-10-100933-460

AR 71-32 Force development and Documentation Consolidated Policies (20 Mar 2019) https://armypubs.army.mil/ProductMaps/PubForm/AR.aspx

Public Law 101-576 Chief Financial Officers Act of 1990 (15 Nov 1990) https://www.gpo.gov/fdsys/pkg/STATUTE-104/pdf/STATUTE-104-Pg2838.pdf

FAR 45.000(b)(5) Scope of part https://www.acquisition.gov/far/html/Subpart%2045_1.html

DFARS 245.602 Reporting, Reutilization, and Disposal (19 Aug 2011)/245.70 Plant Clearance Forms (29 Aug 2012) https://www.acquisition.gov/dfars/part-245-government-property#245.602 https://www.acquisition.gov/dfars/part-245-government-property#245.7001

DFARS 252.245.7004 Reporting, Reutilization, and Disposal (Dec 2017) https://www.acquisition.gov/dfars/part-252-clauses#252.245-7004

AR 700-20 Ammunition Peculiar Equipment (17 Mar 2015) https://armypubs.army.mil/ProductMaps/PubForm/AR.aspx

DODI 4165.14 Real Property Inventory (RPI) and Forecasting (17 Jan 2014, Chg 2 31 Aug 2018) https://www.esd.whs.mil/Directives/issuances/dodi/

AR 405-45 Real Property Inventory Management (1 Nov 2004) https://armypubs.army.mil/ProductMaps/PubForm/AR.aspx

AR 405-70 Utilization of Real Property (12 May 2006) https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodi/500064p.pdf?ver=2019-06-10-100933-460 https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodi/500064p.pdf?ver=2019-06-10-100933-460 https://armypubs.army.mil/ProductMaps/PubForm/AR.aspx https://www.acquisition.gov/dfars/part-245-government-property#245.602

AR 405-90 Disposal of Real Property (10 May 1985) https://armypubs.army.mil/ProductMaps/PubForm/AR.aspx

AR 405-80 Management of Title and Granting Use of Real Property (10 Oct 1997) https://armypubs.army.mil/ProductMaps/PubForm/AR.aspx

AR 735-5 Property Accountability Policies (9 Nov 2016) https://armypubs.army.mil/ProductMaps/PubForm/AR.aspx

AR 58-1 Management, Acquisition and Use of Motor Vehicles (3 Apr 2019)