Attachment 0002 - PWS 2 - Demilitarization (FINAL).pdf

Demilitarization of Specified Families of Ammunition

Performance Work Statement (PWS) - 2

Attachment 0002

26 June 2020

1. Objective: The objectives of this effort are to utilize government facilities at Hawthorne Army Depot (HWAD) to demilitarize (demil) and dispose of conventional ammunition, missiles and other related munitions and components per delivery order. Demil is the act of eliminating the functional capabilities and/or inherent military design features from Department of Defense (DOD) materiel. Methods and degree range from removal and destruction of critical features to total destruction by cutting, crushing, shredding, melting, burning, open detonation, or other methods.

Demil is required to prevent property from being used for its originally intended purpose and to prevent the release of inherent design information that could be used against the United States.

2. Utilizing HWAD demil facilities, the contractor shall properly demilitarize and dispose of any assets of conventional ammunition, including missiles, energetic/inert components, and all packaging material as identified by each task order. Assets may be in storage in the Army Resource Recovery and Disposition Account (B5A) at HWAD or shipped in to HWAD by the DOD. The contractor shall have overall responsibility for demilitarization, disposition, and disposal. The contractor shall provide all the necessary material, permits, and licenses in accordance with the Environmental Performance Work Statement (PWS) and Contract Data Requirements List (CDRL) N0006. The contractor shall also provide qualified, trained, and experienced personnel to perform demil of the assets.

2.1. Explosive Safety Site Plan (ESSP). There is currently an approved ESSP at HWAD. The contractor shall submit any recommended changes to the ESSP to the Government Quality Assurance Specialist Ammunition Surveillance (QASAS) and explosive safety office for their review and approval prior to the government’s submittal to the Department of Defense Explosive Safety Board (DDESB) for approval. Any recommended changes to the ESSP must be in accordance with the Safety PWS, DA PAM 385-64 “Ammunition and Explosives Safety Standards”, DA Pam 385- 65 “Explosive and Chemical Site Plan Development and Submission” and CDRL B001. The contractor shall maintain and, upon request by the government, provide the Government QASAS with a copy of all updated/revised ESSP’s, site licenses, environmental permits, and any

Attachment 0002

16 June 2020 other documents having an impact on any demil operation.

2.2. The contractor shall collaborate with the Government QASAS and explosive safety office on any new explosive safety siting documents or changes to any existing documents. The contractor shall maintain all demil locations to their maximum Net Explosive Weight (NEW) and demil capacity at all times in accordance with the DDESB approval. Any changes must be approved by the government staff.

2.3. The contractor shall prepare all ESSP’s by using the Explosive Safety Siting (ESS) automated site plan process software which includes the ESS Tool Kit and ESS Site Planner. The contractor shall be responsible for obtaining the software license(s). The ESS Tool Kit will be used and will link (a) Geospatial Information System (GIS), (b) Real Property Inventory (RPI), and (c) Potential Explosion Site (PES). The contractor shall maintain a minimum of two software licenses for the government, one for the Government QASAS and one for the explosive safety office. The contractor shall coordinate any new or proposed changes to the existing site and construction plans through the Government QASAS and explosive safety office.

3. The contractor shall comply with all existing and pertinent International, Federal (i.e. DoD, DOT, etc.), State, and Local statutes, laws, and regulations for the safeguarding, handling, processing, storage, transportation, disposition and disposal of ammunition and explosives in accordance with DoDM 4145.26, “DOD Contractor’s Safety Manual for Ammunition and Explosives”, DoDI 4140.62, “Material Potentially Presenting an Explosive Hazard (MPPEH)”, and DESR 6055.09 Defense Explosives Safety Regulation, and MPPEH”, 49 CFR Hazardous Materials Transportation Regulations and DA Pam 385-64 “Ammunition and Explosives Safety Standards”. In the event of any conflict, the most stringent document applies.

4. Demil Assets.

4.1. Possible assets to be demilitarized include, but are not limited to the following Munitions Items Disposition Action System (MIDAS) families:

4.1.1. Pyrotechnics/Illumination/Nonfrag/Tracers (FP)

4.1.2. HE Bombs (HB)

4.1.3. HE Cartridges (HC)

4.1.4. Bulk High Explosives (HE)

4.1.5. HE ICM/CBU & Submunitions (HI)

4.1.6. HE Depth Charges and Underwater Munitions (HH)

4.1.7. Mines (HZ)

4.1.8. Propellant Munitions/Components (PD)

4.1.9. HE Rockets (HR)

4.1.10. Torpedoes (HT)

4.1.11. Demolition Materiel (HX)

4.1.12. Bulk Propellant (PB)

4.1.13. Propellant Charges & Increments (PC)

4.1.14. Small Arms Ammunition (SA)

4.1.15. Incinerable Munitions and Components (SC)

4.1.16. Fuzes (SF)

4.1.17. Inert Items (I)

4.1.18. Incendiary/Thermite (FI)

4.1.19. HE Grenades (HG)

4.1.20. Sonobouys (SB)

4.1.21. Smokes and Dyes (CS)

4.1.22. HC Smoke (CH)

4.1.23. Riot Control Munitions (CR)

4.1.24. Munitions Containing Dyes (CD)

4.1.25. HE Components (HA)

4.1.26. Missiles (HM)

4.1.27. HE Projectiles (HP)

4.2. The assets to be demilitarized are unserviceable, excess, and/or obsolete munitions and complete Technical Data Packages (TDPs) may not be available. The government will assist, to the maximum extent possible, in making a reasonable and prudent search of all available technical databases and historical archives to obtain the end item drawings, any major component drawings, and any associated characterization data. The contractor shall ensure that they have adequate technical information that is needed to safely demil each item. When in doubt, the contractor shall contact the Government QASAS prior to demil.

5. Standard Operating Procedures (SOPs): The contractor shall prepare and submit SOPs to the Government QASAS and Administrative Contracting Officer (ACO) for acceptance. The contractor shall maintain SOPs for demil at HWAD of each item to be demilitarized IAW AMC R 700- 107 “Preparation of Standard Operating Procedures for Ammunition Operations” and a Demil Process Plan in accordance with DoDM 4160.28 “Defense Demilitarization: Procedural Guidance” Volumes 1-3, DoDI

4140.62 MPPEH, DESR 6055.09 Defense Explosives Safety Regulation, DI-SAFT-81640, DA PAM 385-64 “Ammunition and Explosives Safety Standards” and CDRL B002. SOPs are a step-by-step documentation describing the demilitarization, disposition, disposal, destruction, and recycling processes, procedures, facilities, and special tools and equipment to be used by the contractor from start to finish in accordance with AMC R 700-107. SOPs shall include a completed Deliberate Risk Assessment (using DD Form 2977), as well as a process map and time-phased demil plan for the entire end item and associated component parts. SOPs shall also address any line rejects or expected anomalies. The contractor cannot begin demil of any items until the ESSP, Demil Process Plan, and SOPs are reviewed and accepted by the Government. The Government will be given a minimum of 10 business days to review and accept an SOP and/or other documents.

5.1. Prior to issuance of task orders for demil, the contractor shall provide a plan with each cost estimate for complete disposal of every component within an end item. The plan will consist of specific and realistic dates for each component disposal. The plan will allow for the minimum use of additional magazines and the minimum possible time. Performance completion date for each demil effort will be negotiated prior to issuing task order for demil of each asset.

5.2. Prior to the start of each contractor demil process verification period the contractor shall submit SOPs with the process map and demil plan(s) to the Government QASAS for acceptance. The process map and plan will address from start to finish (storage to billing) what is going to be demiled as well as where, how and when. Example: Move 81MM mortars from magazine X to line Y on Z1 date. The 81MM mortar are to be disassembled on line Y on Z1 date. The disassembled fuzes are to be moved to location A for final demil on Z2 date; the 81MM loaded bodies are to be transferred to location B for final demil on Z2 date; packing boxes are to be moved to location C for final disposal on Z3 date; and fines with primers are to be transferred to location D for final disposal on Z3 date, etc.

The intent is to ensure long lapse times do not exist between disassembly and demil, creating the need for additional storage space and extra handling.

5.3. SOPs are standalone documents for the operator and should not need to refer to other documents for consideration during specific operations.

6. Process Verification. The contractor shall perform demil process verification (dry run) of each new process/item to include inert materials in accordance with AMC R 700-107. This process/period is a limited time to verify that all equipment function properly, the required SOP is complete, and the operators receive the necessary training prior to the Government walk-through or a “pilot trial run”. Minimal ammunition is expected to be run during the contractor’s demil process verification period. Any process verification requiring more than 100 rounds to prove/validate the operation will need the Government QASAS approval prior to exceeding the 100 rounds limit.

6.1. SOPs shall be provided to government staff for review at least 10 business days prior to performing a government operational walk-through.

The contractor cannot perform demil operations on any item(s), inert or energetic, until after the government walk-through has been successfully completed. Successful completion will be determined by the government.

All SOP changes discovered during the government walk-through will be incorporated into the SOP prior to start-up of full production.

6.2. Demil operations are not considered Explosive Ordnance Disposal (EOD) or Unexploded Ordnance (UXO) operations. Every aspect of the process/operation will have a clear and detailed SOP procedure to include line rejects.

7. Donor Material. The contractor shall perform OD operations with donor material. For pricing purposes, the contractor is required to provide the complete unit price for the OD operations, excluding the cost of the donor material. Donor material will be priced separately and negotiated at the time of task order as a separate cost. Donor material can consist of a combination of the contractor's recovered explosive and/or the government furnished material (such as TNT)."

8. Items to be demilitarized may include classified information or components. The contractor shall comply with FAR 52.204-2, Security Requirements. This clause involves access to information classified “Confidential” or “Secret” and requires the contractor to comply with— (1) The Security Agreement (DD Form 441) and (2) the National Industrial Security Program Operating Manual (DoDM 5220.22); . Classified TDPs, if available, will only be released to authorized individuals with the appropriate security clearance and the need to know. The contractor shall collaborate closely with Government QASAS for all items that are classified.

8.1. When performing operations on classified material, all personnel within or having access to the facility/operation must have a security clearance equal to or higher than the classification of the material being processed.

8.2. The contractor shall maintain an up-to-date listing of all ammunition personnel and their associated security clearance; and make the listing available to government staff upon request.

9. The contractor shall completely demilitarize the assets, to include ensuring proper disposition, treatment, or disposal of all materials IAW DoDM 4160.28 Defense Demilitarization, Volumes 1 through 3. The contractor shall dispose of all components and by-products of the ammunition being demilitarized in an environmentally safe manner in accordance with the associated demil code, at the contractor’s expense.

10. All propellant, explosives, and Pyrotechnics, explosive materials, and hazardous materials that can be successfully recovered and recycled may be recovered by the contractor. The contractor shall provide a legible copy of the end-use and the inert certifications in accordance with CDRLs B004, B005, B006 and B007 to the Government QASAS; and maintain all certifications through the life of the contract for any demilitarized components for re-sale.

The contractor’s prices shall reflect any estimated or anticipated proceeds from recovered materials/components and from scrap.

10.1. The contractor shall process propellant that they remove from storage or derive from demilitarization on a “LOT” by “LOT” basis.

“MIXED” LOT numbers shall not be used unless approved by the QASAS. The contractor shall destroy all derived propellant within 60 days of demil in accordance with JMC Logistics Management Program (LMP) accountability procedures IAW DA PAM 742-1, MIL-STD 1168C, AMC-R 755-8, “Authorizing Accomplishing and Reporting Demilitarization of Class V Materials” and any applicable propellant stability guides. From time to time, the contractor may be required to destroy additional propellant identified as unstable by the Government QASAS, in which case the contractor will be notified by the Government QASAS and the PCO to discuss compensation via negotiated task order.

10.2. The contractor shall coordinate all High Performance Liquid Chromatography (HPLC) Propellant Stability Tests and Analysis with the Government QASAS. Lot Stabilizer Test Reports shall be submitted in accordance with CDRL B003.

11. Emergency Destruction. From time to time, the contractor may be directed by the Government QASAS and the PCO to destroy unstable propellant or ammunition with critical defects which are considered too hazardous to store on HWAD premises. Emergency demil of unstable material shall be conducted as soon as possible according to the government approved procedures. The contractor shall contact the PCO to discuss compensation via negotiated task order.

12. Demil documentation. All demil documentation associated with demil operations, such as the DA Form 4508 Ammunition Transfer Record, shall be typed, clear, and legible. Handwritten data is not authorized except for signatures. No corrections to the recorded demil documentation is authorized. Signatures provided in long hand will have the signatory name typed, clear, and legible below the signature.

12.1. No additions/deletions will be made to any document once government staff have signed a document.

13. Certifications.

13.1. Certificate of Demil. Upon completion of demilitarization of the government furnished ammunition, the contractor shall request final government source inspection and acceptance of the receiving report in Wide Area Work Flow (WAWF) IAW CDRL B004. The contractor will certify completion of demil as follows on the receiving report:

“We certify that the item(s) listed hereon has/have been demilitarized IAW DOD Manual 4160.28, Volume 3, Defense Demilitarization Procedural Guidance”.”

13.1.1. Government acceptance by the Government QASAS will be signified by the digital signature of the government representative in WAWF. Partial deliveries of completely demilitarized rounds are acceptable. Multiple line items may be submitted on a single receiving report, but each document will cover only one project.

13.2. Inert Certification. All metallic scrap and packaging/packing material generated by the demilitarization process and offered for resale, will require two 100% independent inspections for inertness IAW DODI

4140.62 and DESR 6055.09 as a condition of the sale. The contractor shall provide an Inert Certification IAW DoDI 4140.62 and CDRL B005, signed by two technically trained and qualified individuals as a certifier and a verifier (The verifier shall be a U.S. Citizen.) that states as follows:

“We certify and verify that the property listed has been 100% properly inspected by the certifier, and 100% independently re-inspected by the verifier, are inert and/or free of explosives or other dangerous materials.”

13.3. End Use Certificate. After demil, all metallic components (excluding mutilated/inert scrap), explosives and propellant offered for resale shall be to licensed/permitted buyers, as applicable. The contractor shall submit End Use Certification IAW CDRL B006 as a condition of the sale with their receiving report. End Use Certification shall consist of a signed statement from the purchaser as follows:

“It is hereby certified that (insert name of purchaser) will comply with the applicable International, Federal, State, and Local ordinances, and regulations with respect to the care, handling, storage and shipment, resale, export and other use of the material, hereby purchased, and that he/she as a user of, or dealer in, said materials is capable of complying with all applicable International, Federal, State, and Local laws. This certification is made in accordance with and subject to the penalties of Title 18, Section 1001, of the United States Code, Crimes and Criminal Procedures.

Upon transfer from the contractor to a third party, please state whether the materials are remaining onsite or being transported offsite: _______________________.”

13.4. Inert Ammunition Item Certification. To prevent dangerous material from being turned in to a Defense Logistics Agency (DLA) or a contractor/commercial re-utilization office, inert ammunition items, including containers and material, generated from demilitarization will be inspected by a technically trained and qualified contractor employee. Even though properly inspected and rendered inert, material will not be mingled with other types of material including scrap when transferred to the operating contractor’s sales process facility/holding yard. The contractor shall follow the procedures for inspection and certification which are contained in DA PAM 742-1 “Inspection of Supplies and Equipment Ammunition Surveillance Procedures”, DoDM 4160.21, and DA PAM 385-64. The contractor shall ensure that a qualified responsible person submits an Inert Ammunition Item Certification IAW CDRL B007 as part of the turn-in document, as follows:

“I, (add Name, title, and company), certify that the item or items listed hereon have been inspected by me and contain no items of a dangerous nature.”

14. Status Reports.

14.1. Monthly Status Report. The contractor shall provide to the government, on or before the 5th day of each month, a monthly status report of scheduled vs. actual tons for each funded demil project. The monthly status report shall be in contractor’s format IAW CDRL B008.

The report shall contain, by Contractor Line Item Number (CLIN), the short tons, rounds, and Net Explosive Weight (NEW) scheduled to be demilitarized that month; short tons, rounds, and NEW actually demilitarized that month. The report shall also include cumulative total short tons, rounds, and NEW demilitarized for the entire project. The report shall track cumulative planned and actual totals as identified above and address and explain all variances. The contractor shall provide detailed explanations for all variances from scheduled performance. The report shall also be broken down by week with the percent of completion of the overall requirement. Updates to this report will also be provided upon request by the government staff.

14.2. Weekly Demil Report. The contractor shall also provide to the Government QASAS by Close of Business (COB) every Friday a report containing the following information: Each building, facility or demil site to include inert materials with item being demiled by DODIC and nomenclature, planned and actual NEW each and total for the week, planned and actual short tons each and total for the week, planned and actual number of rounds for the week. Facilities not operated will report zero and explain why not operated. The report or spreadsheet will be approved by the Government QASAS IAW CDRL B009.

15. Demil Schedule. Upon receipt of list of assets to be demilitarized, the contractor shall provide to the government, prior to issuance of task order, an estimated Demil schedule (coordinated with the HWAD government staff) for each anticipated demil project IAW CDRL B010. The schedule shall be in a mutually agreeable format. The schedule shall include, by project, quantity (short ton), start/end dates of project, start/end dates of major tasks (i.e. disassembly, steam out, detonate), building/site for each task (i.e. building number, New Bomb site). The contractor shall maintain their schedule as up-to-date with minimal changes (no more than twice per month) unless events are delayed beyond the contractor’s control, such as weather related delays. The contractor’s plan/schedule provided to government staff will be well planned and thought out with weekly and monthly schedules adhered to. Any deviations from the plan will be documented and provided to the government staff.

16. Security. All ammunition/explosives to include donor materials on the open burn/open detonation ranges will comply with the security requirements of Army Regulation AR 190-11 “Physical Security of Arms, Ammunition and Explosives” at all times.

17. HWAD Open Burn/Open Detonation (OB/OD).

17.1. OB/OD facilities are available for Demil use under this contract.

OB/OD operations can only be conducted IAW all Federal, State, and local requirements, and under approved SOPs. OB/OD Operations shall comply with AMC-R 755-8, “Authorizing Accomplishing and Reporting Demilitarization of Class V Materials”. Third party work is defined as demil work accomplished under either a demil contract with the Government or with another commercial organization. Third party work can only be conducted on a non-interference basis with any work on this contract and only after approval by the government. All material must be free of all explosives/energetic material prior to release to a third party.

Unless otherwise approved by the PCO, all demil shall be accomplished by the contractor and may not be given to a third party for final disposition.

17.2. The contractor shall maintain a spreadsheet/log of all OB/OD demil operations at all OB/OD locations. This spreadsheet/log shall document weather data on each burn/detonation or for each test conducted. The New Bomb Test Facility is the formerly referred to Puget Sound Range which is utilized mainly for OD operations in this contract. The Old Bomb area is utilized mainly for OB operations. If any OB/OD operations are conducted at any other location (such as a different test area within the Puget Sound Range), the spreadsheet/log is also needed. Spreadsheet data will be IAW in appendix B of AMC-R 755-8 (Appendix B-4 will not be used). All data will be real time and collected from professional/technical sources. Google is not considered a professional or technical source.

Guessing any of the required data is prohibited. Professional equipment and procedures for use are expected to be in place at all OB/OD locations, calibrated and operating properly at all times. The spreadsheet/log will be made available to the Government QASAS upon request.

17.3. Packing/shipping material (such as pallets, outer pack, curbs, barrels, etc.) whether used in the Demil process or not, will not be allowed to accumulate in the area from the demil shack to above the pit area.

Packing/shipping material, may be temporarily placed below the shack but will not be allowed to accumulate more than 30 days from the date of OB/OD operation it was associated with. Anything temporarily held below the shack will be maintained in a neat and orderly manner. Range scrap (such as Demil residue or metal scrap) may be allowed to accumulate on site temporarily, but must be removed no less frequently than biweekly.

17.4. OB/OD Physical Security.

17.4.1. Any time ammunition/explosives to include donor material or any portion of the firing train (whether government or commercial) remains on any OB/OD sites after hours, overnight, weekends or when personnel are not normally present, armed security must be present and physically within the site of the material left unattended by the OB/OD technicians. In the event munitions are left in the pits on New Bomb Test Facility OD site, armed security personnel will set on the road in front of the pit and have clear visibility of each pit and material in the pit containing explosives.

More than one security person may be needed to maintain visibility on material in the pits. Security personnel at the gate, inside the shack or on a hillside does not suffice under this PWS.

17.4.2. A written plan and set of procedures will be developed and maintained to ensure proper handoff between operators and the first security personnel on site; between each change of security personnel thereafter; and from security personnel back to the operator.

17.5. Open Burn.

17.5.1. The contractor shall perform Open Burn operations at the Old Bomb area, which has four (4) burn sites with each site made up of five

(5) pans approved by the DDESB. All sites/pans within the Open Burn area will be kept serviceable in a neat, clean and organized manner. In addition to the pans, the overall site will be kept clean. Each site of five

(5) pans will have each pan bonded to one another at a minimum of two points each. Each cluster of five (5) pans will be grounded into the ground utilizing a 10 foot copper rod IAW DA Pam 385-64 at diametrically opposing end corners and diametrically opposing corners of the middle or third pan. Visual and electrical tests will be conducted IAW DA Pam 385- 64, NFPA 780 and contractor detailed SOP written IAW AMC-R 700-107 prior to each test. Each pan and cluster of pans will have a test plan showing each test point and the test results for each pan test point location. Burns will not be conducted if test results exceed the requirements of DA Pam 385-64 or the Government QASAS’s observation of unsatisfactory visual test results. Inspection/test results will be maintained for the life of the contract and provided to Government QASAS on request. The contractor may submit any written recommendations for more efficient, safer operations to the Government QASAS for written approval.

17.5.2. The overall Open Burn site will be kept clean and neat at all times.

Pallets, outer pack, curbs, barrels, etc., whether used in the demil process or not, will not be allowed to accumulate on the Open Burn site.

17.5.3. The Open Burn area will receive periodic inspections/ maintenance ensuring the facility is available for use at any given time.

The contractor shall minimize delays due to circumstances under their control. Issues beyond contractor control such as weather conditions are understood but must be documented in the Open Burn site log as described below in Paragraph 17.2 and provided to Government QASAS on request.

17.6. Open Detonation.

17.6.1. The contractor shall perform Open Detonation operations at the New Bomb Test Facility, which has 20 pits approved by the DDESB. All pits within the Open Detonation area will be kept serviceable in a neat, clean, organized manner and empty of all materials/debris. Whether used or not, all 20 pits will remain serviceable and ready for open detonation operation at any given time. Use of a pit for other than a detonation is prohibited.

17.6.2. The Open Detonation site will receive periodic inspections/ maintenance ensuring the facility is available for use at any given time.

The contractor shall minimize delays due to circumstances under their control. Issues beyond contractor control such as weather conditions are understood but must be documented in the Open Detonation site log as described below in Paragraph 17.2 and provided to Government QASAS on request.

18. OB/OD Range Clearance:

18.1. After every shot on all OB/OD Ranges or at the New Bomb Test Facility (formerly known as Puget Sound Range), the contractor shall conduct a sweep of the area. The contractor shall keep all roadways plus 10 feet to each side of the road free of all fragmentation and residue from the burn/detonation. Road clearance will be by whatever means necessary to ensure all fragments and anomalies from the burn/detonation are removed. The contractor will sweep OB/OD ranges within the general vicinity (minimum 500 feet) of the burn/detonation after each burn/detonation for any live ordnance. All live ordnance found will be disposed of by the contractor before commencement of the next burn/detonation. The contractor may place any found ordnance on the next scheduled shot if safe and compatible. The contractor shall conduct a monthly sweep of the entire range for live ordnance. The contractor shall dispose of all energetic materials or suspect items found before commencement of the next burn/detonation. If the OB/OD range is not used for a given month, no sweep is required. For purposes of this operation, monthly is considered to be from the first to the last day of each month. Any material or suspect material found during sweeps will be documented on the spreadsheet/log.

18.2. As stated in 17.3 above, the contractor shall collect and properly dispose of all residual inert materialafter the OB/OD operations. The contractor is encouraged to remove the collected packing/shipping material from the range within one week of operations; however, all packing/shipping material must be removed within 30 days after the OB/OD operation it was associated with. Range scrap shall be removed no less frequently than biweekly.

18.3. New Bomb Test Facility will be kept in a professional, neat and clean manner. All vegetation will be closely controlled to prevent any possible fires. The admin area of the test facility will also be kept in a neat, clean and professional appearance.

19. Safety Training.

19.1. The contractor shall maintain a regulatory training program and certify employees are IAW DoDM 4145.26, “DoD Contractor’s Safety Manual for Ammunition and Explosives”, DoD Explosive Safety Board (DDESB) Technical Paper (TP) 18, and AMC 350-4 “Training and Certification Program for Personnel working in Ammunition Operations”.

The contractor shall make all safety training records available to the government upon request. The contractor shall resolve any conflict between regulations, by applying the most stringent regulation.

19.2. In addition to the required regulatory safety training, localized training for handling ammunition explosives at HWAD is required IAW AMC-R 350-4 “Training and Certification Program for Personnel working in Ammunition Operations” and DA Pam 385-64, “Ammunition and Explosive Safety Standards”. The contractor shall manage the local training records with the regulatory safety training records; and all records will be made available to the Government QASAS upon request.

20. Wireless Communication. Wireless communication does not currently exist at HWAD. In the event the capability is available, the contractor will be required to utilize to its fullest extent, to include the U.S.

Army Logistics Modernization Program (LMP) processes, resulting in more efficient and accurate accountability operations.

21. Program Reviews. The contractor shall conduct a Semi-Annual Performance Management Review (PMR) for Demilitarization at HWAD IAW CDRL B011. The contractor shall coordinate the date with the Government to ensure availability of the applicable personnel. The PMRs serve as an opportunity to ensure projects align with the organizations goals and to prioritize initiatives for the next year. Although the PMR's are led by the government and may be in conjunction with other government owned and operated facilities who are executing demil, the contractor shall present their actual execution versus planned execution at HWAD, forecast of demil in the upcoming year, and any issues/risks associated with their execution. At least one of the PMR's per year will be at the HWAD location and will include a site visit to see the facilities and personnel accomplishing the demil mission.

22. Property Reutilization Office (PRO).

22.1. The PRO yard, commonly referred to as the Property Reutilization Yard, will remain in close proximity to its present location and be separated from the ammunition area at a minimum of 50 feet. The contractor shall not allow the Property Disposal Yard to encroach on the ammunition area within 50-foot distance clearance on both side of the fence. The PRO yard will not encroach into or near the ammunition area and will be a separate operation from the ammunition area. The PRO yard will remain secured with controlled access allowing only authorized personnel entrance.

22.2. All personnel departing the PRO yard with any amount of material, will have appropriate paperwork allowing regress with material from the PRO yard.

22.3. Material Potentially Presenting an Explosive Hazard (MPPEH), and Material Documented as an Explosive Hazard (MDEH), shall not be commingled with Material Documented As Safe (MDAS). MPPEH and MDEH will remain in the ammunition area and are not authorized in the PRO yard until certified free of explosives and presenting no explosive hazard with appropriate documentation.

22.4. The contractor will develop SOPs for the management and disposition of MPPEH and MDEH IAW DoDI 4140.62, DOD 4160.21-M, and DoDI 4160.28, DoD 4145.26-M. All SOPs will be made available to the Government staff on request.

22.5. The contractor personnel who determine and document the explosives safety status of material as MDEH or MDAS will, as a minimum, be trained, as appropriate, for tasks they will perform regarding the following:

22.5.1. Recognition, safe handling, and processing of unused and used or demilitarized military munitions and other MPPEH or MDEH. Such personnel will be qualified in accordance with DDESB Technical Paper 18 or trained in accordance with the DOD Component’s policy and guidance for training and qualifying personnel who handle military munitions (DA Pam 385-64).

22.5.2. Demilitarization, Trade Security Control (TSC), and technical procedures that apply to MDEH and MDAS (material that will be released from DOD control).

22.5.3. Management and disposition of MPPEH, MDEH, and MDAS, in accordance with applicable federal or State hazardous material and hazardous waste regulations, including applicable regulations for transportation, for the known or suspected hazards present given the type of material involved.

22.6. In the event of questions or disagreements on MPPEH, MDEH or MDAS, the Government QASAS will be the final authority. Personnel qualification/ certification will be made available to the government staff on request.

22.7. MDAS will have containers and/or holding areas for material being processed secured and clearly marked with the hazards, if any, that may be present, and with the material’s explosives safety status.

22.8. MDAS and all material in the PRO yard must have documentation and maintain a chain of custody until it leaves HWAD. Documentation of the material’s explosives safety status must state one of the following 2 statements.

22.8.1. The material does not present an explosive hazard and is consequently safe from an explosives safety perspective for transfer within or release from DOD control.

22.8.2. The material contains explosive hazards and, if applicable, cavities that remain unvented with the known or suspected explosive hazards stated. Such material is only transferable or releasable to a qualified receiver.

22.9. Within the PRO yard, the MDAS documentation requires two (2) independent signatures by designated personnel. Personnel must be designated in writing with the installation commander’s or Commander’s Representative’s signature.

22.9.1. The first signatory may be either a DOD employee or a DOD contractor. This signatory must have performed or witnessed the initial 100-percent visual inspection or the use of a DDESB-approved means for processing the material, or have applied expert knowledge criteria to determine that the material is in the condition expected.

22.9.2. The second signatory must be a U.S. citizen who may be either a DOD employee or a DOD contractor. If the first signatory performed or witnessed a visual inspection, the second signatory must have performed or witnessed the second independent 100-percent visual inspection. If the first signatory used a DDESB-approved means for processing the material, the second signatory must have witnessed or performed the specified post-process inspection by sampling or other methodology as specified in DDESB-approved means. If the first signatory applied expert knowledge, the second signatory must have independently applied expert knowledge criteria to verify the material is in the condition expected.

22.9.3. Each signatory must confirm the chain of custody was maintained before signing the explosives safety documentation.

22.9.4. When a single visual inspection is sufficient IAW regulation to determine the explosive hazards known or suspected to be present documentation of the MDEH, determination only requires one signature. In such cases, the signatory must be a U.S. citizen who may be either a DOD employee or a DOD contractor.

22.10. The contractor shall maintain an incident database recording all relevant reports pertaining to each incident where an unauthorized transfer or release of MPPEH occurred; MDEH was transferred within or released from DoD control to an unqualified receiver or presented an unintentional explosive hazard to a qualified receiver; or MDAS was transferred within or released from DoD and was subsequently found to contain an explosive hazard. The incident database will be made available to the Government staff upon request.

22.11. All material within the PRO yard will have a DD Form-1348 or authorized equivalent IAW DoDI 4140.62 associated to its chain of custody and explosive free status maintained within the PRO yard. Contractor personnel shall provide to government staff immediately on request all associated paperwork relevant to any given pile or container of material within the PRO yard. All material located in the PRO yard will be identified as its appropriate end item, i.e. 105MM CTG Case Scrap, 81MM mortar Fin Scrap, 5.56MM Brass Scrap, etc.

22.12. The PRO yard will meet all the security requirements of AR 190-11.

23. Accident Reporting – The contractor shall provide timely notification (within one (1) hour) to HWAD Government Safety Office of accidents listed in paragraph C2.2 of DoD 4145.26-M and paragraph 2.2.1 of the Safety PWS, regardless of the involvement of ammunition or explosives, upon becoming aware of their occurrence (CDRL J013). The contractor shall report all ammunition and explosive accidents, regardless of government property damage or personnel injury level, and all other accidents involving government property damage equal to or more than $5,000.

DOCUMENT SUMMARY LIST

The contractor shall work with the HWAD ACO to identify any changes to the references or any applicable regulations or laws, which may affect process, cost, and/or schedule. The ACO will review and provide implementation guidance.

DOCUMENT NUMBER DOCUMENT TITLE DATE

49 CFR Hazardous Materials Transportation Regulations

DoDI 4140.62 Material Potentially Presenting an Explosive Hazard (MPPEH) 31 AUG 2018 http://www.esd.whs.mil/Directives/issuances/dodi/

DoDM 4145.26 DOD Contractors’ Safety Manual for Ammunition and Explosives 30 MAR2018 http://www.esd.whs.mil/Directives/issuances/dodm/

DoDM 4160.21-1 Defense Materiel Disposition 2 JAN 2018

DoDM 4160.28 Defense Demilitarization 31 AUG 2018

DoDM 5220.22 National Industrial Security Program 18 MAY 2016 http://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodm/522022M.pdf

DESR 6055.09, Edition 1 Defense Explosives Safety Regulation 13 JAN 2019 https://www.denix.orsd.mil/ddes

DA PAM 385-64 Ammunition and Explosives Safety Standards 10 OCT 2013 https://armypubs.army.mil/ProductMaps/PubForm/Details.aspx?PUB_ID=74126

DA PAM 385-65 Explosive and Chemical Site Plan Development and Submission 20 Jul 2009 https://armypubs.army.mil/ProductMaps/PubForm/Details.aspx?PUB_ID=83959

DA PAM 742-1 Inspection of Supplies and Equipment Ammunition Surveillance

Procedures 22 NOV 2016 https://armypubs.army.mil/ProductMaps/PubForm/Details.aspx?PUB_ID=1001119

AR 190-11 Physical Security of Arms, Ammunition, and Explosives 5 SEP 2013 https://armypubs.army.mil/ProductMaps/PubForm/Details.aspx?PUB_ID=2200

AMC-R 755-8 Authorizing Accomplishing and Reporting Demilitarization of Class V Materiels 19 FEB 2003 http://www.amc.army.mil/pa/pubs/r755_8.pdf http://www.esd.whs.mil/Directives/issuances/dodi/ http://www.esd.whs.mil/Directives/issuances/dodm/ http://www.esd.whs.mil/Directives/issuances/dodm/ http://www.esd.whs.mil/Directives/issuances/dodm/ http://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodm/522022M.pdf https://www.denix.orsd.mil/ddes https://armypubs.army.mil/ProductMaps/PubForm/Details.aspx?PUB_ID=74126 https://armypubs.army.mil/ProductMaps/PubForm/Details.aspx?PUB_ID=1001119 http://www.amc.army.mil/pa/pubs/r755_8.pdf

AMC 350-4 Training and Certification Program for Personnel Working in Ammunition

Operations 22 Nov

AMC 700-107 Preparation of Standard Operating Procedures (SOPs) for Ammunition

Operations 29 OCT 1986

DDESB TP 18 Minimum Qualifications for Unexploded Ordnance (UXO) 20 DEC 2004 Technicians and Personnel

JMC-R 10-8 Mission and Major Functions of the U. S. Army Joint Munitions Command (JMC) Government-Owned, Contractor-Operated (GOCO) Plants and Depot https://www2.osc.army.mil/jmc/jmc_recman/ULOAD_STORE/JMCR10-8.pdf 24 OCT 2007

JMC-R 702-2 Inspection of Supplies and Equipment, Ammunition Surveillance Procedures for U.S. Army Joint Munitions Command (JMC) Organizations 11 JUN 2008

MIL STD 129R Military Marking for Shipment and Storage 18 FEB 2014 http://www.dla.mil/Portals/104/Documents/LandAndMaritime/V/VS/Packaging/LM_MILSTD129R_151007.pdf

MIL STD 1168C DoD Standard Practice: Ammunition Lot Numbering and Ammunition Data Card 13 MAR 2014 http://www.dla.mil/Portals/104/Documents/LandAndMaritime/V/VS/Packaging/LM_MILSTD1168C_151007.pdf http://quicksearch.dla.mil/qsDocDetails.aspx?ident_number=36105

TB 700-4 Decontamination of Facilities and Equipment OCT 1978

TM 9-1300-277 General Instructions for Demilitarization/ Disposal of Conventional Munitions 15 MAR 2001

Note: For access to any of the above documents, try the website shown. If you have any problems gaining access, contact the QASAS and Contracting Officer for a copy.

http://www.amc.army.mil/pa/pubs/r755_8.pdf http://www.amc.army.mil/pa/pubs/r755_8.pdf http://www.esd.whs.mil/Directives/issuances/dodm/ https://www2.osc.army.mil/jmc/jmc_recman/ULOAD_STORE/JMCR10-8.pdf http://www.dla.mil/Portals/104/Documents/LandAndMaritime/V/VS/Packaging/LM_MILSTD1168C_151007.pdf