A01 Attachment 0003 - PWS 3 - Maintenance.pdf

MAINTENANCE

PERFORMANCE WORK STATEMENT 3

Attachment 0003 29 May 2020

1. OBJECTIVE: To provide maintenance for Hawthorne Army Depot (HWAD)

2. REQUIREMENTS: This Performance Work Statement (PWS) outlines the contractor’s requirements for the maintenance of active Government Furnished Property (GFP) as prescribed by Federal Acquisition Regulation (FAR) 45.5 and 52.245-1. The contractor shall submit a maintenance plan for Administrative Contracting Officer (ACO) review and acceptance 45 days after award for new operating contractors, returning operating contractors shall submit within 30 days after award. (CDRL C001). This maintenance plan describes how the contractor maintains the active facilities and equipment described in sections four (4) and five

(5) of this PWS. The maintenance plan shall address all types of maintenance listed in the definitions section of this PWS. The contractor shall update the maintenance plan as required, but at a minimum each year by 30 September. Each update shall be submitted for review and approval by the ACO. The contractor is responsible for all costs associated with requirements found within this PWS, unless otherwise noted. Maintenance costs as a result of contractor negligence are also the contractor’s responsibility. The contractor shall maintain all files and records required throughout this PWS until completion of the contract. The Government shall obtain Unlimited Rights to any documents created as a result of this PWS as described by DFARS 227.7103-5(a) and 252.227-7013. Copies of all documents shall be provided to the Government upon request. Any intellectual, real or personnel property created or procured as a result of this PWS is the property of the Government.

3. MAINTENANCE PLAN:

3.1. The contractor is responsible for the development and administration of maintenance procedures for all active facilities, structures, and equipment including a maintenance plan which shall include a preventive maintenance plan. This maintenance plan shall include a 12-month scheduled work plan with active equipment/facilities/structures receiving preventative maintenance and scheduled maintenance per the Original Equipment Manufacturer (OEM) Operation and Maintenance (O&M) manual. The contractor shall submit a monthly progress report of (a) completed preventative maintenance inspections and all types of completed maintenance work. Any unfinished maintenance not performed per schedule shall be finished within the first five (5) days of the following month to be rated 100% complete and (b) schedules for the next month (including all preventive, scheduled, unscheduled/corrective maintenance, and any scheduled work not performed on time in previous month) to the HWAD Government Staff for approval no later than the seventh (7th) working day of each month. (CDRL C002).

3.2. The contractor shall maintain a preventive maintenance instruction, per

OEM O&M manual, for each active piece of equipment. This includes schedules for inspection and service of equipment based on equipment

O&M manuals, lubrications orders, or other maintenance publications as required. Actual intervals and service activities shall be based on OEM O&M manuals.

3.3. Unscheduled/Corrective maintenance activities may be identified through preventive maintenance inspections to identify potential problems and schedule repair work to minimize disruption to mission-essential activities.

Deficiencies identified will be prioritized and scheduled for corrective action through the CMMS. The contractor shall provide a prioritization schema with response time ranges for emergency and non-emergency types of unscheduled/corrective maintenance items consistent with the definition of Unscheduled/corrective maintenance in this PWS.

3.4. A Computerized Maintenance Management System (CMMS) for managing all maintenance activities shall be maintained and utilized by the contractor and government team. CMMS shall include all OEM O&M equipment manuals. This shall include all descriptions and schedules for all inspections/routine maintenance, all work orders, all normal maintenance, and all abnormal maintenance. It shall also include results of all maintenance activities updated monthly. The ACO staff shall be provided with read only access to all information in their work area.

3.5. The monthly progress reports shall also be used as inspection documents to ensure completion of the work.

3.6. The ACO can direct expedited completion of work that is required to correct a security, environmental, safety concern, or mission requirement.

4. SPECIFIC MAINTENANCE REQUIREMENTS:

4.1. MAINTENANCE OF EQUIPMENT:

4.1.1. Includes maintenance of material handling equipment, construction equipment, railroad equipment, industrial equipment, other plant equipment, and ammunition particular equipment.

4.1.2. The contractor shall be responsible for maintaining equipment in a safe and serviceable condition per O&M manual requirements.

4.1.3. Operators of equipment shall be responsible for performing and documenting preoperational inspections, recording minor discrepancies in an equipment use form/log, and reporting deficiencies.

4.1.4. Unscheduled maintenance shall be performed any time a visual or operation inspection determines that continued use of equipment without repair shall cause further damage or that the equipment is unsafe to operate.

4.2. MAINTENANCE OF WATER SYSTEMS:

4.2.1. The contractor shall maintain and repair the water distribution system in accordance with the approved maintenance plan, and OEM O&M manuals, to keep it in good operating condition. The system shall be operational 100% of the time.

4.2.2. Potable water shall be protected from contamination by process water systems.

4.2.3. The water distribution system shall be inspected per the maintenance schedule. These inspections shall comply with all Federal, State and local regulations.

4.2.4. Post indicator valves shall be tested by full closure and opening to ensure the valve is operable IAW OEM O&M requirements.

4.2.5. The contractor shall be responsible for the Water Storage System

Maintenance Program to include property, buildings and equipment in accordance with (IAW) UFC 3-230-02 Operation & Maintenance of Water Supply Systems.

4.2.6. The contractor shall coordinate subcontracting of inspection, repair, and adjustment of cathodic protections systems, structural inspection, and maintenance records of such inspections. All water system maintenance records and inspections shall be made available to the ACO and maintained for at least 48 months after completion of tests.

4.3. MAINTENANCE OF SEWAGE SYSTEMS:

4.3.1. Inspection of sewage collection systems shall include sanitary sewers and storm sewers on an annual basis.

4.3.2. Sewage and septic systems shall be maintained to comply with all Federal, State and local regulations.

4.4. MAINTENANCE OF ELECTRICAL SYSTEMS:

4.4.1. Each generator and associated battery shall be scheduled for inspection and service at least once every quarter IAW UFC 3-540-07 Operation & Maintenance of Generators. Batteries shall be checked for electrolyte level, specific gravity, and cleanliness, and maintained or replaced as necessary. Load testing shall be performed annually. A record of inspection and test shall be maintained.

4.4.2. The electrical control system shall be inspected every three years, to include all meters installed to monitor utility usage. Stated inspection shall include relay inspection and calibration, cleaning relays, checking mechanical operation, checking electrical operation with multi-amp tester, and calibration to predetermined current trip setting and record. The contractor shall furnish ACO staff with inspection findings upon request.

4.4.3. Annual oil circuit breaker inspection and maintenance shall include at least the following: operating breaker and checking operating mechanism, lightly oiling all moving operating parts, clean breaker compartment, and testing insulating oil. If under 18KV, drain and replace with new oil.

4.4.4. Electrical Transformers shall be inspected every five (5) years. The contractor shall develop and execute an electrical transformer maintenance program. In the event of failure and/or repair of components, pole, etc., a visual inspection shall be made and documented. Repairs and/or replacement shall be completed as required.

4.4.5. Electrical distribution poles shall be visually inspected every year. “Reject” poles shall be marked and replaced within that calendar year. Poles which meet minimum standards shall be treated with preservatives IAW contractor’s maintenance plan. Underground inspections will be performed every ten years.

4.4.6. The contractor is responsible for maintaining and repairing all exterior lights to include solar lighting. Exterior lighting required for safety and security shall be checked by security patrols.

4.4.7. The contractor shall maintain and repair the electrical generating and distribution systems IAW National Electrical Code (NEC), manufacturer’s O&M manual and local standards.

4.5. MAINTENANCE OF BOILER AND HEATING PLANTS:

4.5.1. Annual inspections and testing of high pressure steam boilers (above 15 psi) and all high temperature water (above 250 degrees Fahrenheit (oF) temperature) boilers in active use (does not include heat exchangers and process equipment) shall be performed by a qualified outside agency at the contractor’s expense.

4.5.2. Outside agency inspection of high pressure boilers shall be performed IAW

UFC 3-430-07 at the contractor’s expense. Three types of inspection shall be rendered by the outside agency upon request: Type A) internal and external inspection; Type B) internal and external inspection followed or preceded by external inspection while under hydrostatic test (only required when there is a major repair or question within a unit); and Type C) external inspection while under steam pressure. A schedule of inspections of all boilers shall be established alternating internal and external inspections semi-annually. The results of these inspections, along with records of repairs shall be recorded and maintained; copies of the inspection reports and records of all repairs performed throughout the year shall be provided to the HWAD Government Staff no later than 30 November of each year. (CDRL C003).

4.5.3. In addition, all high pressure (above 15 psi) steam boilers and all high temperature water (above 250 degrees Fahrenheit) boilers in active use will be inspected annually IAW the current version of the National Board Inspection Code issued by the National Board of Boiler and Pressure Vessel Inspectors (BPVI) and the American Society of Mechanical Engineers. Inspections must be performed by persons certified in accordance with BPVI standards. The recommendations of these safety inspections will be reviewed and appropriate actions taken to correct deficiencies.

4.5.4. The preventative maintenance plan shall include cleaning, inspecting, testing, repairing, rebuilding, brushing, tube cleaning, tube rolling, replacement of parts, and refractory work.

4.5.5. During each operating shift, qualified personnel (as assigned by the contractor) shall perform a visual inspection of each boiler and auxiliary equipment. Deficiencies shall be reported and corrected as required. All actions shall be recorded in the operating log located in each boiler plant.

4.5.6. The steam distribution system shall be inspected annually. Records of repair shall be maintained. Items inspected shall include pipelines, insulation, hangers, anchors, stop valves, pressure reducing valves, traps, flash tanks, support poles, and meters used to monitor usage.

4.5.7. Temperature and humidity control equipment shall be calibrated, maintained, and repaired according to contractor’s preventive maintenance system.

4.5.8. Compressed air generation equipment shall be a part of the maintenance program. Intervals and scope of maintenance shall be established based on equipment environment and use IAW OEM O&M manuals.

4.5.9. Low pressure vessels (below 500 psi) shall be inspected with particular attention given to exterior condition of receiver and to devices, such as gages, unloaders, safety relief devices, rupture disks, vacuum valves, fittings, and shut-off valves. A visual inspection of internal surfaces of the vessel shall be performed to detect corrosion or deterioration.

4.5.10. Safety relief devices (valves) shall be inspected annually.

4.6. Personnel elevators shall be inspected and maintained IAW Nevada regulations. They shall be inspected semi-annually for safety and proper operation. Elevators shall be repaired, as required, via the contractor’s corrective maintenance work order system.

4.7. Heating and air conditioning systems shall be operated, maintained and repaired IAW American Society of Heating, Refrigerating and Air Conditioning Engineers’ standards, and 40 CFR 82, Ozone Depleting Substances.

4.8. The Liquid Propane (LP) gas system shall be maintained and repaired to ensure continued operation and to meet the requirements of transmission of LP gas. An annual inspection report of the LP gas system shall be provided to the HWAD Government Staff no later than 30 November of each year, which indicates findings and repairs of any defects noted.

(CDRL C004).

4.9. The telephone systems shall be maintained, repaired and upgraded as required to ensure continued and reliable operation.

4.10. RAILROAD LOCOMOTIVES AND ROLLING STOCK:

4.10.1. Railroad locomotives and rolling stock shall be maintained and inspected IAW CFR 49 Subtitle B Chapter II Parts 200-299 and AREMA (American Railway Engineering and Maintenance-of-Way Association) Manual for Railway Engineering (Chapters 1, 4, 5, & 30). If conflict arises in standards between publications, the AREMA manual will take precedence. The Defense Generator and Rail Center (DGRC) will perform on-site inspection of locomotives and rolling stock annually without charge to contractor. In the event the contractor cannot obtain assistance from DGRC and requires assistance, the contractor may use a qualified locomotive service provider, which the contractor shall be responsible for all costs associated with service.

4.10.2. Monthly rail equipment utilization, movements, and maintenance reports shall be generated for distribution to the government staff. (CDRL C005).

4.10.3. The contactor shall design and implement a timetable for operational continuity covering facility rail operations. The contractor shall review annually and provide an updated timeline for long term changes. The timetable shall have: 1) all rail operators local contact information which operate or interchange on HWAD trackage, 2) Police, Fire, Safety and

Maintenance contacts, 3) radio channels/frequencies of agencies which operate or perform maintenance on HWAD trackage, 4) speed restrictions, clearances, and protocols for plant railroad operation, and 5) gradient chart and facility railroad maps (existing).

4.11. Maintenance of hand tools shall be IAW manufacturers’ recommendations.

4.12. Gages and scales shall be inspected and maintained, and calibrated as necessary, according to the contractor’s maintenance plan.

4.13. The contractor shall test, inspect, and maintain all lifting devices IAW TB 43-0142. This includes cranes, hoists, slings and lifting cables, forklifts, and jacks.

4.14. All petroleum aboveground storage tanks shall be inspected and maintained IAW all Federal, State, and local regulations, to include all piping above and below ground. At a minimum, all tanks shall be inspected for leaks annually and all associated pipes shall be pressure tested at the same time. A written record of this test shall be maintained for the life of the tank, and be available for HWAD Government Staff review or inspection.

4.15. MAINTENANCE OF AUTOMOTIVE EQUIPMENT:

4.15.1. The contractor shall schedule and perform maintenance in a manner that shall keep all equipment in a safe and serviceable condition IAW OEM O&M manuals.

4.15.2. The intervals of preventive maintenance services for fire trucks shall be twice a year.

4.15.3. The intervals of preventive maintenance services for semi-trailers and other types of automotive equipment shall be at least semi-annually. As an exception to the requirement for semi-annual inspections, non-tactical vehicle semi-trailers shall be inspected and maintained annually, a record of driver daily inspections shall be maintained for one year as referenced in 49 CFR 396.11, and, if used to transport explosives, these semi-trailers shall receive a monthly DD Form 626 inspection by a qualified individual, and a record of which will be maintained for one year IAW DA PAM-385-64 Ammunition and Explosives Safety Standards, paragraphs 20-6 through 20-8, 24 May 2011.

4.15.4. Requirements for extensive repairs shall be approved by the government property administrator before being carried out.

5. REAL PROPERTY INSPECTION AND MAINTENANCE:

5.1. Each building shall be inspected every three years (inspection intervals not to exceed 36 months), except that pillared magazines shall be inspected every two years (inspection intervals not to exceed 24 months).

Deficiencies shall be noted for, but not limited to, the following areas:

a. Foundations

b. Exterior Walls

c. Interior Walls and Ceiling

d. Doors and Windows

e. Painting

f. Roof Framing, Surfaces and Accessories

g. Floors, Floor Coverings and Stairs

h. Trusses

5.2. BRIDGES AND OTHER DRAINAGE STRUCTURES: Bridges and other drainage structures shall be maintained, inspected, and repaired IAW UFC 3-310-08 Non-Expeditionary Bridge Inspection, Maintenance, and Repair;

and AR 420-1.

5.3. Additionally, annual maintenance inspections of each bridge and other drainage structure are required to be performed and submitted to HWAD Government staff upon request. Recommend an odd/even alternating inspection schedule with odd year Federal Highway Administration (FHWA) inspections; and even year Maintenance Inspections. The FHWA inspection also meets the requirement of the annual maintenance inspection. This inspection shall include the spillway, earth embankment, outlets and concrete structure, looking for seepage, cracking, scour, graffiti, the presence of burrowing animals and brush or tree growth on embankments. The use of an inspection checklist and dated photographs is recommended. An installation map of all such structures shall be kept current and indicate location, conditions, and weight capacity.

5.4. DAMS AND SPILLWAYS: Dams and spillways shall be maintained IAW

AR 420-1; and applicable Nevada State Department of Conservation and Natural Resources standards with a periodic technical inspection performed every five (5) years, not to exceed a 60 month interval, as well as annual maintenance inspections, and special inspections as required.

These inspections shall include the spillway, outlets, earth embankment, and concrete structure, looking for seepage, cracking, scour, the presence of burrowing animals and brush or tree growth on embankments. The use of an inspection checklist and dated photographs is recommended.

Results of all dam inspections shall be submitted to HWAD Government Staff for review and forwarding to ERDC Point of Contacts (POCs) no later than 90 days after the date of inspection. The inspection reports shall include findings and estimated costs of repairs for any defects noted.

(CDRL C006).

5.5. RAILROAD TRACKAGE: Railroad trackage, ties, ballast and all components of the railroad system, including bridges, crossings, and signals shall be maintained, inspected, and repaired IAW UFC 4-860-03 Railroad Track Maintenance and Safety Standards; and AR 420-1. All tracks considered mission critical shall be maintained under this PWS.

Track considered active due to Armament Retooling and Manufacturing Support (ARMS) activity shall be maintained by the ARMS program under these same requirements. All active track shall be maintained to Class 2 standards. The ACO must approve requests to inactivate trackage. Any railroad design and rehabilitation shall be IAW UFC 4-860-01 Railroad Design and Rehabilitation.

5.6. The qualified rail inspector shall submit an inspection report using appropriate templates called out in UFC 4-860-03 for each rail inspection required in UFC 4-860-03 and AR 420-1, which classifies the deficiencies and makes recommendations for repair/upgrade which shall be submitted to the HWAD Government staff for review and forwarding to ERDC POCs within 90 days of the inspection completion date. The inspection reports shall include findings and estimated costs of repairs for any defects noted.

(CDRL C007).

5.7. The contractor shall write work requests for deficiencies according to the following criteria:

a. Effect on safety of operating personnel.

b. Effect on production.

c. Effect on short-term use.

d. Overall level of maintenance versus the production activity level.

e. Effect on long-term use.

5.8. The contractor shall obtain HWAD Government Staff approval for all major/significant changes to real property. Major/significant changes are defined as changes effecting form/fit/function or changes requiring drawing updates. Alterations and modifications to real property shall comply with National Historic Preservation Act unless specifically exempted.

5.9. All construction, alteration, conversion, maintenance/repair, modernization, rehabilitation, and self-help projects shall be reviewed by HWAD Government Staff to review life safety requirements.

5.10. The contractor shall maintain and keep current all installation drawings and utility maps to include all As-Built drawings. Installation and utility maps shall be maintained in an electronic format IAW the Government Property in Possession of Contractor PWS.

5.11. The Contractor shall prioritize deficiencies discovered during inspections according to the contractor’s standard operating procedures provided to the government for concurrence as part of its maintenance plan.

5.12. Areas around buildings shall be maintained in a condition which shall eliminate fire hazards and conform to physical security requirements.

Removal of debris and tree trimming shall be performed when they present a hazard.

5.13. Custodial services shall be performed to include the following:

5.13.1. Gather and empty trash

5.13.2. Sweep, mop, or vacuum building floors

5.13.3. Clean restrooms and stock them with supplies

5.13.4. Lock doors to secure buildings

5.13.5. Clean spills and other hazards with appropriate equipment

5.13.6. Wash windows, walls, and glass

5.13.7. Order cleaning supplies

5.13.8. Make minor building repairs

5.13.9. Notify managers when a building needs repairs

5.13.10. Clean carpet two times per year

5.14. Inspection of grounds shall be on-going, with maintenance performed to preclude hazards and avoid land damage whenever possible. Mowing will be handled IAW clear zones as specified in the Security PWS. Additional maintenance of the vegetation on the magazine tops will be done if required to ensure proper operation and visibility of the vents. Perimeter fencing shall be inspected and maintained IAW the maintenance plan and physical security requirements.

5.15. Maintenance of improved grounds shall be on-going and IAW commercial standards of lawn care to include sustainment of the grass, landscaping, trees, shrubs, and irrigation systems existing in the housing/administrative/industrial area of the depot. This requirement contributes to pest & predator abatement, erosion control, housekeeping, and building cooling in the industrial/administrative area.

5.16. Surface items, such as roads, walks, parking areas, fences, and barricades shall be inspected and repaired, remarked, re-surfaced, or fog sealed as appropriate based on safe and serviceable condition. All repairs or modifications shall be inspected and approved by the HWAD Government Staff. The contractor shall comply with the Installation Design Guide (IDG) and the Manual on Uniform Traffic Control Devices (MUTCD) published by the FHWA for road markings and signage on the installation when replacing existing markings and signage.

6. ABNORMAL MAINTENANCE:

6.1. The contractor shall maintain a list of all projected abnormal maintenance projects that have been identified so that the government team has visibility into the total estimated project workload and value over the contract period of performance. Thirty (30) days after contract award or sixty (60) prior to the beginning of the government fiscal year, the contractor shall provide a prioritized list of abnormal maintenance projects projected to be executed during the contract period (generally Government Fiscal Year), along with cost estimates to the ACO Staff (CDRL C008). Cost estimates for each project shall be based on engineering estimates, project comparisons, and vendor quotes if available.

The contractor shall provide that rationale of their proposed prioritization to the ACO Staff to validate the requirements and approve the priority. This prioritized project list with associated cost estimates will be forwarded to HQ, JMC for approval.

6.2. Prior to the execution of each project, the contractor shall review all the proposed costs to ensure that they are allowable, allocable, fair, and reasonable. If there are any questions, the contractor shall consult with the ACO Staff. Review and audit of the abnormal maintenance projects shall be conducted annually, with status of execution and expenditures provided at the program management reviews. The contractor agrees to capture actual cost data for all abnormal maintenance projects and to make said data available upon government’s request.

6.3. Additional projects or changes to the abnormal maintenance project listing may be proposed by the contractor during the contract period. Changes to the proposed projects and priorities require approval by the ACO. A revised listing shall be provided to the PCO and ACO as soon as possible. The government may also propose changes in projects and priorities to the abnormal maintenance project list, which shall be coordinated with the contractor. All submissions must be approved by ACO/HWAD Commander or Commander’s Representative.

MAINTENANCE ATTACHMENT

DEFINITIONS:

The terms defined are used in the maintenance program. Should there be a conflict between government and industry’s usage, the government shall decide, define or clarify the conflict. The terms used herein have been adapted and established as common definitions for local usage.

1. "Maintenance" - Any action required to preserve and maintain current facilities and equipment in such condition that it may be safely and effectively utilized for its designated or designed purpose.

2. Types of maintenance:

2.1. “Preventive Maintenance" - The regularly scheduled inspection, lubrication, adjustment and minor repair required to maintain the equipment in a safe operational condition and to detect and correct any malfunctions which could lead to breakdown and/or major repairs (i.e., abnormal maintenance).

2.2. “Scheduled Maintenance" - The planned maintenance resulting from preventive maintenance inspections beyond the scope of preventive maintenance work.

Scheduled maintenance also includes that maintenance work which can be pre-planned based on actual and/or planned use.

2.3. “Unscheduled Maintenance" (or “Corrective Maintenance”) - Maintenance requiring immediate attention which, if not corrected, shall have a serious effect in the safety and efficiency of plant operations or to halt further deterioration of the facility.

2.4. “Normal Maintenance” - Recurrent day-to-day scheduled systematic care of production/support equipment, facilities, and structures such as lubricating, adjustment, servicing, and inspection. It shall also include normal parts replacement that shall be required to forestall excessive wear, repair, malfunction, or deterioration. The contractor is fully responsible for performing Normal Maintenance.

2.5. "Abnormal Maintenance" is defined as maintenance requirements exceeding

$100,000.00 (per each occurrence) that are above and beyond normal maintenance activities AND meet at least one of the following scenarios:

2.5.1. Repair, restoration, or replacement required due to a rare act of Nature, e.g., weather related damage or other isolated/peculiar events. The contractor shall be responsible for 100% of the first $100,000.00 per each occurrence for production and support equipment in active use, subject to the availability of funds. If it is determined that the contractor failed to maintain or operate the property in accordance with this PWS or operating procedures (e.g., demil procedures) the contractor shall be responsible for 100% of the repair or replacement. The Government reserves the right of final determination regarding maintenance or repair of plant equipment when the repair cost exceeds, 25% of the acquisition cost (replacement cost).

2.5.2. Major repairs, overhaul or replacement of building

components/equipment/infrastructure that have exceeded the service life even though normal maintenance practices have been followed. If it is determined that the contractor failed to maintain or operate the property in accordance with this PWS or operating procedures (e.g., demil procedures) the contractor shall be responsible for 100% of the repair or replacement. The Government reserves the right of final determination regarding maintenance or repair of plant equipment when the repair cost exceeds, 25% of the acquisition cost (replacement cost).

3. Building/Equipment Status:

3.1. “Active" - Building or equipment being used in the performance of the contract and not in laid away status. Preventive maintenance is performed at least annually on each piece of active equipment (may be longer interval on facilities).

3.2. “Active - no maintenance required" - Equipment only which needs no preventive maintenance.

3.3. “Laid away” - Equipment or facility required under the Government emergency planned mission for the facility (also called “standby”).

Laid away facilities are those facilities which satisfy one of the two following conditions: (1) facilities that were laid away by funded modification to a contract, or (2) facilities that were laid away at contractor expense and accepted as such by the Government.

3.4. “Modified Caretaker” – Facility which is excess to both government and contractor needs; these facilities are not maintained, but essentially abandoned.

3.5. “Excess” - Equipment determined by the government as not required for mission and is in the disposal process.

3.6. “Military Training” (MILT) – Buildings and facilities that the Armed Forces are currently using and paying for to conduct ad hoc training exercises that fall outside the official mission of HWAD. These requirements are defined and paid for under separately defined and priced scopes of work as required.

4. “Days" as used in this PWS means calendar days.

5. “Elevators" - A hoisting and lowering mechanism designed to transport material and or personnel from one elevation to another.

6. “Maintenance Request/Work Order” - A work instruction/authorization that enables a craftsman to perform “maintenance” returning equipment or facilities to their original functional condition.

7. “Work Request/Work Order" - A work instruction/authorization that enables a craftsman to perform "non-maintenance" work such as modifications and improvements (these could result from a deficiency noted during a preventive maintenance check).

8. “Maintenance Plan” - this plan describes all types of maintenance to be performed by the contractor at the facility regardless of direct, indirect or ARMS funding. The contractor shall provide a monthly progress report to the ACO staff.

DOCUMENT SUMMARY LIST

The contractor shall work with the HWAD ACO to identify any changes to the references or any applicable regulations or laws, which may affect process, cost, and/or schedule.

The ACO will review and provide implementation guidance.

Document Number Solicitation/Contract Number/ Document Date

(Contract Reference) Procurement Title Document Category

Applicable Tailoring Document Title

MAINTENANCE PWS

2a. FAR 45.5 Support Government Property Current Rev

(PWS, para 2) Administration Cat 3 https://www.gpo.gov/fdsys/granule/CFR-2002-title48-vol1/CFR-2002-title48-vol1-part45-subpart45-5

2b. FAR 52.245-1 Government Property Current Rev

(PWS, para 2) Cat 3 https://www.acquisition.gov/sites/default/files/current/far/pdf/FAR.pdf2b. DI- NDTI-

80809B Maintenance Plan Current Rev

(CDRL, para 2) (Maintenance Plan) Cat 3

3a. DI- NDTI-80809B Maintenance Plan Current Rev

(CDRL, para 3.1) (Maintenance Monthly Progress Report) Cat 3

4a. UFC 3-230-02 Unified Facilities Criteria Current Rev

(PWS, para 4.2.5) Operation & Maintenance: Cat 3

Water Supply Systems https://www.wbdg.org/FFC/DOD/UFC/ufc_3_230_02_2001.pdf

4b UFC 3-540-07 Unified Facilities Criteria Current Rev

(PWS, para 4.4.1) Operation & Maintenance: Cat 3

Generators https://www.wbdg.org/FFC/DOD/UFC/ufc_3_550_07_2017.pdf

4c. NEC National Electrical Code Current Rev

(PWS, para 4.4.7) Cat 2 https://www.nfpa.org/NEC/About-the-NEC/Free-online-access-to-the-NEC-and-other-electrical-standards https://www.gpo.gov/fdsys/granule/CFR-2002-title48-vol1/CFR-2002-title48-vol1-part45-subpart45-5 https://www.gpo.gov/fdsys/granule/CFR-2002-title48-vol1/CFR-2002-title48-vol1-part45-subpart45-5 https://www.wbdg.org/FFC/DOD/UFC/ufc_3_230_02_2001.pdf https://www.wbdg.org/FFC/DOD/UFC/ufc_3_550_07_2017.pdf https://www.nfpa.org/NEC/About-the-NEC/Free-online-access-to-the-NEC-and-other-electrical-standards https://www.nfpa.org/NEC/About-the-NEC/Free-online-access-to-the-NEC-and-other-electrical-standards

4d. UFC 3-430-07 Test/Inspection Report Current Rev

(CDRL) (High Pressure Boiler Inspection Report) Cat 2

(PWS, para 4.5.2) https://www.wbdg.org/FFC/DOD/UFC/ufc_3_430_07_2003_c4.pdf

4e. NBIC National Board Inspection Current Rev

(PWS, para 4.5.3) Code issued by Nat’l Board of Cat 2

Boiler & Pressure Vessel Inspectors https://www.nationalboard.org/SiteDocuments/2017%20Draft%20Edition%20-

%20National%20Board%20Inspection%20Code.pdf

4f. ASHRAE American Society of Heating, Current Rev

(PWS, para 4.7) Refrigerating and Air Conditioning Cat 2

Engineers’ Standards https://www.ashrae.org/technical-resources/standards-and-guidelines/read-only-versions-of-ashrae-standards 4g. 40 CFR Part 82 Protection of Stratospheric Ozone

Current Rev

(PWS, para 4.7) Cat 3 https://www.gpo.gov/fdsys/pkg/CFR-2017-title40-vol21/xml/CFR-2017-title40-vol21-part82.xml

4h. DI-NDTI-80809B Test/Inspection Report Current Rev

(CDRL, para 4.8) (Liquid Propane Gas System Inspection Report) Cat 3

4i. CFR 49 Code of Federal Regulations– Current Rev

(PWS, para 4.10.1) Transportation Subtitle B Cat 3

Chapter II Parts 200-299 https://www.gpo.gov/fdsys/pkg/CFR-2011-title49-vol4/pdf/CFR-2011-title49-vol4.pdf

4j. AREMA American Railway Engineering and Current Rev

(PWS, para 4.10.1) Maintenance-of-way Association Manual Cat 3

(Chapters 1, 4, 5, & 30) https://www.arema.org/files/pubs/mre/AREMA_MRE_Chapter_1_2017.pdf http://www.pdfsdownload.com/download-pdf-for-free/arema+manual

4k. DI-NDTI-80809B Monthly Rail Reports Current Rev

(CDRL, para 4.10.2) (Rail Equipment Utilization, Movements, Cat 3 and Maintenance)

4l. TB 43-0142 Safety Inspection and Testing of Current Rev

(PWS, para 4.13) Lifting Devices Manual Cat 3 https://safety.army.mil/Portals/0/Documents/ON-DUTY/EXPLOSIVESSAFETY/Standard/TB-

43-0142_Safety-Inspection-and-Testing-of-Lifting-Devices_28February1997.pdf?ver=2016-12-

19-150211-867

4m. CFR 49 Code of Federal Regulations– Current Rev

(PWS, para 4.15.3) Transportation Subtitle B Chapter III Cat 3 https://www.wbdg.org/FFC/DOD/UFC/ufc_3_430_07_2003_c4.pdf https://www.nationalboard.org/SiteDocuments/2017%20Draft%20Edition%20-%20%20National%20Board%20Inspection%20Code.pdf https://www.nationalboard.org/SiteDocuments/2017%20Draft%20Edition%20-%20%20National%20Board%20Inspection%20Code.pdf https://www.ashrae.org/technical-resources/standards-and-guidelines/read-only-versions-of-ashrae-standards https://www.ashrae.org/technical-resources/standards-and-guidelines/read-only-versions-of-ashrae-standards https://www.gpo.gov/fdsys/pkg/CFR-2017-title40-vol21/xml/CFR-2017-title40-vol21-part82.xml https://www.gpo.gov/fdsys/pkg/CFR-2017-title40-vol21/xml/CFR-2017-title40-vol21-part82.xml https://www.arema.org/files/pubs/mre/AREMA_MRE_Chapter_1_2017.pdf http://www.pdfsdownload.com/download-pdf-for-free/arema+manual https://safety.army.mil/Portals/0/Documents/ON-DUTY/EXPLOSIVESSAFETY/Standard/TB-43-0142_Safety-Inspection-and-Testing-of-Lifting-Devices_28February1997.pdf?ver=2016-12-19-150211-867 https://safety.army.mil/Portals/0/Documents/ON-DUTY/EXPLOSIVESSAFETY/Standard/TB-43-0142_Safety-Inspection-and-Testing-of-Lifting-Devices_28February1997.pdf?ver=2016-12-19-150211-867 https://safety.army.mil/Portals/0/Documents/ON-DUTY/EXPLOSIVESSAFETY/Standard/TB-43-0142_Safety-Inspection-and-Testing-of-Lifting-Devices_28February1997.pdf?ver=2016-12-19-150211-867

Subchapter B Part 396.11 https://www.fmcsa.dot.gov/regulations/title49/section/396.11

4n. DA PAM 385-64 Ammunition & Exp. Safety Standards Current Rev

DD Form 626 Semi-Trailer Inspection record Cat 3

(PWS, para 4.15.3) (for trailers used to transport explosives) https://armypubs.army.mil/epubs/DR_pubs/DR_a/pdf/web/p385_64.pdf 20-6 Vehicle general safety requirements

5a. UFC 3-310-08 Unified Facilities Criteria Current Rev

(PWS, para 5.2) Non-Expeditionary Bridge Inspection, Cat 3

Maintenance, and Repair https://www.wbdg.org/FFC/DOD/UFC/ufc_3_310_08_2018.pdf

5b. AR 420-1 Army Regulation Current Rev

(PWS, para 5.2) Army Facilities Management Cat 3 http://www.bavaria.army.mil/docs/AR420_1.pdf

5c. AR 420-1 Army Regulation Current Rev

(CDRL, para 5.4) Army Facilities Management Cat 3 http://www.bavaria.army.mil/docs/AR420_1.pdf

5d. UFC 4-860-03 Unified Facilities Criteria Current Rev

(PWS, para 5.5) Railroad Track Maintenance and Safety Cat 3

Standards https://www.wbdg.org/FFC/DOD/UFC/ufc_4_860_03_2008.pdf

5e. AR 420-1 Army Regulation Current Rev

(PWS, para 5.5) Army Facilities Management Cat 3 http://www.bavaria.army.mil/docs/AR420_1.pdf

5f. UFC 4-860-01 Unified Facilities Criteria Current Rev

(PWS, para 5.5) Railroad Design and Rehabilitation Cat 3 https://www.wbdg.org/FFC/DOD/UFC/ufc_4_860_01fa_2004.pdf

5g. UFC 4-860-03 Unified Facilities Criteria Current Rev

(PWS, para 5.5 Railroad Track Maintenance and Safety Cat 3

CDRL, para 5.6) Standards

5h. MUTCD Manual on Uniform Traffic Control Current Rev

(PWS, para 5.16) Devices (MUTCD) published by the Cat 3

Federal Highway Administration https://mutcd.fhwa.dot.gov/ https://www.fmcsa.dot.gov/regulations/title49/section/396.11 https://armypubs.army.mil/epubs/DR_pubs/DR_a/pdf/web/p385_64.pdf https://www.wbdg.org/FFC/DOD/UFC/ufc_3_310_08_2018.pdf http://www.bavaria.army.mil/docs/AR420_1.pdf http://www.bavaria.army.mil/docs/AR420_1.pdf https://www.wbdg.org/FFC/DOD/UFC/ufc_4_860_03_2008.pdf http://www.bavaria.army.mil/docs/AR420_1.pdf https://www.wbdg.org/FFC/DOD/UFC/ufc_4_860_01fa_2004.pdf https://mutcd.fhwa.dot.gov/

6a. DI-NDTI-80809B Annual List of Abnormal Maintenance Projects

(CDRL, para 6.1) (Prioritized and with Cost Estimates) Cat 3

Category Codes:

Category 0. Unless otherwise specified in the solicitation, contract, or contract modifications, all documents are for guidance and information only.

Category 1. The requirements contained in the directly cited document are contractually applicable to the extent specified. Unless otherwise specified in the solicitation, contract, or contract modifications, all requirements contained in reference and subsequently referenced documents are contractually for guidance and information only.

Category 2. The requirements contained in the directly cited document and the reference documents identified in the directly cited document are contractually applicable to the extent specified. Unless otherwise specified in the solicitation, contract, or contract modifications, all requirements contained in subsequently referenced documents within reference documents are contractually for guidance and information only.

Category 3. Unless otherwise specified in the solicitation, contract, or contract modifications, all requirement contained in the directly cited document and all reference and subsequently referenced documents are contractually applicable to the extent specified.