Attachment 0030 PRS List - 26JUN20.pdf

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Paragraph

Contract Data Requirements List

What the contractor is to accomplish

What record the ACO staff needs to verify compliance

What condition the contractor must satisfy to comply

How often the ACO staff will monitor

Goal is always 100% complete. However, if condition is met less than this level, formal PCO notification of unacceptable performance will take place.

Para. # Number Requirement Data source Measure Frequency Acceptance level Annual unannounced inspections by QASAS. 100% Critical/Major

Monthly Gov. staff visual reviews for approved drawings and safety standard compliance.

Annual QASAS magazine inspections.

Quarterly Command count V program.

inspections by QASAS. 100% Critical/Major inspections. 95% Minor

100% Critical/Major

No critical or major findings authorized and 2 minor deficiencies per inspection/ event authorized.

No critical or major findings authorized and 2 minor deficiencies per inspection

AMC-R 740-25 and

LMP.

Properly perform storage planning and management process.

2.3

95% for Minor 2.1

Approved storage drawings and as approved by Government staff.

No outside storage permitted unless prior approval was granted. No critical or major findings authorized and 2 minor deficiencies per inspection/ event

2.2 Stowage of IPE and other government owned equipment.

Properly Store Items.

DoE Pamphlet 75-5 drawings, AMC 19-48 Series Drawings, DA PAM 385-64 and AR 190-11.

Monthly receipt process reviews to ensure that local storage activity approved the receipt's initial/ permeant storage location condition is met less than this level, formal PCO notification of unacceptable

Monthly LMP review and sampling.

Contingency ATR log as required.

inspections by QASAS.

drawings and safety standard compliance.

2.6 LMP Utilization AR 740-27, AMC Policy

Contractor will utilize LMP to the maximum extent for all Class V, components, packing material and associated equipment for accountability purposes.

Quarterly Government staff reviews. 100%

2.5

2.4 Storage Location

Changes

98%

MDCs must have 0 discrepancies and must be filled out IAW AMC 740-25. There will be no more than one correction per MDC.

AMC-R 740-25

Maintenance of Magazine Data Cards (MDCs)

AMC-R 740-25, LMP

reports, Custodial Records

All location changes must be approved, have a record of movement and properly recorded in LMP. Contractor must use LMP and its hardware for all location changes.

Contingency plan using ATRs will be in place in the event LMP is down.

condition is met less than this level, formal PCO notification of unacceptable

Satisfactory housekeeping concepts must be used at all storage locations. Housekeeping includes but not limited to:

regular cleaning of facilities to prevent acumination of bat guano, rat facile matter, dead rodents, accumulation of dust/dirt etc.

All variables exceeding regulatory requirements is unacceptable.

drawings and safety standard compliance.

2.8 A002

Maximum storage space use and Lot fragmentation

AMC-R 740-25, LMP

records, AMC 19-48 series drawings, DA Pamphlet 75-5 drawings

Ensure all storage achieves maximum efficiency. Deliberate Lot frag will decrease by a minimum of 5% per month.

Deliberate Lot frag does not include demil or shipments.

Factors beyond contractor control will not be considered.

Monthly or more frequent reviews of LMP Lot frag report.

2.7 A001 Storage Practices DA PAM 385-64

Storage of MHE, equipment dunnage etc. will be IAW DA

PAM 385-64.

condition is met less than this level, formal PCO notification of unacceptable

2.9.1 A003 Repelletization List

LMP Records, AMC-R

740-25, AMC 19-48

series drawings, DA

Contractor shall provide a list of all stocks not unitized for Repelletization to the Government each year by 31 January.

Annual submission 100%

2.9.2 Non-SMCA Stocks

series drawings, DA

The list will be in spreadsheet format with data elements approved by the government.

2.9.3 Ranking of list

series drawings, DA

List shall be ranked by priorities developed by the contractor with Government approval. Priorities will be : safety, serviceable and contingency stocks then all others.

2.9.4 JMC Review

series drawings, DA

The contractor shall not submit the list directly to HQ-JMC. Annual submission 100%

2.9.5 Submit the list through appropriate channels

series drawings, DA

Contractor shall submit the list to QASAS in charge. Annual submission 100% condition is met less than this level, formal PCO notification of unacceptable

2.9.6 Repelletization of

other stocks series drawings, DA

Any item not provided on the list will be the responsibility of the contractor to unitize and must be corrected immediately.

2.10 A004

Propellant Reporting (bulk, bulk packaged, and separate loading charges).

DA PAM 742-1,

Propellant Stability Guide, LMP records

Report must include accurate and complete NSN, Lot and Qty in a format satisfactory to Government staff.

Annually, by 10th working day of December. 100% drawings and safety standard compliance.

2.11 100%

All ammunition and munition components requiring fencing IAW data source will meet the requirements of AR 190-11.

AR 190-11, USACE

DEF drawing 872-90-01

Fencing for Class V munitions.

condition is met less than this level, formal PCO notification of unacceptable

2.12

Repairs to explosive facilities and storage structures.

DA PAM 385-64, NFPA

780, AR 190-11, COE

Design drawings.

Critical repairs will be corrected within 8 working days of reporting. Major repairs will be corrected within 30 days of reporting. Minor repairs will be corrected within 60 days of reporting.

Government staff will follow up on completed repairs within two weeks of notification of repair.

100%

2.13 QASAS terminology AR 700-12

CP-20 carrier program title Quality Assurance Specialist (Ammunition Surveillance) will not be used by contractor. The acronym QASAS will also not be used.

Periodic Reviews 100%

2.13.2 A005 Stock Inspeection

Status PWS

The contractor shall make available stock inspection status of all materiel in storage.

Monthly 100%

2.14 ASRP and ASP Surveillance Programs

PWS Minimum 4,000 lots per year. Annual 100%

2.15 Provide calibration

equipment PWS

The contractor shall provide calibration, load test and all associated inspections services for QASAS surveillance equipment, gages and instruments as determined by the senior QASAS.

As required 100% condition is met less than this level, formal PCO notification of unacceptable

2.16 QASAS Support PWS, Senior QASAS

The contractor shall provide $75,000, retail value, of tools and other identified supplies and service support to government QASAS operations as identified by the senior QASAS.

2.17 Lot Numbers PWS

Only QASAS are authorized to changed, created or modified Lot Numbers. For every Lot MIXED the contractor will create a spreadsheet showing every lot number within the lot MIXED.

2 days after creation of a MIXED lot 100%

2.18 Storage structure

modifications PWS

The contractor shall be responsible for construction and removal of any temporary ramps or extensions that are required to place items in storage. The contractor shall make any minor modifications to storage structures that would be required for storage.

condition is met less than this level, formal PCO notification of unacceptable

3.1 Properly process received requisitions

AR 725-50, A&E item specific out loading drawings, DOT regulations.

Each on-line and off-line requisition received will be completely accounted for and processed for issue/shipment or denials. Issuance of out-bound material will include: traffic management, loading, tallying, inspecting, handling, and blocking and bracing

3.2 Coordinate shipments with

QASAS.

DA PAM 385-64, 49

CFR, DTR, DA PAM

742-1

Contractor shall provide scheduled shipments and promptly provide shipping documents to QASAS for shipment clearance.

Daily 100%

3.3 Discrepancies during issuance of ammo.

DD Form 581, SB 742-

Report discrepancies to QASAS immediately. Follow all QASAS guidance.

Monthly reports 100%

3.4 Properly post and close out each requisition in LMP

AR 725-50, AMC-R 740-

Processed requisitions are promptly posted to the custodial records and closed out in LMP no later than 3 days after actual physical shipment.

Monthly review samples 100%

3.5 Loading

conveyances PWS

Contractor shall provide necessary material/equipment needed for loading conveyances.

condition is met less than this level, formal PCO notification of unacceptable

3.6 IPE support PWS

Contractor is responsible for all functions necessary in managing

IPE.

Monthly review of compliance. 100%

3.7 Support of

shipments

49 CFR, DOT

regulations, DTR, AMC load drawings

Required to properly prepare all material for shipment in compliance with DOT and Army regulations.

3.8 Review of Concept

(ROC) Drill PWS

The contractor shall conduct a Review of Concept (ROC) drill utilizing sand tables, maps, diagram pictures, ammo operators, etc. on all large scale issuance of HWAD stocks.

4.1 Receiving

load drawings

The contractor shall receive AA&E, IPE and other government-owned items to an agreed upon maximum. In-bound shipments shall be receipted and supported IAW current regulations.

Daily observations 100%

Required to unload carriers equipment, inspect, sort and place material in proper storage.

condition is met less than this level, formal PCO notification of unacceptable

Contractor will immediately notify QASAS of each incoming and outgoing truck. Contractor shall also provide all documentation to QASAS on request.

Contractor shall bring stocks received to record as identified on receipt documentation.

Changing Lots to MIXED or other than received document must be approved by QASAS.

4.3 A006

Notification of shortages or overages

AR 190-11, DA PAM

742-1

Contractor shall report damage to QASAS immediately. As required 100%

4.4 A007 Reporting damage

and tampering

DA PAM 385-64, AR

190-11

All anomalies will be reported to QASAS immediately. As required 100%

4.5 Repair of packaging

defects

DA PAM 385-64, AR

190-11, Item packaging drawing, AMC 19-48 series drawings

Contractor shall correct all unsafe packaging as directed by

4.6 TU assignment AMC-R 740-27

Each A&E in-bound shipment will be assigned a TU. SOC will be responsible for maintaining an electronic arrivals log.

Monthly Review 100%

Monthly Review 100%4.2 Unload carriers.

load drawings, AMC 19- 48 series storage condition is met less than this level, formal PCO notification of unacceptable

4.7 Temporary ramps PWS

The contractor shall be responsible for construction and removal of any temporary ramps. The contractor is responsible for supplying all equipment needed for unloading.

4.8 Ammunition

receipts

AR 750-50, AMC-R 740-

All material received will be picked up to record within timeframes outlines per AR 750-50, table 5-1 (6 calendar days for procurement and redistribution and 9 calendar days for all other receipts) and AMC-R 740-27 CAT I/II with 24 hours of receipt and consistent with the JMC Standardized Processes.

4.9 Ammunition

security AR 190-11 Storage will be in accordance with AR 190-11. Monthly 100%

4.10 Rehearsal of

Concept (ROC) drill PWS

The contractor shall conduct a Review of Concept (ROC) drill utilizing sand tables, maps, diagram pictures, ammo operators, etc. on all large scale receipts such as retrogrades from OCONUS as determined by the government staff.

condition is met less than this level, formal PCO notification of unacceptable

5.1 Regulatory

DOD 4500.9-R, DOD

5100.76-M, 49 CFR

The contractor must always be in compliance with regulatory guidance.

Daily review/ spot check 100%

5.2 Ordering

conveyances MFTRP No. 1C Carrier routings must be obtained from SDDC. Monthly 100%

The contractor shall schedule carrier equipment in a manner that prevents any additional charges to the government.

Contractor shall make all shipping arrangements so as to prevent any late RDDs.

Contractor shall make shipping arrangements so as to prevent any late or missed RDDs.

All extensions for shipments must first be approved by the senior QASAS/ Transportation Manager.

5.2.2 Report service

failures

PWS, DOD 4500.9-R,

DOD 5100.76-M, 49

CFR

The contractor shall document and report carrier shipment refusals, late deliveries, supplying improper equipment etc. as outlined in regulations under "Data source".

5.2.1 Monthly 100%DOD 4500.9-R, DOD

5100.76-M, 49 CFRRDDs met condition is met less than this level, formal PCO notification of unacceptable

5.2.3 Driver verification

The contractor shall verify driver's identification, company affiliation authentication and security clearance prior to release of shipment.

5.3 A008 Quarterly

Exemption Usage

Contractor will report quarterly exemption usage (EUs), CAAs and COEs to Transportation Manager.

Quarterly 100%

5.5 Mode or method of

transportation DTR, PWS

Contractor shall utilize government staff transportation officer or senior QASAS for determining mode of method of shipment.

5.6 Secure holding DTR 4500.9-R, PWS Provide secure holding for all Class V IAW "Data source". As required 100%

All export shipments, with the exception of FMS (unless mandated), of DoD owned material at the freight container/air pallet level require RFID tags. 100%

5.4 A009 Use of ISO

containers Annually 100%

5.7 RFID DTR 4500.9-R and

DOD RFID Policy As required

DTR, DID DI-PACK-

80877A and DoD 4500.9R

Contractor must use and have the capability of using ISO/ MILVAN containers when directed by the Government staff.

condition is met less than this level, formal PCO notification of unacceptable

All incoming RFID tags will be salvaged, packaged and shipped when instructed by Transportation Officer/senior

5.7.1 Apply RFID tag PWS, DTR 4500.9-R

No more than 1 documented instances of non-compliance per year.

Monthly visual checks. 98%

5.7.2 Creation of RFID

tag PWS, DTR 4500.9-R

All data entered must be accurate and complete. No more than 1 documented instances of non-compliance per year.

5.7.3 Application of RFID

tags PWS, DTR 4500.9-R

No more than 1 documented instance of non-observation compliance per year.

5.8 WPM compliance DoD 4140.01-M-1, DA

PAM 385-64, 49 CFR

All aspects of the WPM program will be implemented IAW "Data source" with no instances of missed shipments due to WPM.

Annual 100%

Contractor shall be responsible for all contractor caused detention/demurrage.

DOD RFID Policy q

D t ti / condition is met less than this level, formal PCO notification of unacceptable

Contractor shall notify the Walker River Paiute Tribe 24 hours in advance of cars passing through reservation.

5.10 GFM DTR 4500.9-R

Contractor shall electronical send GFM system shipment data as directed by Transportation Officer.

5.11 AIT MIL-STD 129-R, DTR

4100.9-R

Contractor shall intergrade automated identification technology into all ammunition processes to include but not limited to: receipt, shipment, storage, inventory.

Monthly observations 100%

5.12 Trouble calls/issues PWS

Contractor shall utilize JMC provided ADA PMO Configuration Control Board (CCB) website. No more than 1 documented instance of non-observed compliance per year.

Monthly observation 100%

Contractor shall maintain accountable records IAW "Data source".

Contractor shall utilize LMP to its fullest capacity.

6.1 A010 Accountable

records

AMC-R 740-27, AR 740-

26 Annual 100%

5.9 Detention/

Demurrage DTR 4500.9-R, PWS condition is met less than this level, formal PCO notification of unacceptable

6.2 Audit support PWS

Contractor shall support all audits and any testing performed on ammunition activities.

6.3 Inventory

adjustments AMC-R 740-27

Contractor shall post all physical inventory adjustments to LMP within 3 days.

Contractor shall post all transfer/ ownership changes received within 3 business days.

Contractor shall notify senior QASAS, SDO and JMC via e-mail immediately once transfer/ ownership changes have been completed.

6.5 IPE/ VLS data base PWS

The contractor shall maintain a computer data base. The contractor shall allow the Government staff real time access to the approved Property Control Data Base.

Quarterly 100%

6.4 Transfer/

Ownership change AMC-R 740-27 As required 100% condition is met less than this level, formal PCO notification of unacceptable

6.6 Audit support PWS

Contractor shall be required to generate packages containing information related to financial balance sheet for auditor review. To include any records deemed necessary by Army Auditors. Packets will be required to be uploaded into Army Audit Response Tool

(AART).

Contractor shall maintain a spreadsheet with format approved by Government staff for all personnel training.

Contractor shall provide to Government staff training status of all contractor personnel.

Contractor shall comply with all training requirements of referenced "Data source".

7.1, 7.2, 7.3

Training AMC-R 350-4, DA PAM 385-64

QASP - Explosives Facility

Requirements List

What the contractor is to accomplish What record the ACO staff needs to verify compliance

How often the ACO staff will monitor

Goal is always 100% complete.

However, if condition is met less than this level, formal PCO notification of unacceptable performance will take place.

2.3 T001 The Transition-In Plan shall be reviewed

and updated as necessary Transition-In Plan Receive government acceptance of the Transition-In Plan submission

Within 30 days after contract award, as required

Table 1

Paragrap h

Requiremen ts

What the contractor is to accomplish

What record the ACO staff

What condition the contractor must satisfy to comply

How often the ACO staff will condition is met less than this level, formal PCO notification of unacceptable

Para. # Number Requirement Data source Measure Frequency Acceptance level

a) Submit DPP - 90 Days prior to assuming operational control of the facility

Review and inspection DPP Each Submit 90 days prior to assuming operational control of the facility

100%, except if granted extension

b) Plan should be

IAW AR 525-27

Contractor generated report

Each Annually once approved 100%

a) Submit Training Curriculum 30 days prior to assuming operational control of the facility

Each Submitted 30 days prior to assuming operational control of the facility.

Annually thereafter

b) Curriculum must meet regulatory requirements

Each Submitted 30 days prior to assuming ooerational control of the facility.

a) Provide Security Personnel Uniforms to meet AR 190-56 requirements.

a) The contractor shall provide an initial memorandum stating that all personnel have been issued the required safety and security equipment and annually thereafter.

As required

b) Provide Security Personnel Protective equipment that meets all standards listed in CDRL E005.

b) Provide requested information specific to safety equipment. Document Dry fit test when required.

2.2 E005

Visual inspection of uniforms and review of certification of information related to safety equipment to verify equipment meets specified CDRLS standards.

1.2 E001

2.1.2 E002

Review and inspect Contractor Generated Training Plan and Curriculum

2.5.1 E006

Drug Test Security Personnel IAW AR 600- 85 and Para 2-4 of AR 190-56

Report of Individual Drug Test from outside agencies

Each 100% of Contract Security Guards will be drug tested at the time of hiring and at least 20% of Contract Security Guards will be drug tested Annually thereafter.

Drug Test results will be supplied to Government Security via DA Form 7708 as soon as the results are received.

2.5.2 E007

Contractor shall ensure all Security personnel undergo a medical examination annually

Contractors documentation of medical examinations

Each 100% of security personnel will undergo a medical examination at the time of hire and annually thereafter. Annual review of Medical Records will be documented on DA Form 7708.

2.5.5 E008

Contractor shall certify Security personnel meet PAT standards per AR 190-56

Contractor generated report Each Document PAT annually for each Security Guard and advise Government Staff prior to PAT being conducted

All contractor Upon notification by the Government, the As required Employees will obtain Contractor will have 120 days to initiate a CAC. Contractor NACI investigations for all of its shall follow the employees for the purposes of obtaining guidelines in CDLR a CAC. Upon notification by the

2.8 E009 E009 Contactor generated

Government security officer that the NACI investigations have been successfully submitted for investigation, the operating contractor will obtain DoD Common Access Cards for all employees within 180 days.

All Contractor Complete DA Form 7708 on all Annually employees who employees in involved with AA&E per preform duties Contractor Generated CDRL E010

2.9 E010 involving AA&E will DA Form 7708 with 100%

have a DA Form local agency check 7708 on file per

CDRL 010

Produce a Each Produce and update a informational video visitors video and show it to presentation to be viewed by all HWAD visitors. IAW CDRL

Contractor generated Video all visitors to HWAD. Semi- Annual review of Video. 100%

E011 Submit a vouching Provide Vouching Authority List 30 days Initial 30 Days every 90 authority list for prior to assuming operational control of days there after.

approval to the the facility and update every 90 days.

HWAD Government Security Officer 30

2.19 E012

days prior to assuming operational control of the facility

Contractor Generated List and update every 90 days thereafter.

a) Install a fixed mounted duress alarm in Dispatch Center.

Provide duress alarm for the Guard operating center/dispatch center within 90 Days of assuming operational control of the facility.

b) Developed a emergency notification matrix

Matrix submitted within 30 days of assuming operational control of the facility.

2.31 E014

Notification of Criminal Offense with 15 minute of the event

Contractor Generated report and Phone record

Notification NLT 15 Minutes of a Criminal offense per CDRL E014

2.32 E015

Develop and Maintain Emergency Plans IAW

CDRL E015

Emergency Plans

Provide Formalized Emergency Plans that address preparation for and recovery from emergency incidents addressed in CDRL E015 to be included as Annexes/appendices in the DPP Within 30 days of assuming operational control of the facility.

2.36.2.3 E016

Utilize SNS Medication City of HWAD Department of Public Health Emergency Response Plan

Ensure all requirements in CDRL E016 are met

As Required

2.38 E017

Implement, maintain and manage OPSEC program

IAW AR 530-1 Ensure all requirements in CDRL E017 are met

2.27

Visual inspection and operational check of the duress alarm. Review and approve the emergency notification matrixE013

2.16 E011

2.18 E018

Foreign Visitor Notification

Notification report

The contractor shall notify the HWAD Commander or Commander's Representative, ACO and HWAD Government Security Officer of any foreign visits to HWAD. Notifications shall be completed 30 days in advance of scheduled visit dates.

2.25 E019

Establish security at Access Control Points (ACPs) and patrols

Contractor Generated DPP Any changes to contractor’s ACP or patrol configuration shall be approved by the ACO; if the changes affect the DPP, they shall be submitted to the PCO for approval.

2.29 E020

Enforce local traffic rules and regulations

Telephonic Notification and annual written report

Commander or Commander's Representative and the HWAD Government Security Officer immediately (within 15 minutes) if a traffic accident on the installation involves a death and/or great bodily injury. The contractor shall record traffic accidents by location and provide this data to the ACO on an annual basis.

As required / Annually

2.30 E021

Telephonic / Written reports of serious incidents

Telephonic Notification and written after action report

Commander or Commander's Representative and the HWAD Government Security Officer immediately (within 15 minutes) if a serious incident (fire, explosion, injuries, AA&E loseses, fatalities, etc) occurs on the installation. Written reports will be submitted by the contractor to the HWAD Commander or Commander's Representative by 1000hrs the following day.

2.33 E022

FPCON Transition Plan Contractor Generated Force Evevation Plan

The transition plan shall be documented in a force elevation plan, which shall be provided to the ACO for approval 90 days prior to assuming operational control of the facility.

The transition plan should be updated as regulations are updated.

2.40 E023

HWAD Hunting Program Contractor Generated tally of Harvested Animals during the Hunting Season

The contractor’s security officers shall be responsible for ensuring that hunters adhere to the requirements identified in HWAD 200-1 upon entry, exit and during their hunt on the installation.

Annually

Table 1

What the contractor is to accomplish

What condition the contractor must satisfy to comply

How often the ACO staff will monitor condition is met less than this level, formal PCO notification of unacceptable

2 N/A

Manage and maintain Army Family Housing and Barracks

IAW 420-

1, Chapter 3

Customer Satisfaction forms and direct observation.

No more than one incident per month where response time to service orders is longer than AR 420-1, Chapter 3, 3-4, page 93.

Per Tenant Survey/Observation

3 N/A Update/maintain Housing Database

Government Housing Database

Ensure all assignments are current in housing database

As Required 99%

3.1 N/A

Comply with all state and federal laws.

State/Federal/AR 420-1 requirement As Required

3.2 N/A

Shall keep all common areas of the premises in a clean safe condition.

Contractor must ensure residents are responsible for maintaining grounds within the established boundaries established for each dwelling unit.

Garbage, trash, vehicles and other items causing unsightly and unsafe condition must be controlled in common areas

Routine visual inspections will be performed by Government POC

3.3 N/A

Collection of rents established by the CoE.

Issue 30 day notices after rents are established

Notification to all tenants of rent changes. As Required condition is met less than this level, formal PCO notification of unacceptable

3.4.1 G001

Long Range Work Plan for Qtrs. A and other permanent Military occupants.

Annual work plan is a 5 year plan-broken out by FY (Oct 1 - Sept

30) updated annually

IAW 420-1 and PWS 3.4.1. Annually Mar 1st to Government POC and IMCOM West Budget Officer

3.4.2 G002

Collection of civilian rents will be forwarded to HQ IMCOM.

Prepare occupant/tenant list with amounts paid and send to Government

POC.

Spreadsheet of all rents collected by tenant occupancy on a monthly basis by the 10th of each month, per PWS

Send rents/damages collected to HQ using the DD Form 1131.

Separated by the six categories.

Monthly by 10th of each month

3.5 N/A

Management of Army Family Housing rental assignments

Assign Housing units IAW

AR 420-1

Chapter 3-14. Priority given to Military personnel, DOD Civilians, and then Installation Commander or

Commander's Representative specific personnel assigned selected Key and essential positions (Contractor personnel).

Preparation of Agreement for occupancy of Army Housing (lease) on all recommendations and submit to the Government POC for signature. The Government reserves the right for final determinations on evictions.

condition is met less than this level, formal PCO notification of unacceptable

3.6

Provide all utilities, refuse collection and disposal and entomology services.

AR 420-1,

Commanders Policy, Housing PWS.

Comply with Commanders policy and AR 420-1 on the heating and cooling schedule. Sept 1 to May 31. Refer to the

PWS

Per Tenant Survey/Observation

3.7 G003

Fire/building Inspections

AR 420-1, Housing PWS Annual Fire/building inspections will completed every September with final report 30 days after inspections

Annually with final report 30 days after inspection. 85%

3.8 G004

Housing Management Plan

AR 420-1, Housing PWS After contract award and annually the contractor shall measure the efficiency of the plan at the beginning of the period and at the end.

First report due 15 days after award, Annually by Feb 1st to the Government

85%

3.9 G005

Preventive Maintenance Plan

AR 420-1, Housing PWS During first 6 month of full performance, shall prepare an automated Preventive Maintenance Plan for maintenance of building and structures.

Submit first plan before end of 6th month of full performance for approval and resubmit annually every October 31 to the Government

3.10 Incorporate with G006

Quality Control Plan AR 420-1, Housing PWS Elements will be addressed in the Housing Maintenance plan para 3.11.

condition is met less than this level, formal PCO notification of unacceptable

3.11 G006

Housing Maintenance

AR 420-1, Housing PWS

Develop and submit for approval a Maintenance plan for the restoration and modernization IAW 420-1.

When funding is requested must be in C- Projects.

Within 120 days of contract award for approval and Annually by Jan 15th to the Government POC.

3.12 N/A

Movement of Military Household furnishings

AR 420-1, Housing PWS Properly move, store and protect when property is not required for immediate use.

Visual inspection by Government POC 85%

4.1 N/A

Operation and Maintenance of Army Family Housing (AFH) and Unaccompanied Personnel Housing

(UPH) IAW 420-1,

Chapter 3 Section VII Operation and Maintenance

AR 420-1, Housing PWS, section 4 -4.8

No more then one incident per month of failure to operate and maintain AFH/UPH and infrastructure to good weather tight condition.

Visual inspection by Government POC and Tenant Survey.

99%

4.9.2 N/A

Maintenance and Repair work is done when a work order is issued. A work order is categorized as a service order (SO) or as an individual job order

(IJO)

AR 420-1 Housing PWS

Work order completed in a timely manor IAW 420-1, and to ensure corrective actions are resolved.

Tenant Survey/ observation of the maintenance database and direct visual observations of dwelling units by

99% condition is met less than this level, formal PCO notification of unacceptable

4.12.2 G007

Historic Consultation

36 CFR 800, title 36, AR 200-1 and Housing

PWS

Contractor will submit request on all Housing modifications, new construction, or any projects in the housing area will be cleared through the Government POC prior to work started to ensure historical compliance.

Visual inspection of housing area and request letter for improvement submitted to

As required.

4.13.4.2 N/A

Disclosure of LBP and LBP hazards, per

EPA/HUD

requirements

24 CFR 35 and 40 CFR 745 and AR 420-

1, Housing PWS

Ensure all assignments include all EPA pamphlet and hazard report for each unit.

Government POC will review all attachments with leases

Table 1

What the contractor is to accomplish What record the ACO staff

What condition the contractor must satisfy to

How often the ACO staff will

Goal is always 100% complete.

However, if condition is met less than this level, formal PCO

a) Explosive Safety Site Plan

(ESSP)

ACO staff will provide access to existing ESSP after award

Use/establish an approved ESSP before demil operations As required 100%

b) Recommend any changes if needed, and establish new/modified

ESSP

Contractor to submit plan for recommendations to modify

ESSP

Any new/modified ESSP must be approved before any affected demil operations As required 100%

5 B002 Standard Operating Procedures

(SOP)

Contractor to prepare and maintaine demil SOPs for each item

SOPs acceptance by ACO and QASAS before performance of demil operations As required 100%

10.2 B003 Lot Stabilizer Test Report Report submission

Coordinate all High Performance Liquid Chromatography (HPLC) propellant stability tests/analysis with QASAS. Submit report within 10 days of completed testing

Testing-As required; report within 10 days of completed testing

13.1 B004 Certificate of Demil Report submission List and certify that the item(s) has/have been demilitarized in Wide Area Work Flow (WAWF). As required 100%

13.2 B005 Inert Certification Report submission

Submit inert certification of two 100% independent inspections of inert scrap/packaging and packing material

13.3 B006 End Use Certificate Report submission Submit end use certificate of salvaged parts after demil for resale As required 100%

13.4 B007 Inert Ammunition Item Certifcation Report submission

Submit certification of inert ammunition item after inspection to prevent dangerous material from being turned in to DLA or contractor/commercial re-utilization office.

14.1 B008 Monthly Status Report Report submission

Provide monthly status report on or before the 5th day of each month covering scheduled vs.

actual tons for each funded demil project.

14.2 B009 Weekly Demil Report Report submission Provide weekly demil report by Close of Business (COB) every Friday to the QASAS. Weekly 100%

15 B010 Demil Schedule Report submission

Upon receipt of a list of assets to be demiled, provide an estimated schedule prior to issuance of delivery order. Format to be mutually agreeable and acceptable between the Government and contractor.

21 B011 Program Reviews Program Management Review meetings

Conduct semi-annual Program Reviews with the Government After contract award 100%

Demil PWS - CDRL BXXX

2.1 B001

23 J013 Accident/Incident Report Report submission

Submit electronic notification within 1 hour of becoming aware of an accident's occurrence as specified by the Safety PWS. Meets DoD4145.26M, reports all property damage over $5K, includes all ammunition and explosive accidents/incidents.

Table 1

What the contractor is to accomplish What record the ACO staff needs to verify compliance

How often the ACO staff will condition is met less than this level, formal PCO notification of unacceptable performance will take place.

a) Submit Maintenance Plan Contractor generated plan

Within 45 days (new contractor) Within 30 days (returning contractor)

Annually 100%, except if granted extension

b) Edit/resubmit plan in response to Gov't identified deficiencies)

Contractor within extension deadline Annually 100%

a) 12-month scheduled Preventive Maintenance plan

Within 45 days (new contractor) Within 30 days (returning contractor)

Annually 100%

b) Monthly Preventive Maintenance Progress report MS Excel format and content correct - monthly progress report provided within first 5 work days of the following month

Monthly 80%

c) Submitted electronically Submitted electronically Each 100%

3.2 Maintain a preventive maintenance instruction per OEM O&M manuals for each active piece of equipment

ACO staff provided with Read only access to all CMMS information

Provide CMMS read only access to ACO staff as required As required 100%

3.3 Utilize a Computerized Maintenance Management System (CMMS) to manage all maintenance activities

ACO staff provided with Read only access to all CMMS

Provide CMMS read only access to ACO staff as required As required 100%

a) High Pressure Boiler Inspection reports

b) repair records

c) Submitted electronically

4.8

Us monthly reports to verify work is being performed

4.10.2 Contractor

generated report

2 CDRL C001

CDRL C002

CDRL C004

CDRL C005

report submissions4.5.2 CDRL C003

a) Monthly Rail Equipment Report

3.1

Submitted by 30 November Annually 100%

a) Liquid Propane (LP) Gas System Inspection Report report submission Submitted by 30 November Annually 100%

Submit by the 5th working day each month Monthly 100% condition is met less than this level, formal PCO notification of

a) Periodic Technical Inspection of Dams and Spillways

Within 60 months 100%

b) Annual Maintenance Inspection of Dams and Spillways

Every 12

c) Special Inspection of Dams and Spillways As required 100%

a) Ultrasonic Rail Defect Inspection Inspection reports submitted within 90 days of inspection

Every 60

b) Detailed Visual Rail Inspection

5.14 Unimproved Grounds Maintenance periodic inspection

Preclude hazards and avoid land damage IAW Security PWS and

Maintenance Plan periodically 100%

5.15 Improved Grounds Maintenance periodic inspection

sustainment of the grass, landscaping, trees, shrubs, and irrigation systems.

periodically 100%

6.1 CDRL C008

a) List of Abnormal Maintenance Projects (Prioritized and with Cost Estimates)

Electronically submitted list of prioritized projects with cost estimates

MS Word formatted document describing each deficiency and proposed project approach and timeline to address the deficiencies.

5.4 CDRL C006 IAW AR 420-1

Electronic submission of inspection reports

Every 12

5.6 CDRL C007

Inspection reports submitted within 90 days of inspection

IAW UFC 4-860-03 and AR 420-1

QASP - Maintenance

What the contractor is to accomplish What record the ACO

What condition the contractor must satisfy to comply condition is met less than this level, formal PCO

1.1 and 52.245-1

N/A Establish Property Management System for stewardship responsibilities and records for GFP

Contractor records Complete and accurate records for functions cited in 52.245-1

As required and Property Management System Analysis

(PMSA)

1.2 Various Maintain Government asset records

(documentation and data system information) for all Government Property located at HWAD; both the GFP in possession of the Contractor and assets in the possession of the Government.

Asset records Complete and accurate records necessary for the Government to meet accountability and fiduciary compliance.

As needed and

PMSA

2.2.2 (and 3.4, 6.7.9, 6.8.6)

H001 Reconcile GP listings; i.e., Contractor, Government, and Contract.

Report Report to GPA results and any corrective action necessary

Minimum annually and PMSA 100%

(DFARS

252.211- 7007)

N/A Utilize Wide Area Work Flow's GFP Module for electronic record of receipt, shipment and transfer of GFP (Personal Property/General Equipment)

Copies of the transaction to support Contractor stewardship and Government asset

Use of the GFP Module As required

3.1 and

H002 Submit plan for establishing Contractor Property Management System as part of solicitation process.

Annual Review of Property Plan and CPMS, submission of updated plan to

GPA

Initial Plan submitted for solicitation evaluation;

annual submission of Plan review/update.

Evidence of plans, procedures, processes that will assure proper stewardship of GP and accuracy of

Initial with solicitation; annual review and PMSA

3.4 (and 2.2.2, 6.7.9, 6.8.6)

3.5 and

H003 Self assessment of CPMS Report Submit report by 30 Jun each year Minimum annually

6.1.1 H004 Lost, Theft, Damage and Destroyed GP Reports Initial notification within 24 hours of discovery of LTDD; subsequent report in DCMA eTool

PMSA 100%

6.1.2.4 H005 Physical Inventories (Personal

Property/General Equipment)

Reports Inventory frequencies per PWS; results reported to GPA along with any required corrective actions

6.2.1.4 H006 Report inventory, utilization, cost and fuel

data for Army owned vehicles into Federal Automotive Statistical Tool

(FAST).

completion to GPA

Accurate entry of inventory, utilization, cost and fuel data for Army owned vehicles into Federal Automotive Statistical Tool (FAST) by a prescribed suspense.

Annual

6.3.1 H007 Provide information on changes needed

for Tables of Distribution and Allowances (TDA) authorizations

Technical Exhibit to the Contract

Submit needed changes to Technical Exhibit for any increases/ decreases needed for TDA authorizations

As required;

minimum annual review/ update by 31 Aug

6.4 N/A Support Taskers/data calls on fleet

data/requirements

Contractor submissions for Tasker/data

Complete/accurate input by suspense's. As required. 100%

6.6 H008 Report of Disposition of Contractor

Inventory (DD Form 1638)

Contractor submissions Quarterly submission of DD Form 1638 Quarterly 100%

6.7.9

3.4, 6.8.6)

6.8.6

3.4, 6.7.9)

Government, and Contract (Incidental List).

6.9.3 H009 Report on projects/transactions, receipts

and expenses for PP/GE disposal efforts.

Report Quarterly submission of report on projects/transactions, receipts and expenses for PP/GE disposal efforts.

minimum review of quarterly report 100%

6.9.4 N/A Submit a Scrap plan to GPA for approval Scrap plan; part of

CPMS

Submission and adherence Initial approval and GPA PMSA 100%

7.1.4 H010 Documentation and Voucher Register for

Real Property transactions.

Asset documentation, data system records, Accuracy of asset documentation, data system information, Voucher Register and submission of quarterly report on transactional changes.

minimum review of quarterly report 100%

7.1.5.2 H011 Physical Inventories of GP (Real

Property)

Reports Inventory frequency per PWS; results reported to GPA along with any required

7.1.6 H012 RP Utilization Report Reports Submit final report with draft memo for Cdr signature.

Annual 100%

7.1.5 H013 Installation Status Report Data Reports Accuracy of ISR data Quarterly and as required 100%

Property

ARMS QASP

Data Requirem ents List

What record the ACO staff needs to condition is met less than this level, formal PCO notification of unacceptable

4.1.1

New Tenant Proposal Request for Use of Facilities (RUF) Documentation Submittal

ARMS RUF Package: Cover Letter, ARMS Proposal Mandatory Checklist, ARMS Proposal Mandatory Safety Checklist, all appropriate environmental documentation, waiver to 10 USC 2692 (if required). Documentation shall include consideration as defined in para. 4.7-4.7.4

Accurate, complete and professional submission provided to the Government for review.

Within 10 days of receipt of from tenant 100%

4.1.1.1

New Tenant Conceptual Proposal Submittal (optional prior to Technical RUF submittal)

Conceptual Tenant Use Proposal:

Proposal containing all pertinent details, descriptions, technical data/information necessary for appropriate Government review.

Documentation shall include consideration as defined in para. 4.7- 4.7.4

95%

4.1.3

Existing tenant proposal for expansion, extension or revision.

Revised ARMS RUF package (as described in 4.1.1), formal letter explaining need/reason for expansion, extension or revision.

Documentation shall include consideration as defined in para. 4.7- 4.7.4 condition is met less than this level, formal PCO notification of unacceptable

4.1.4

ARMS Investment Funding Request

ARMS funding request documentation

Submission must include supporting details of project cost, schedule, and a complete description/statement of work for project, submitted to ACO and PCO for review and approval/disapproval.

4.1.5

Immediate Use Funding Request

Immediate Use Funding Request Forms/Documentation

Completed Immediate Use Funding Request Form, SOW, cost/price data and anticipated return on investment for project requested, submitted for PCO/ACO review/approval.

4.1.6

Third Party Use Proposals and Agreements

Third Party Request for Use of Facility Paperwork

ARMS Proposal Mandatory Checklist, ARMS Proposal Mandatory Safety Checklist, all appropriate environmental documentation, waiver to 10 USC 2692 (if required), white paper/proposal of third party project. Documentation shall include consideration as defined in para. 4.7-4.7.4 condition is met less than this level, formal PCO notification of unacceptable

5.1 F001

ARMS Marketing Plan Annual ARMS Marketing Plan On-time submittal containing sufficient detail to include surveys, anticipated marketing efforts and programs, target market, expected consideration, areas of concern.

5.2 F002

ARMS Quarterly Activity Report

Quarterly Activity Report On-time submittal containing all efforts associated with current and future marketing efforts, tenant information and FCA status for each fiscal year.

Quarterly

5.3 F003

ARMS Monthly Activity

Monthly Activity Report On-time submittal containing all information identified in para, 5.3 of ARMS PWS.

Monthly

ARMS QASP

condition is met less than this level, formal PCO notification of unacceptable

3.1 M001 Fire Prevention

Program needs to be established

Contractor to submit Fire Prevention & Public Education Regulation

Develop, publish, and implement installation fire prevention and public education regulation

3.2 M002 Conduct Fire Risk

Management Surveys

Contractor to submit Fire Risk management Surveys

Fire Risk Management Surveys will be submitted NLT 30 days.

NLT 30 Days after the effective date of contract.

3.3 M003 Determine and

establish inspection frequency

Establish inspection frequency

Inspection frequency submitted to COR

4.2 M004 Provide a Commander

Critical Information Request (CCIR)

Incidents that meet the criteria for a CCIR shall be submitted

Incidents outlined in FRAGORD 01 to OPORD 17-115 requires notification

4.3 M005 Review Emergency

Response Times

Response times shall be IAW Army Standards

Alarm Handling Time, Turnout Time, and Travel Time shall equate to a total response time, not to exceed time outlined in HQDA ACSIM "Army Fire & Emergency Services Scope of Services Policy Memorandum" 18 Jan 2017.

Fire and Emergency Services PWS - CDRL MXXX

4.4 M006 Fier Chief will conduct

Annual Self- Assessments

Report submission utilzing the Fire & Emergency Services Program Assessment Checklist

(FESPA)

Self Assessment shall be completed annually with findings submitted COR NLT 30 days after completion.

ACO receipt of assessment within stated timeframe with a copy provided to HQ JMC and HQ AMC.

4.5 M007 Community Risk

Assessment / Standard of Cover

The Fire Chief / Contractor will define and document the scope of services, risk assessments, and service delivery performance standards the fire department is expected to provide (DODI 6055.06)

Community Risk Assessment / Standard of Cover shall be completed

NLT 1 year after the

4.6 M008 Standard Operating

Guides (SOG) and/or Standard Operating Procedures (SOP)

The Fire Chief will develop Standard Operating Guides or Procedures IAW AR 420- 1, Appendix R

SOGs and/or SOPs will be developed and reviewed annually (documented)

ACO review annually while documenting

4.7 M009 Facility Response Plan Report Submission A facility respone plan completed for structures or operations

Then biannual submission after that

4.8 M010 Be a member of the

Installation Emergency Management Working Group

Report Submission The fire department shall attend IEMWG with minutes and agendas documenting attendance.

ACO receipt and acknowledgement.

Submit as required.

4.9 M011 Establish and maintain

a Disaster Preparedeness Plan

Report submission Acceptable plan submitted and plan is exercised annually

Plan submitted NLT 30 Days after the effective date of contract. AOC will verify plan is exercised annually.

4.10 M012 Fire Reporting Report submission Report Fire & Non Fire Emergency Runs in system compatible with NFIRS.

4.11 M013 Fire Equipment Report submission Maintain, track, and inventory all equipment to ensure inspections, testing, and maintenance is completed as outlined by NFPA standards

ACO receipt of testing and inspection records as

4.12 M014 Hydrant Flow Testing Report Submission Perform flows testing of hydrants while documenting results. Out of service fire hydrants will be repaired on a priority basis.

5.2 M015 Emergency Medical

Services

Report submission All contract fire fighter personnel shall be trained and certified as Emergency Medical Technicians.

As required, ACO receipt of certifications

5.4, 5.6, 5.7 M016 Operational Medical Director

The Contractor shall ensure that EMS services will be provided under the supervision of a qualified Operational Medical Director

(OMD)

OMD will provide approved protocols and review EMS run reports for accuracy.

ACO will review OMD responses and feedback.

Submit as required.

6.1 M017 Physical and Medical

Report Submission The contractor shall require that all F&ES personnel receive an initial and annual Firefighter physical to include drug and alcohol testing.

As required, ACO will ensure personnel are fit for duty

6.2 M018 Fit Testing All F&ES personnel will be fit

tested for the type of SCBA and respirator utilized

Receive fit testing upon completion of an annual firefighter physical or when required. Fit testing shall be documented annually.

6.4 M019 Training Program Report Submission Develop an annual training plan and prepare lesson plans. Fire Chief will review and approvie training schedules

6.5 M020 Training Hours Report Submission Fire Chief will ensure personnel are receiving the minimum 120 hours of training annually

Annually, ACO will review reports to ensure compliance. A report will be generated and sent to JMC and HQ AMC

6.6 M021 Live Fire Training Report Submission The Fire Department shall conduct live fire training annually to include one day and one night fire utilizing an approved training device.

Training will be documented

6.7 M022 Significant Incident

Reporting

Report Submission Prepare a brief for the Government POC of any fire or incident involving an injury, fatality, equipment, or real property damage. Brief will be forwarded to HQ JMC and

HQ AMC F&ES.

As Required 100%

10 M023 Fire Loss Report Report Submission Prepare electronic input for fire losses greater than $500.00.

Information shall include what was damaged and whether or not government or privately owned.

6.3 M024 Emergency

Management Training

Certification Submission PROVIDE FEDERAL

EMERGENCY

MANAGEMENT AGENCY

CERTIFICATIONS (I.E. IS-

100, IS-200, IS-700, IS-800,

ETC) IAW AR 525-27,

TABLE 11.1

Table 1 the ACO staff

Goal is always 100% complete.

However, if condition is met less than this level, formal PCO notification of unacceptable performance will take place.

a) Respond to external inspections

Inspection report

Within 30 days Each 100%, except if granted extension

b) Quarterly report for uncorrected items Contractor generated report

Quarterly Each

a) Submit site plans Submitted as required by regulation Each 90%

b) Content meets requirements Format and content correct Each 100%

c) Follow on questions before submitting to final approval authority

(DDESB)

Requested clarifications on plan are provided within 14 calendar days

Each 80%

d) Submitted electronically Submitted electronically Each 100%

J003 Documented storage license(s) which tracks each AE storage location

Initial Submission is within 60 days of award of contract 100%

J004 Written review/validation of license(s) every 12 months

Submitted 365 days after initial submission

J005

Notify of any Net Explosives Weight changes in current storage license(s) regarding change(s)

As required/submitted As required

a) Notify of outside agency's arrival on site Notification regarding arrival

Notify of outside agency on site upon arrival (within 1 hour or reasonable time).

1.3.3 Site plan

submissions

1.3.2 J001

J002

1.3.4

Explosives Storage License(s)

However, if condition is met less than this level, formal PCO notification of unacceptable

b) Provide copy of outside agency report Report issued by federal or state SOH agency

Copy of report provided within 15 calendar days of report receipt

90%

c) Contractor's response to outside agency reports Contractor response to outside agency

Copy of response provided ACO…