SRS Shortlist training slides and FIrm Info SF330 Review Training 19 MAR 2026.pdf

PROCUREMENT &

PROPERTY SERVICES

Region 8 SRS Shortlist Process

DISCUSSION

Presented by Steve Alves, CSA 11 Team Lead 19 Mar 2026

Presentation is Recorded

PPS

Agenda

Introduction to R8/East Zone CSA and FAR 36 What is the SRS Shortlist / Authority The Steps Step 1 – What Do I Need Step 2 – Narrow Down the Firms Step 3 – Get More Information Step 4 – Make Recommendation

Contracting Initiates Negotiations

Introduction to R8/East Zone CSA and FAR 36

The SRS “Shortlist” falls under the East Zone CSA 11 and 12 for administration CSA 11 Steve Alves, Team Lead CSA 12 Jalisa Sims, Team Lead

Your Contracting Officer must have their AE warrant to negotiate with the contractor

What is the SRS Shortlist / Authority

• FAR 36.602-5 What Is it? Expedited process to select the “best qualified” AE firm from a pre-qualified vendor pool.

36.602-5 Short selection process for contracts not to exceed the simplified acquisition threshold.

When authorized by the agency, either or both of the short processes described in this subsection may be used to select firms for contracts not expected to exceed the simplified acquisition threshold. Otherwise, the procedures prescribed in 36.602-3 and 36.602-4 shall be followed.

• Specific steps/controlled Process (36.602-5)

• (a) Selection by the board. The board shall review and evaluate architect-engineer firms in accordance with 36.602-3, except that the selection report shall serve as the final selection list and shall be provided directly to the contracting officer. The report shall serve as an authorization for the contracting officer to commence negotiations in accordance with 36.606.

• (b) Selection by the chairperson of the board. When the board decides that formal action by the board is not necessary in connection with a particular selection, the following procedures shall be followed:

How to Find the Annual SRS Shortlist Call For Qualifications

The Call for Qualification is ALWAYS issued on SAM.GOV The SRS DOES NOT advertise for individual projects The advertisement allows the USFS to create a pool of approved vendors for projects under $350K in value https://sam.gov/workspace/contract/ opp/48496776bfc5421c89473c7783a8f72d/view https://sam.gov/opp/1b5d2fcab0a147e880847ffbc6b4480c/view salves Stamp

Is This Worth My Firm’s Interest?

What Are You Projecting for Work Potential?

Federal Government Procurement Forecase

NEW MARKET SEARCH VIA SAM.GOV

salves Stamp

Forest Service Awards for 2025 (Year 2) North American Industry Classification System (NAICS) Review

The SRS Shortlist utilizes many NAICS (attachment A). Below is a listing of past award (est):

NAICS Description Award (est)Value 541310 Architectural Svc 2 / $226,149.40 541320 Landscape Architectural Svc 0 $0 541330 Engineering Services 15 / $1,922,854.06 541340 Drafting Services 0 $0 541350 Building Inspection Svc 0 $0 541360 Geophysical Surv/Map Svc 0 $0 541370 Surveying and Mapping 19 / $812,529.58 541380 Testing Laboratories 0 $0 541410 Interior Design Services 0 $0 541620 Environmental Cons Svc 0 $0 541690 Scientific & Technical Svc 0 $0

Current 3-year Cycle (2024-2026) Total $7,470,447.15 Previous 3-year Cycle (2020-2023) Total $5,431,432.47

Year 1 - 2024 Location of Projects

Row Labels Sum of Amount, Total Obligation

Chattahoochee TN $135,845.63

Cherokee TN $133,062.00

Daniel Boone- KY $126,729.00

El Yunque PR $438,325.40

Francis Marion - SC $184,590.89

GWJ - VA $460,242.15

LA $117,150.00

NA $372,742.81

NF NF $0.00

NF of FL $217,320.61

NF of MS $20,426.89

NF of NC $1,140,236.87

NF of Texas $18,400.00

Ouachita - AR $296,033.83

Ozark St Francis - AR $378,567.12

Sav River - SC $67,127.00

(blank) $0.00

541330 $0.00

(blank)

Grand Total $4,106,800.20

PPS 13

Year 2 - 2025 Location of Projects

ALABAMA DISASTER FUNDS NRE-1285 AL2023-1_NFSR 207WEST, MP 3.9 SIPSEY CREEK BRIDGE DESIGN $225,000.00 ALABAMA DISASTER FUNDS; NRE-2018 082036 ENG Dams Payne Lake Emergency Plan and Tabletop Exercise $66,931.00 ALABAMA DISASTER RELATED NRE-1289 AL2023-1_NFSR 207WEST, MP 3.9 THOMPSON CREEK BRIDGE DESIGN $175,000.00 FLORIDA GAOA New Osceola Admin Office Site Commissioning Services $79,327.00 MISSISSIPPI NRE-2311 DOGE Approved 6/26/2025 To prepare an emergency action plan and conduct a tabletop exe $65,955.00 ARKANSAS NRE-0854 Approval 05/12/2025 GAOA AS REQUIRE BY LAW R8 SRS SHORTLIST AWARD - GAOA - Blanch $63,299.50 ARKANSAS R8 SRS SHORTLIST - Deer Work Center A/E Design OZARK NF ARK $115,000.00 NORTH CAROLINA MOD P0001: INSCOPE, NO COST, POP EXT ONLY. Class Exception: Disaster, Hurricane Helene, BLI; CSM $12,500.00 NORTH CAROLINA MORATORIUM EXCEPTION A&E Geotechnical Investigations Nantahala National Forest $78,362.40 NORTH CAROLINA MORATORIUM EXCEPTION UNDER BLI CMSO FOR HURRICANE HELENE R8 SRS Shortlist - Nantahala Ri $13,500.00 TEXAS NRE-3713 APPROVED 08192025 Ratcliff Lake Dam TX - EAP - Table Top Exercise AE DESIGN $63,256.00 PUERTO RICO DISASTER RELATED NRE-EXEMPT Tropical Storm Ernesto Repair Design (Phase 1) $240,000.00 NORTH CAROLINA R8 SRS Shortlist- Region 8 Engineering, USFS Feasibility Studies, Water and Wastewater Facilities; WPA $248,500.00 KENTUCKY/TEXAS NRE - Eng Dams Operations and Maintenance Plans for Dams CNF $49,829.00 KENTUCKY/TEXAS NRE-2018 APPROVED 07/02/2025 OZARK- ST FRANCIS 080236 Engineering Dams Emergency Action Pla $197,674.50 KENTUCKY/TEXAS NRE-1778 DOGE APPROVED 6/3/2025 CRAB - Bridge Load Ratings $57,726.00

$1,751,860.40

Year 3 - 2026 “Projection” Two Fronts

Normal Design As Usual Complete projects requests still pending

Funding still pending

Procurement Forecast incomplete

Future Projection

Trends of previous year (2025) showed significant “daily” requests over 20-23

Trend reflects funding from Great American Outdoor Act (GAOA)

GAOA was renewed so upward trend is expected to continue

541310 / 541330 / 541370 trending higher

Disaster Funding Disaster plus ups for recovery efforts

($ B)

States/Territories Receiving funding

(FL / GA/ NC / PR / SC / TN / TX / VA)

Rapid Response/Design Work Required!

Potential Types of Projects

Inspections / Studies / Analysis

Boundary Surveys - 541370

Roads, Bridges, Trail - 541330

Sanitation design potential

Preparing Your Firm’s Submittal

The SRS Shortlist Package Documents

Attachment A 2026 AE SUBMITTAL COVER SHEET

Attachment B 2026 STANDARD FORM 330

Attachment C 2026 DESIGN FEE LIMITATION NOTICE

Attachment D 2026 SBA Table of Size Standards March 17 2023 Rev excerpt

Attachment E AE RFP EXAMPLE FORMAT NO PROJECT

Attachment F 2020_PRIOR YEAR QUESTIONS ASKED

Attachment A 2026 AE SUBMITTAL COVER SHEET This “builds” our excel database

Tips and Technics For SF330 Review

PART I - CONTRACT-SPECIFIC QUALIFICATIONS

Showing your “Best Qualified” justification. Your firms' capabilities (who/what/where) Composition of Your Firm to Meet the USFS “generic” needs

SRS Call for Qualifications “Generic Nature” due to unknown requirements

• replacements, bridges, roads, and trails

• surveying (construction and property)

• construction inspection/safety inspections of roads, bridges under FP-24 and state laws

• design of repairs to small dams and impoundments

• laboratory repairs and renovations

• review and design of HVAC systems upgrades

• green building construction and certification consultation

• historic preservation

• renovations to improve energy efficiency and address safety concerns

• design of small warehouses and offices

• energy audits and studies

• design of photovoltaic and other renewable energy systems

• review and design of electrical systems

• drafting services

• overall facility condition assessments

• geotechnical investigation, and environmental (RCRA, CECRLA, CWA, etc.) investigations, reviews, inventories, audits, and coordination of RCRA and other waste disposal

PPS 19

SF-330 PART I

https://www.andanaconsulting.com/2022/03/16/general-rules-for-the-sf330/ https://www.helpeverybodyeveryday.com/proposal-development/2356-sf330

SF-330 PART II

https://www.andanaconsulting.com/2022/03/16/general-rules-for-the-sf330/ https://www.helpeverybodyeveryday.com/proposal-development/2356-sf330

Tips and Technics For SF330 Review

PART II - GENERAL QUALIFICATIONS

Block 9 - How many employees and disciplines

Block 10 - PROFILE OF FIRM'S EXPERIENCE AND ANNUAL AVERAGE REVENUE FOR LAST 5 YEARS

Block 11 - ANNUAL AVERAGE PROFESSIONAL SERVICES REVENUES OF FIRM FOR LAST 3 YEARS

PPS 22

PPS 23

The Best Qualified Process

Best Qualified Your Search Process and Goal – Funnel For Success

Best Qualified

SF330

Part II

NAICS

State

Socio Eco

Your Search is for “BEST QUALIFIED

Steps 1 and 2

• NAICs- The type of engineering firm

• SF330

• Section II Sort by experience categories /

• Review of Section I

• Socio-Eco – set aside consideration

• Other Factors

• State – Where is the construction?

• Special skills required

• Documenting both steps!

Steps 3 and 4

• Discussions/Interviews/letters

• Final Recommendation

• Documenting both steps!

SF330

Part I

STEP 1: BEGIN BY IDENTIFYING SHORTLISTED FIRMS FOR

YOUR PROJECT (Form Found in Pinyon A-02 AE Req Forms_AE Recom_Data Request Folder)

Talk about the project Provide Key Details

Start/Stop/NAICS/Set Aside/Cost Break down Design and

Analytics 6% design fee applies!

Step 1 Drop Downs 1st Filter – business size

Socio-Set aside 2nd Filter NAICS

Type of Service 3rd Filter Location 4th “other”

Talk About Your Project

Step 1 – Narrow Down the Firms “Excel –ent!

Form in pinyon One-Stop Shot A-03 AE SHORLIST EXCEL

Simple Filter Process using step 1 “selections”

NAICS

SF330 Part II Details Socio Economic

X-SB

Other Factor Picked State where construction occurs

Use the Excel Spreadsheet

Step 1 “Experience Categories ” For Sorting Using Experience Categories to Review “More” SF-330s

• 158 Experience Categories in which the firms have stated their income generated

• May be both prime, Joint Venture and subcontractors

• The higher the number, the more funding generated

• Has both pluses and minuses for use

• Allows “focused” SF-330 pulls versus random luck

Step 1 “New 2024 Field” For Sorting

SF330 PART II - GENERAL QUALIFICATIONS

10. PROFILE OF FIRM'S EXPERIENCE AND ANNUAL AVERAGE REVENUE FOR LAST 5 YEARS

Now available as a “Funnel” Filter on Excel Spreadsheet!

Detailed Experience to Project

People

Where’s the Work

STEP 2: ANALYZE YOUR INITIAL RESULTS

Select at least 3, generally no more than 5 (yes, you can do more) from your step 1 excel narrow down

Work with your CO to review SF-330s (PII INFO!!!!)

“New” – Rate your confidence in the company’s abilities based upon the SF-330 review (High / Some/ Low)

You may not be able to assess capacity/location impacts without more data

Capabilities and Weaknesses Explain your ratings and support them.

One sentence DOESN”T WORK

“I’ve worked with them before”

NO!!!!!!!

Describing the Firms Left https://www.andanaconsulting.com/2022/03/16/general-rules-for-the-sf330/

•Part I – Section D – Organizational Chart. The org chart demonstrates alignment of the Key Personnel to the required disciplines. General rules – only show the personnel you are providing resumes for in Section E. No need to add extra names just to show depth – use Section H.

•Part I – Section E – Resumes. Agencies evaluate your Professional Qualifications by reviewing resumes of Key Personnel. Make sure your resumes meet the requirements for education, certifications, and experience. General rules – one page per resume, five projects per resume, project experience within the last 10 years (be sure to check the requirements) •Part I – Section A-C – Firm information. This is where you list your contact information and detail the locations and expertise of your team. General rules – the locations in Section C align to your Part IIs which align to the locations of the Key Personnel in Section E. No need to show other office locations in C.

•Part I – Section F – Projects. Agencies evaluate your team’s Specialized Experience and Technical Competence by reviewing the 10 projects in Section F. Make sure your projects are well-rounded to demonstrate experience with the required services and scopes in the synopsis. General rules – one page per project, no more than 10 projects (though check the requirements – these rules often change).

•Part I – Section G – Matrix. Sometimes the trickiest part of the SF330, the matrix cross references the Key Personnel from Section E to the projects in Section F. This is a snapshot for evaluators to see if your people worked on your projects, and if your teaming partner firms have worked together. General rules – We like to aim for at least one X per project and at least one X per person.

Sometimes, for specialty services like archaeology, the person will not have an X since they don’t work on every projects. For your main personnel, like Project Manager, it is stronger to show them managing several similar projects.

The more Xs your matrix has, the better, but evaluators understand nuances for specialty roles and new hires. Make a point to explain this in Section H too.

•Part I – Section H – Additional Information. This section is the narrative. The synopsis usually outlines what content agencies want to see in this narrative. Contents usually include the firm overviews, discussions of past performance, capacity, knowledge of locality, geographic location, additional experience, additional professional qualifications, quality control, and/or program management. Sometimes other information is required such as small business participation or volume of DoD awards. General rules -Review the synopsis carefully to make sure you include all the narratives they require.

Sometimes they ask for additional details here (such as percent involvement of each teaming partner or the DUNS and TIN of the prime). You don’t want to miss including those items.

PPS 32

https://www.andanaconsulting.com/2022/03/16/general-rules-for-the-sf330/

•Part IIs. The Part IIs are required for each firm on your team, and for each location shown on Section E Resumes. These locations line up with Section C. General rules – If you have a teaming partner but are not showing a resume from their firm, they still must have a Part II and still must be shown on Section C. Just select the primary office that will do the work for your contract. Part IIs must be signed and dated, usually once a year is fine, they do not need updated for each pursuit just make sure they are signed within a year of the submission date (unless otherwise noted in the requirements).

•Attachments. Sometimes attachments are required to support your SF330. Most of the time these include PPQs/CPARS, JV Agreements, Small Business Participation Plans, or copies of licenses, or other documents required by the synopsis. General rules – If needed, we reference the attachments where appropriate in Section H. Then, we provide the attachments either after the signature page of Part I or after the Part IIs. Tabs or cover pages help evaluators find what they need.

https://www.andanaconsulting.com/2022/01/26/cpars-vs-ppqs-common-questions/

STEP 3: DISCUSSION/DATA REQUESTS WITH YOUR

BEST QUALIFIED FIRMS

Suggest to have CO work this with you!

Confirm those still on your list are small businesses (Your CO can help)

List your companies in no particular order and rate again.

Would additional Information help?

Would “cut-sheets” more specific to a project help?

Is there a particular skill needed unique to this project?

36.602-3 Evaluation board functions

(c) Hold discussions with at least three of the most highly qualified firms regarding concepts and the relative utility of alternative methods of furnishing the required services.

Is data or discussions needed?

https://www.law.cornell.edu/definitions/index.php?width=840&height=800&iframe=true&def_id=07ffd6d6ab7889f64ed08dbe4c639df0&term_occur=999&term_src=Title:48:Chapter:1:Subchapter:F:Part:36:Subpart:36.6:36.602-3

STEP 3: DISCUSSION/DATA REQUESTS WITH YOUR

BEST QUALIFIED FIRMS

36.602-3 Evaluation board functions

(c) Hold discussions with at least three of the most highly qualified firms regarding concepts and the relative utility of alternative methods of furnishing the required services.

What you are looking for from Step 1 Information you are asking for?

When you need it?

Best Practice:

Work with CO to obtain info Ask from all on your list, not just one Don’t ask the firm to “come out and look” See #1

Is data or discussions needed?

STEP 4 Final Selection Ranking:

Now your rate your firms 1-3

Update your confidence ratings based upon information provided

Support your ratings in

Rank Best qualified

FINAL ORDER RANKING AND RECOMMENDATIONS

Based upon Step 4, the Board is telling the CO the ranking 1-

The board makes its recommendation to the CO

The board certifies and signs / Team names are filled in *You submit the requisition package in IAS (all data is attached)

CO will accept/reject and begin RFP process with Firm #1 If no agreement, they move to

Firm #2 If no agreement, they move to

Firm #3

Rank Best qualified

QUESTIONS?